Unit4 Business World On! for EducationSelf-driving, agile ERP to improve institutional effectiveness

Unit4 Education solutions

In business for people.

2 Unit4 Business World On! for Education

As colleges and universities confront a rapidly changing education model, improving institutional effectiveness has become a complex undertaking. However, the aspiration to improve an education institution’s effectiveness is often hampered by fragmented, inefficient systems that stifle productivity.

Unit4 is proud to have worked with some of the biggest names in education for decades. These close relationships

have given us insight into the areas institutions need to focus on to achieve their aspirations. Our solutions have been

developed to address these areas and overcome the obstacles to progress that they present. In order to improve

institutional effectiveness, you need to focus on a number of key areas.

Enjoy complete control of your institution’s finances, people, estates, procurement and projectsUnit4 Business World On! for Education is a unified finance, HR, procurement, projects and asset management system

for universities and colleges. Part of Unit4’s fully integrated Education solutions, it delivers tangible benefits and

enables you to reach your goals:

Improve financial transparency: Have full visibility

and control to drive financial efficiency, no matter

how large, diverse or fast-changing your institution is.

Get the best from your people: Manage all aspects

of the hire-to-retire cycle to help get the best from

your most important asset – your people.

Streamline purchasing processes: Gain much

better visibility and control of your institution’s

spending and commitments.

Keep in control of your projects: Optimize,

automate and manage the people and processes

involved in even the most complex projects.

Focus on operational effectiveness: Maximize

efficiency and productivity of your asset and estate

management.

Agile ERP to improve institutional effectiveness

Improve financial transparency

As institutions face increasing pressures on funds, the

efficient use of monies available is paramount, and the

successful managing of budgets vital. Institutions are

continually looking to deliver greater accountability

and responsibility to department managers and budget

holders. In return, the institution is expected to operate

modern efficient systems that are easy to use for non-

accounting staff and can deliver a financial position at

the touch of a button.

Unit4 Business World On! provides the visibility and

control to drive financial efficiency for even the largest,

most diverse national and international education and

research establishments, placing effective financial

management at the heart of your systems and

processes.

• Improve the speed and accuracy of decision making

– a complete overview of processes and performance

in a single system.

• Integrated institution-wide data management and

analysis and reporting tools.

• “Multi-everything” – multi-company, multi-currency and

multi-lingual.

• Deliver better business visibility – Business World On!

is purpose built to “get information out” with individual

users have access to the information that’s important

to them.

• Improve efficiency and productivity – streamline

your day-to-day work, with clean and clear screens,

role-focused tools, new mobile apps and easy team

collaboration.

• Involve everyone around the institution – the solution

can be devolved to all the necessary people.

• Be up and running in no time - deployment is easy

and at the speed you require.

Business World On! keeps vital information at your

fingertips and enables you to work much more

closely with colleagues, through a variety of built-in

collaborative tools. Combine that with our new range

of easy, convenient mobile apps and you’ll have all the

answers you need, to stay in touch and up to date.

4 Unit4 Business World On! for Education

Get the best from your people

Operating effectively, improving efficiency and responding to any sort of change all ultimately come down to your

institution’s people. You need tools that provide clear visibility and effective functionality to recruit, manage, support

and keep developing the people that deliver your success.

Competition between institutions is not just for students,

and mobility does not only apply to students. Institutions

are reliant on the quality of their staff, and the ability to

attract and retain the best candidates is key.

Unit4 Business World On! delivers a single, definitive

control centre and information repository to help get the

best from your institution’s most important assets – its

people. You have complete visibility and effective tools

to recruit, manage, support and develop the staff that

deliver your success.

• Keep personnel data organized and under control – no

matter where it comes from or how fast-changing it is.

• Manage compensation, benefits and deductions by

employee, role/position or union.

• Standardize and streamline business processes and

monitor trends – such as absenteeism.

• Enjoy single, definitive control of personnel

information to help get the best from your workforce,

and keep them motivated.

• Concentrate on more valuable tasks rather than

worrying about transfer of data between systems.

Queries and issues that used to be cumbersome are

resolved easily and quickly thanks to the solution’s clear

user interfaces, role-specific tools, mobile apps, task-

focused capabilities and other collaborative systems

built into its foundation.

Don’t waste your people’s time and creativity on data

entry and unwieldy software tools. Liberate them. Let

them work better and smarter, and they will provide

optimal service across your institution.

For many modern institutions there is often a mixture of central

and devolved purchasing processes and a need for swifter,

automated approval routing and real-time monitoring of

planned, committed and incurred costs.

Unit4 Business World On! boasts a single, shared, fully-

integrated procurement system so you can gain much

better visibility and control of your institution’s spending and

commitments.

It streamlines purchasing processes and gives procurement

teams better central visibility and analysis of spending patterns,

so they can aggregate spending via preferred or strategic

suppliers, reduce maverick spending and negotiate better

terms and prices.

• Automate and standardize all stages of the purchasing and

procurement cycle.

• Enable faster decision making and more effective

management of trading relationships.

• Monitor suppliers, contracts and spending, with clear,

intuitive dashboard.

• Achieve better management, compliance and cost control of

the process.

• Drive down costs and remove non-performing and non-

compliant suppliers.

• Handle thousands of internal requests in one, single system.

Business World On! automates all the back-office processes

for purchasing, from requisition to invoicing to posting. The

system streamlines procurement, improves accuracy and

delivers valuable cost savings across your institution, whether

seamlessly integrating with the international marketplace or

dealing with multiple internal requests.

When using Unit4’s Requisitions, you can enjoy simpler,

quicker and more intuitive procurement, thanks to a lively new

webshop-style experience, complete with graphic environment

and smooth, streamlined process.

Streamline purchasing processes

6 Unit4 Business World On! for Education

The ever-changing relationships between your projects, people and finances demand attention 24/7/365.

To ensure success, your teams must balance tight budgets, resource constraints and scope changes. With the right

software tools in place to support end-to-end project management, you can successfully deliver on expectations.

Project and people management in Unit4 Business World

On! is the best way to optimize, automate and manage

the people and processes involved in even the most

complex projects. It covers the whole project lifecycle

– from initiation through resourcing and costing, all the

way to raising invoices, claims and internal recharges,

reporting and analysis – and enables even the mos

complex projects, such as research projects , capital

projects, internal projects, consultancy projects to be

dealt with seamlessly.

Because Business World On! reflects your institution’s

changes seamlessly and instantly, you will always have

a comprehensive and accurate view of your project

information – everything you need for effective planning,

coordination and decision-making.

Business World On! empowers your organization

to focus on high-value tasks that deliver quality

service. It liberates your people from data entry and

unwieldy software, so that they can focus on delivering

outstanding service. It provides complete control, so

that when projects evolve and new demands arise,

your people can make changes without the customary

IT bottleneck.

Collaboration is at the heart of progress, and Business

World On! provides 24X7 access to dedicated mobile

apps. Now individuals can complete their tasks on their

preferred devices – when they want, where they want,

how they want.

Keep in control of your projects

Increased competition for students means that institutions

must now provide a high-quality campus, facilities,

commercial properties, plus many others. Income can be

secured by focusing on the operational effectiveness of

your property portfolio.

Estate management must be a well-managed and efficient

operation. If not, the risks are high. Not only is there a risk

of declining income if facilities are not up to standard, but

poor estate management itself can lead to additional costs

if assets and facilities are not well maintained and need

early replacement.

To support the end-to-end management of the property

portfolio of your campus, you need a complete Enterprise

Asset Management solution. Specifically developed for

asset and estates management in Education institutions,

our Estate and Asset Management solution supports the

entire process from strategy planning and preparation, to

execution and accounting.

• Maximize the return on investment from your

assets costs.

• Improve the quality and life expectancy of your estate

assets and defer replacement.

• Reduce the costs of estate management and inspections

administration.

• Maximize efficiency and productivity of estate

management operations.

• Optimize communication in a field service operation.

With an ‘asset-centric’ view of your estate and asset base,

Unit4’s Estate and Asset Management solution provides

a consolidated view of all relevant information in one

dashboard. This enables you to develop a proactive estate

management strategy. Estate Managers or caretakers can

take a high level view of the whole estate and drill into detail.

Secure income by focusing on your property portfolio

Unit4’s deep understanding of the education sector has led us to develop solutions that directly empower your

institution to deliver on four primary aspirations:

• Accelerating growth • Boosting student

success• Improving institutional

effectiveness• Delivering research

excellence

Unit4 Education solutions are built on the flexible Unit4 People

Platform that enables you to adapt your strategies and processes

without needing to hire expensive IT consultants to modify your

system. With Unit4 Student Management, you can eliminate the

expense of maintaining pieced-together systems by automating

the entire student lifecycle. With Business World On! ERP’s unified

finance, HR, payroll, projects and procurement systems, you can

increase financial transparency while reducing costs through

improved workflow processes and productivity-enhancing self-

service tools. And with Unit4 Research Management you can

streamline all you research processes.

No matter your institution’s size or complexity, our scalable,

people-centric solutions position your institution to thrive

in a disruptive, yet exciting and mission-based calling.

Unit4 Education solutions

Admissions

Academics

Financial Aid & Scholarships

Billing

Student Life

Campus Services

Advancement

Analytics

CRM

Proposal Management

Ethics

Costing & Pricing

Post-Award

Student Managem

ent

Busi

ness

Wor

ld O

n! E

RP

Research Management

Financial Management

Planning, Budgeting & Forecasting

Procurement Management

Project Management

Human Resources & Payroll

Estate and Asset Management

Contact usFor further information about how Unit4 can help you accelerate growth, boost student success, improve institutional

effectiveness and deliver research excellence:

email: info@unit4.com or visit: www.unit4.com/education

In business for people.

About Unit4Unit4 is a leading provider of enterprise applications empowering people in service organizations. With annual

revenue over US $550M and more than 4,000 employees world-wide, Unit4 delivers ERP, industry-focused and best-

in-class applications. Thousands of organizations from sectors including professional services, education, public services,

not-for-profit, real estate, wholesale and financial services benefit from Unit4 solutions. Unit4 is in business for people.

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