uconn hcm system implementation. implement a flexible and integrated human capital management system...
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UCONN HCM System Implementation
• Implement a flexible and integrated Human Capital Management System that effectively and efficiently supports the University’s Human Resources and Payroll functions and programs. The HCM system will provide timely access to accurate and relevant data in support of the University’s mission
Key Drivers:• Unsupported version of Legacy system
• Out-dated technology
HCM Implementation - Vision
Phase 1• Implement Peoplesoft HCM system to manage and maintain the
entire employee life cycle (Hire to Retire)• Implement business process for electronic applicant recruiting• Implement a solution to accept resumes online• Integrate “job search” application with Peoplesoft HCM• Genesys system will be discontinued• Maintain the Focus reporting for the duration of transitional mode
and deliver the foundation HCM Datamart• Peoplesoft HCM system will keep the existing integrations intact
with SA system and Core-CT system • Replace HR/Payroll Winja application functionality (view paycheck,
view benefits, view demographics, view emergency contact, student payroll authorization process)
• History will be converted based on business need
HCM Implementation - Scope
HCM Business Process
• Recruiting• Compensation• Talent Development• Payroll• Labor Relations
Talent
Source and Select
Reward and Retain
Coach and Develop
Optimize , track and monitor
Source and Select
RecruitingPeoplesoft Modules
Family Module
HCM Candidate Gateway, Talent acquisition Manager
HCM - Customization Manage Hires
HCM HR Administration
EPM Recruiting Mart
Features:• Candidates can search and view job postings• Candidates can receive job postings that match their preference• Candidates can apply for a job• Candidates can create, review, update and submit their resume online• Seamless integration between UCONN Job Search application, HCM Talent acquisition manager module, HCM Candidate gateway module and HCM HR module•Provide deeper insight into recruiting process and help answer questions like: Whether positions are being filled in a timely manner?• Electronic PA form for new hire processing
Reward and Retain
Compensation & BenefitsPeoplesoft Modules
Family Module
HCM Base Benefits
HCM - Customization Mass Salary Increase process, Length of Service process
EPM Compensation Mart* (HCM Warehouse)
Features:• Administer various leave plans and maintain leave accruals for employees• Administer Mass Salary Increase Process for various groups of employees (UCPEA, AAUP etc.)• Calculate various seniority (Longevity, Bumping) for all employees based on various bargaining unit rules • Calculate and post longevity payments to payroll• Integrate UCONN Longevity module and HCM Payroll• Integrate UCONN Salary increase module and HCM Payroll• Employees can view their benefit enrollment
Phase 2:Absence Management
Coach and Develop
Talent DevelopmentPeoplesoft Modules
Family Module
HCM eDevelopment*
HCM ePerformance*
HCM Learning Management*
EPM Learning and Development Mart* (HCM Warehouse)
Phase 2:• Enable employees and faculty to manage information about professional education, honors and awards, licenses and certificates and professional training• Enable faculty members to review, add, update, or delete information about professional memberships, administrative posts, committees, presentations, significant special projects, student advising, and teaching responsibilities• Enable employees and faculty to review training opportunities and request training enrollment
* Not licensed
Optimize, Track and Monitor
HR AdministrationPeoplesoft Modules
Family Module
HCM - Customization Manage Employee Data Changes
HCM HR Administration
Features:• Automate the data change process with appropriate workflow. ex: funding changes, job title changes, ad-hoc salary changes• Maintain core HR data (job codes, pay groups, etc.)• Union Labor Management (labor agreements)• Labor Relations Management (grievances etc.)• Position Management• Integrate UCONN Manage employee data changes module and HCM HR Module
Optimize, Track and Monitor
Payroll AdministrationPeoplesoft Modules
Family Module
HCM - Customization Employees can view their paycheck
HCM Payroll Administration
HCM Time & Labor
Features:• Calculate Gross earnings• Process FLSA overtime rate calculations• Seamless integration between UCONN HCM Payroll & Core CT Payroll system• Replace CLASTIME (time & labor rules) with UCONN HCM Time & Labor rules• Replace Student time system with HCM Time & Labor• Capture leave taken and update leave balances
Other features
• Enhance user accessibility with Single sign-on using CAS • Enhance user reporting – HCM Warehouse• Simplify Security management by automating the role assignment to users• Improve the MUD table maintenance by interfacing HCM data to MUD table• Enhance the Special Payroll Adjunct Hire process by improving the data communication between HCM and SA systems
• Employee and Manager Self Service transactions (business process improvement)
• Migration towards new reporting functionality and technology
• Replace TAS with HCM time & Labor• Convert “job search” application to HCM• Identify and evaluate shadow systems for potential
enhancements• Analyze and evaluate potential business process
improvements for HR client stake holders
HCM Implementation – Phase 2