united independent school district kronos time management system
DESCRIPTION
United Independent School District Kronos Time Management System. Welcome to Kronos TCS Training. PRESENTER TECHNOLOGY:Norma Perez Kronos Manager. United Independent School District Kronos Time Management System. What’s New. What’s NEW for Kronos ? - PowerPoint PPT PresentationTRANSCRIPT
United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System
PRESENTER
TECHNOLOGY: Norma Perez Kronos Manager
Welcome to Kronos TCS Training
United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System
What’s NEW for Kronos ?What’s NEW for Kronos ?
CampusCampus SubstitutesSubstitutes will now be on will now be on Kronos .Kronos .
SUBS may choose SUBS may choose ANY CAMPUS LOCATIONANY CAMPUS LOCATION [ North or South – Priority or (non) Priority][ North or South – Priority or (non) Priority]
[ [ SUBSTITUTESUBSTITUTE ] function key will now punch SUBS by SHIFT (am - pm). ] function key will now punch SUBS by SHIFT (am - pm).
[ [ SHIFTSHIFT ] means (1 punch = ½ Day) (2 punches = Full-Day) Scheduled Job. ] means (1 punch = ½ Day) (2 punches = Full-Day) Scheduled Job. ((NONO in and out punch) in and out punch)
When will this start?When will this start?
Effective 2014-2015 School YearEffective 2014-2015 School Year
What’s NewWhat’s New
North
South
U.I.S.D. Substitutes were LIMITED to accept jobs between
Kronos System now OPENS jobs for BOTH
North
South
Smart-Find Express will show ALL available campus jobs
Nye Elementary
101 E. Del Mar Blvd
Perez Elementary
500 Sierra Vista Dr.
North
South
Once a Substitute CONFIRMS the job selected, a
JOB# is assigned,
and a SCHEDULE is posted in KRONOS…
Perez Elementary
500 Sierra Vista Dr.
>>> Schedule
United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System
How does this change affect Campus ?How does this change affect Campus ?
When a SUB accepts a job, the When a SUB accepts a job, the
to to ScheduledScheduled SUB to be viewed at campus (in Kronos) SUB to be viewed at campus (in Kronos)
SUBS Sign in (as usual) but must SUBS Sign in (as usual) but must PUNCHPUNCH once per once per SHIFTSHIFT to verify worked shifts to verify worked shifts
note: ½ Day assignment = 1 punch upon arrivalnote: ½ Day assignment = 1 punch upon arrival Full Day assignment = 1 punch upon arrival + 1 punch after lunchFull Day assignment = 1 punch upon arrival + 1 punch after lunch
Note: Note: Priority CampusPriority Campus (determined by campus clock) Priority Bonus [ $10 / Day ] (determined by campus clock) Priority Bonus [ $10 / Day ]
LET’S REVIEW the SUB PUNCH . . .LET’S REVIEW the SUB PUNCH . . .
Kronos SUBS TrainingKronos SUBS Training
JOB#
How do SUBS register a How do SUBS register a SHIFTSHIFT at a Campus ? at a Campus ?
Hit Function Key #1 [ SUBSTITUTE ] Hit Function Key #1 [ SUBSTITUTE ]
oror Enter their 4-5 digit emp # Enter their 4-5 digit emp # andand [Enter] [Enter]
What will they see ?What will they see ?On the clock screen:On the clock screen:
Edit Date: (Edit Date: (today’s datetoday’s date) )
Enter Hours: (shift hrs) Enter Hours: (shift hrs)
Enter Badge ID: (Enter Badge ID: (your employee#your employee#) ) Validation :Validation :
Read the screen: Read the screen: “preparing…please wait”“preparing…please wait”
* Follow instructions: (place finger on sensor)* Follow instructions: (place finger on sensor)
HALF- Day Schedule:HALF- Day Schedule:
Pay Code Hours Edit
Edit Date 07-28-2014
Enter Hours 04:00
Enter Badge ID 12345
They swipe their employee IDThey swipe their employee ID
United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System
<enter><enter> Biometric Verification
Preparing biometric validation. Please wait
Place right thumb finger on sensor.
AcceptedFinal Score: 90
Accepted
Punch
YOUR NAME – SUB
IN
7:15 AM
Tue Jul-29-14
United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System
What does that mean for the Campus TCS ? What does that mean for the Campus TCS ? Time is importantTime is important: Timecard supervisor needs to : Timecard supervisor needs to
help SUBS help SUBS punchpunch in their shift(s) in their shift(s)BEFORE THEY LEAVE YOUR CAMPUS BEFORE THEY LEAVE YOUR CAMPUS ..
Finger ScansFinger Scans: : verifyverify the SUB emp#. the SUB emp#.
Hyperfind QueryHyperfind Query: [Substitutes] lists Scheduled SUBS : [Substitutes] lists Scheduled SUBS use hyper-find query to verify Sub Schedule = Shifts worked.use hyper-find query to verify Sub Schedule = Shifts worked.
Verify DailyVerify Daily: This process affects SUBS : This process affects SUBS Pay$Pay$ ! !
IntroductionIntroduction
SUB signs in as usual.
7:15am : SUB Punches on Kronos for SHIFT #1 (upon arrival)
1:00pm : SUB Punches on Kronos for SHIFT #2 (after lunch)
If SUB punches at a Priority Campus, Kronos will verify at 4:30pm daily to add the bonu$ per shift
SmartFind: SUB emp= SmartFind: SUB emp= 66996699 AAccepted: ccepted: FULL DAYFULL DAY assignment (8) assignment (8) Campus = Campus = KazenKazen Elementary (117) Elementary (117) Job# =Job# =123456123456
Kronos:Kronos: A A SCHEDULESCHEDULE is assigned to SUB with Job# at Kazen for FULL DAY. is assigned to SUB with Job# at Kazen for FULL DAY.
Notice PRIORITY$ pay code = Notice PRIORITY$ pay code = MONEYMONEY (not hours) (not hours) $5.00 $5.00 per Shiftper Shift
United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System
Example 1Example 1
Substitute
FULL DAY
Priority Campus pays: additional $10 per day*
*Bonus amt subject to change
United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System
2
This is a Substitute SCHEDULE editor view:
MONDAY 7/28
In this example,
the Substitute Accepted 2 jobs
WEDNESDAY 7/30 for Full Day
1
for Half Day
Substitute
substitute
IF the Substitute arrives on Monday and Job is “canceled ”
TCS deletes the Schedule* * if Sub punched…please delete the punch also.
note: only Punched hours count (not scheduled-in case of no-shows) Priority$ (by shift) register based on priority campus clock punch (run at 4:30pm)
Timecard Supervisors: new hyper-find genie [SUBSTITUTES]Substitutes Schedules
Should match Worked Shifts(purple
font)
TCS view SUBS who worked or scheduled at your campus
United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System
Things to Keep in MindThings to Keep in Mind
United Independent School DistrictUnited Independent School DistrictKronos ClockKronos Clock
SUBS Shifts punched into this little “black box”
Determines their pay !
United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System
Any Questions?