Unveiling the Mystery of How We Spend our Time:

Results from a New Project Management Process

INAIR 2006

Presenters

Jacque Frost

Chris Maxwell

Overview of Presentation

Why Project Management Evaluation Demonstration Results Summary

Background

Institutional Research Function Reorganized

Expanded Role Expanded Presence Expanded Staff

Budget & Fiscal PlanningInstitutional Research Function

Budget and Fiscal Planning Director

Research & Planning Analyst

Analyst Analyst

Shared Clerical Support

Associate Director

Director

Assistant Director Research AnalystResearch & Planning

AnalystInstitutional Research

Assistant

Graduate Research Assistant

Graduate Research Assistant

Secretary

Office of Institutional Research

Questions

How is time being spent? Is time being well spent? Are staff resources being used efficiently?

Why is Project Management Important?

IMPACTIMPACT

Effective Offices of Institutional Research

Staff Attributes Effective Communication Professional Integrity & Ethics High Productivity Initiative Technical Competence

= IMPACT= IMPACT

Adapted from: Clagett, C.A. & Kerr, H.S., Institutional Research: What Should we Expect?, presented at the Thirty-fifth AIR Forum, May 28-31, 1995, Boston, MA

IMPACT

“This is the ultimate measure of success. Institutional research success stories provide new understandings of important issues, lead to changes in campus policies, contribute to improving student success, save money or raise revenue, or otherwise have a major impact on an institution. Mired down in mandated reporting or responding to the latest ad hoc request, researchers enjoy too few of these successes. But such impact is what institutional research should strive for.”

Quotation from: Clagett, C.A. & Kerr, H.S., Institutional Research: What Should we Expect?, presented at the Thirty-fifth AIR Forum, May 28-31, 1995, Boston, MA

Evaluation

Benchmark Tool Assessment Develop Internally

Demonstration of Project Management

Tool and Results

Project Manager.xls

Next Steps and Goals

Next Steps

Continue to Utilize Tool Improve Consistency of Data Entry Make Modifications based on Need Use Information for Planning

Goals

Better understand how time is spent Become more focused on efficiencies Make optimal use of staff time Carve out time for IMPACT – the ultimate

measure of success

Summary

Identified Need for Project Management Developed a Tool Implemented Use of Tool Integrate into IR Office Management

QUESTIONS/COMMENTS

Office of Institutional Researchwww.purdue.edu/oir