Update from the COST Association

to the Management Committee

Dr. Ioanna StavridouScience Officer

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As of September 2016, COST has 3 categories of members: The COST Full Members The COST Cooperating Members The COST Partner Members

New is the COST Partner Member: it means any State that participates or has the ability to participate adequately in COST activities (important: the COST Partner Member should maintain a budget dedicated to the participation of nationals in the COST Actions)

Changes in the Statues

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Action Details CSO approval: 26/02/2016 Start of Action: 27/10/2016 End of Action: 26/10/2020 Chair: Prof Bruno MEZZETTI Vice-Chair: Dr Jeremy SWEET

Website: http://iplanta.univpm.it/ COST countries

−Already accepted the MoU: 31 COST countries

CA15223 today

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CA15223 budget

1st Grant Period: 1/5/2016 – 30/04/2017 ; budget allocated 70 500 euros

2nd Grant Period: 1/5/2017 – 30/04/2018; budget allocated 156 000 euros

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CA15223 budget2nd Grant Period (GP): 1/5/2017 – 30/04/2018

• During this meeting:1) the WG leaders (in collaboration with the WG members) must define the GP goals that want to achieve during this GP

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CA15223 budget

2nd Grant Period (GP): 1/5/2017 – 30/04/2018

• During this meeting:2) Decide how the budget will be allocated to the

different networking tools

Question: Are the different stakeholders identified and contacted? How do you plan to involve them?

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Monitoring of Actions

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Monitoring and Final Assessment of Actions

Type Time (months)

Content Assessment/ Evaluation by

PR1 12 Implementation of SC Recommendations & COST Policies

Scientific Committee

PR2 24 • Progress• Impacts and successes• Dissemination & Exploitation• Urgent needs for improvement

Action Rapporteur

FA 48 • MoU Achievements• Expected Impact & Successes• Dissemination & Exploitation• Added value of the networking• Success stories• Emerging themes/ potentially

important future developments

Action Rapporteur

Monitoring and Final Assessment

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SC Recommendation:The Action must develop and implement specific plans toincrease the participation of Early Career Investigators and toensure the maintenance of the gender balance and theparticipation of Inclusiveness Target Countries.

www.cost.eu/participate

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COST Policies under H2020

Originated from: The political context of the Innovation Union (Horizon 2020) The inter-governmental context of the COST Member Countries

With the aim to: Encourage and enable researchers from less research-

intensive countries across the COST Member Countries toset up and/or join COST Actions and get more intensivelyinvolved in all COST activities

Counterbalancing research communities’ unequal access toknowledge infrastructures, funding and resources distribution

Connecting ‘pockets of excellence’ in science and technologyoperating from diverse locations in Europe

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Inclusiveness under H2020

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COST Inclusiveness countries

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Excellence and Inclusiveness

The Action should have a plan towards inclusiveness (Geographical Coverage, Early Career Investigator involvement and Gender Balance) and develop a strategy to attract relevant researchers and stakeholders.

Implementation

MC members from inclusiveness countries should be /become active, e.g. propose to host meetings, encourage ESRs to apply for STSM grants or to participate to Training Schools, etc.

ECI = PhD + up to 8 years

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The Action Chair will be notified 2 weeks before the submission of PR1 of the deadline

The report must be submitted through eCOST by the Action Chair.

The report will contain a lot of automated information from eCOST including % of ITC, ECIs, Gender in the Action MC and how these % are related to the allocation of Action leading roles (Chair, Vice Chair and WG leaders). The Chair on behalf of the MC will need to describe the plans to implement this Policy in the future.

Monitoring

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The report will be reviewed by the Scientific Committee and classify the Action as:― Implementation sufficient OR― Implementation insufficient but plans adequate - repeat

policy implementation monitoring in one year OR― Implementation insufficient and plans inadequate – Action to

meet with SC

IMPORTANT:If you have information that is important for the SC to know regarding the implementation of Policy on Excellence and Inclusiveness by the Action, please include them in the comment box. For instance, the Policy is a criterion for STSM selection, Action has meetings in ITCs, there is a dedicated session to ECIs during conferences, the Action has a mentoring scheme etc.

Monitoring

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Reminders

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Inactive MC members

If you have lost interest or you have no time please

step down and inform your CNC. Someone else from

your country with more time / interest can participate

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Co-organised conference, sessions in conferences…

Co-organised conference: expected Action participants (especially MC members) to constitute half of the

SC of the conference. Approx. 50% speakers and session Chairs to be Action participants

(especially MC members and active WG members). Good representation of the Action participants in the audience. LOS and invited speakers fairly shared between the Action and the

external organisation/ body/ institution/… In the WBP describe the added benefits of this co-organisation.

Session in a conference: expected Only the speakers of the session should be reimbursed. Reimbursement must follow the rules of reimbursement based on the

duration of the session, not of the conference.

After a period of 12 months, after the approval of the CSO (i.e. 26/02/2016), COST Countries may accept the MoU and become partners in the Action, only after receiving the approval of the Management Committee

Join a COST Action

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COST: Important documentshttp://www.cost.eu/participate

COST Vademecum

Guidelines for the Dissemination of COST Action Results and Outcomes

Guidelines for Action Management, Monitoring and Assessment

Become a COST Expert!

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As a COST Expert, you will have the opportunity to:

• contribute to the evaluation of COST Open Call proposals;

• participate in the assessment of Action results and outcomes;

• take part in the assessment of COST strategic activities

New experts can express their interest via the COST Expert online registration form (www.cost.eu/experts)

An updated Curriculum Vitae with a list of publications is required to demonstrate competence in specific areas of expertise.

More on COST Experts: www.cost.eu/participate/experts