university information technology services project management 102 pragmatic guidelines for the...
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University Information Technology Services
Project Management 102Pragmatic Guidelines for the Uninitiated
Michael MundraneIT All Staff Conference
12 March 2014
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University Information Technology Services
Status 1/21/2014 … ok
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University Information Technology Services
Status 2/20/2014 … hmm
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University Information Technology Services
Status on 4/1/2014 … huh?
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University Information Technology Services
Status a Bit Later … sigh
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University Information Technology Services
Project Management Detail
• Scope• Schedule• Budget• Requirements• Documentation• Milestones• Risk• Stakeholders• ...
zzzzzzz
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University Information Technology Services
Rethinking This
Actually … This is not that kind of talk.
Additional process is not the solution when complexity and mismatch is the problem!
There must be a more general approach.
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University Information Technology Services
Classical Project Management
There are only two high level functions for project management.
1. Accurate assessment2. Effective Communication
Does that really serve our needs?What are we actually trying to manage?
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University Information Technology Services
Proposed Project Elements
Practical number of elements
Useful breakdown of actual effort
• Concept• Research• Design• Planning• Staging• Execution• Review
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University Information Technology Services
Concept
• Concept• Research• Design• Planning• Staging• Execution• Review
General ideaAlignmentInitial Assessment
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University Information Technology Services
Research
• Concept• Research• Design• Planning• Staging• Execution• Review
NeedsWantsTradeoffsStatus of art
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University Information Technology Services
Design
• Concept• Research• Design• Planning• Staging• Execution• Review
IdentifyOrganizeSimplifyResolve
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University Information Technology Services
Planning
• Concept• Research• Design• Planning• Staging• Execution• Review
AssessSequenceScheduleTransition
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University Information Technology Services
Staging
• Concept• Research• Design• Planning• Staging• Execution• Review
First phaseNot disruptive
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University Information Technology Services
Execution
• Concept• Research• Design• Planning• Staging• Execution• Review
Second phaseDisruptive
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University Information Technology Services
Review
• Concept• Research• Design• Planning• Staging• Execution• Review
Did we understand?Did we design to our understanding?Did we plan to our design?Did we implement to our Plan?Were we right?
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University Information Technology Services
Should/Could/Would
Should we – good idea?
Could we – feasibility?
Would we – priority?
• Concept• Research• Design• Planning• Staging• Execution• Review
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University Information Technology Services
Development/Management
Project Development
Project Management
• Concept• Research• Design• Planning• Staging• Execution• Review
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University Information Technology Services
Process
• Has a role• Is not the goal• Achieves a goal• Cannot be both rigid and flexible• Is not a substitute for judgment
A simplified view of projects fits a broader set of needs.
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University Information Technology Services
Questions?
Follow up from last meeting on data storage/ security:
http://google.uconn.edu/2013/11/21/feedback-from-all-it-staff-meeting/
http://security.uconn.edu/guidance-on-cloud-services/