uksg conference 2016 breakout session - making the most of cla’s future licensing solutions, james...
TRANSCRIPT
James BennettHead of Rights and Licensing
Making the Most of CLA’s Future Licensing Solutions
UKSG Conference 2016
• Simple annual collective licences – pre-cleared permission to copy extracts from millions of books, magazine and journals
• Multiple copies for students, internal copying within organisations• Photocopying? Digital sharing, long term storage, press cuttings,
coursepacks, VLEs and more• Generally one chapter, one article or 5%, whichever is greater• Data collection to inform royalties allocation to each title• Independently determined royalties share between authors,
publishers and visual creators• Centralised agreements for Schools, NHS, Central Government• All HEIs licensed – centrally negotiated with UUK/Guild HE Copyright
Group, currently in negotiation for 2016-2019 licence
About CLALicensing solutions for all sectors
CLA is Evolving…
Blanket Licensing
Content SolutionsWorkflow Solutions
Content, Rights and Workflow
Blanket and Transactional
Licensing
Licence Plus & EHESS
Digital Content Store
Second Extract Permissions
Content Solutions
Workflow Solutions
CLA Products Today
Blanket and Transactional
Licensing
Licence Plus & EHESS
Content Solutions
Content + Rights
For Our Customers:• Solving problems
o DRMo Qualityo CLA data collection exercises
For CLA:• Linking content and rights to provide tangible evidence of the value of the blanket CLA licence • Sourcing automated usage data, which takes into account digital subscriptions, to inform fair distribution
of royalties to rightsholders
Content SolutionsWhy?
LICENCE PLUS• Partnership with the British Library On Demand document supply service• Prepaid CFP documents from BL packaged with blanket CLA licence• DRM-free as standard, encourages reuse under licence• Portal for administrators to check volume ordered• Removes need for CLA data collection exercises• Long term deals in place for NHS in England and Scotland• Corporate and other public sector agreements in pipeline
Content SolutionsPublic sector and Commercial
EHESS• EHESS = Enhanced Higher Education Supply Service• Replaces former Higher Education Scanning Service from British Library• Outsourced scanning and CFP • Under EHESS, CLA administers monthly invoicing and provides portal to
check orders• Negotiated bulk service charge pricing • Higher quality, DRM-free copies• Integtrates with other CLA services…
Content SolutionsHigher Education
Permissions Solutions
Transactional Permissions
Second Extract Permissions
Blanket and Transactional
Licensing
• Optional service for UK Higher Education customers launched in August 2015
• Current CLA HE Licence permits only 5% or one chapter/article, whichever is the greater, per course of study
• Top-up transactional permissions service for clearance of second extract – usually a chapter - where the first has been copied under the licence
• Works with CLA Check Permissions• 80% of publishers by value signed up • Publisher-set pricing, by page per student – CLA has no influence!• 300+ transactions so far from 40 HEIs
Permissions SolutionsSecond Extract Permissions Service
Permissions SolutionsSecond Extract Permissions Service
Permissions SolutionsSecond Extract Permissions Service
Workflow Solutions
Digital Content Store
Workflow Solutions
• Currently all UK HEIs must report digital copying to CLA annually on spreadsheets
• Renewal of scans annually involves checking, potentially with hundreds of academics
• Duplicate digitisation across HE sector• Licence extent and repertoire checks• Analogue, manual process aided by some third party workflow tools
CLA Higher Education LicenceCensus Reporting
Workflow Solutions
What is the Digital Content Store?
• A centralised, secure, CLA-operated content store for HEIs to store digital copies created under the licence
• A workflow tool for HEIs to manage the digitisation process and associated administration
• Links to digitised extracts stored in the DCS are created and made available to students through standard authentication methods
• It will be included in the CLA annual licence fee for HEIs from August 2016 and will remove the need for census reporting for those HEIs that choose to use it
• It will be optional
Workflow Solutions: DCS
User workflow
HEIs using the DCS will no longer need to:
• Provide census reports to CLA
• Check with academics whether an existing scan is required for the next academic year
• Duplicate scanning across the sector
• Seek coursepack permissions from multiple sources
• Digitise works themselves (if they do not wish to)
Benefits to Customers
The DCS is designed to integrate with the following:
• CLA Check Permissions, for licence coverage verification
• British Library On Demand for seamless EHESS ordering
• CLA Second Extract Permissions Service
• Major Library Management Systems to check ownership of originals
• Reading list systems via an API
Integrated DCS
DCS Development
Progress so far
• February 2015: work began with technology partner: Cloudspring Technologies (Kortext)
• June 2015: Five partner HEIs selected for customer-focused agile development programme
• TODAY: • Five development partner HEIs using DCS to provide hundreds
of course readings to thousands of students• More than 50 HEIs signed up to use ‘sandbox’ DCS• June 2016: full launch to HE sector• August 2016: new HE Licence launch
DCS Development
Interested in finding out more?
• Email [email protected] to find out about signing up to the ‘sandbox’ DCS
• Join an upcoming webinar – see he.cla.co.uk for details
• Visit the CLA stand at UKSG to see a demo
