AS ICT

UNIT 2

PRESENTING

INFORMATIONN Kay

Choice of project

• Own individual choice

• WJEC does not set the context

• Centre does not set the context

• No group work

Task 1 Leaflet

Task 2 Mailmerged letter

Task 3 Presentation

PowerPoint or Web

Pages

Evaluation

Data

compression

techniques

Overview

Background

• What is their organisation?

• What does it do?

• Where is it?

• How big is it?

Analysis of ‘documents’Identify documents used in the organisation• Letters to all customers (promotional material/junk mail)

• Fliers

• Brochures or leaflets or catalogues

• Compliments slip

• Posters

• Web pages

• Slideshows

• Etc

Scan them into report or include the originals

Make sure they have a different function!!

Analysis of all 3 documents COLLECTIVELY

to determine house style / ethos / image

Image and ethos PowerPoint

Image / Ethos /House style

• Writing style and tone/how choice of logo and or fonts reflect this. What does the logo say about the company not just what the logo is – analyse the logo or font style

• Presentation style e.g. use of colour/images

• Identify consistent themes rules / proceduresadopted to help clarity and consistency

• Is there a house style? Why not? what could it be?

Desktop Publishing2 Documents

Describe the main function of the document

and its data; who is the intended audience?

4 Techniques

What techniques have been used in the

documents? e.g.

•Tables

•Bullets

•Watermarks etc

Examining web sites and one large

document

Be Careful

A large document and websites of many pages may

still only have one purpose and count as one

document.

It is not about giving a description of what data is on

every page (this goes for large documents as well!!!!).

There must be a separate purpose if it is to count as

two documents

INFORMATION BLOGG SITE

House style Techniques

Logo

-Talk

about the

ethos

given in

the logo

Black and

white plain

Cost

effective

Fonts and

font style is

Arial 12 pts

Bold centre

and

Underline

A4 portrait

Right

justification

Header and

footers

Watermarks

• Cynnal material

Automated document

• Existing or potential

1 mark for identifying a document that is or could

be automated a membership card.

questionnaire, invoice. What is its purpose?

1 mark for how it could be used in an automated

way e,g,What fields could be merged what tick

boxes option buttons etc?

Web page or presentation

• Existing or potential

1 mark for its purpose or potential purpose

1 mark for what is or could be included

(Not only data but hyperlinks hotspots video

sound animations etc.)

Leaflet or magazine they will

produce

• Purpose

What are you going to produce and what

will it be used for? Who is the intended

audience?

• Image and ethos

What image are your trying to project?

Design of

the leaflet

• 1 mark was awarded for an outline layout with inherent page orientation and identifying which frames were text and which were for pictures.

• 1 mark was awarded for details of the ‘data’both text and graphics

• 1 mark was awarded for details of fonts and font sizes to be used

• 1 mark was awarded for details of 8 special features used such as margins, tab settings line spacing paragraph styles etc.

IMPLEMENTATION IS NOT DESIGN

Do not put in screenshots of

implemented systems in the design

section

Text 3 pictures

Table Text

Picture

Watermarked pic Picture

Hotel Facilities

the hotel facilities

• 3 swimming pools

•Bar

•Games room

•etc

3 pictures of Cyprus

from the Internet

showing the sea

hotel and old town

Prices of rooms in the

hotel

List giving

facilities in each

of the rooms the

room

•Single /Double

•Bathrooms

•Mini Bar

•Etc

Picture of

bedroom from

Internet

Watermarked picture of

swimming pool from the

Internet

Clipart of sun from

Word clipart

Hotel facilities

French script 20 pts

Bullet point list of

the hotel facilities

• 3 swimming

pools

•Bar

•Games room

•etc

French script 18 pt

3 pictures of Cyprus

from the Internet

showing the sea hotel

and old town

Table giving the

prices of rooms in

the hotel

Bullet point list giving

facilities in each of the

rooms the room

•Single /Double

•Bathrooms

•Mini Bar

•etc

French script 18 pts

Times new

roman 16

pts

Picture of

bedroom from

Internet

A4 Landscape border 1.5 cm

Watermarked picture of

swimming pool from the

InternetWordart Arial 20 pt

Clipart of sun from

Word clipart

Hotel facilities

French script 20 pts

Bullet point list of

the hotel facilities

• 3 swimming

pools

•Bar

•Games room

•etc

French script 18 pt

3 pictures of Cyprus

from the Internet

showing the sea hotel

and old town

Table giving the

prices of rooms in

the hotel

Bullet point list giving

facilities in each of the

rooms the room

•Single /Double

•Bathrooms

•Mini Bar

•etc

French script 18 pts

Times new

roman 16

pts

Watermark Picture

of bedroom from

Internet

A4 Landscape border 1.5 cm

Watermarked picture of

swimming pool from the

InternetWordart Arial 20 pt

Clipart of sun from

Word clipart

Bold centre underline

Double line spacing

Pagination 1

Indent

bullets

Bullet points

•Red

•Green

•Yellow

•Blue

•Red

•Green

•Yellow

•Blue

•Red

•Green

•Yellow

•Blue

Word Art: make it obvious

Leaflet

Created using

font styles and

sizes

Created using

Word Art

Shading effects

• Shade in tables

• Shade in text boxes

• Shade in text / use of coloured text

• Shading Word Art

• NB Shading in tables is not customising a table

Different types of graphic

• Must show evidence here not enough just to say e.g. picture of telephone

• Pictures from Internet – show screen shot of web site

• Clipart from Word e.g. picture of telephone from clipart

• Create own graphic in paint

• Get a picture alter it in Photoshop

• Scan in picture

• Picture from a digital camera

• Graph from spreadsheet

Headers and footers

• Must be both there

• Must appear on all sides of final printed document

• Must appear on every page in same position

• If pagination is part of it then cannot count as advanced feature

• Ideally put one header one footer and one pagination ( 3 things)

Evidence –all features must be on

the final document

We only need evidence for the following basic skills

• Origin of graphics

• Headers and footers must be on the final document

• Everything else we can see on the printed document• Annotating your document would help us a lot in case

we miss something!!!!

Do not crop screen shots

Advanced skills- Safer to do at least 6

We need before and after screen shot evidence of;

• Different paragraph formats (evidence before and after)

• Different line spacing (evidence before and after)

• Superscript and subscript (Sensible use ;not automatic th )

• Set and use own tabs (evidence in annotated screen shots)

Not give automatic tabs created by bullet points

• Set and use own indents (evidence in annotated screen shots)

• Use of layering (must see forward and behind)

On your final document we can see

•Customised tables – cell merging / text direction not just coloured cells or borders

•Page or frame borders

•Pagination

Remember to printout your final document!!!!!

Be very careful about cropping screenshots and cutting out the evidence

must see document behind

We need construction evidence of

•Watermarks

•Create own style sheets

Different paragraph formats:•

Dro

p c

apita

ls

•M

ould

ed

text a

rou

nd

a

pic

ture

•Drop capitals

Styles

Before After

Line spacing

Before After

Must appear on final document

Indents , tabs etc

Before After

Must appear on final document

Looking for

evidence of tab

changes on

ruler

corresponding

to movement of

text

Customised tables: cell merging or

splitting or text orientation

Advanced features: Layering

Wrong only

shows move

Show layering

before and

layering after

Superscripts and subscripts

• Both must be there

• Sensible use Not Thecat

saton the mat

• Do not accept 7th unless there is a before.

– 7th 7th and it must be on the final printed

leaflet.

Task 2 Mailmerge document1 mark Purpose

1 mark Image and ethos -professional …formal

Design1 mark was awarded for the basic layout and page orientation

1 mark was awarded for automated features including

mailmerged fields and macros. –must write in the names of

the fields

1 mark for font styles and sizes used

1 mark was awarded for the data on the document including

origin of logo/graphic, contact details and description of the

data in the letter.

Mailmerged letter marking scheme• Import data from an external source

• 1 mark was awarded for the wordprocessed template document showing the fields incorporated into the document

• 1 mark was for evidence of the database used, usually a screenshot or printout.

• Use of suitable format and layout for data

• 1 mark for a suitable letter i.e matches purpose/ has date and contact details / has all required information.

• 1 mark no capital letter or spelling mistakes in the letter or in the data imported from the database. Names and addresses in the database had to be realistic and not nonsense.. The layout had to be clear not squashed into the top third of the page and should not contain graphics put in as watermarks which obscured the writing.

• Ensure automated routines work

• 1 mark for printouts of the letter. There should be at least 6 records / letters. One example would not get a mark.

• 1 mark was given if there were no spacing errors in the merged data.

No Contact details

No Title

Spelling mistake

Letter not

professional and

squashed on top

half of page

Spacing

Error in

merged

data

Logos which

obscure text

Unsuitable macros

• Those that already exist

• Print

• Print preview

• Save

• etc

3 recorded macros

Use INSERT DATE - do NOT type in the date

Do NOT copy and paste

insert from a file

3 recorded macros

Evidence required

At least one screenshot

of template letter and

toolbar showing all 3

macros on toolbar

Printout of code for all

3 macros

If there is no code then

no marks

Cropped evidence

Sub Macro1()

'

' Macro1 Macro

' Macro recorded 15/02/2008 by Noreen Kay

'

End Sub

Sub Macro4()

'

' Macro4 Macro

' Macro recorded 15/02/2008 by Noreen Kay

'

Selection.TypeParagraph

Selection.TypeParagraph

Selection.TypeParagraph

Selection.TypeParagraph

Selection.TypeParagraph

Selection.TypeParagraph

End Sub

Meaningless code

Not good enough

Not good enoughHow do we know this macros does anything?

How do we know it was on the template letter for the

mailmerge?

Not good enough

Acceptable evidence must have letter

in the background

•Can see macro is applied to this

letter

•Can see D for altered toolbar on

this letter

•Can see mailmerged template

Acceptable evidence is recording of macro

with letter in the background

DO NOT NEED TO SEE

EVERY STAGE OF THE

CONSTRUCTION OF

EACH MACRO!!!!

Acceptable evidence is showing

customised toolbar

with letter in the background

Required Evidence

•Evidence of the 3 macros with the letter template in the background.

And

•Print out the code for each macro.

Acceptable evidence is

screenshot showing all

three macros with features

clearly visible on template

letter and toolbar

3 macros on tool bar

• Sub insertdate()

• ' insertdate Macro

• ' Macro recorded 9/26/2007 by kay

• Selection.InsertDateTime DateTimeFormat:="dd/MM/yy", InsertAsField:=True, _

• DateLanguage:=wdEnglishUK, CalendarType:=wdCalendarWestern, _

• InsertAsFullWidth:=False

• End Sub

• Sub hotellogo()

• ' hotellogo Macro

• ' Macro recorded 9/26/2007 by kay

• ActiveDocument.Shapes.AddTextbox(msoTextOrientationHorizontal, 261#, _

• 9#, 72#, 54#).Select

• Selection.ShapeRange.TextFrame.TextRange.Select

• Selection.Collapse

• Selection.InlineShapes.AddPicture FileName:= _

• "\\Filestore\docs\Teachers\kay\My Pictures\hotel.jpg", LinkToFile:=False, _

• SaveWithDocument:=True

• Selection.ShapeRange.Line.Visible = msoFalse

• End Sub

Sub footer()

' footer Macro

' Macro recorded 9/26/2007 by kay

'

If ActiveWindow.View.SplitSpecial <> wdPaneNone Then

ActiveWindow.Panes(2).Close

End If

If ActiveWindow.ActivePane.View.Type = wdNormalView Or ActiveWindow. _

ActivePane.View.Type = wdOutlineView Then

ActiveWindow.ActivePane.View.Type = wdPrintView

End If

ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader

If Selection.HeaderFooter.IsHeader = True Then

ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageFooter

Else

ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader

End If

Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldPage

Selection.ParagraphFormat.Alignment = wdAlignParagraphCenter

ActiveWindow.ActivePane.View.SeekView = wdSeekMainDocument

End Sub

MUST

HAVE

THE CODE

Individually designed templates

Editing the toolbar to put images for your

recorded macros

Print screen the toolbar with the document open.

Show any alteration to the toolbar with your

template letter in the background

Do not crop!! We must

see the mailmerge

document and the

images on the toolbar

Save mailmerge doc as a template– must see evidence it was done

No template in the

background

Cropped

This could relate to

anything.

This is what we need to see

Common Advanced features

• Re-use mailmerge template for other

use- must have a related use

• Run the mailmerge again so print all

database data in document again for new

related use

Task 3 Presentation

PowerPoint

Or

Web page

• At least 6 slides /pages but no point in

doing anymore you are just wasting time

1 mark Purpose What is it designed to do?

Who are audience?

1 mark for diagram showing pathways/site maps

Front page 2 3

Movie

4

www.bbc.co.uk

www.bbc.co.uk

Hyperlink

5

Hotspot

Click to see movie

Web page could be tabs or site

map showing anchors etc

Bookmarks

Design

• 1 mark is for the basic background style and outline layout of the presentation with inherent page orientation and identified which frames were text and which were for pictures

• 1 mark is for details of the data both text and graphics in theses frames

• 1 mark if they added details of fonts and font sizes used.

• 1 mark is for 6 details of animation, transition, hotspots, hypertext, bookmarks sound and video etc.

• Background styles do not use those in design

library must be your own and the same theme on

every slide

• Animation effects Using the internal features of the

software

• Transition effects

• Hypertext – must show url

• Hotspots – must show url or slide No / anchor

• Bookmarks – must show slide no / anchor

EVIDENCE

DO NOT CROP

MUST SEE PRESENTATION IN BACKGROUND

Typical incorrect cropped evidence

Good evidence: Animations

Good evidence: Transitions

Lets see the page or

slide in the

background

Evidence of

bookmarks

hyperlinks and

hotspots

Sound

• 1 mark use of sound – internal to package e.g.. screeching noise or load sound from MP3 player or disc

• 1 mark for showing how you captured the sound e.g. screenshots of you downloading it from the Internet or recording it in sound recorder and then putting it in

the slide or web page or on

the movie.

Original video• Use of original video

Must be own cannot copy from Youtube

You cannot share a video

• 1 mark record video and evidence it was put into the presentation

• 1 mark for extra features e.g. planning/story board of the video not the slides/ transcript of text /timings/sound /effects on frames and between frames included in their plan

Video editing

Video editing effect put on frames

e.g. Titles credits, or frame effects such such as

blurring. Old fashioned effects etc

Video effect put on transitions

between frames

Provide screenshots of your video in the movie package e.g.. Moviemaker

Evidence of video editing along with a written description of how you

tried to match the sound and transitions and length of film and sound

track

Title

‘Welcome to my

Movie’ added in

new frame

Animation spirals put

onto video frame

Spiral transition

put on between

frames

Blinds transition put

onto boat frames

Coloured but

transparent words effect

put onto frames

Original Relevant Animated

Effects• 1 mark for simple animation

(less than three commands or layers) e.g..

• Animations done in animation packages such as Flash - create ball then make ball bounce and roll

• Animation created from sites such as 3Dtextmaker.com

• Animation done in Photoshop type packages

• 1 extra mark for a more complex one More than three commands /features/layers put in

• NB animated Gifs not produced entirely by the candidate gained no marks.

Evaluation

A detailed and critical evaluation of all three

tasks which examines the data, system and

suggests future modifications 5-6 marks

A detailed evaluation of all tasks, which

addresses the system and future modifications

4- 3 marks

Not all tasks have been evaluated or only a

brief evaluation of all three tasks and limited

suggestions for future modifications

2-1 marks

NO running commentaries of what you did

Identification of method•

• Must cover at least 3 relevant techniques or else only 1 mark

• I f techniques are not relevant to the documents produced e.g. Zip files then no marks.

• If copied and pasted from the Internet then 0 marks

Justification of chosen method• Did they justify use of their chosen formats in at least 3 areas?

• Note they must mention specific objects or files which appear in their documents etc.

• If only a general description do not give any marks if less than 3 give max 1 mark

Compression Techniques used

Marks should not be awarded for a general discussion of why we use

compression techniques

Task Identify

where you

used

compression

Where specifically

did you use them

and why? Give

names of images etc

Leaflets and mailmerge

docs

?.doc

?.txt

Images ?.bmp

?.jpeg

?.gif

Sound ?.Wav

?.Mp3

Movies ?.Avi

?.Mpeg3

?.mov

?.rv

PRINTOUT !!!!!!!!!!!!!

• LEAFLET

• LETTERS

• WEB PAGES or PRESENTATION