uac sydney underwriting expo...2018/02/09 · uac sydney underwriting expo friday 9 march 2018...

UAC SYDNEY UNDERWRITING EXPO

Friday 9 March 2018Sydney Hilton Hotel, levels 2 & 3, 488 George St, Sydney NSW 2000

SPONSORSHIP PROPOSAL

www.uac.org.au

2 UAC Sydney Underwriting Expo 2018

About the 2018 UAC Sydney Underwriting ExpoThe annual Sydney Underwriting Expo is the Underwriting Agencies Council’s premier event, which attracted more than 500 people in 2017. The Expo is the ideal opportunity for brokers to talk directly to UAC member agencies and Business Service members about their specialist products and services.

The event has grown dramatically over the last few years and year on year is sold out. With many UAC members and other insurance industry participants asking for more opportunities to promote their wares to this target audience, UAC has compiled these detailed offerings.

The 2018 event will be bigger and better then ever with:

Highest number of broker attendances – estimated more than 500

A sophisticated event app enabling attendees to scan exhibitors’ QR codes to get CPD points – ensuring full engagement with exhibitors and sponsors

Growth of more than 100 exhibitors

Once the Expo opens, all meals included for brokers

Extended opening hours to 2.30pm offering two extra hours of opportunity.

Why sponsor? The 2018 UAC Sydney Underwriting Expo has a range of sponsorship packages available, giving sponsors a choice of exposure related to financial commitment.

Participating as a sponsor at the Sydney Underwriting Expo can take you straight to your target market and demonstrate your level of support and commitment to underwriting agencies and brokers in NSW and beyond.

The 2018 UAC Sydney Underwriting Expo can provide your organisation with:

Maximum exposure at the premier expo devoted to those involved in the insurance industry

An opportunity to build and reinforce strategic relationships within the industry

Time to network with industry colleagues and key decisionmakers

A cost-effective way to reinforce your organisation’s brand and build brand awareness among a relevant audience

Time to present the latest innovations and new products or services to a pertinent audience and showcase your expertise and capabilities

Increased marketing opportunities including visibility on the UAC website and in marketing materials.

3UAC Sydney Underwriting Expo 2018

SPONSORSHIP OPPORTUNITIES – AT A GLANCE Here is an overview of the offerings in 2018 – at a glance you can compare offerings and find the ideal one for your organisation. More details and instructions on how to apply are within this sponsorship proposal.

Diamond Breakfast Lunch Coffee cart

Broker lucky draw

Morning tea

Event app technology

Volunteer staff

Exhibitor table

package

Prior promotion

Before the event on the UAC Events page website Jan-Feb-March 2018

Before the event in UAC eNewsletters February-March 2018

Before the event on the UAC Home page February-March 2018

Social media recognition - Twitter, Facebook

Company logo on breakfast invitations

Conference promotion

Logo included on walk-in and closing slides at the breakfast 2nd 1st 3rd 6th 4th 5th

Opportunity to place 1 promotional item at each breakfast place setting

Exhibitor table Double Single Single Single Single Single or double

Exclusive offer to have an exhibitor table allocated before the event; only for premium sponsors

Exclusive use of a VIP table at breakfast (8 complimentary passes)

Pull-up banner at entrance of level 3 Expo Hall Info desk

Naming rights to the lunch in all communications

Naming rights to morning tea in all communications

Opportunity to briefly address guests at the welcome breakfast

Exclusive signage rights on the breakfast stage

Exclusive signage rights at the entry to the breakfast function room on level 2

Right to provide branded merchandise to attendees as they arrive via event volunteers @bfast @lunch @coffee

cart @tea

Right to provide a flyer/bag to attendees as they arrive via event volunteers

Recognition at the opening of the event (before doors open)

Placement of banner during specific area/time @bfast @lunch @coffee cart

@draws @tea

Verbal acknowledgement as sponsor by UAC

Naming rights to the coffee cart in all communications

Naming rights to the Event App in all communications

Exclusive logo on Event App

Naming rights to broker lucky draw prizes in all communications

Complimentary passes to the breakfast 2 8 (table) 2 1 1 2 2

Post promotion

Post-event annoucement of winners in emails

Full breakfast delegate list

List of attendee names to maximise networking and business opportunities

Value $12,000 $8,000 $5,000 $5,000 $5,000 $4,000 $3,000 $500 $1,200 / $2,400

Quantity available 1 1 1 1 2 1 1 1 100


DIAMOND PARTNER SPONSOR

(one only available) $12,000 incl GST

The Diamond Partner Sponsor gets by far the highest visibility and unique recognition before, during and after the event. It is a unique opportunity to be seen as the premium partner for the UAC 2018 Sydney Underwriting Expo.

INCLUSIONS::

Recognition as the Diamond Partner Sponsor on the following marketing forums:

UAC Events page during Jan-Feb-March 2018 with links to your company website

UAC Home page during Jan-Feb-March 2018 with links to your company website

UAC eNewsletters during Jan-Feb-March 2018 with links to your company website

Social media recognition before and during the event via Twitter and Facebook

A double exhibitor table allocated at time of signed contract. Exclusive offering to lock in before the event. Only available to premium sponsors. This includes 2 x trestle tables, 4 x chairs within the Expo Hall location of your choice

Pull-up banner at entrance of level 3 grand ballroom (banner to be provided by sponsor and at a mutually agreeable size)

Right to provide branded merchandise to all attendees as they arrive via event volunteers at entrance

Right to provide a single-page flyer to all attendees as they arrive via event volunteers

Recognition at the event opening (before doors open)

Two complimentary passes to the breakfast

Inclusion on the walk-in and closing slides of sponsor logos at the breakfast

Verbal acknowledgement by UAC as the Diamond Partner Sponsor

A full broker list, with names, organisations and emails (subject to brokers’ permission) to maximise networking and business opportunities.

WELCOME BREAKFAST SPONSOR $8,000 incl GST

OVERVIEW: Friday 9 March 7.30am-9am Sydney Hilton Hotel – level 2 State Room Table service – plated hot breakfast Attendance capped at 120 people Traditionally sold out

Breakfast speaker is Joe Dainty, Head of Global Operations for Lloyd’s

As the event’s second most visible sponsor, the Welcome Breakfast Sponsor gets considerable visibility and unique recognition as the only sponsorship to gather a targeted, seated audience throughout the UAC 2018 Sydney Underwriting Expo.

INCLUSIONS:

Company name/logo on breakfast function invitations

Exclusive use of a VIP table – eight complimentary passes to the breakfast

Verbal acknowledgement as the Welcome Breakfast Sponsor during the breakfast

An opportunity to address guests at the breakfast (5 minutes max)

Exclusive signage rights with signage prominently displayed on the breakfast stage (pull-up banner to be supplied by sponsor by the advised deadlines)

Exclusive signage rights with signage prominently displayed at the entrance to the function room – Hilton level 2 State Room (pull-up banner to be supplied by sponsor by the advised deadlines)

Most prominent inclusion in walk-in and closing slide show of sponsor logos at the breakfast

An opportunity to place one promotional item at each place setting at the breakfast (supplied by sponsor by the advised deadlines and no larger than A4 size)

Recognition as the Welcome Breakfast Sponsor on the following marketing forums: UAC Events Page during February-March 2018 with links to company website UAC eNewsletters during February-March 2018 with links to company website

Full breakfast delegate list, with names, organisations and emails (subject to delegates’ permission) to maximise networking and business opportunities.

SOLD


LUNCH SPONSOR $5,000 incl GST

OVERVIEW: Friday 9 March noon-2pm Sydney Hilton Hotel – level 3 Expo Substantial 5-star stand-up food and alcoholic beverages Attendance estimated 700+ people

Morning tea/lunch sponsorship option also available.

INCLUSIONS:

Naming rights to the lunch in Sydney Underwriting Expo communications

Verbal address and acknowledgement as Lunch Sponsor at the opening of lunch within the Expo Hall

Exclusive signage rights with signage prominently displayed on and around food serving tables (pull-up banners, table signage, napkins etc to be supplied by sponsor by the advised deadlines)

An opportunity to place one promotional item throughout the lunch serving area (supplied by sponsor by the advised deadlines and no larger than A4 size)

Recognition as the Lunch Sponsor on the following marketing forums:

UAC Events Page during February-March 2018 with links to company website

UAC eNewsletters during February-March 2018 with links to company website

Full delegate list, with name, organisation and email (subject to delegates’ permission) to maximise networking and business opportunities.


Premium single exhibitor table allocated at time of signed contract. Exclusive offering to lock in before the event. Only available to premium sponsors. This includes 1 x trestle table and 2 x chairs within the Expo Hall location of your choice

Inclusion in walk-in and closing slide show of sponsor logos at the breakfast

Two complimentary passes to the breakfast.

MORNING TEA SPONSOR $4,000 incl GST

OVERVIEW: Friday 9 March 10am-11am Sydney Hilton Hotel – Level 3 Expo Tea/coffee and wholesome muffins/pastries Attendance estimated 700+ people

Morning tea/lunch sponsorship option also available.

INCLUSIONS:

Verbal address and acknowledgement of Morning Tea Sponsor at the opening of morning tea within the Expo Hall

Exclusive signage rights with signage prominently displayed on and around food serving tables (pull-up banners, table signage, napkins etc to be supplied by sponsor by the advised deadlines)

An opportunity to place one promotional item throughout the morning tea serving area (supplied by sponsor by the advised deadlines and no larger than A4 size)

Recognition as Morning Tea Sponsor on the following marketing forums:



Full delegate list, with name, organisation and email (subject to delegates’ permission) to maximise networking and business opportunities


Premium single exhibitor table allocated at time of signed contract. Exclusive offering to lock in before the event. Only available to premium sponsors. This includes 1 x trestle table and 2 x chairs within the Expo Hall location of your choice



SOLDSOLD


COFFEE CART SPONSOR $5,000 incl GST

OVERVIEW: Friday 9 March throughout the day Sydney Hilton Hotel – level 3 Expo Allocated professional barista Estimated attendance 700+ people

INCLUSIONS:

Verbal address and acknowledgement of Coffee Cart Sponsor at podium at appropriate time by UAC within the Expo Hall

Exclusive signage rights with signage prominently displayed on and around the coffee cart (pull-up banners, table signage, napkins etc to be supplied by sponsor by the advised deadlines)

Recognition as the Coffee Cart Sponsor on the following marketing forums:




Premium place of single exhibitor table next to the coffee cart. Exclusive offering to lock in before the event. Only available to coffee cart sponsor. This includes 1 x trestle table and 2 x chairs within the Expo Hall

One complimentary pass to the breakfast

Exclusive opportunity to place promotional items throughout the coffee cart area.

LUCKY DRAW PRIZES (one or split between two) $5,000

OVERVIEW: Friday 9 March throughout the day and after the Expo Sydney Hilton Hotel – level 3 Expo Attendance estimated 700+ people

Brokers must visit a minimum of 30 exhibitors via the Event App to be eligible for a prize.

INCLUSIONS:

Naming rights to the Lucky Draw Prizes in all communications

In the past the prize has been 2 x $2,500 travel vouchers or gold bullion – something of similar value and prestige

Verbal address and acknowledgement of Lucky Draw Prize Sponsor at podium at live draw by UAC within the Expo Hall

Recognition as a Lucky Draw Prize Sponsor on the following marketing forums:




Post-event announcements of the winners – via email alongside lottery permit requirements


One complimentary pass to the breakfast

Placement of banner on stage during live draw by UAC

Opportunity to provide flyer/bag to all attendees as they arrive via event volunteers.

SOLD


EVENT APP TECHNOLOGY SPONSOR $3,000 incl GST

OVERVIEW: Friday 9 March throughout the day Sydney Hilton Hotel – level 3 Expo Estimated attendance 700+ people

INCLUSIONS:

Logo on the Event App that brokers use throughout the Expo to source CPD points

Recognition as the Event App Technology Sponsor on the following marketing forums:


UAC eNewsletter during February-March 2018 with links to company website




VOLUNTEER STAFF BRANDING $500+ incl GST

OVERVIEW: Friday 9 March throughout the day x 5 Sydney Hilton Hotel – Level 3 Expo Estimated attendance 700+ people

Five key staff members will be at the forefront of this event at the welcoming breakfast, before the Expo opens, throughout the day, at all sub-functions and at closing. You have the opportunity to provide uniforms (eg t-shirts) for them to be prominently viewed as the information points of contact and to profile your company as a key partner.

Details can be finalised between the sponsor and UAC team for an appropriate uniform using what you may already have available. Staff are required to look business appropriate, be comfortable and easily visible.

SOLD SOLD


EXHIBITOR TABLE PACKAGE SINGLE $1,200 incl GST

OVERVIEW: Friday 9 March Sydney Hilton Hotel – Level 3 expo 7.30am open for exhibitors Estimated attendance 700+ people 9am Expo opens – 2.30pm Expo closes

INCLUSIONS:

Unallocated single or double exhibitor tables

Single includes 1 x trestle table, 2 x chairs, catering for two people. Additional catering and beverage tickets can be purchased at $95 a person

The Expo will be managed on a first-in, first-served basis

The Expo Hall doors will not open until 7.30am on Friday 9 March 2018

Premium pre-allocated exhibitor tables will be granted only to sponsorships offered above that list this as a benefit

Given previous years’ feedback, UAC has extended the opening hours to 2.30pm

Event App technology ensures brokers visit a minimum of 30 exhibitors to be eligible for lucky draw prizes and to collect CPD points

All catering will be served within the Expo Hall – no private lunch events

Catering will be 5-star hotel quality, including:

Morning tea – selection of coffee and teas, freshly baked muffins and pastries

Lunch – substantial food via buffet accompanied by alcoholic and non-alcoholic beverages – mid afternoon.

To reserve and pay for an Expo table, go to www.uac.org.au


EXPO FLOOR PLAN – subject to change


Feature your organisation at the 2018 UAC Sydney Underwriting Expo todaySponsorship and Expo conditions • UAC reserves the right to accept or reject any application for

sponsorship at its discretion with the return of any deposit paid.

• All sponsorship/Expo packages include GST.

• Payment terms – 50% deposit required before confirmation of sponsorship. 50% final instalment by 1 February 2018. A tax invoice will be provided.

• If you wish to confirm sponsorship, please submit your application on the form below.

• On receipt of the deposit payment, a confirmation email will be sent highlighting further information about benefits, due dates, etc.

• All exhibitors will receive an Expo Kit which details exhibition information, specifications and delivery details later.

Sponsorship inquiries Please contact UAC General Manager William Legge to discuss sponsorship packages and opportunities available in more detail: Underwriting Agencies Council PO Box Q272 Queen Victoria Building NSW 1230 Level 4, 68 York Street, Sydney ABN: 70 082 030 751 Website: www.uac.org.au T: (02) 8284 8406 M: 0409 302 423 E: [email protected]

• Sponsorship packages, which are limited in number, will be allocated to organisations that apply earliest.

• Allocation of sponsorship packages and tables, regardless of preferences indicated, and alteration of the floor plan is at the discretion of UAC, whose decision will be final.

Cancellation policy • Once an acceptance form has been received, any cancellation

must be advised in writing to UAC.

• If a cancellation is received up to four months before the event, an administration fee of 25% of the total price is retained.

• If a cancellation is received less than four months prior, no refund is applicable.

Exceptional circumstances • UAC reserves the right to change the venue and duration if

exceptional circumstances demand. If the venue and/or duration change, the agreement to participate will remain in force provided the sponsor/exhibitor is informed at least one month before.

• UAC will use reasonable endeavours to remedy the impact of exceptional circumstances.

Exhibitor display rules• UAC will determine the hours during which the Expo shall be

conducted and hours of access for exhibitors including variations of such times as shall be necessary.

• Expo tables are to be fully manned and operational and removal or change to any booths will not start until after the Expo closes on Friday 9 March 2018 at 2.30pm.

• No advertising material, such as banners, is allowed outside the exhibitor table area.

• Excessive noise that inconveniences other exhibitors or the Expo is not permitted. UAC will judge whether there is any annoyance.

• No obstruction of any form will be allowed in the aisles and walkways.

• While exhibitors are encouraged to pursue novel methods of attracting people to their tables, practices disadvantaging other companies or detracting from the Expo will be discouraged.

• Sponsors and exhibitors acknowledge that UAC will not be responsible for any loss or damage to sponsors’ and exhibitors’ property and that all exhibitor material and equipment is the sole responsibility of the exhibitor.

Liability/insurance• In the event of industrial disruptions or natural disasters, UAC

cannot accept responsibility for any financial or other losses incurred by sponsors, exhibitors and other participants.

• UAC takes no responsibility for injury or damage to people or property occurring during the 2018 UAC Sydney Underwriting Expo. All insurance, including medical cover, or expenses incurred in the event of cancellation of the 2018 UAC Sydney Underwriting Expo is the individual sponsor, exhibitor or other participants’ responsibility.

• Attendees, sponsors and exhibitors are encouraged to choose a travel insurance policy that includes loss of fees/deposits through cancellation of your participation in the 2018 UAC Sydney Underwriting Expo, or through cancellation of the Expo itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. UAC will take no responsibility for any participants failing to insure.

• Sponsors and exhibitors are responsible for all personal injury, damage to property or other losses, liabilities or claims arising in connection with their participation at the 2018 UAC Sydney Underwriting Expo. Sponsors and exhibitors will indemnify UAC for any losses, liabilities or claims. Sponsors and exhibitors agree to participate at their own risk and to buy adequate insurance for all such losses, liabilities and claims.

Sponsorship and exhibitor packages • This sponsorship proposal is current as at November 2017.

• Please refer to the sponsorship packages in this proposal for outlined benefits. Any variations to the description of each package must be agreed in writing with UAC. Sponsorship and exhibition entitlements will not start until the acceptance form and deposit are received by UAC.

• Sponsors and exhibitors and their servants, agents, contractors and invitees are to observe the rules, regulations and procedures as prescribed by the Hilton Hotel Sydney.

Sponsorship acceptance form • To apply for a sponsorship, please complete the attached form

and forward it to [email protected].


UAC Sydney Underwriting Expo 2018 SPONSORSHIP APPLICATION FORM

Contact person (all correspondence will be forwarded to this person):

First name Surname

Position Organisation Address Suburb

State Postcode Phone

Fax Email

Level of sponsorship All amounts are in Australian dollars and include GST

DIAMOND PARTNER SPONSOR (one only available) $12,000 incl GST

WELCOME BREAKFAST SPONSOR (one only available) $8,000 incl GST SOLD

LUNCH EVENT SPONSOR (one only available) $5,000 incl GST SOLD

MORNING TEA SPONSOR (one only available) $4,000 incl GST SOLD

COFFEE CART (one only available) $5,000 incl GST SOLD

EVENT APP TECHNOLOGY SPONSOR (one only available) $3,000 incl GST SOLD

1 of 2 LUCKY DRAW PRIZES (split between 2) $1,000 incl GST + prize value of $2,500 or

1 LUCKY DRAW PRIZE SPONSOR (exclusive) $0 + prize value of $5,000

VOLUNTEER STAFF BRANDING (one only available) $500 incl GST SOLD

EXPO TABLE $1,200 incl GST (If you are buying Expo tables only, additional catering tickets, and/or breakfast tickets, but without any of the sponsor offers listed above, please purchase online at www.uac.org.au)

ADDITIONAL CATERING TICKETS $95 incl GST per person

Total payable:

Your signature:

PAYMENT DETAILS (Please tick your payment option): A tax invoice will be issued on receipt of payment

Credit card payment: Visa Mastercard American Express

Card number: Expiry date:

Amount:

Cardholder’s name:

Signature:

Electronic funds transfer (if you pay by EFT, please email [email protected] and provide details of your payment) Account name: Underwriting Agencies Council Ltd National Australia Bank BSB: 082 401 Account number: 453 533 061

Your signature is taken as authorised acceptance of the sponsorship entitlements in accordance with the sponsorship proposal and acceptance of the terms and conditions (see above).

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www.uac.org.au

ABN: 70 082 030 751 Level 4, 68 York Street, Sydney

PO Box Q272 Queen Victoria Building NSW 1230 P: 02 8284 8406

E: [email protected]

uac sydney underwriting expo...2018/02/09 · uac sydney underwriting expo friday 9 march 2018...

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