United States Special Operations Command

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POM and Budget

Systems Modernization

SOFM-MS

21 June 2016

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Agenda

USSOCOM’s PPBE Process

Problem Statement - Why Modernize?

History

Technology Selection

Solution Architecture

Change Management

POM Modernization

What’s Next – Future Phases

Critical Success Factors

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USSOCOM PPBE Cycle

Month Description

October Publish Guidance & POM Preparation Instructions

January President’s Budget (PB)

February POM Start (PB Baseline plus inflation)

Zero Balance Transfers

March / April Issue Panels / Integrated Concept Teams

March Fiscal Guidance

May Program Development / Resource Constraining

June CDR Approval (TSOCs and Components)

July Submit & Defend POM

September Budget Estimate Submission

October Report EOY Actuals for PB

November Resource Management Decisions (RMDs)

December USSOCOM Budget Lock

3

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USSOCOM PPBE Data Flow

4

OUSD

CAPE/Comptroller

J-8

HQ USSOCOM

Directorates

USSOCOM

USSOCOM Service Panels

- Requirements 1..N List

- Issue Acceptance / Rejection

- Modifications

- POM/Budget

USASOC

NSWC

AFSOC

SOF AT&L

(PEOs)

Theatre Special

Operations Commands

(TSOCs)

• SOCSOUTH

• SOCAFRICA

• SOCEUR

• SOCCENT

• SOCPAC

• SOCKOR

• SOCNORTH

MARSOC

Comptroller

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USSOCOM PPBE Master Data

Appropriation/Fiscal Years

OSD Program Element

Organization/UIC

Capability Sponsor

Execution Manager

Program/Work Breakdown Structure

EOC = Element of Cost

Budget Activity/Budget Sub-Activity/Object Class

Position

Rates (Pay/Flying Hour)

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Problem Statement – Why Modernize

Planning, Programming, Budgeting, Execution System –

Management Information System (PPBES-MIS)

Custom application built in 1990s using Oracle Forms

Reporting via Discoverer

Aged technology, served it’s purpose

Pain Points No “what if” scenario or versioning capability

No integration – Word, PowerPoint, Excel

Limited analytics

End of life technology

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History – How we got here

2008 through 2010: Took wrong approach

Tried to boil ocean

2012: Re-evaluate options/platforms/technology

2014: Began modular, phased modernization

Phase 0: Technology Selection

Phase 1: POM Modernization

Phase 2: Budget Formulation

Phase 3: Execution Monitoring and Forecasting

Phase 4: Financial Analytics & Integration

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Desired PPBE Capability

Functional Requirement USSOCOM Detail

Data Management Manage data at any level of detail (and change

quickly)

Security Application and data level control of users/roles

Unlimited “What If” Analysis Manage multiple POM/Budget versions

Prioritization (1..N Lists) Allow for decision making criteria and voting

options

Quantity and Rate-based

Calculations

Flying Hours, Manpower, Civilian Pay

Integration with Execution

data

Ability to merge from multiple sources

Reporting Ad Hoc Querying and Exhibit Generation

Microsoft Office integration Excel, PowerPoint and Word

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#1 Planning & Budgeting Framework in Industry

Gartner 2015 Corporate Performance Management (CPM)

Solution/Industry/Market Leader

Large Federal Footprint

Army G-8, DAI, USACE, Navy MSC, and USSOCOM

Commerce, Interior, FAA, DOE, HHS, DHS, US House of Rep.

Dominant in the Private Sector

91 of Fortune 100 Companies

65% of Fortune 500 Companies

Technology Selection

Oracle Hyperion/Business Intelligence

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Analysts work directly inside of

Excel and PowerPoint

Mature COTS product = Rapid

Prototyping = Short Deployment

Timeline

IA Certified = Short Deployment

Timeline

Deploys on standard

infrastructure in any domain or

cloud

Oracle Hyperion Differentiators

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Solution Architecture

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PPBES MIS

SOCPOM

ApplicationSOCBUD

Application

Financial Reporting

Oracle Smart View

for MS Office

Data Warehouse

(DW)

OP-32

Application

Oracle BI

Legacy Sync

Position

PostingHyperion

Planning

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Change Management & Training

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GOFO / SES Leadership Briefings

Leadership status meetings held regularly

Buy-in: Quick wins and positive messaging

Training Methods & Approaches

Web-based training classes

Classroom / VTC sessions with end-users

Stakeholder / Power user train the trainer sessions

Stakeholder / End-user Change Management

Communication during business process status meetings

Deployed web-based training early

Training plan developed and being executed in Oracle UPK

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POM Modernization Results

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Phase 1: POM Modernization (COMPLETE)

Deployed Oracle Hyperion and Oracle BI on SIPR Oracle Exalytics

Hardware

Performed POM 18 build using Hyperion Planning & Smart View

Parallel testing / prototyping within 4-5 months

No customizations to the commercial software product

Improvements reported by J-8:

Increased user accuracy, automated validations and reconciliation

Better analytical capabilities and tools

Ability to manage multiple concurrent data sets

Improved historical data tracking and reporting

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Future Phases

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Phase 2: Budget Formulation (IN PROGRESS) Configure budget formulation capabilities

Manage concurrent budget scenarios

Exhibit generation and interfaces with source systems

Phase 3: Execution Monitoring and Forecasting Execution forecasting and spend plan capability

Execution monitoring and integration with program/budget

Proactive reprogramming of funding

Phase 4: Financial Analytics & Integration Senior leader dashboards

Sourcing of external data sets

Spending against OMB/OSD metrics

Each phase will provide financial analysts with significantly

improved capabilities to support the command

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Commander’s Pocket Guide

Dashboard

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Commanders Dashboard

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Critical Success Factors

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Senior Leader support

Phased, modular approach

Systems integrator: Hyperion Certified + DoD PPBE

expertise

Participation of PPBE Subject Matter Experts

Organizational Change Management (OCM) Plan

Effective Training

End-user “Buy In”

United States Special Operations Command

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Questions?

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