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Inception workshop report
Strengthening climate information and early warning systems in Eastern and Southern Africa for climate resilient development and adaptation to climate change – Malawi.
UNDP/GEF funded project No. 88137
Prepared by
Malawi Project Support Team
26th March 214
Crossroads hotel
Table of contents
Contents1.Project Summary22.The inception workshop43.Presentations54.Comments from the participants on the project document66.Way forward77.Annexes8Annex 1: 2014 Annual Work Plan8Annex 2: Inception Workshop participants list13Annex 3: Workshop Agenda16Annex 4: Introductory Remarks by the UNDP ARR17Annex 5: Opening Remarks by the Commissioner for DoDMA19Annex 6: Inception Workshop Pictures23
1. Project Summary
Malawi’s ability to plan for, respond to, and minimize the impacts of climate change and prevent, respond to and mitigate natural disasters, is currently hindered by a limited capacity in the national weather, hydrological and climate observation and monitoring networks. Efforts were therefore made through a consultative process to come up with this LDCF financed project to address capacity issues. The project will be implemented by the Department of Disaster Management Affairs under the Office of the President and Cabinet – in collaboration with key Responsible Parties, namely Department of Climate Change and Meteorological Services and Department of Water Resources. The project implementation period is 2014-2017 with a total budget of US $ 3,600,000.
The main objective of the project is to strengthen the weather, climate and hydrological monitoring capabilities, early warning systems and delivery of available information for responding to extreme weather and planning adaptation to climate change in Malawi. The project aims to:
i) Establish a functional network of meteorological and hydrological monitoring stations and associated infrastructure to better understand climatic changes;
ii) Develop and disseminate tailored weather and climate information (including early warnings for drought, floods and Mwera winds) to meet the needs of end-users in particular local farmers and fishermen in at least 7 disaster prone priority districts, namely Phalombe, Dedza, Kasungu, Lilongwe, Salima, Nkhotakota, Karonga and Nkhata Bay;
iii) Integrate weather and climate information and early warning systems into national sector specific policies and district development plans in at least 7 priority disaster-prone districts; and
iv) Establish cooperation agreements with national hydro-meteorological counterparts in Mozambique to improve warnings for tropical cyclones, flooding, Mwera winds and drought. The project is expected to be completed by December 2017; and is embedded in the overarching UNDP support to Disaster Risk Management (DRM) and UNDAF. It specifically responds to the priorities in the Malawi Growth Development Strategy-II on disaster risk reduction, climate change management and food security.
The project has two main intended outcomes which are;
1. Enhanced capacity of the Department of Climate Change and Meteorological Services (DCCMS) and Department of Water Resources (DWR) to monitor and forecast extreme weather, hydrology and climate change.
2. Efficient and effective use of hydro-meteorological and environmental information for making early warnings and long-term development plans.
Outputs under outcome 1 are as follows;
· 10 Automatic Hydrological Stations (AHSs) installed in 7 disaster prone districts Karonga, Salima, Nkhota-kota, Rumphi, Nkhata-bay, Dedza and Phalombe and 50 hydrological monitoring stations rehabilitated in key rivers in catchment areas – excluding the districts covered by the SRBI
· 25 automatic, 18 manual and 53 rainfall logging stations rehabilitated and 20 Automatic Weather Stations (AWS) installed to cover blind spots in the existing observation network in the eastern parts of Malawi excluding districts covered by the SRBMP and IFRM
· Weather and climate forecasting facilities upgraded, building on current and planned upgrades to DCCMS and DWR’s data and information management systems.
· Capacity developed for operating and maintaining observation networks and related infrastructure including training 7 meteorological and 6 hydrological technicians, 2 communications operators and system administrators, 25 weather observers, 25 gauge readers, raising local community awareness and developing an O&M toolbox including refresher courses.
· Tailored drought, flood and severe weather forecasts and alerts produced
Activities under outcome 2 are as follows:
· Weather and climate information and alerts – including drought, flood and severe weather warnings, integrated cost-benefit analyses and hazard and vulnerability maps – made accessible to decision makers
· Weather and climate information mainstreamed into relevant national sector policies, annual budgets and local development plans.
· Governmental and non-governmental communication channels and procedures for issuing forecasts and warnings are reviewed and strengthened – standardising SOPs, alert dissemination systems using a range of successful dissemination approaches, developing a national weather and climate information and early warning system communication and coordination strategy – at a national and local level in 7 priority districts.
· Improved enabling environment for development of sustainable revenue streams for DCCMS through the provision of climate services and products.
The project document preparations started in 2012 and a process of extensive consultation with stakeholders has taken place leading to the development of the project document which was endorsed by the Local Appraisal Committee (LPAC) in October 2013, signed by government and UNDP in December 2013. As per GEF requirements, an inception workshop is supposed to be held to formally launch the project, informing stakeholders and the general public on the initiation of implementation. This report gives the summary of the proceeding of the inception report.
2. The inception workshop
The inception meeting was held on March 26th 2014 in Lilongwe at Cross Roads Hotel. The main objective of the workshop was to officially launch the project thereby informing the stakeholders that the project was now in its implementation phase. The workshop also aimed to provide opportunity to review the project document and suggest any amendments given the time lapse between the development of the project document leading to the launch, a lot of developments had taken place that would necessitate amendments.
The inception workshop was attended by representatives from the Department of Disaster Management Affairs (DoDMA) which is the coordinating entity of the project, Ministry of Irrigation and Water Development i.e. Department Water Resources (DWR), and the Department for Climate Change and Meteorological Services (DCCMS), District Commissioners, Representatives of the EU, DFID, UN-HABITAT, UNFPA, academia, Red Cross, members of the press, representatives from district council under the DCCMS, DWR and DoDMA. The agenda for the workshop is provided as Annex 3 and a summary of the participants who attended the workshop is provided in Annex 2.
The meeting was launched by the Commissioner for DoDMA Mr. Jeffrey L.C. Kanyinji. In his opening remarks, the commissioner thanked the participants and UNDP (including staff from the CO, RSC and HQ) for their support and leadership on this project. Mr. Kanyinji pointed out that one of the priority areas in the draft DRM Policy is the ‘development and strengthening of a people centered early warning system’ which this project would significantly contribute to achieving this through. The opening remarks made by the Commissioner are provided in Annex 5 of this report.
Mr. Jan Rijpma, Assistant Resident Representative (ARR) for Environment, Energy and Climate Change at UNDP Malawi, also made introductory remarks and stressed the importance of delivering successfully on this project. Mr. Rijpma emphasized that this project would be building on the already on going initiatives such as the Shire River Basin, LEAD, and Red Cross among others and recognizing the complementary nature of the project was crucial. The detailed talking points by the UNDP ARR are provided as Annex 4 of this report.
3. Presentations
Several presentations were made beginning with a presentation made by Mr. Stern Kita, the Principal Mitigation Officer from DoDMA which provided an overview of the project giving main elements of the following areas;
· Context Analysis
· Alignment to MGDS and UNDAF
· Objective
· Outcomes
· Outputs
· Project budget
· Implementation structure and management arrangements
· Monitoring and evaluation plan
The second series of three presentations were made by Mr. Benjamin Larroquette, the Regional Technical Advisor for GEF and they focused on providing the regional services role, the logical framework of the project and GEF requirements for monitoring and evaluation. Indicators at outcome level in the log frame were said to be the main areas that would be monitored to determine progress but this should not deter emphasis and use of the indicators at output level. Use of a control group in monitoring was also endorsed as it assists in determining the impact of the project by comparing the targeted community and a community not targeted by the interventions of the project.
The final presentation was made by Mr. Anoulders Leenders the Technical Advisor for Disaster Risk Management on the 2014 Annual Work Plan (AWP). The presentation provided an overview of the activities that were planned to be implemented in 2014 based on the approved project document. Total budgets for the planned outputs was also indicated in the presentation made. The AWP was jointly formulated by DoDMA, DWR, DCCMS and UNDP and clearly outlines activities to be implemented and timeframe by each institution. The detailed 2014 AWP for the project is attached to this report as Annex 1.
4. Comments from the participants on the project document
There were no major amendments to the project document however the following comments were made;
· Most of the comments stressed the need for synergy and convergence between different ongoing programs and projects. DoDMA with DCCMS will have to take the lead with support from UNDP CO to ensure that collaboration and synergy are at the center of this project and create a platform that can regularly coordinate and update with other initiatives.
· Comments from participants focused directly on the project outputs and activities, for example to ensure enough focus is given to communications including training journalist and media on meteorology and climate change. Others asked for clarification or pointed to the need for an improved coordination between various stakeholders and government departments. It was suggested that regular consultations between key stakeholders will be organized for sharing of progress, lessons, and good practices.
· A concern was raised on the availability of in-country technical capacity to sustain and maintain the high tech equipment that was planned to be made under the project. It was recommended that more attention be paid to building capacity within MET and DWR to be able to maintain the equipment as experience in some previous projects showed that investment in high-tech equipment which was installed, once it mal-functions and the warranty has expired the equipment became used which is a loss considering the high cost of the equipment.
· There was a concern on the security of the high cost equipment to be installed in the project target areas and availability of gauge readers. It was agreed that intensive sensitization and awareness meetings should be done within the targeted community where the equipment will be installed for security purposes. This approach has reportedly worked in securing equipment in communities.
· Other key institutions such as Ministry of Agriculture and Food Security, Ministry of Local Government and Rural Development, Department of Surveys should be included as key players in the project.
5. Comments on the AWP
· The AWP was seen to be very ambitious given the planned activities, budget in relation to the time remaining within 2014. It recommended that the AWP be reviewed to come up with a more realistic plan given that the first quarter of the year had passed.
· Procurement of equipment which forms a significant part of the work plan should be fast tracked given the lengthy processes involved.
6. Way forward
After discussions and comments made the project document and the 2014 AWP was endorsed by the group. The workshop was officially closed by the Director for DoDMA Mr. James Chiusiwa on behalf of the Commissioner who was not available for the final adjournment of the meeting.
A special session with a smaller group comprising of the UNDP CO, DoDMA the Implementing Partner and the two Responsible Parties (DWR and DCCMS) was held after the workshop to discuss the AWP and the strategies to ensure financial and programmatic delivery. The meeting conclude that the AWP was realistic and implementable. It was also agreed that the team will meet once a month to address delays, weaknesses and urgent matters.
23
7. Annexes
Annex 1: 2014 Annual Work Plan
EXPECTED OUTPUTS
PLANNED ACTIVITIES
List all activities including M&E to be undertaken during the year towards stated CP outputs
TIMEFRAME
RESPONSIBLE PARTY
PLANNED BUDGET
Q1
Q2
Q3
Q4
Source of Funds
Budget Description
Amount
Output 1.1
10 Automatic Hydrological Stations (AHSs) installed in 7 disaster prone districts, namely Karonga, Salima, Nkhota-kota, Rumphi, Nkhata-bay, Dedza and Phalombe and 50 hydrological monitoring stations rehabilitated in key rivers in catchment areas – excluding the districts covered by the SRBI.
1.1.1
Undertake systematic analysis of existing automatic and manual hydrological stations to determine gaps in coverage and priority stations for data rescue and rehabilitation
x
DWR
GEF
72300 Mat&Gds
71600 Travel 72500 Supplies
72400 Com&AV
72100Contr.Cpy
6,000
2,000
2,000
5,000
15,000
1.1.2
Procure and install automatic hydrological stations.
x
x
DWR
GEF
72200 Eqp&Fun
72300 Mat&Gds
71600 Travel
66,000
7,000
3,000
1.1.3
Undertake repairs of hydrological monitoring stations
x
x
DWR
GEF
72200 Eqp&Fun
72300 Mat&Gds
71600 Travel
72400 Com&AV
234,000
6,000
2,000
2,000
1.1.4
Procure spare parts.
x
x
DWR
GEF
72200 Eqp&Fun
17,000
1.1.5
Integrate automatic stations into existing DWR network.
X
DWR
GEF
72300 Mat&Gds
71600 Travel
72400 Com&AV
3,000
1,000
2,000
Sub-total
373,000
Output 1.2
25 automatic, 18 manual and 53 rainfall logging stations rehabilitated and 20 Automatic Weather Stations (AWS) installed to cover blind spots in the existing observation network in the eastern parts of Malawi, Lake Malawi and lakeshore areas including drought and flood prone priority districts, namely Karonga, Salima, Nkhota-kota, Rumphi, Nkhata-bay, Dedza and Phalombe ¬– excluding districts covered by the SRBMP and IFRM.
1.2.1
Undertake systematic and comprehensive assessment of current status of meteorological equipment to determine gaps in coverage, for data rescue and Identification of priority stations for rehabilitation.
X
DCCMS
GEF
72300 Rnt&Mnt
71600 Travel 72500 Supplies
72400 Com&AV
4,000
4,000
2,000
1,000
1.2.2
Procure 20 AWSs
X
X
X
DCCMS
GEF
72200 Eqp&Fun
260,000
Install 20 AWSs
72300 Mat&Gds
71600 Travel
7,000
3,000
1.2.3
Procure as appropriate, upgrade and rehabilitate existing instruments in the 21 principle meteorological manual stations.
X
X
DCCMS
GEF
72200 Eqp&Fun
72300 Mat&Gds
71600 Travel
72400 Com&AV
150,000
10,000
2,000
1,000
1.2.4
Procure spare parts for existing automatic weather stations and rainfall logging systems.
X
X
DCCMS
GEF
72200 Eqp&Fun
72300 Mat&Gds
71600 Travel
72400 Com&AV
50,000
8,000
2,000
2,000
1.2.5
Integrate AWSs into existing DCCMS network and station Mapping
X
DCCMS
GEF
72300 Mat&Gds
71600 Travel
72400 Com&AV
7,000
3,000
2,000
Sub-total
518,000
Output 1.3
Weather and climate forecasting facilities upgraded, including building on current and planned upgrades to DCCMS and DWR’s data and information management systems under the SRBMP and operationalizing collaboration arrangements and procedures for drought and severe weather monitoring and forecasting between DWR and DCCMS.
1.3.1
Procure and install equipment for strengthening the national early warning systems with focus to disaster prone districts. 4 Data Visualisers (synerge) and potables beamers; 1 powerful computers for extreme weather events modeling; 4 synoptic chart plotters with its accessories;
X
DCCMS
GEF
72200 Eqp&Fun
72300 Mat&Gds
71600 Travel
72400 Com&AV
87,000
9,000
3,000
2,000
1.3.2
Upgrade and update the national DCCMS database and information management system.
X
DCCMS
GEF
72300 Mat&Gds
71600 Travel
72400 Com&AV
72200 Eqp&Fun
71200 Int.Cnslt
5,000
3,000
2,000
30,000
20,000
1.3.3
Undertake data rescue, quality control, digitization and comparing digital data to data on the original manual transcripts available in the data archive
X
DCCMS
GEF
72300 Mat&Gds
71600 Travel
72400 Com&AV
3,000
3,000
1,000
Sub-total
188,000
Output 1.4
Capacity developed for operating and maintaining observation networks and related infrastructure including training 7 meteorological and 6 hydrological technicians, 2 communications operators and system administrators, 25 weather observers and 25 gauge readers, raising local community awareness and developing an O&M toolbox including refresher courses.
1.4.1
Develop and observe network quality control and maintenance toolbox. (standard operation procedures)
X
DWR
GEF
72300 Mat&Gds
71600 Travel
72400 Com&AV
10,000
3,000
2,000
1.4.2
Train seven meteorological and six hydrological technicians.
X
X
DCCMS
GEF
71300 Lct.Cnslts
75700TR,WKSP,CF
72300 Mat&Gds
71600 Travel
72400 Com&AV
10,000
6,000
2,000
2,000
10,000
1.4.3
Conduct a refresher course for 65 meteorological weather observes and 100 volunteer weather observers and 25 gauge readers
X
DCCMS
GEF
75700TR,WKSP,
74500 Misc Exp
72300 Mat&Gds
72400 Com&AV
13,000
3,000
5,000
1,000
1.4.4
Train 1 meteorological communications operator and 1 systems administrator.
X
X
X
X
DCCMS/DWR
GEF
75700TR,WKSP,CF
72300 Rnt&Mnt
72400 Com&AV
9,800
2,000
3,000
1.4.5
Conduct awareness raising with local communities and the media (including procurement of beamers, laptops and interactive screen )
X
X
DCCMS
GEF
75700TR,WKSP,CF
72300 Mat&Gds
72400 Com&AV
74500 Misc Exp
72800 InfoTechEq
9,000
3,000
2,000
5,000
7,000
1.4.6
Conduct training on weather and climate forecast verification
X
DCCMS
GEF
75700 TR,WKSP
72300 Mat&Gds
72400 Com&AV
71200 Int.Cnslt
72100Contr.Cpy
3,000
2,000
2,000
15,000
5,000
Sub-total
134,800
Output 1.5
Tailored drought, flood and severe weather forecasts and alerts produced – with a focus on agricultural stress and Mwera winds over Lake Malawi – by training 8 meteorological and 3 hydrological forecasters to build in-house capacity.
1.5.1
Develop training packages and toolkits and conduct training of 8 meteorological and 3 hydrological forecasters to build in-house capacity.
X
X
DCCMS
GEF
75700 TR,WKSP
72300 Mat&Gds
72400 Com&AV
71200 Int.Cnslt
10,000
5,000
2,000
20,000
1.5.2
Undergo short-term hydro-meteorological internships.
X
X
DCCMS/DWR
GEF
75700 TR,WKSP
20,000
1.5.3
Develop tailored flood, drought and severe weather forecasts, information and integrate the flash flood guidance system in the tailored forecasts
X
DCCMS
GEF
72100Contr.Cpy
72300 Mat&Gds
71600 Travel
72400 Com&AV
75700 TR,WKSP
10,000
5,000
3,000
2,000
5,000
Sub-total
82,000
Output 2.1
Weather and climate information and alerts – including drought, flood and severe weather warnings, integrated cost-benefit analyses, hazard and vulnerability maps – made accessible to decision makers in DoDMA/OPC, MoAFS, MoLGRD, private sector, civil society, development partners and communities.
2.1.1
Undertake a comprehensive assessment of existing centralized and decentralized early warning systems.
X
DoDMA
GEF
71300 Lcl Cnslts
72300 Mat&Gds
71600 Travel
72100Contr.Cpy
10,000
5,000
3,000
3,000
2.1.2
Develop and promote a general early warning system information platform and database, including an alert dissemination system.
X
DoDMA
GEF
71200 Intl Cnslts
71300 Lcl Cnslts
71600 Travel
72300 Mat&Gds
72400 Com&AV
20,000
12,000
5,000
5,000
2,000
Sub-total
65,000
Output 2.2 Weather and climate information mainstreamed into the operationalization of relevant national sector policies, annual budgets and local development plans including the National Disaster Risk Management Policy and District Development Plans in priority drought and flood prone districts
2.2.1
Facilitate inter-sectoral sharing of weather and climate through enhanced district climate information centres.
X
X
DCCMS
GEF
72400 Com&AV
72100Contr.Cpy
72300 Mat&Gds
2,000
7,000
5,000
2.2.2
Integrate weather and climate information into District Development Plans.
X
X
DCCMS/DWR/DoDMA
GEF
72100Contr.Cpy
72300 Mat&Gds
71600 Travel
72400 Com&AV
10,000
5,000
2,500
2,500
Sub-total
34,000
Output 2.3 Governmental and non-gov. communication channels and procedures for issuing forecasts and warnings are reviewed and strengthened – including standardising SOPs, alert dissemination systems using a range of successful dissemination approaches, developing a national weather and climate information and early warning system, communication and coordination strategy – at a national and local level in 7 priority districts.
2.3.1
Support the inclusion of weather, climate information and early warning system in the national DRM communication strategy.
X
X
DoDMA
GEF
72100Contr.Cpy
72300 Mat&Gds
71600 Travel
72400 Com&AV
74500 MiscExp
10,000
5,000
2,000
1,500
2,500
2.3.2
Develop and implement coordination protocols and agreements among DCCMS, DWR, DoDMA and other related institutions.
X
X
DoDMA
GEF
72100Contr.Cpy
72300 Mat&Gds
72400 Com&AV
5,000
3,000
2,000
2.3.3
Conduct user need assessments for supporting production and dissemination of weather and climate information and warnings.
X
X
DCCMS
GEF
71200 Intl Cnslts
71300 Lcl Cnslts
72100 Contr.Cpy
72300 Mat&Gds
71600 Travel
72400 Com&AV
20,000
12,000
5,000
5,000
2,000
2,000
2.3.4
Support the dissemination of weather and climate information and warnings in 7 priority districts.
X
X
DoDMA
GEF
74200 AudioVisl
72300 Mat&Gds
71600 Travel
7,000
3,000
3,000
Sub-total
90,000
3.Project management
3.1
DRM Adviser (DoDMA, part support) plus other Technical Support
X
X
X
X
UNDP/GEF
GEF
61300 Sal.Cost
100,000
3.2
· Inception workshop
· Coordination and review meetings
· Management support
X
X
X
X
DoDMA
GEF
72100Contr.Cpy
72300 Mat&Gds
71600 Travel
72400 Com&AV
72500 Supplies
73400 Rntl&Maint.
20,000
15,000
5,000
10,000
10,000
30,000
Sub-total
190,000
TOTAL
1,651,800
Annex 2: Inception Workshop participants list
REPUBLIC OF MALAWI
“Strengthening Climate Information and Early Warning Systems in Eastern and Southern Africa for Climate Resilient Development and Adaptation to Climate Change – Malawi”
Inception Workshop
Crossroads Hotel, Lilongwe
Wednesday, 26th March 2014
Registration Form
No
Name
Institution
Position
Phone No
01
Geoffrey Chavula
The Polytechnic
Senior lecturer
0992035144
02
Kenneth Gondwe
The Polytechnic
Senior lecturer
0888515050
03
Eric Nema
Salima District council
Director of Administration
0995586653
04
Grace Hiwa
UNFPA
NPO-SHRS
0999221445
05
Blessings Kamtema
Salima DoDMA
DRMO
0994200509
06
Suzen Mphande
DoDMA Lilongwe
Principal Accountant
0999937306
07
Donald Kamdonyo
DFID
Climate Change Advisor
0888865633
08
Jenny Brown
EU Delegation
Programme Manager (CC)
01773199
09
Rosemary Moyo
Karonga District Council
District Commissioner
0999214502
10
Sphiwe Manda
Kasungu District Council
District Commissioner
09999797659
11
Amos Chimbwira
DCCMS
DMO Nkhatabay
0884006520
12
Newton Chirambo
Climate Change (Salima)
District Met. Officer
0993608700
0888242911
13
Davie Chibani
DoDMA-Phalombe
ADDRMO
0999104056
14
Walusungu Mwafulirwa
DoDMA – Karonga
ADDRMO
0884051647
15
Charles Mwenda
Water Development
DWDO-Kasungu
0997319696
16
Victor M. Phiri
Climate Change
DMO-Karonga
0999652020
17
Joseph M. Msiska
Kasungu District Council
DRM Desk Officer
0999203110
18
Ephraim Nyondo
Assossiation of Environmental Journalists
19
Julius Chisi
Department of Surveys
DSS (LSS)
0994772320
20
Paul Kalilombe
Phalombe District Council
District Commissioner
0999865568
21
Fred Kossam
DCCMS
Chief Met.
0995319522
22
Chikondi Mbemba
DWR
Water Resources Engineer
0999232708
23
Piasi Kaunda
DWR
Hydrological Officer
0888325206
24
Aaron Chaponda
Water Development
District Water Officer
0999623911
25
Tchaka kamanga
Christian Aid
DRR Program Officer
0999567169
26
James Chiusiwa
DoDMA
Director
0999937952
27
Waki Chungwa
Water Department Salima
District Water Development Officer
0999661149
28
Roxy Haridi
Water Department
ADWO
0991665300
29
Steven Kamponda
UNDP
Communications Assistant
0999404278
30
Patricia Phiri
Malawi Red Cross Society
DPO
09999927457
31
Oswel Mkandawire
Nkhatabay District Council
ADDRMO
0995275011
32
A. Mwakikunga
Nkhatabay District Council
Ag. DWDO
0888548445
33
V. Moyo
UN Habitat
Program Officer
0999133519
34
Zione Viyazyi
Dedza District Council
ADDRMO
0999665300
35
Sosten Chimkonda
Climate Change
Under Secretary
0884526084
Sostencyahoo.com
36
J. Nkhokwe
Climate Change
Director
0999911314
37
Amos Mtonya
Climate Change
Principal Meteorologist
0999370480
38
Alinafe Chisenga
Nkhotakota District Council
ADDRMO
0993444530
39
Richard Limbanga
Climate Change
Senior Assistant Meteorologist
0884006512
40
Mlenga Mvula
MOICE
Senior Information Officer
0999119054
41
Staphel Chilindira
DCCMS
Officer In charge
Kasungu
0993406980
42
Atupele Kapile
UNDP/UNRCO
Humanitarian Affairs Officer
0888867771
43
Tapona Manjolo
UNDP
DRR Program Analyst
0999252644
44
George Chimseu
MVAC
Technical Advisor
0999552561
45
Peter Mwandila
Nkhotakota District Council
Monitoring & Evaluation Officer
0999601327
46
Malani Moyo
Nkhotakota District Council
DWO Representative
099934027
47
Lawford Paliani
Dedza District Council
District Commissioner
0888308225
48
Jan Rijpma
UNDP
ARR
099960633
49
Henry Kambale
DoDMA
Finance & Administrator
0999332772
50
Sipho Billiat
Econonim planning and Development
Principal Economist
0991382843
51
Alexander Phiri
LUANAR
Senior Lecturer
0999283718
52
Eric Nemar
Salima District Council
Director of Administration
0995586653
53
Jeffrey Kanyinji
DoDMA
PS/Commissioner
0999951628
54
Stern Kita
DoDMA
PMO
0999430940
Annex 3: Workshop Agenda
Republic of Malawi
“Strengthening Climate Information and Early Warning Systems in Eastern and Southern Africa for Climate Resilient Development and Adaptation to Climate Change – Malawi.”
Inception Workshop
Wednesday, 26th March 2014
Crossroads Hotel, Lilongwe, Malawi
Draft Programme
Time
Activity
Facilitator
08:30-09:00
Registration and introductions
DoDMA
09:00-09:10
Remarks by UNDP Regional Office representative
09:10-09:25
Official opening remarks by Principal Secretary and Commissioner for Disaster Management Affairs
Jeffrey Kanyinji
09:25-09:40
Group Photo
09:40 – 10:30
Presentation of the project structure and implementation arrangements
DoDMA /UNDP CO
10:30-10:50
Health Break
10:50-11:30
Logframe presentation and revision
RTA UNDP-GEF
11:30-12:30
GEF Monitoring and Evaluation requirements; Risk Management Strategy
RTA, UNDP-GEF
12:30 – 13:30
Lunch
13:30 – 14:30
GEF Monitoring and Evaluation requirements; Risk Management Strategy
RTA, UNDP-GEF
14:30 – 15:10
Presentation of the first year’s workplan
DoDMA/UNDP
15:10 – 15:30
General discussion, next steps and workshop closure
DoDMA
15:30
Health Break
End of Workshop
Annex 4: Introductory Remarks by the UNDP ARR
Talking points for the Inception workshop for
The GEF Funded
‘Strengthening climate information and early warning systems in Malawi for Climate resilient development and adaptation to climate change’ Project Document
On Wednesday, March 26th 2014
· Introductions
· Happy to be here on this occasion
· It is an achievement to have developed the project document for ‘Strengthening climate information and early warning systems’, in a relatively short time, with the help of our UNDP-GEF colleagues.
· This project is part of a regional programme involving 10 countries, and will benefit from a grant of US $ 3,600,000 from the Global Environment Facility (GEF), together with other co-financing resources, and will be implemented from 2014 to 2017.
· The objective of the LDCF project is “to strengthen the weather, climate and hydrological monitoring capabilities, early warning systems and delivery of available information for responding to extreme weather and planning adaptation to climate change in Malawi.”
· The project has been developed through a robust consultative process and builds on on-going efforts from other programmes such the SRB, LEAD, Red cross (among others), ECRP, all geared towards strengthening information systems that inform EWS and capacity building.
· The project does not stand on its own, but is fully embedded in the Disaster Risk Management Support, and links closely to our Climate Change and Environment & Natural Resources Management Programmes
· For the past five years, we have increasingly seen reports on the deteriorating state of the environment and effects of climate change worldwide, and the effects this will have on nations, communities and people i.e. extreme droughts, floods. This has proven also to be very costly.
· The impacts of climate-related hazards in Malawi have already disrupted food production and caused an overall reduction of community and household resilience. Sectors experiencing negative impacts include agriculture, fisheries, infrastructure, health, education and energy, through the effects on hydro-power production. The 2011-12 dry spells had severe effects on food security in 15 districts with 2 million people affected, particularly in the southern districts, and this is again the case this year, with now up to 24 Districts facing food shortages.
· The Project is therefore not only welcome to provide warnings in relation to these threats to vulnerable population, but will also assist in Climate resilient development and adaptation to climate change in Malawi both at local and national level
· Access to accurate weather and climate data, and the capacity to analyze and interpret this at the national and local level, is therefore of vital importance for effective early warning systems and climate adaptation planning in Malawi.
· In order to achieve this it is essential to:
I. Enhance the capacity of hydro-meteorological services to monitor and predict weather, climate events and associated risks, e.g. flood and droughts;
II. Develop effective and efficient ways of packaging weather and climate information, to produce early warnings to the potentially affected population; and
III. Support improved and timely preparedness and response to weather and climate information and early warnings.
· This will be achieved by delivering two integrated and complementary outcomes:
I. Enhanced capacity of the Department of Climate Change & Meteorological Services and Department of Water Resources to monitor and forecast extreme weather, hydrology and climate change; and
II. Efficient and effective use of hydro-meteorological and environmental information for developing early warnings and informing long-term development plans.
· Now that we have developed and started this project, it is important to immediately start with the implementation and show results. Not only because of its vital importance in providing crucial information and warnings, but we need to show as partners that we can indeed deliver the programmes are that donors entrusting us with. This even more so in these challenging times, where national and international events are impacting us (e.g. financial management issues in government, and worldwide reduction in resources available for development aid). This is also important for us at UNDP, as we are under pressure to continue to deliver and continue to be the trusted partner for government that we have always been
· I also would like to congratulate the Malawi Government for its pro-active stance in Disaster Risk Management and Climate Change, and being one of the countries that has accessed a maximum amount of GEF funding so far. May you continue to show such commitment in implementation and delivery in this programmer.
· Thank you and wish you successful deliberations
Annex 5: Opening Remarks by the Commissioner for DoDMA
SPEECH FOR THE SECRETARY AND COMMISSIONER FOR DISASTER MANAGEMENT AFFAIRS, MR. JEFFREY L. C. KANYINJI ON THE INCEPTION WORKSHOP OF THE UNDP/GEF EARLY WARNING SYSTEM PROJECT
CROSSROADS HOTEL, LILONGWE
WEDNESDAY, 26TH MARCH 2014
· The Secretary for Environment and Climate Change Management;
· The Director of Climate Change and Meteorological Services;
· The Director of Water Resources;
· Colleagues from the Department of Disaster Management Affairs and other representatives of government ministries and departments;
· District Commissioners and other officials from district councils present here;
· Officials from UNDP and GEF Regional Offices;
· Officials from UNDP Malawi and all other UN agencies and donor community;
· Representatives of the civil society and academia
· Representatives of the Association of Environmental Journalists
· Ladies and Gentlemen;
I would like to start by welcoming all of you to this inception workshop on the UNDP/Global Environmental Facility (GEF) supported Early Warning Project titled “Strengthening Climate Information and Early Warning Systems in Eastern and Southern Africa for Climate Resilient Development and Adaptation to Climate Change”. I would also like to extend a special welcome to collegaues from UNDP and GEF regional offices to Malawi and to Lilongwe in particular.
Distinguished Ladies and Gentlemen;
In 2013 UNDP facilitated the process of developing a project proposal to implement an early warning system project as part of the Programme Support to Disaster Risk Management in Malawi. This exercise was jointly done by UNDP, Department of Disaster Management Affairs, Ministry of Irrigation and Water Development, Ministry of Environment and Climate Change Management and other players at national and district level. The project proposal was approved by the Global Envrionmental Facility last year and implementation will start this year. The purpose of this meeting is, therefore, to present and discuss with the various stakeholders that have a role to play in issues of disaster early warning in the country. During this inception workshop, we will be presented with what the programme is all about as well as the work plan for the first year.
We all know that disaster preparedness is a critical step in ensuring reduction of the impact of disasters by minimizing the exposure of communities and assets to hazards. An important component of disaster preparedness is the provision of correct early warning information.
The third policy priority area in the draft National Disaster Risk Management Policy is about the “Development and strengthening of a people-centred early warning system.” This was identified as a priority area because of a number of challenges being experienced, including the following:
i. The current early warning systems in the country are not integrated, comprehensive and very effective;
ii. Some of the equipment and processes for gathering early warning data are outdated, dysfunctional and/or insufficient;
iii. The dissemination of early warning information to communities is a problem; and
iv. There is lack of practical capacity at the community level on the use of early warning information.
Activities to be implemented under this early warning project will, in one way or another, contribute to addressing some of these challenges and achieving the aspirations of this policy priority area. This is very important because effective early warning systems can result in reducing the number of households affected and household property damaged due to disasters thereby reducing the amount of resources government and other stakeholders spend on disaster response to provide relief assistance to the affected population.
Ladies and Gentlemen;
The generation of early warning information is not the responsibility of DoDMA. Technical institutions such as the Ministry of Water Development and Irrigation and the Department of Climate Change and Meteorological Services play a critical role in this process. This is why most of the activities under this project will be implemented by these two institutions.
My department is usually on the receiving end of early warning information. After the information has been generated by the experts, we pass it on to communities for their necessary early action in order to reduce or avoid being affected by disasters. There are also a number of stakeholders that are involved in the dissemination of early warning information, including the media and NGO community. Our role is to coordinate the process and ensure that we are providing the right information, at the right time and using the right channels. It is very important that we work together and coordinate properly to ensure a smooth implementation of this project but also other early warning related interventions.
It is pleasing to note that one of the activities under the project is to come up with proper protocols on how early warning information is disseminated and also coming up with standard operating procedures for this. It is my hope that this will greatly improve the process of communicating early warning information but also ensure that the general public is able to act appropriately on the information provided. The expected end result we would like to see is an improvement in the country’s state of preparedness for different disasters which will contribute towards reducing the impact of disasters in the country.
Distinguished Ladies and Gentlemen;
I would like to conclude by thanking each one of you present here for attending this inception workshop. I should also take this opportunity to thank UNDP for mobilizing financial support for the implementation of this project. On behalf of the other implementing partners, I would also like to thank the Global Environmental Facility for providing financial resources for the implementation of this project. I would further like to thank officials from the Department of Climate Change and Meteorological Services, Department of Environmental Affairs, Ministry of Water Development and Irrigation and UNDP in the work that led to the development of the project proposal.
With these remarks, it is now my pleasure and honour to declare this inception workshop officially open.
I wish you all fruitful discussions.
I thank you all for your attention!
Annex 6: Inception Workshop Pictures
Participants at the inception workshop
Mr. Benjamin Larroquette the RTA from UNDP/GEF regional Office making a presentation.
The High table, Mr. Kanyinji the Commissioner making his speech.