undergraduate calendar : athabasca university :...

UNDERGRADUATE CALENDAR

Welcome

Welcome to Athabasca University, Canada’s leading distance learning and online university. Joinmore than 38,000 students worldwide who are acquiring their university education withoutattending a traditional campus.

Athabasca University is committed to excellence. The University offers 90 graduate andundergraduate degrees, diplomas, and certificate programs, and more than 700 universitycourses in the sciences, social sciences, humanities, interdisciplinary studies, business andadministrative studies, nursing, and commerce.

This online Calendar is your official resource when referencing undergraduate program andacademic regulations throughout your stay at Athabasca University. If you are a graduatestudent, please consult the graduate program calendar.

Mission Statement

Athabasca University, Canada’s Open University, is dedicated to the removal of barriers thatrestrict access to, and success in, university-level studies and to increasing equality of educationalopportunity for adult learners worldwide. We are committed to excellence in teaching, researchand scholarship, and to being of service to the general public.

Admission

Anyone 16 years of age or older is eligible for admission to Athabasca University, regardless ofprevious educational experience, with or without a high school diploma.

Where do you want to be?

Watch the video and see how Athabasca University can help. The Athabasca University studentexperience is different from the student experience at traditional universities. As an AU student,you will probably take courses by distance education. Learn why students choose AU and learnhow AU can help you accomplish your goals.

We’re here to help. If you experience any difficulty accessing information, please email theCalendar Coordinator.

Watch the video About Athabasca University

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The content on these pages was captured on August 11, 2015 and is effective September 1, 2015. The online Calendar is the official version. If there are any discrepancies between this publication and the online version, the online Calendar will be binding. 8/13/15

http://calendar.athabascau.ca/undergrad/2015/http://www.athabascau.ca/calendar/grad/index.htmlmailto:[email protected]?Subject=feedbackhttp://www.youtube.com/watch?v=ME6kVQzaYOAhttp://www.athabascau.ca/aboutAU/http://www.athabascau.ca/

Contacting AU

The University’s IntelliResponse system will reply quickly to your questions.

Athabasca University, Central Canada/US: 1.800.788.9041Others: 1.780.675.6111

Athabasca University, Edmonton 1.780.421.8700

Athabasca, University, Calgary1.403.263.6465

Maps

Legal Note

Athabasca University reserves the right to make additions, deletions, changes, or modificationsto its policies, practice, procedures, tuition fees, course availability, delivery mode, schedules, orprogram requirements at any time without prior notice.

Athabasca University no longer produces a print Calendar, but does produce PDF versions of theonline Calendar. In the event of any discrepancies between the PDF version and this officialonline version, the online version will apply.

The publication of information in the Calendar does not bind the University to the provision ofcourses, programs, services, or facilities as listed herein. Students are responsible for informingthemselves of the University’s procedures and policies and the specific requirements associatedwith the degree, diploma, or certificate sought.

Every student accepted for registration with Athabasca University shall be deemed to haveagreed to be bound by the regulations and policies of the University and of the program in whichthat student is enrolled. Athabasca University specifically reserves the right to exercise its sole,absolute, and unfettered discretion in admitting individuals to the University, its programs, orcourses.

Athabasca University shall incur no liability for loss or damage suffered or incurred by anystudent or third party as a result of delay, alteration, or termination of services, courses,programs, tuition, or fees by reason of: acts of nature, fire, strikes, lock–outs, damage toUniversity property, inability to procure or produce materials, civil unrest or disobedience,financial exigency, or any other cause of any kind.

Athabasca University is not responsible for content found on external websites.

Credits

Ask AU

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http://www.athabascau.ca/tour/maps.html#http://www2.athabascau.ca/contact/campuses.phphttp://www.askau.ca/

The 2015–2016 Athabasca University Calendar was prepared by the Office of the Registrar.

Editor: Laura BarakerisManaging Editor: Helen Salzl

Updated July 30 2015 by laurab

Focused on the future of learning.

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http://www.athabascau.ca/registrar/

1. General Information

Athabasca University offers students high quality, post-secondary education using online andprint-based learning resources. Course instruction centers on resources developed by a team ofsubject matter experts and enhanced by qualified tutors in a supportive distance learningenvironment.

At the heart of the University’s philosophy is excellence, openness, flexibility, and innovation.Flexible learning means our students can start courses throughout the year, and study at home,work, or wherever they find themselves. Most of our students study year round. AthabascaUniversity also has transfer arrangements with universities across Canada. This enables visitingstudents to transfer courses from Athabasca University to their home institution.

We encourage you to achieve your personal learning goals. Many of our undergraduate studentsgo on to compete successfully with others for graduate level education at Athabasca Universityand other institutions across North America.

What's it like to be an AU student?

Information effective Sept. 1, 2015 to Aug. 31, 2016.


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General Information

1.1 Contact Information

For more information about specific programs, courses, admission, and registrationrequirements, please call the Information Centre, 1.800.788.9041.

You may also find answers to your questions at the following URLs:

Hours of OperationMonday to Friday 8:30 a.m. to 4:30 p.m. MTClosed for most services on Saturday, Sunday, and holiday Mondays.

ServicesPlease call for details of services available800.788.9041 or direct dialPhone: 780.421.8700Fax: 780.497.3411

Information CentreWebsiteOffice of the Registrar WebsiteDepartments and Centres WebsiteAthabasca University Central1 University DriveAthabasca, ABCanadaT9S 3A3Online mapAthabasca University, Edmonton Peace Hills Trust Tower1200, 10011 –109 StreetEdmonton, AB T5J 3S8Serving the area north of Red Deer and the rest of Canada not served by the other learningcentres.Online map

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http://www.athabascau.ca/contact/http://www.athabascau.ca/registrar/index.phphttp://www.athabascau.ca/main/administration.phphttp://www2.athabascau.ca/contact/campuses.phphttp://www2.athabascau.ca/contact/campuses.phphttp://www.athabascau.ca/

Hours of OperationMonday to Friday 8:30 a.m. to 4:30 p.m. MTClosed Saturday, Sunday, and holiday Mondays

ServicesPlease call for details of services available.800.788.9041 or direct dialPhone: 403.263.6465Fax: 403.298.2922

Athabasca University201 13220 St. Albert Trail St. Albert, AB T5L 4W1Telephone: 800.561.4650 or 780.459.1144Fax: 800.561.4660 or 780.459.2093E-mail: [email protected]

Hours of OperationMonday to Friday: 8:30 a.m. to 4:30 p.m. MTClosed Saturday, Sunday, and holiday Mondays Online map

Athabasca University, Calgary 6th floor345 – 6 Avenue S.E.Calgary, AB T2G 4V1Serving the area in or south of Red Deer, British Columbia, and Saskatchewan.Online map

Faculty of Business




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mailto:[email protected]://www2.athabascau.ca/contact/campuses.phphttp://www2.athabascau.ca/contact/campuses.php

General Information

1.2 Legal Version of the Calendar

Athabasca University’s online Calendar is the official 2015-2016 Calendar, and is effectiveSeptember 1, 2015 to August 31, 2016. Athabasca University no longer produces the print versionof the Calendar—2014/2015 was the last year. If you require a PDF of the current Calendar orwould like to see any past years' versions, they are stored in our archives.


Updated August 13 2015 by laurab


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http://calendar.athabascau.ca/undergrad/2015/archives.phphttp://www.athabascau.ca/

General Information

1.3 Recognition and Accreditation

1.3.1 Recognition

Athabasca University has achieved the highest possible award each year for the Province ofAlberta Performance Funding. Recently, the University received the Commonwealth of LearningAward of Excellence for Institutional Achievement.

Most recently, the International Council for Open and Distance Education recognized AthabascaUniversity as one of the world’s outstanding distance and open learning institutions.

AU is also recognized by the Government of British Columbia.

AU was awarded the 2010 Canadian Recognizing Learning Award by the Canadian Association forPrior Learning Assessment (CAPLA) in Ottawa on November 8, 2010.

1.3.2 Accreditation

Athabasca University is a publicly funded institution of the Province of Alberta that reports to thegovernment through the Minister of Advanced Education. Pursuant to the Post-secondaryLearning Act, SA 2003, Chapter P-19.5, and the Athabasca University Regulation, AR 50/2004, thegovernment authorizes the Governors of Athabasca University (the Board) to govern its ownaffairs. Public members of the Board are appointed under orders-in-council of the LieutenantGovernor of Alberta.

Athabasca University is the first Canadian university to be accredited by the Middle StatesCommission on Higher Education (3624 Market Street, 2nd Floor West, Philadelphia, PA, 19104,267.284.5000). The Commission is one of six regional accrediting agencies in the U.S. recognizedby the Council for Higher Education Accreditation.

Membership

Athabasca University is also a full member of the following organizations:

Alberta Council on Admissions and TransferAssociation of Commonwealth UniversitiesAssociation of Universities and Colleges of Canada

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BC Council on Admissions and Transfer*Canadian Association for Distance EducationCanadian Association for Graduate StudiesCanadian Virtual UniversityCircumpolar Universities AssociationInter-American Distance Education ConsortiumInternational Council for Open and Distance Education

* The term "University" is used under the written consent of the Minister of Advanced Educationeffective April 4, 2011 having undergone a quality assessment process and been found to meetthe criteria established by the minister. (Reconfirmed March 27, 2014)




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General Information

1.4 Protection of Privacy

Athabasca University collects and maintains personal information for the purposes ofadmissions, registrations, and other activities related to being a member of the AthabascaUniversity community and attending a public post-secondary institution of the Province ofAlberta.

You are advised that the information you provide, and any other information placed into yourstudent record, will be protected and used in compliance with Alberta’s Freedom of Informationand Protection of Privacy Act. For more information, please refer to our website.




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General Information

1.5 Undergraduate Student Orientation

The Undergraduate Student Orientation provides you with an overview of the services andresources available to you as an undergraduate student at Athabasca University.

Undergraduate Student Orientation




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General Information

1.6 Student Code of Conduct

Once you have completed and submitted the Undergraduate General Application Form, you haveagreed to abide by the rules and regulations of Athabasca University. Your knowledge andacceptance of Athabasca University’s academic regulations, policies, and procedures is yourcontract with the University, particularly the Student Code of Conduct and Right to AppealRegulations.

Just as we expect your acceptance of our regulations, you may expect Athabasca University toprovide you with a successful university experience. The “Expect the Best” brochure, issued whenyou are admitted, identifies the service standards to which you are entitled.

We’re here to help. If you have difficulty accessing information or if you require clarification onany subject or regulation, please contact the University and your query will be forwarded to theappropriate department.

Student Code of Conduct and Right to Appeal Regulations




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mailto:[email protected]?Subject=Calendarhttp://calendar.athabascau.ca/undergrad/2015/page11.phphttp://www.athabascau.ca/

General Information

1.7 myAU

To communicate with its students, Athabasca University uses a web portal known as myAU,which offers quick access to information, forms, e-Letters, and services that are relevant to you.

Once you are admitted to the University, you will use myAU to access your course(s) and viewpersonal information such as your AU Library account, assignment marks, and course grades.You may also take care of administrative matters, such as booking examinations, requestingcourse extensions, registering for courses, requesting course withdrawals, and orderingtranscripts.




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General Information

1.8 Ask AU

Have questions? Start with our online service, Ask AU. It provides quick answers to most generalquestions about Athabasca University. If the answer cannot be provided, your query will beforwarded to the appropriate department.




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General Information

1.9 Information Centre

Athabasca University’s Information Centre provides one point of contact for all your telephoneinquiries. If the Information Centre attendant can’t answer your question, he or she will forwardyour call to the appropriate person.

Phone: 800.788.9041 toll-free in Canada and the US.




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General Information

1.10 Student Identification Cards

1.10.1 Active Students

If you are currently an active Athabasca University student, you can request a photo StudentIdentification (SID) card that will confirm your name, identification number, and the academicyear in which the card was produced.

Student Identification cards are the property of Athabasca University. You will be issued one cardonly. It is valid for the academic year displayed on the front of the card. To update the cardannually, you must be an active student, and request a date sticker from the Office of theRegistrar, AU Edmonton, or AU Calgary.

Request for Photo ID Card

1.10.2 Nursing Students

Nursing students are now able to request a wearable ID card for identification purposes inhealthcare facilities. It is available for Bachelor of Nursing students and Advanced NursingPractice students.

The Nursing Student cards are valid for two years. Before the end of the two years, it is yourresponsibility to reapply for your nursing card and submit a new photo.

1.10.3 Photo Requirements

Student Identification (SID) cards are issued using a photograph taken by an AthabascaUniversity staff member whenever possible. If this is not possible, you can supply your owndigital photo accompanied by a copy of your driver’s licence, or a passport photo. The back ofeither photo submitted must be signed by a guarantor who can attest to your identity. Examplesof a guarantor are listed on the print and online SID forms.

Photos can be taken by staff at the Office of the Registrar in Athabasca, AU Edmonton, or AUCalgary. All ID cards will be mailed to the current address the student has on file with theUniversity.

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General Information

1.11 e-Letters

As of September 2011, AU converted all print letters that were accessible via the e-Letter deliverymethod to the e-Letter format. If you would still prefer to receive these letters in a print formatdelivered via Canada Post, you will be able to choose that method of delivery and you will beassessed a one-time $10 fee for this service. Additional information can be found on the Office ofthe Registrar website.

Examples of documents that are available as e-Letters are: admission confirmation, courseregistration, course extensions, course withdrawals, tutor assignments, final grades, etc.




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http://registrar.athabascau.ca/OROShelp/?page=elettershttp://www.athabascau.ca/

General Information

1.12 Moodle

The name Moodle is an acronym that stands for Modular Object-oriented Dynamic LearningEnvironment—an open source software package for producing Internet-based courses andwebsites. Moodle is both a Learning Management System and a Virtual Learning Environmentdesigned to support a social constructionist framework of education. It is an online place whereyou, as a learner, can have access to your tutor, to other learners, and to a variety of tools,features, and interactions that will enhance your learning experience at Athabasca University.

AU Moodle Orientation




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http://orientation.lms.athabascau.ca/http://www.athabascau.ca/

General Information

1.13 Postal Service Interruption

In the event that Canada Post mail service is disrupted due to a strike or work slowdown,Athabasca University posts daily instructions on its website.




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http://www.athabascau.ca/http://www.athabascau.ca/

General Information

1.14 Important Dates

2015

Feb. 16 Family DayUniversityclosed

April 1 Deadline to apply for June 2015 Convocation.

April 3 – 6 (inclusive) Easter break.Universityclosed

May 8All final grades must be received by the Office of the Registrarfor June Convocation.

May 18 Victoria DayUniversityclosed

June 11, 12,13

Athabasca University Convocation

July 1 Canada DayUniversityclosed

Aug. 3 Civic holidayUniversityclosed

Sept. 7 Labour DayUniversityclosed

Oct. 12 Thanksgiving DayUniversityclosed

Nov. 11 Remembrance DayUniversityclosed

Dec. 25/15 –Jan. 1/16

The University will close at 4:30 p.m. Thursday, December 24, 2015 and willreopen at 8:30 a.m. Monday, January 4, 2016.

2016

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http://www.athabascau.ca/convocation/http://www.athabascau.ca/

Feb. 15 Family DayUniversityclosed

March 25 –28

(inclusive) Easter break.Universityclosed

April 1 Deadline to apply for June 2016 Convocation.

May 6All final grades must be received by the Office of the Registrarfor June Convocation.

May 23 Victoria DayUniversityclosed

June 9, 10, 11 Athabasca University Convocation

July 1 Canada DayUniversityclosed

Aug. 1 Civic holidayUniversityclosed

Sept. 5 Labour DayUniversityclosed

Oct. 10 Thanksgiving DayUniversityclosed

Nov. 11 Remembrance DayUniversityclosed

Dec. 24/16 –Jan. 1/17

The University will close at 4:30 p.m. Friday, December 23, 2016 and will reopenat 8:30 a.m. Monday, January 2, 2017.




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http://www.athabascau.ca/convocation/

3. Admission, Registration andEvaluation

In order to take courses at Athabasca University, a studentmust be admitted to AU. Once the student is admitted, he/shecan either enrol in a program and then register in courses, orregister in courses as an unclassified student.

The following section contains information related toadmissions, enrolling in a program, registering in courses,evaluations and transfer credit and university regulations.





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Admission, Registration and Evaluation

3.1 Admission

As an open university, Athabasca University admits students 16years of age or older. Students may be of any nationality andreside anywhere in the world.





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Admission

3.1.1 Past Academic Performance

While past academic performance at other post-secondaryinstitutions does not prevent you from being admitted to AU, itmay be considered if you are enrolling in a particular program(e.g., Bachelor of Nursing). If you were suspended or dismissedfrom another post-secondary institution for reasons ofacademic misconduct, you may be refused admission orenrolment at AU until the period of suspension or dismissalhas elapsed.





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Admission

3.1.2 Non-Canadian Students

Athabasca University welcomes non-Canadian students.

You need a study permit if:

you are a non-Canadian with a work permit and are livingtemporarily in Canada while enrolled in the Bachelor ofNursing degree program.you are a non-Canadian student enrolled in an AUprogram at an institution with which the University has acollaboration agreement.

You do not need a study permit if you are a non-Canadian AUstudent living outside Canada.

In the case of a dispute over an individual’s status withinCanada, Citizenship and Immigration Canada (CIC) regulationswill apply.

Citizenship and Immigration Canada1.888.242.2100





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Admission

3.1.3 Returning Students

To remain an active AU student you must be registered in anAU course, or you must have completed an AU course in thelast 12 months. The 12-month period is based on the mostrecent course contract date, course completion date, or thedate of withdrawal from an AU course.

Students who complete courses on a Letter of Permission fromAU also retain their active status. If you complete courses atother institutions without first obtaining a Letter of Permissionfrom AU, you may be designated inactive and forfeit yourenrolment status and risk not receiving credit for the course.

If you are a returning student and you have never accessed themyAU portal, you will need to log into the portal using your AUStudent ID number.

If you are a returning student with an active AU account, youcan proceed to course registrations.

If you are a returning student with an inactive AU account, youneed to reactivate your active status by selecting ‘Change YourProgram’ found under the ‘Manage Your Program’ headerunder the ‘Student Record’ section of the myAU portal.

Reactivation FormmyAU portal





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Admission

3.1.4 New Students

All new AU students require a student identification number.To obtain a student ID number, you must apply for admissionto AU.

Complete and submit the online Undergraduate GeneralApplication Form and pay the one-time, non-refundableapplication fee. Before you apply online, you will need todetermine if you are applying as a program student or as anunclassified (non-program/visiting) student.

Note: International students residing in Canada must applyusing the paper General Application Form, and submit it alongwith payment to AU.

3.1.4.1 Unclassified (Non-Program/Visiting) Students

Unclassified students are not enrolled in an AU credentialprogram, but are either planning to take or are currentlyregistered in AU courses only. There is no limit to the totalnumber of courses that can be taken; however, the maximumactive course load at any one time is six.

The AU unclassified category includes visiting students fromother post secondary institutions who are taking AU coursesfor admission or transfer purposes to another institution.Visiting students are encouraged to obtain a Letter ofPermission from their home institution before registering in anAU course. This will ensure the home university will accept theAU course in the visiting student’s program.


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NOTE: It is important to note that AU does not evaluateprevious post-secondary education or award transfer credit forstudents in the unclassified category. If a student wishes tochange from the unclassified category to a program student


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category, a request for evaluation of any previously completedpost secondary courses can be made any time after declaringan AU program.

Visiting students must request a transcript to be sent to theirhome institution once they have completed the course(s). Thiscan be done online through myAU.

3.1.4.2 Procedure

If you are applying to become an unclassified student (a non-program or visiting student) from the “Undergraduate GeneralApplication” page, choose, “No, I only want to take somecourses right now”. Follow the prompts to complete/submitand pay for the application.

After being admitted online to AU, you will be immediatelyassigned an AU student ID number to confirm your admission.

Confirmation of your enrolment as an unclassified student willbe available in your myAU portal the next day. To access yourconfirmation e-Letter, log into your myAU portal using your IDnumber.

You can immediately register in courses once you are enrolledas an AU unclassified student.

3.1.4.3 Program Students

Program students are enrolled in any of the undergraduatedegrees, diplomas, or certificates offered by AU. Students whochange from the unclassified (non-program/visiting) to aprogram category may use credits earned while in theunclassified (non-program/visiting) category provided thecourse(s) meets the requirements of the program, includingany restrictions on the age of a course, if applicable. There isno application deadline for enrolling in an undergraduatedegree program. Applications are accepted year round.

Because program regulations can change, students arerequired to complete the program regulations in effect at thetime of their enrolment. Students who are admitted to aprogram that has any entrance requirements for admissionwill follow the degree regulations in effect upon completion ofthe transfer credit evaluation.


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Although most of the undergraduate credentials have areopen admission, there are some that require documentationbe provided and assessed prior to admission (refer to thespecific program regulations). In these cases, students will beadmitted to a pre-admission category until documentation isassessed. Once this process is complete, students will beadvised of their admission status. See Procedure below forassessment process.

3.1.4.4 Procedure

If you are applying to become an undergraduate programstudent (you wish to complete a credential such as a degree,diploma, or certificate at AU) you need to apply using theApplyAlberta form that has been designed for this purpose.

ApplyAlberta is a secure online application and transcriptexchange system that students will use to:

apply to one or more of Alberta’s public post-secondaryinstitutions through one portal, andauthorize institution(s) to request the transfer of theirAlberta high school and post-secondary transcripts.

Student personal and academic information is entered onlyonce—it is filled in automatically on each application submittedto a post-secondary institution.

Once you have completed and submitted your personalinformation via the ApplyAlberta site, you will be forwarded toAU’s Office of the Registrar Online System (OROS) to finalizeyour application of admission with AU. Be prepared to indicatethe program you are interested prior to submitting yourapplication and paying the one-time non-refundableapplication fee. If you need help selecting a program, contactCounselling Services prior to submitting an UndergraduateGeneral Application Form.

After being admitted online to AU, you will be immediatelyassigned an AU student ID number to confirm your admission.

Confirmation of your enrolment as a program student with noevaluation of previous course work will be available in yourmyAU portal the day after your application is processed. Toaccess your confirmation e-Letter, log into your myAU portalusing your ID number.


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Confirmation of your enrolment as a program student with arequest for an evaluation of previous course work will bemailed to you after your application is processed (typicallywithin 10 business days).


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If you enrol in a program at AU, you are responsible forselecting courses that meet the program regulations andrequirements in effect on the date you enrol.If you need help selecting courses for the program you haveselected, contact Advising Services.

NOTE: Students may not enrol in an AU undergraduate degreeprogram while they are enrolled in another degree program atanother post-secondary institution. Those students may takecourses as unclassified (non-program/visiting) students untilthey have either completed or withdrawn from the otherprogram.





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Admission

3.1.5 Admission Classifications

3.1.5.1 Active Students

Active students are those who are currently registered in an AUcourse or who have completed or withdrawn from an AUcourse within the last 12 months. The 12-month period isbased on the most recent course contract date, coursecompletion date, or the date of withdrawal from an AU course.

Students who complete courses on a Letter of Permission fromAU also retain their active status.

Active students must log in to myAU where they have access topersonal information such as library accounts, assignmentmarks, and course grades, or take care of administrativematters such as registering for courses, booking examinations,or applying for extensions.

Changing Programs/Status

Active students who wish to change their enrolment from theunclassified (non-program/visiting) status to an undergraduateprogram, or change from one undergraduate program toanother undergraduate program, must log in to myAU andselect “Change Your Program” found under “Manage YourProgram” in the Student Record section of myAU.

If you are an inactive student, you will be required to reactivateyour file and then complete the “Change Your Program” form.The form will ask if you require an evaluation of previous post-secondary studies. A fee is required for this service if it wasn’tsubmitted previously.

You are required to fulfill the program regulations in effect atthe time of your enrolment. Course work completed previouslywill be assessed toward the new credential.

3.1.5.2 Inactive Students


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Inactive students are those who have not registered in an AUcourse within 12 months of the most recent course contractend date or the date of withdrawal from their last AU course.

If you are a returning student with an inactive AU account, youneed to log into myAU and reactivate your active status byselecting “Change your Program” found under “Manage YourProgram” under the Student Record section of myAU.

To re-enrol and before you continue to take courses, you mustcomplete and submit a new Undergraduate GeneralApplication Form. Access myAU and follow the reactivationprocedure.

You are required to fulfill the program regulations in effect atthe time of your re-enrolment. You will also require a newevaluation of your previous post-secondary course work. A feeis required for this service if it wasn’t submitted previously.





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Admission

3.1.6 Enrolment Status

3.1.6.1 Part-Time Students

Those who are registered in less than 60 per cent of a fullcourse load with AU. For taxation or Government Student Loanpurposes, students who register in less than four, three-creditcourses over six months are considered part-time.

3.1.6.2 Full-Time Students

Full-time students are enrolled in a minimum of 60 per cent ofa full course load. At the undergraduate level a full course loadis defined as 3.75 credits per month at AU. The minimumrequirement for full-time status is 2 credits per month.

Example: If you are on student financial aid, full timeenrolment is 9 credits over 4 months with the same start date.If you are taking courses via individualized study over 6months, you require 12 credits to be full time with the samestart date.

For more detailed information on funded and non-fundedstudents, visit the AU Student Financial Aid Information page.





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3.2 Evaluations and Transfer Credit

In general, Athabasca University will review your previous post-secondary education toward your credential. A one-timeEvaluation Fee will be charged for this service. Please note thisfee is non-refundable once an evaluation has been completed.For detailed information regarding the awarding of transfercredit please refer to the Undergraduate Transfer Credit Policy.

AU has articulated courses and programs from more than 240institutions and organizations. These decisions can besearched on our online database.

If you are a continuing student, log in to myAU and completeand submit the online Change of Program Form.

Non-Canadian students who will be presenting internationalcredentials for possible transfer credit to an AU program mustrefer to Foreign Transcript Evaluation.

myAUEvaluation Procedures





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Evaluations and Transfer Credit

3.2.1 Block Transfer Credit/College Diploma

AU accepts many college diplomas and other credentials asblocks of transfer credit toward AU programs. In these cases,the student’s transcript is reviewed, and transfer credit isawarded as a block of credit rather than on a course-by-coursebasis.

Block transfer arrangements are most often associated withspecific programs and may not be applicable to all AUcredentials. If a decision has not been previously made, yourprior education will be assessed on an individual basis.

Transfer Credit Search website:

Transfer Credit Search





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3.2.2 Procedure

If you are a new student and wish to apply to an AU program,you must enrol in a specific program by completing the onlineUndergraduate General Application Form, and submit the onetime, non-refundable application fee.

Undergraduate General Application Form

Students with International Credentials

Unclassified/visiting students

If you are an unclassified/visiting or inactive student and youwould like to enrol in an AU program, log into your myAUaccount and complete and submit the online Change ofProgram form. You will be required to submit the evaluationfee if you have not done so previously, but as a previouslyadmitted student you are not required to resubmit the generalapplication fee again.

Undergraduate General Application Form

Transcripts

Arrange to have official transcripts of your previous education—from each institution that you formerly attended—sentdirectly to AU, Enrolment Services, Office of the Registrar. AUwill evaluate all post-secondary course work completed withinCanada and the United States. In some cases, additionalsupporting documentation may also be required in order tobegin the evaluation.


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Documents received in support of an application for admissionbecome the property of AU. Copies of your foreign documentssubmitted may be sent to you upon request (please notifyEnrolment Services). Ensure the correct mailing address is


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provided or the documents will be sent by registered mail tothe most recent address on file. AU does not assumeresponsibility for lost documents.

Questions regarding sending AU transcripts can be forwardedto: [email protected].

Mailing Address:

Athabasca UniversityEnrolment ServicesOffice of the Registrar1 University DriveAthabasca, AB T9S 3A3

Course Outlines

This information will be of use to students who want to haveunassigned credit changed to direct equivalency credit, as wellas to students who wish to have courses evaluated which havenot been granted transfer credit.

For either of the above type cases, the student must presentdetailed course outlines* to Transfer Credit Services, Office ofthe Registrar. Calendar descriptions will not suffice.

The information in the detailed course outlines should include:

Institution nameCourse name, number, and year completedA statement of the course objectivesA detailed outline for the courseThe number of weeks of durationHours per week of lecture(laboratory/tutorial/seminar/studio work)The method of evaluation and gradingThe textbooks usedContent of assignments and assignment weighingCredential of instructor(s)Course title of prerequisite or corequisite courses (if any)Credit value

Some departments or faculties may require students toprovide copies of examinations and/or assignments. When thisinformation is received, it will be reviewed by the appropriatedepartment. You will be notified of the results in writing.


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mailto:[email protected]

* Course outlines for courses other than language coursesmust be presented in English. If the course was taken in alanguage other than English, the original outline must bepresented with the translated version.

Questions regarding detailed course outlines can be directedto: [email protected].

Mailing Address:

Athabasca UniversityTransfer Credit ServicesOffice of the Registrar1 University DriveAthabasca, AB T9S 3A3





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mailto:[email protected]


3.2.3 Foreign Transcript Evaluations

Students presenting non-Canadian/non-United Statescredentials for possible transfer credit to an AU program mustobtain an evaluation of post-secondary course work from aninternational assessment agency, for example, theInternational Qualifications Assessment Service (IQAS). Thecredential assessment agency will assess each student'sinternational educational documents and compare them toeducational credentials in Canada.

All assessments, regardless of the agency used, must becompleted using original documents or certified copies—official documents issued directly from the sending institutionare preferred. AU only accepts detailed course-by-courseassessments. Students must also submit copies of all foreigntranscripts used in the assessment to AU. Please note AUreserves the right to request that official documents be sentdirectly from the institution to AU.

If you elect not to use an assessment agency, you may notobtain any transfer credit for your course work towards an AUprogram.

There are a number of other foreign credential evaluatingservices whose assessments may be accepted. In Canada, referto the Alliance of Credential Evaluation Services of Canada.

AU can also accept assessments from the U.S. from membersof the National Association of Credential Evaluation Services(NACES) or the American Association of Collegiate Registrarsand Admission Officers Foreign Education Credential Services(AACRAO) provided the assessments are completed usingoriginal documents or certified copies—official documentissued directly from the sending institution are preferred.

IQAS


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Alliance of Credential Evaluation Services of Canada

National Association of Credential Evaluation Services

American Association of Collegiate Registrars and AdmissionsOfficers Foreign Education Credential Service





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3.2.4 Timeline for Evaluation Completion

Evaluations take time. When Transfer Credit Services receivesall the transcripts, supporting documents, and required fees,your evaluation request enters a queue. It can take fromtwelve (12) to fourteen (14) weeks to complete your evaluation.If additional information is required, or AU is experiencing highvolumes of requests, it may take longer. In addition to officialtranscripts, supporting documentation, such as course andprogram descriptions, may be required from the sendinginstitution.

Failure to provide this information when it is requested willimpede the evaluation process. When the evaluation iscomplete, you will be notified what transfer credit has beenawarded and how it applies to your program of study.

Current processing time: 7 weeks





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3.2.5 Course Registration While Waiting for EvaluationCompletion

While you wait for your evaluation of previous education to becompleted, you may register in courses. If your courseduplicates course work already completed, you can onlyreceive credit for one of the courses. AU cannot officiallyapprove any courses as being applicable to your program untilyour evaluation is complete.

If you register in a course and are subsequently given transfercredit for a similar course completed previously, you have theoption of withdrawing from the course. Refer to CourseWithdrawal – Individualized Study and Course Withdrawal –Grouped Study.

Course selection assistance may be obtained from an AUstudent advisor by submitting an Information Request Form.





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3.2.6 Notification of Evaluation

Once your evaluation is complete, Transfer Credit Services willnotify you that your assessment is completed and tell youwhere you can access the results. Examine the transfer creditawarded closely and see how it has been applied to yourprogram of study.

If you have questions resulting from the evaluation or as towhy a course did not receive transfer credit, contact TransferCredit Services immediately.

If you require assistance with program planning and choosingcourses, please contact a student advisor.





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3.2.7 Transfer Credit Time Limits

Usually, courses will be considered for transfer creditregardless of when they were completed. There are someexceptions.

Depending on the program, AU will not award transfer creditfor some administrative studies courses (e.g., law, senior-levelaccounting, management science, marketing or financecourses), information systems courses, or science courses thatwere completed more than 10 years ago.

Athabasca University will not award transfer credit in thefollowing programs for nursing courses that were completedmore than seven (7) years ago, or for non-nursing courses thatwere completed more than 10 years ago:

Post-RN Bachelor of Nursing Degree ProgramPost-LPN Bachelor of Nursing Degree Program

In addition, AU will not grant transfer credit in the followingprograms for computer science courses that were completedmore than five years ago:

Bachelor of Arts concentration and major in InformationSystemsBachelor of Science in Computing Information SystemsBachelor of Science in Computing Information Systems(Post Diploma)University Certificate in Computing Information Systems

Students transferring credit completed within a CanadianInformation Processing Society (CIPS) accredited diploma orwho have completed a science-related diploma program froma college or technical institute, and who are enrolling in theBachelor of Science Program, may not be eligible for a blocktransfer of credit if the diploma is more than five (5) years old.


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Consequently, if student diplomas are more than five (5) yearsold and students are currently active in their field of study,they should arrange to provide evidence of this activity toTransfer Credit Services (e.g., a letter from their employer, acopy of professional membership etc.).

Students who choose to change programs may ask a studentadvisor for help in determining whether courses they havecompleted through AU will be accepted into the new program.





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3.2.8 Appeal Process Concerning Transfer Credit

Students can appeal a transfer credit decision by followingdetails in the Student Code of Conduct and Right to AppealRegulations.





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3.2.9 Transferring AU Courses to Another Institution

Generally, AU courses are transferable to other Canadiandegree-granting institutions.

AU is unable to advise you on which of its courses wouldtransfer into a program at another institution. The decision toaccept courses for transferability lies exclusively with the homeinstitution.

If you are in a program at another post-secondary institutionand wish to take an AU course, you are advised to obtain aLetter of Permission from your home institution before takingthe AU course. If you do not obtain permission you may notreceive credit for the course at your home institution.

Alberta Transfer Guide

Students wishing to transfer courses or programs to anotherinstitution should refer to the Alberta Transfer Guide, whichlists all courses and program transfer agreements betweenpost-secondary institutions in Alberta, the NorthwestTerritories, and Nunavut. Students wishing to transfer creditfor courses or programs to British Columbia post-secondaryinstitutions should refer to the British Columbia TransferGuide. These guides and other transfer information areavailable online or by contacting:

Alberta Council on Admission and Transfer11th Floor, Commerce Place10155 - 102 StreetEdmonton, ABT5J 4L5Phone: 780.422.9021 or 310.0000 toll-freeEmail: [email protected]

Alberta Transfer Guide


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British Columbia Council on Admission and Transfer709 – 555 Seymour StreetVancouver, BCV6B 3H6 Phone: 604.412.7700Fax: 604.683.0576Email: [email protected]

British Columbia Transfer Guide





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3.3 Letter of Permission

A Letter of Permission is a document issued by the post-secondary institution the student is enrolled in a program at. Itpermits a credential student to take one or more courses atanother institution to be used towards their credential. TheLetter of Permission is a means of tracking the courses youtake at other institutions. The letter also indicates to theexternal institution that you are a visiting student and providesyou information regarding the transfer credit that will beawarded for external courses.

There are two types of Letter of Permission: Outgoing andIncoming.

Letter of Permission Request Form (PDF)

If you wish to take a distance course listed on the CanadianVirtual University (CVU) website, Letter of Permission andVisiting Student Admission fees may be waived. For details,visit the CVU Letter of Permission Form page.





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Letter of Permission

3.3.1 Outgoing Letter of Permission: Before YouRegister

Before you register in courses for credit at another post-secondary institution towards your Athabasca Universitycredential, you must request the Letter of Permission fromTransfer Credit Services, Office of the Registrar. It is importantto remember that credit cannot be applied to your program ifyou do not first obtain a Letter of Permission and makearrangements for an official transcript to be submitted to AUthat indicates successful completion of the course(s). Pleasecheck your program carefully to ensure the proposed transfercredit fits into your credential. If you need assistance indetermining if the credit will fit, contact a student advisor.

The Letter of Permission is valid for one year and maintainsyour active program status if you are not registered in any AUcourses at the same time.

Request the Letter of Permission a minimum of six weeksbefore the course registration date. This will allow AU time toprocess, approve, and forward the letter. There is no fee forthis service.

Transfer Credit Services





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Letter of Permission

3.3.2 Incoming Letter of Permission: Visiting Students

Visiting students can take courses at AU for transfer credit toother post-secondary institutions. Before you register in acourse at AU, you are advised to obtain a Letter of Permissionfrom your home institution that indicates it will accept the AUcourse in your program. This is for your own records and is nota requirement of AU.

Make sure you are aware of any special considerations thatyour home institution has related to course completion, coursewithdrawal, course extensions, supplemental exams, anddelivery mode. For example, some institutions require thattheir students complete the course within specified timelines,will not accept a grade if a supplemental exam has beenwritten, or will not accept a grade if it was taken by Challengefor Credit.





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3.4 Prior Learning Assessment andRecognition

Prior Learning Assessment and Recognition (PLAR) allows youto demonstrate the university-level knowledge that you havegained informally through work or life experiences. Bypreparing a detailed portfolio or e-portfolio for assessment,you may receive up to a maximum amount of credit withinyour AU program.

You will be asked to submit your PLAR application and PLARfee after you have been assigned to a mentor.

Contact the Centre for Learning Accreditation for informationor visit the Prior Learning Assessment and Recognitionwebsite.





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3.5 Graduation

AU approves and awards credentials every month. Forconsideration to graduate, all students must submit anApplication for Graduation form to the Office of the Registrar.All requirements for the credential (final grades; includinggrades for courses on Letter of Permission) must be receivedand processed by the Office of the Registrar by the 15th of themonth in order to be submitted for approval the followingmonth. For example, students who complete all requirementsby September 15th will have their names forwarded at theOctober meeting.

EXCEPTION: for Convocation in June 2016, Applications forGraduation must be submitted by April 1st, and allrequirements must be met by May 6, 2016.

Important Dates





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Graduation

3.5.1 Procedure

In order to be considered for graduation please note thefollowing:

Students must be active in a credential at AU.Students are required to return a completed Applicationfor Graduation form to the Office of the Registrar. Allrequirements for the credential must be in progress orcompleted before submitting the form.Upon receipt of an Application for Graduation form, theOffice of the Registrar will monitor your progress in AUcourses until all final grades are received and advise youby letter that you are eligible to graduate. It is the student’sresponsibility to submit transcripts for course workcompleted at other institutions.In order to be considered for graduation awards and to beincluded in the Convocation ceremony program, all finalgrades, including transcripts for courses completed onletter of permission must be received by May 8, 2015.Your name, as it is recorded on your student academicrecord, will be displayed on the parchment. If you haverecently changed your name, or would like to makechanges to what we have recorded on your student file,you must officially notify the Office of the Registrar bycompleting and submitting the Student Change ofInformation form.Parchments will be mailed to the student after thegraduation date using the address appearing on theApplication for Graduation. If a change of address hasbeen submitted after applying, please contact the Office ofthe Registrar at 1-800-788-9041, ext. 6258, to update theaddress on your application.Students will be required to reapply to graduate if at anytime they become inactive or are not in enough courses tocomplete the requirements of the credential.


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Students must arrange to settle all outstanding accountswith AU (monies owing, return of library materials, etc.).

All students who receive graduate or undergraduate degreesare invited to attend the convocation ceremonies held by AU inJune of each year. Graduates of university certificate oruniversity diploma programs are listed in the convocationprogram, but do not participate in the ceremonies. Additionalinformation about the convocation ceremonies may be foundon the convocation website.





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Graduation

3.5.2 Parchment Replacement

AU reissues parchments that are lost or stolen, have beendamaged, which reflect a change of name, or for professionaldisplay purposes. You are required to complete and submit aParchment Replacement/Duplication Request Form and fee.

Students requesting to replace a parchment that has been lost,stolen, or damaged, or who wish a second parchment fordisplay purposes, are required to sign and date a declaration.

Parchment Replacement Form and fee.





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3.6 Registration

After being admitted to Athabasca University and enrolled aseither an unclassified (non-program/visiting) or programstudent, you will be able to register in courses.

If you enrol in a program, you are responsible for selectingcourses that meet the program regulations and requirementsin effect on the day you enrolled. If you enrol in a program thathas entrance requirements for admission, you will follow thedegree regulations in effect upon completion of the transfercredit evaluation.

This section will give you information on the registrationprocess.





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Registration

3.6.1 Prerequisites

Prerequisites ensure that you have the required background tosuccessfully complete your course. Before you register, youshould ensure that you have met all course prerequisite andcorequisite requirements in accordance with the PrerequisiteDeclaration Form and the registration process.

Undergraduate Course Registration Form (PDF)Undergraduate Course Registration Form (HTML)

3.6.1.1 Professor Approval

If you feel a prerequisite should be waived for non-academicreasons (e.g., work experience), you must contact the courseprofessor with the authority to waive the prerequisite beforeyou register in the course. If you did not complete theprerequisite through AU, you must ensure that thePrerequisite Waiver Declaration Form has been completed.Next, submit this form and the Course Registration Form, toEnrolment Services, Office of the Registrar.

Undergraduate Course Registration Form (PDF)Undergraduate Course Registration Form (HTML)

Students who register in a course that is a prerequisite to asecond course, must obtain professor approval before theirregistration in the second course can be processed.

Before registering in Reading Courses, you must contact thecourse professor to obtain registration approval.

Some courses require professor approval and other course-related prerequisites. Failure to obtain these pre-registrationrequirements will result in your registration being delayed orrefused.


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Registration

3.6.2 Requests for Exception

All written requests for exception to course registrationpolicies and associated procedures should be submitted viathe online student appeals form. To lessen delays associatedwith appeals, student should submit any supportingdocumentation to the regappeal email address once the onlineappeal has been submitted.





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Registration

3.6.3 Auditing a Course

Audit students register in a course for interest but do not wish to receive credit. As an auditstudent, you will receive the same tutorial support, have access to all other services provided toAU students, and pay the same fees. Audit students are exempt from writing examinations and afinal grade is not provided.

When you register, indicate whether it is your intention to audit the course.

3.6.3.1 Changing Status

If you are auditing a course and wish to change to credit status, you must apply in writing to theOffice of the Registrar before the mid-point of the course contract date.

If you are taking a course for credit and you have not yet written any examinations, you maychange from credit to audit status. You must do so before the mid-point of your course contractdate, and you must apply in writing to the Office of the Registrar.





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Registration

3.6.4 Zero-Credit Courses

Non-credit or zero-credit courses (for example, ENGL 144 andENGL 149) do not fulfill any requirement towards a credential.

Students in zero-credit courses receive the same tutorialsupport and have access to all other services provided to AUstudents. They pay the same fees as they would for a three-credit course (minus the Students' Union and Alumni fees).Course extension regulations also apply to zero-creditindividualized study courses.





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Registration

3.6.5 Individualized Study/Online Courses

Individualized study is the most common method of teachingand learning at Athabasca University.

At AU, courses begin the first day of each month provided youregister by the 10th day of the previous month. You will havesix months to complete zero-, one-, three-, or four-creditcourses and 12 months to complete six-credit courses.

Course fees include all learning resources needed for thecourse. See Learning Resources below for more information.

You may be required to purchase additional items such asstationery, binders, calculators, etc. Most courses haverequired computer components (refer to ComputerRequirements in the Glossary).

Online Courses

3.6.5.1 Maximum Course Load

Students may be actively registered in one to six courses at atime. To ensure that you do not overburden yourself, AU limitsyour course load to a maximum of six active registrations. Ifyou have a full-time job or are new to distance learning, wesuggest you start with one course.

3.6.5.2 Pre-Registration – Individualized Study

You may pre-register in an individualized study course up tofive months before the course start date. Pre-registrationguarantees you that tutorial support will be available for aspecific start date. When you pre-register, you will be payingthe fee that is effective the date your course begins. Shouldyou alter your pre-registration, you will be charged a fee.


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You will receive your learning resources shortly after your pre-registration. Tutorial support will not begin until your officialcourse start date. Your tutor introductory letter will arriveapproximately one week before your course start date.

3.6.5.3 Registration Process – Individualized Study

Once you are admitted to AU and you have received yourstudent ID number, you may register in courses. When youhave selected a course, ensure that it is available by viewingthe online course syllabus and the Course Availability List. Alsoensure that you have the required prerequisites.

Log in to myAU to complete and submit the UndergraduateCourse Registration Form along with the appropriate payment.If you are an inactive student, you will still have access tomyAU. Follow the instructions to reactive your status.Confirmation of course registration by e-Letter will be