TxDOT's AASHTO TxDOT's AASHTO SiteManager Implementation as SiteManager Implementation as of October 2004 of October 2004

TxDOT AASHTO SiteManager TxDOT AASHTO SiteManager Implementation in a Implementation in a nutshell.nutshell.• We began tracking our efforts in 1997.We began tracking our efforts in 1997.

• The initial estimate for full The initial estimate for full implementation was 1999.implementation was 1999.

• In 1998 created a project plan but In 1998 created a project plan but didn’t adjust for the time spent didn’t adjust for the time spent creating the plan. creating the plan.

• So in 1999 we adjusted our project So in 1999 we adjusted our project budget and our implementation budget and our implementation completion date. completion date.

TxDOT AASHTO SiteManager TxDOT AASHTO SiteManager Implementation in a Implementation in a nutshell.nutshell.• Line SpeedsLine Speeds

• Business Process IssuesBusiness Process Issues

• Material IssuesMaterial Issues

• Legacy System Interface IssuesLegacy System Interface Issues

• Training Coordination IssuesTraining Coordination Issues

TxDOT AASHTO SiteManager TxDOT AASHTO SiteManager Implementation in a Implementation in a nutshell.nutshell.• In 2000 TxDOT kicked off Texan2000.In 2000 TxDOT kicked off Texan2000.

• Business issue resolution.Business issue resolution.

• Materials plugin development.Materials plugin development.

• Interface design & development. Interface design & development.

• The initial plan one district a month. The initial plan one district a month.

• BUT some districts were really BIG.BUT some districts were really BIG.

• So we made some adjustments.So we made some adjustments.

TxDOT AASHTO SiteManager TxDOT AASHTO SiteManager Implementation in a Implementation in a nutshell.nutshell.• Three years on the road would be tough.Three years on the road would be tough.

• In 2001 began training and In 2001 began training and implementation in the districts.implementation in the districts.

• Then we realized we needed to upgrade.Then we realized we needed to upgrade.

• So we made more adjustments.So we made more adjustments.

• Close to the end we sprinted.Close to the end we sprinted.

• March 2004 we completed the full March 2004 we completed the full SiteManager implementation.SiteManager implementation.

TxDOT AASHTO SiteManager TxDOT AASHTO SiteManager Implementation in a Implementation in a nutshell.nutshell.• A static system was important during A static system was important during

training but we still made a few training but we still made a few changes.changes.

• 70+ Plugin spreadsheets 70+ Plugin spreadsheets

• 4 small Plugin applications4 small Plugin applications

• 28 Custom Reports 28 Custom Reports

• Report ServerReport Server

• Plus a few code modifications to keep Plus a few code modifications to keep the lights on.the lights on.

TxDOT's AASHTO TxDOT's AASHTO SiteManager Implementation SiteManager Implementation as of October 2004as of October 2004• SiteManager wasn’t really designed SiteManager wasn’t really designed

for Central Lab processing.for Central Lab processing.

• So we developed a Library So we developed a Library Information Management System Information Management System (LIMS) on the side.(LIMS) on the side.

• We also realized SiteManager didn’t We also realized SiteManager didn’t address all our DBE certification address all our DBE certification requirements so we started looking. requirements so we started looking.

LIMS

Asphalt100%

Soils100%

Cement100%

Concrete100%

Bituminous100%

Chemical100%

Traffic15%

Structural0%

Calibration Mgr???%

District Labs0%

MicrosoftTerminalServer

7 56

121110

8 4

21

9 3

As of October 2004As of October 2004

• Total bid amount for all active contracts Total bid amount for all active contracts is $7,606,144,540.82is $7,606,144,540.82

• Total change orders to those contracts Total change orders to those contracts is 202,643,357.28is 202,643,357.28

• Grand Total of $7,808,787,898.10Grand Total of $7,808,787,898.10• July payments = $246,073,293.63July payments = $246,073,293.63• August payments = $316,280,759.58August payments = $316,280,759.58• September payments= September payments=

$278,042,204.56$278,042,204.56

As of October 2004As of October 2004

• 16031603 active contracts, active contracts, • 159159 completed contracts, completed contracts, • 146146 pending contracts in pending contracts in

SiteManager. SiteManager. • From August 21 through September From August 21 through September

24 we:24 we:– processed processed 936 progress936 progress estimates, estimates,– 43 final43 final payments, payments, – 3 supplemental3 supplemental estimates, estimates,– produced produced 19,45319,453 custom reports. custom reports.

As of October 2004As of October 2004

• There are There are 3197 3197 active SiteManager active SiteManager usersusers

• In 25 Districts withIn 25 Districts with

• 120 Area Offices with120 Area Offices with

• Countless Field OfficesCountless Field Offices

Servers

Workstations

Laptops

Workstations

LaptopsLaptops

Workstations

Data

Data Data

DataDataData

Server

Workstations

Server

Server

Server

Server

Future PlansFuture Plans

• Microsoft Terminal Server for Microsoft Terminal Server for everyone!everyone!

• Sybase to Oracle Sybase to Oracle

• DSS UpgradeDSS Upgrade

• SitePad / SitePad MaterialsSitePad / SitePad Materials

• LIMS IntegrationLIMS Integration

UVD

USF

USPS

DCIS

USASSWS

SMS

MCS

FIMS

CTS

CMCSCBS

CIS

EXISTING CONSTRUCTION RELATED APPLICATIONS

UVD

USF

USPS

DCIS

USASSWS

SMS

MCS

FIMS

CTS

CMCSCBS

SITEMANAGER

THE PROBLEM : INTEGRATE SITEMANAGER INTO EXISTING APPLICATION ARCHITECTURE

The Solution: SiteManager Interface The Solution: SiteManager Interface Controller (SMIC)Controller (SMIC)

RESULT: Application RESULT: Application Integration and Happy UsersIntegration and Happy Users

Mainframe Payment ReportMainframe Payment Report

Customized SM Payment Customized SM Payment ReportReport

SiteManager Custom Rpt SiteManager Custom Rpt EngineEngine

SiteManager Custom Rpt SiteManager Custom Rpt EngineEngine

Report Engine MonitorReport Engine Monitor

RESULT: Data Integrity and RESULT: Data Integrity and Happy UsersHappy Users

SiteManager Financial SiteManager Financial InterfaceInterface

• Start with Estfin.txt fileStart with Estfin.txt file

• Add more information from Add more information from SiteManagerSiteManager

• Add more information from legacy Add more information from legacy applicationsapplications

• Fold, Spindle, and MutilateFold, Spindle, and Mutilate

• Send to State Comptroller and TxDOT Send to State Comptroller and TxDOT accounting systemsaccounting systems

Canned Financial ReportsCanned Financial Reports

RESULT: Happy ContractorsRESULT: Happy Contractors

SitePad SiteManager Server Synchronization

• Allow SitePad to Synchronize with Allow SitePad to Synchronize with the SiteManager Server.the SiteManager Server.

• Retain the Existing SitePad Retain the Existing SitePad Synchronization Process.Synchronization Process.

• Retain the Current Retain the Current Standalone/SitePad FunctionalityStandalone/SitePad Functionality

• Copy and rename 5 NVOs. Copy and rename 5 NVOs.

• Alter the Current Transaction (l_sqlca) Alter the Current Transaction (l_sqlca) to the Server Database (sqlca). to the Server Database (sqlca).

• Copy and Rename the Existing SitePad Copy and Rename the Existing SitePad Synchronization Window.Synchronization Window.

• Create Node and Window Definitions Create Node and Window Definitions for the New Server Side Icon.for the New Server Side Icon.

How To Get There