upper perkiomen school district · 2018. 5. 9. · dr. kerry a. drake, president james c. glackin...

Upper Perkiomen School District Education Center

2229 East Buck Road Pennsburg, PA 18073

May 10, 2018

7:00 p.m.

Welcome to the regular meeting of the Board of Directors Of the Upper Perkiomen School District

CODE OF ETHICS

The Board of School Directors agrees to: Welcome and encourage participation and cooperation by all Work with constituents in a spirit of harmony Base decision on the facts, vote our honest convictions, and be unswayed by partisan

bias Devote time, thought, and study to our duties and responsibilities Resist any temptation or outside pressure to use our position to benefit ourselves Understand and evaluate the educational program and plan for school operations Provide oversight to the business of the School District, establish policies, and vest

administration in the Superintendent of Schools Help the community have all the facts, all the time, about their schools Strive to maximize school board service in a spirit of teamwork and devotion to public

education

BOARD OF DIRECTORS Dr. Kerry A. Drake, President James C. Glackin

Mike W. Elliott, Vice-President Raeann B. Hofkin Stephen L. Cunningham, Treasurer Judith Maginnis

Melanie R. Cunningham Dr. John L. Farris

Joan T. Smith Sandra M. Kassel, Board Secretary

(non-voting member)

ADMINISTRATORS

Dr. Alexis McGloin, Superintendent Dr. Andrea Farina, Assistant Superintendent

Sandra Kassel, Business Administrator Ashley Kitten, Director of Human Resources

SOLICITOR

Kenneth A. Roos, Esquire Wisler Pearlstine, LLP

In order to assist in keeping an accurate record of the proceeding of this meeting, the meeting is being videotaped by the District.

May 10, 2018 School Board Agenda - Page 1 of 8

AGENDA – MAY 10, 2018

I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call C. Introductions of Staff

II. BOARD PRESIDENT’S REPORT

III. SUPERINTENDENT’S REPORT IV. PRESENTATIONS/DISCUSSION

A. Preliminary 2018-2019 Budget – Sandra Kassel, Business Administrator B. Policy/AR Discussion – Ken Roos, Solicitor C. Comprehensive Plan – Dr. Andrea Farina, Assistant Superintendent

V. SOLICITOR’S REPORT/SUNSHINE ACT ANNOUNCEMENTS

VI. APPROVAL OF AGENDA VII. COMMITTEE REPORTS

A. Special Education & Pupil Services Committee – Judy Maginnis B. Curriculum & Instruction Committee – James Glackin C. Facilities Committee – Melanie Cunningham D. Policy Committee – Raeann Hofkin E. Board Communication Line/Communication Committee – Mike Elliott F. Western Montgomery Career & Technology Center – James Glackin G. Montgomery County Intermediate Unit – Dr. Kerry Drake H. Legislative Liaison Report – Judy Maginnis I. Upper Perkiomen Education Foundation – Mike Elliott J. Regional Planning Commission Representative – Melanie Cunningham

VIII. PUBLIC COMMENTS ON AGENDA ITEMS

IX. APPROVAL OF MINUTES

A. Motion to approve Regular School Board Meeting Minutes of April 12, 2018. (Attachment A)

X. OLD BUSINESS

XI. NEW BUSINESS

A. PERSONNEL REPORT



i) RETIREMENTS (1) SUPPORT STAFF

(a) DEBORAH R. FISTNER, Paraprofessional at Hereford Elementary School, effective April 23, 2018.

(b) RANDY S. REINHART, SR., ADJUSTMENT to retirement date from June 30, 2018, to May 30, 2018.

ii) RESIGNATION (1) PROFESSIONAL STAFF

(a) NICKOLE C. HART, Special Education Teacher at the Middle School, effective at the end of the 2017-2018 school year.

iii) APPOINTMENTS (1) PROFESSIONAL STAFF

(a) NICOLE A. FOREMAN, adjustment to Extended Per Diem Substitute Teacher assignment, effective May 2, 2018, through June 13, 2018. Nicole will be substituting for Tammy Day who is on a leave.

(2) SUPPORT STAFF (a) CHARLES E. BRENNAN, Full Time Custodian at Marlborough Elementary

School, effective May 7, 2018, to be hired subject to required employment history review, at $11.90/hour, per the Maintenance and Custodial Staff Agreement. Charles will be replacing James Myers who is retiring.

(3) PROFESSIONAL STAFF FOR THE SUMMER LIBRARY PROGRAM for a maximum of 16 hours, effective June 18, 2018. Rate based on professional contract.

Name Role Location BETH A. AVANZATO Main Coverage (shared) Marlborough SARA N. BARNOSKI Main Coverage (shared) Marlborough BRIGID M. MCGOVERN Main Coverage Hereford PAMELA J. MCGOVERN Substitute Middle School DANELLE R. RODGERS Substitute Marlborough TASHA J. RUSHATZ Substitute High School KATHLEEN S. STATTEL Main Coverage High School MARY B. WIETECHA Main Coverage Middle School

(4) SUPPORT STAFF FOR THE SUMMER LIBRARY PROGRAM for a maximum of

16 hours, effective June 18, 2018. Name Role Rate JANET FRITZ Support Coverage $10.00/hr.



(5) PROFESSIONAL STAFF, curriculum writing for the 2017-18 school year (paid through Title II grant funds):

Name Course/ Grade Level Contract Type MATT AUSTIN Anatomy & Physiology $900 Revision DEBRA BURNS College & Career Prep $2,150 Online, New CHRIS BIELER Health II Online $2,150 Online, New KELLY BRENNINGER Science 6 (50%) $900 New CHRISTIAN FOWKES Science 7 (50%) $900 New CHRISTIAN FOWKES Science 8 (50%) $900 New BRIAN HANSLEY Film as Literature $1,800 New BRIAN HANSLEY 11th Grade English (50%) $450 Revision DANIELLE HAWTHORNE 11th Grade English (50%) $450 Revision TIM HERBERT Modern and Short Fiction $1,800 New SEAN KOOKER Science 6 (50%) $900 New AMY LYCHOCK AP Studio Art $1,800 New VERONICA NEFF Chemistry $900 Revision VERONICA NEFF AP Chemistry $900 Revision JEN ROSCH Forensics $1,800 New KRISTYN SPARACINO Science 7 (50%) $900 New KRISTYN SPARACINO Science 8 (50%) $900 New RICH STANIEC Engineering $1,800 New DAVE THOMAS Sports Broadcasting $1,800 New DAVE THOMAS Film Production $1,800 New MIKE TIRJAN Honors Physics to AP Physics $900 Revision

(6) EXTENDED SCHOOL YEAR PROFESSIONAL EMPLOYEES, for a maximum of 25

hours per week, for the 2017-2018 school year. Rate based on professional contract.

Name Position CAROL CORSO Teacher NICOLE FOREMAN Teacher JAMYE KEISER Teacher SHANNON NOSKA Teacher ROSE POSKAY* Teacher TARA PURCELL Teacher BRENDA STEPHENSON Teacher VAUNE KLEPAC Substitute (as needed) and Tutor BRIAN SIROCKA Tutor

*Subject to required employment history review



(7) EXTENDED SCHOOL YEAR SUPPORT STAFF EMPLOYEES, for a maximum of 25 hours per week, for the 2017-2018 school year.

Name Position DEB BECK 1:1 PATRICIA BRENNAN-BORTZ PCA MICHELE D’IPPOLITO PCA HANNAH GARRETT PCA CARRA HARRIS PCA SUE HARTER PCA TAMARA HAWTHORNE 1:1 NICOLE KUESTNER Paraprofessional DENISE LANDES Paraprofessional JOY PRITCHARD PCA EMILY SICHER Paraprofessional BRIAN SIROCKA Paraprofessional LISA WILLIAMS PCA

(8) PROFESSIONAL STAFF FOR THE MATH CAMP PROGRAM for a maximum of

27 hours, effective July 9, 2018. Rate based on professional contract. Name Role

PAMELA A. FEHNEL Instructor AMY M. MCPHERSON Instructor

(9) PART-TIME CUSTODIAL STAFF FOR SUMMER SEASONAL EMPLOYMENT,

effective May 14, 2018. Name 2017-2018 Rate 2018-2018 Rate Max hours

DEBBIE BENNER $10.71 $10.98 25 GINA BRYAN $10.71 $10.98 25 MITCHELL CAIRNS $10.71 $10.98 40 LAURA FRANK* $10.71 $10.71 40 SAMANTHA HANNON* $10.71 $10.71 40 ROSEMARY HENRY $10.71 $10.98 25 MACKENZIE KREINER* $10.71 $10.71 40 ASHLEY LORD $10.71 $10.98 25 MONICA MILLER $10.71 $10.71 25 MARYBETH PETERS $10.71 $10.71 25 LILLIAN TICE $10.71 $10.98 25

*to be hired subject to required employment history review

(10) SUPPLEMENTAL SALARY POSITIONS for the 2017-2018 school year: Area Status Position Name Salary

Lacrosse Adjustment MS Coach to MS Asst Coach Rachel C. Austin $1,890 B



(11) GAME MANAGER for the 2017-2018 school year: (a) CASEY J. LEWIS

(12) SITE MANAGER for the 2017-2018 school year: (a) CASEY J. LEWIS

(13) ATHLETIC DEPARTMENT WORKER. Positions include announcers, scorers, ticket sellers, timers and starters: (a) CASEY J. LEWIS

iv) CHANGE IN STATUS

(1) JOSEPH P. MALLON, full-time Food Service Courier/Custodian for the District to part-time Food Service Courier, effective July 1, 2018.

v) LEAVES OF ABSENCE (1) TAMMY G. DAY, approve an extension to her MEDICAL LEAVE of absence

through the end of the 2017-2018 school year. (2) JEFFERY B. FREED, approve an UNPAID LEAVE of absence from March 19,

2018, until June 15, 2018. (3) NICKOLE C. HART, approve a FAMILY MEDICAL LEAVE of absence from May

9, 2018, through the end of the 2017-2018 school year. (4) KYLE MIRTH, approve a FAMILY MEDICAL LEAVE of absence from May 10,

2018 through approximately May 25, 2018.

B. ACTION ITEMS i) Motion to approve the following Board Policy Revisions/Additions/Deletions:

(Attachment B) (1) Policy No. 131 – Teaching About Religion (Retire) (2) Policy No. 123 - Interscholastic Athletics –(Retire & Replace w PSBA model) (3) Policy No. 810.2 – Transportation – Audio/Video Recording – Revised

ii) Motion to approve the Upper Perkiomen School District 2018-2019 Proposed Final

Budget in the amount of $61,717,098 with a millage increase of 2.9%, and to allow for discussion over the next month, and authorization for official advertisement of its availability for public inspection at the following areas until June 14, 2018: (1) UPSD Education Center, 2229 E. Buck Road, Pennsburg, PA (2) Library – Upper Perkiomen High School, 2 Walt Road, Pennsburg, PA (3) Library – Upper Perkiomen Middle School, 510 Jefferson Street, East

Greenville, PA (4) Library – Marlborough Elementary School, 1450 Gravel Pike, Green Lane, PA (5) Library – Hereford Elementary School, 1043 Gravel Pike, Hereford, PA (6) Upper Perkiomen Valley Library – 350 Main Street, Red Hill, PA (7) Upper Perkiomen School District Web Site – www.upsd.org

http://www.upsd.org/



iii) Motion to approve the following banks to be designated as Official Depositories of School Funds for the 2018-19 school year and sureties as required in accordance with section 621-625 of the School Laws of Pennsylvania as listed below. The designated banks shall maintain pooled sureties to cover deposits as required by Act #72 of the 1971 General Assembly of Pennsylvania. (1) Pennsylvania School District Liquid Asset Fund (2) Pennsylvania Local Government Investment Trust (3) QNB (4) Univest National Bank & Trust

iv) Motion to approve the attached Loan Agreement between the Upper Perkiomen

School District and the Upper Perkiomen Education Foundation. (Attachment C)

v) Motion to approve the appointment of Stephen L. Cunningham as Treasurer, without salary, for the 2018-2019 school year. Stephen will be bonded for $10,000.

vi) Motion to approve the Western Montgomery Career and Technology Center budget for 2018-19 in the amount of $6,212,559. The budget increase is 1.64%. The cost to the Upper Perkiomen School District is $1,764,040 which represents a decrease of $16,004.

vii) Motion to approve an amendment to the Articles of Agreement for the Western Montgomery Career & Technology Center, changing the appointment date of the Superintendent of Record from July to January. (Attachment D)

viii) Motion to approve the 2018-19 Montgomery County Intermediate Unit Intergovernmental Agreement for Shared Student Services in the proposed amount of $281,630.24. Final costs will be based on actual services provided. (Attachment E)

ix) Motion to approve the agreement with Pediatric Therapeutic Services for the 2018-2019 school year at the following rates: $69.99 per hour for Speech Therapy, $66.99 per hour for Occupational Therapy, $66.50 per hour for Physical Therapy and $56.49 per hour for Certified Occupational Therapy Assistant (COTA). (Attachment F)

x) Motion to approve the 2018-2019 School Based ACCESS program services contract with the Montgomery County Intermediate Unit #23. (Attachment G)



xi) Special Education Services – Extended School Year: (1) Motion to approve Agreement with The Pennsylvania School for the Deaf for

the Extended School Year for tuition for student #274304, attending from July 9, 2018 through August 3, 2018 in the amount of $6,040.

(2) Motion to approve Agreement with the Camphill School for the Extended School Year for tuition for student #238996, attending from June 23, 2018 through July 20, 2018 in the amount of $9,075.80.




C. FINANCIAL REPORTS (Attachment H)

i) Financial Reports (1) General Account

(a) Cash Balance Report (b) Revenue Summary (c) Expenditure Summary

(2) Investment Accounts & Certificates of Deposit (a) Capital (b) General

(3) Payroll (4) Cafeteria (5) Activity Summary Report

ii) Bills (a) General Expenses (b) Capital Expenses

D. NEW FOLLOW UP ITEMS

XII. PUBLIC COMMENTS

XIII. BOARD COMMENTS

XIV. ADJOURNMENT

Future Board Meetings on next page



FUTURE BOARD MEETINGS DATE TIME LOCATION Facilities Committee Meeting 5/30/18 7:00 pm Education Center Curriculum & Instruction Committee Meeting 6/5/18 6:00 pm Education Center Policy Committee Meeting 6/5/18 7:30 pm Education Center Communication Committee Meeting 6/12/18 6:00 pm Education Center Special Education Committee Meeting 6/12/18 7:00 pm Education Center Regular School Board Meeting 6/14/18 7:00 pm Education Center Board Workshop Meeting 6/28/18 7:00 pm Education Center

The Upper Perkiomen Board of School Directors appreciates your interest in

and support for the students and their school experience.

UPPER PERKIOMEN SCHOOL DISTRICT 2229 East Buck Road

Pennsburg PA 18073

April 12, 2018

CALL TO ORDER The regular meeting of the Board of School Directors of the Upper Perkiomen School District was called to order by Vice President Mike W. Elliott, at 7:05 p.m. at the Upper Perkiomen Education Center. The following Board members attended: Joan T. Smith, James C. Glackin, Judith Maginnis, Raeann B. Hofkin, Mike W. Elliott, Stephen L. Cunningham, Dr. John L. Farris, and Melanie R. Cunningham. Absent member was: Dr. Kerry A. Drake. Administration in attendance were: Alexis McGloin, EdD., Andrea Farina, EdD., Ashley Kitten, and Sandra M. Kassel. Others in attendance were: Kenneth A. Roos, Dyan Hipszer, John Sheeran, Erin Grourke, Labrea Huff, Carol Elias, Christine Schmoyer, Chris Tompkins, Kate Miani, and Julie Kelly.

SUPERINTENDENT’S REPORT Dr. McGloin highlighted some of the great things happening in the district.

Dr. McGloin talked about the Helping Hands project and student Gabriel Moyer who designed the project. Gabriel heard of an organization called Enable the Future who provide prosthetics to those who need them for free. The X-lab at the high school created a prosthetic hand to provide to the organization. Dr. McGloin expressed how proud and impressed she was with this endeavor.

Dr. McGloin announced that Thomas Uber, a seventh grade student at the middle school, won the Geography Bee for the second year in a row. Zach Mayza was the runner-up. Thomas was the first student in the district to ever win two years in a row. He competed at the state level and was a semi-finalist at the competition. Dr. McGloin reported that the High School music department competed at the Windy City Music Festival in Chicago. The band received a gold medal, the orchestra received a bronze medal and the women’s choir, Uptones and A-choir all received silver medals. Dr. McGloin asked Dr. Farina to clarify the district’s position on Enhanced ELA. Dr. Farina read a statement on board policy and courses that are sanctioned by the Superintendent and school board and said that the Enhanced ELA course would not be a course offered at the middle school in the 2018-2019 school year.

PRESENTATIONS/DISCUSSION A. Requests for Proposals (RFP) – Sandra Kassel and John Sheeran

1. Legal Services2. Photography Services3. Waste Management Services

Sandy Kassel and John Sheeran talked about moving forward with RFPs for the services listed.

B. Board Policy Revisions/Additions/Deletions – First Readings (Attachment A)1. Policy No. 131 – Teaching About Religion (Retire)2. Policy No. 123 - Interscholastic Athletics – (Retire & Replace)3. Policy No. 810.2 – Transportation – Audio/Video Recording - Revised

Mrs. Hofkin announced that the next two policy meetings are scheduled for April 23rd at 7:30 and June 5th due to the Memorial Day Holiday.

She then reported on the policies that were listed and explained their status. She said Policy 123 would be replaced by the PSBA version and there was a minor change in Policy 810.2. Mrs. Hofkin said that at the March 26th meeting the committee reviewed and also discussed

ATTACHMENT A

Upper Perkiomen School District Board Meeting, April 12, 2018 several other policies and spoke about a discussion that occurred on a walk-out policy and the need to develop clear protocols for educators to support student demands. Mrs. Hofkin asked the board if there was enough interest in supporting a policy covering that issue. Mr. Roos spoke about the policy and suggested combining it with the student expression policy. The board advised to work on that change. SOLICITOR’S REPORT/SUNSHINE ACT ANNOUNCEMENTS Mr. Roos announced that no Executive Sessions were held. APPROVAL OF AGENDA Motion by Stephen L. Cunningham, seconded by Melanie R. Cunningham, to approve the agenda as presented. Motion carried; all voted aye. COMMITTEE REPORTS

A. Special Education Committee – Judy Maginnis Mrs. Maginnis reported that the committee met on April 10th and finalized the mission and vision statement. George Reigle spoke to the group about acronyms, disabilities and qualifications. Mrs. Maginnis said that a discussion occurred on several topics, mainly MTSS and Enhanced ELA. She announced that the next meeting was scheduled for May 9th at 6:30 pm.

B. Curriculum/Technology Committee – James Glackin Mr. Glackin reported that the committee discussed the changes in the school calendar and the textbook adoption. He announced that the next meeting was scheduled for April 23rd at 6:00 pm. C. Facilities Committee – Melanie Cunningham

Mrs. Cunningham reported that a meeting was held on April 9th. The committee tabled the construction testing and approved recommending the change orders to bring to the full board. All of the change orders included an increase in completion time in order to have the building finished before the 2019 school year start. Mrs. Cunningham stated the district would ask Upper Hanover to allow work to be performed on Saturdays if needed. There was a discussion about the conversion of the middle school into a grade 4-5 building. Mrs. Cunningham asked about the softball field and recent water damage at the high school and Mr. Sheeran responded. She stated the next meeting was scheduled for May 3rd at 6:00 pm. Mrs. Cunningham reported that the solar panels were on the agenda to be removed due to the ACE grant not being awarded.

D. Policy Committee – Raeann Hofkin Mrs. Hofkin’s report was given during her Board Policy presentation. E. Board Communication Line – Mike Elliott

Mr. Elliott reported that the committee would hold a meeting on April 24th at 6:00 pm. He said the committee would talk about how the district communicates and communication between individuals.

F. Western Montgomery Career & Technology Center – James Glackin Mr. Glackin reported that the JOC met on Monday. He gave an update on the prospective enrollments for the next school year and the programs at the Western Center. Mr. Glackin announced that a Car Show would be held on May 5th, the admission fee was a donation that directly helped fund programs at the school. Mr. Glackin reported that the Graphic Arts students designed a Lifewater label for an assignment and, the company saw the photos on social media. Mr. Glackin shared that there is a possibility that Lifewater might use the student’s work for a new label.

Upper Perkiomen School District Board Meeting, April 12, 2018

G. Montgomery County Intermediate Unit – Dr. Kerry Drake

Mr. Elliott reported for Dr. Drake in his absence. Dr. Drake attended the March 28th meeting, and reported that at the last meeting a discussion was held about remodeling the former MCIU building. The cost would be mainly covered by capital balances and the impact to the districts would be minimal.

H. Legislative Liaison Report – Judy Maginnis Mrs. Maginnis spoke about the Legislative Committee and Senate Bill 1095, graduation

requirements and Senate Bill 1078, amending the Sunshine Act to allow school safety plans to be discussed in executive session. She spoke about Senate Bill 2 and House Bill 1213.

I. Upper Perkiomen Education Foundation – Mike Elliott Mr. Elliott said interviews for the position of the part-time Executive Director would be held the week after the board meeting.

J. Regional Planning Commission Representative – Melanie Cunningham Mrs. Cunningham talked about a stewardship handbook that was being developed, the new micro-brewery that was coming to Green Lane and several other commercial property uses. Mrs. Cunningham said that the wayfinding signs were almost finished and stated that they were insured.

Mr. Elliott announced that the Superintendent would be creating a sub-advisory committee with the board, community and students to discuss if there is a need for additional sports and Title IX.

PUBLIC COMMENTS ON AGENDA ITEMS Erin Grourke, Upper Hanover Township, had questions about the MTSS process and classroom evacuations. Mrs. Grourke also spoke about Enhanced ELA. Labrea Huff, Upper Hanover Township, spoke about MTSS and asked about staff training. MINUTES A. Motion by Stephen L. Cunningham, seconded by Joan T. Smith, to approve the Regular School Board Meeting Minutes of March 8, 2018. (Attachment A). VOTE: Smith – yes, Glackin – yes, Maginnis – yes, Hofkin – no, Drake – absent, Elliott – yes, S. Cunningham – yes, Farris – yes, M. Cunningham – yes. Motion carried. Dr. McGloin announced that a change order motion to remove the solar panels was added to the agenda. OLD BUSINESS Sandy Kassel reported: 1. D’Huy Engineering March Invoice The additional costs on the invoice were for the amount of hours needed for the suspension/temporary termination. The fees were still ongoing. 2. Capital Account

Last month there was a question about the amount of funds in the reserve. In October, 2017 the board approved a transfer of funds to the capital account for the offsite walkways and turf fields.

3. Drawdown Schedule The reason for the drawdown schedule on the finance end was to help invest funds for the bond issue.

Upper Perkiomen School District Board Meeting, April 12, 2018 NEW BUSINESS - PERSONNEL REPORT

Motion by Stephen L. Cunningham, seconded by Raeann B. Hofkin, to approve the Personnel Report as presented:

I. RETIREMENTS 1. PROFESSIONAL STAFF a. Angela M. Grammel, School Nurse at the Middle School, effective at the end of the

2017-2018 school year. b. Ronald M. Hysick, Science Teacher at the Middle School, effective at the end of the

2017-18 school year. 2. SUPPORT STAFF a. Bernard M. Jurgelewicz, Adjustment to retirement date from May 31,

2018, to April 27, 2018. b. James W. Myers, Jr., Full-Time Custodian at Marlborough Elementary School,

effective June 1, 2018. c. Randy S. Reinhart, Sr., Full-Time Custodian at Hereford Elementary School,

effective June 30, 2018. II. RESIGNATIONS 1. SUPPORT STAFF a. Linda S. Henry, Paraprofessional at the Middle School, effective March 28, 2018. III. APPOINTMENTS 1. PROFESSIONAL STAFF a. Nicole A. Foreman, adjustment to her Extended Per Diem Substitute Teacher

assignment, effective April 3, 2018, through approximately May 1, 2018. Nicole will be substituting for Tammy Day who is on a leave.

b. Luke C. Pinto, transferring from Part-Time Physical Education Teacher at the High School to Full Time Physical Education Teacher at Marlborough effective April 27, 2018 or sooner. Luke will be replacing John Brittain who will be transferring to the Middle School to replace William Dreisbach who resigned.

2. SUPPORT STAFF a. Melanie S. Carra, adjustment to her pay rate for Paraprofessional at the High

School, at $11.75/hour, per the Part-Time Support Staff Agreement. IV. SUPPLEMENTAL SALARY POSITIONS for the 2017-2018 school year: Area Status Position Name Salary

Lacrosse Adjustment MS Coach to MS Assistant Coach Rachel C. Austin $2,336 B Music Resignation Band Assistant Adam N. Street

V. ATHLETIC DEPARTMENT WORKERS. Positions include announcers, scorers, ticket

sellers, timers and starters: 1. Katherine G. Auckland 2. Nicole C. Hazelwood 3. Tracy L. James VI. LEAVES OF ABSENCE 1. Lisa M. Greco, approve a Family Medical Leave of absence from March 26,

2018, through the end of the 2017-2018 school year. Motion carried; all voted aye.

Upper Perkiomen School District Board Meeting, April 12, 2018 ACTION ITEMS 1. Motion by Stephen L. Cunningham, seconded by Joan T. Smith, to approve for submission to the Pennsylvania Department of Education PlanCon Part H: Project Financing documents for the Series of 2018 for the Upper Perkiomen School District, Upper Perkiomen Middle School Project #3881. (Attachment C). VOTE: Smith – yes, Glackin – yes, Maginnis – yes, Hofkin – no, Drake – yes, Elliott – yes, S. Cunningham – yes, Farris – yes, M. Cunningham – yes. Motion carried. 2. Motion by Stephen L. Cunningham, seconded by John L. Farris, to approve the attached three year agreement with Gorman and Associates, P.C. to perform the audit requirements for years ending June 30, 2018, 2019 and 2020. This audit would include every fund of the district along with a review of internal controls, GASB requirements, and the compliance audit required by the Single Audit Act. (Attachment D). Motion carried; all voted aye. 3. Motion by Melanie R. Cunningham, seconded by Raeann B. Hofkin, to approve the nomination of Judy Maginnis to serve on the MCIU Board of Directors for a term of July 1, 2018 June 30, 2021. Motion carried; all voted aye. Motion by Raeann B. Hofkin, seconded by Melanie R. Cunningham, to approve Action Items 4, 5, 6, 7 and 8:

4. Motion to approve November 20 and November 21, 2017 as full Act 80 days.

5. Motion to approve the revised 2017-2018 School Calendar. (Attachment E)

6. Motion to approve the increased daily substitute pay rate of $107 per day to align with Source4Teachers contracted rates previously approved effective March 5, 2018.

7. Motion to approve the art and nursing supplies bid awards for 2018-2019 School Year. (Attachment F)

8. Motion to approve the 2018-2021 Upper Perkiomen School District Special Education Plan. (Attachment G)

Motion carried; all voted aye. Motion by Stephen L. Cunningham, seconded by Judy Maginnis to approve Action Items 9 and 10:

9. Motion to approve an Agreement between Upper Perkiomen School District and Student #264792 for compensatory education in the amount of $13,500 and attorney fees in the amount of $18,500 for a total of $32,000. (Attachment – Board Only) VOTE:

10. Motion to approve the following Board Policy & Administrative Regulation revisions and retirements: (Attachment H)

a. Policy No. 000 – Board Policies/Procedures/Administrative Regulations (Currently 009 - Retire)

b. Policy No. 005 – Organization c. Policy No. 007 – Policy Manual Access d. Policy No. 702 & AR – Gifts, Grants, Donations e. Policy No. 808 – Food Service f. Policy No. 808.1 - Free/Reduced-Price Meals and Free Milk (Retire)

Motion carried; all voted aye.

Upper Perkiomen School District Board Meeting, April 12, 2018 11. Motion by Stephen L. Cunningham, seconded by Joan T. Smith, to approve to adopt the 2017-2018 textbooks as presented. (Attachment I) Motion carried; all voted aye. Motion by John L. Farris, seconded by Stephen L. Cunningham, to approve Action Items 12 and 13:

12. Motion to approve the proposal from Kistler O’Brien for district fire detection system inspections in the amount of $6,948.50 per year for the period July 1, 2018, to June 30, 2021. (Attachment J)

13. Motion to approve the proposal from Kistler O’Brien for district fire sprinkler

inspections in the amount of $1,250.00 per year for the period July 1, 2018 to June 30, 2021. (Attachment K)

Motion carried; all voted aye.

Motion by Melanie R. Cunningham, seconded by Mike W. Elliott, to approve Action Items 14, 15, 16 and 17:

14. Motion to approve Change Order GC-001 for the General Contractor, Boro Developers, Inc. in the amount of $178,374.53. The change order also includes an increase of contract time by twenty-two (22) days. (Attachment L).

15. Motion to approve Change Order EC-001 for the Electrical Contractor, Albarell

Electric, Inc. in the amount of $24,887.00. The change order also includes an increase of contract time by twenty-two (22) days. (Attachment M).

16. Motion to approve Change Order HVAC-001 for the HVAC Contractor, Boro

Developers, Inc. for the increase of contract time by twenty-two (22) days. (Attachment N).

17. Motion to approve Change Order PC-001 for the Plumbing Contractor, Frey Lutz

Corp., for the increase of contract time by twenty-two (22) days. (Attachment O).

VOTE: Smith – yes, Glackin – yes, Maginnis – yes, Hofkin – no, Drake – absent, Elliott – yes, S. Cunningham – yes, Farris – yes, M. Cunningham – yes. Motion carried. 18. Motion by Stephen L. Cunningham, seconded by John L. Farris, to approve Change Order EC-002 for the Electrical Contractor, Albarell Electric, Inc as a decrease of $193,396.00. (Attachment P). Motion carried; all voted aye. BUSINESS REPORTS Motion by Stephen L. Cunningham, seconded by Mike W. Elliott, to approve the payment of bills, in the amount of $ 933,292.68 from the General Fund. Motion carried; all voted aye. Motion by Judy Maginnis, seconded by John L. Farris, to approve the payment of bills in the amount of $745,864.60 for GO Bond 2017, and in the amount of $13,703.89 for Capital Reserve Account. Motion carried; all voted aye. NEW FOLLOW UP ITEMS Dr. Farris asked if Dr. McGloin could meet with the parent who spoke earlier and discuss the discrepancies of the numbers of the classroom disruptions she mentioned.

Upper Perkiomen School District Board Meeting, April 12, 2018 Stephen Cunningham asked for Sandy Kassel to look at the budget and see if there is a potential impact of savings. Melanie Cunningham asked for a year to date previous year comparison for the budget. Stephen Cunningham asked to see if we were on target for the budget this year. PUBLIC COMMENTS Carol Elias, Red Hill and Teacher at Marlborough Elementary, commented about the classroom evacuations and the concern for the safety of the students and staff. Christine Schmoyer, Pennsburg, spoke about the special education department and the number of students it serves, Enhanced ELA and her concern for academic needs to be met. Chris Tompkins, Upper Hanover Township, spoke about a bus issue on an early dismissal day. Kate Miani, Green Lane, asked about Enhanced ELA and what could happen in the future. Julie Kelly, Upper Hanover Township, spoke about Enhanced ELA. BOARD COMMENTS Raeann Hofkin announced that it is now official to say the Curriculum & Instruction Committee and that Dr. Drake asked for it to be updated on the website as soon as possible. Mike Elliott thanked the public for attending and for their participation. ADJOURNMENT Motion by Stephen L. Cunningham, seconded by John L. Farris, that the meeting be adjourned at 9:15 p.m. Motion carried; all voted aye. Sandra M. Kassel, Board Secretary

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ADOPTED:

REVISED:

131 – TEACHING ABOUT RELIGION 1

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1. Purpose Religious education is the responsibility of the home and church. However,

religion influences many areas of education, such as literature and history; and

religion’s role in civilization can and should be appropriately taught.

2. Guidelines Teachers may present information concerning religions and religious beliefs; but

teachers shall not advocate, openly or covertly, a particular religion or religious

belief.

Page 1 of 1

ATTACHMENT B

REPEAL & RETIRE

No. 131

RETIRED

PROGRAMS

TEACHING ABOUT

RELIGION

12/02/99

05/10/18

Current – Retire & Replace with PSBA No. 123 Upper Perkiomen School District

SECTION: PROGRAMS

TITLE: INTERSCHOLASTIC ATHLETICS ADOPTED: 01/13/00 REVIEWED: RETIRED: 05/02/18

No. 123

123 - INTERSCHOLASTIC ATHLETICS

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50

1. Purpose

The Board recognizes the value of a program of interscholastic athletics as an integral part of the total school experience for all Upper Perkiomen School District students and to the community. The program fosters the growth of school loyalty within the student body as a whole and stimulates community interest. The game activities and practice sessions provide opportunities to teach the value of competition, sportsmanship, and teamwork.

2. Definition

For purposes of this policy, the program of interscholastic athletics shall include all activities relating to competitive or exhibition sport contests, games or events involving individual or teams of district enrolled students when such events occur between schools within the Upper Perkiomen School District or outside the Upper Perkiomen School District.

3. Authority

It shall be the policy of the Board to offer opportunities for participation in interscholastic athletic programs to male and female students on as equal a basis as is practicable and in accordance with State regulations. The Board shall determine the standards of eligibility to be met by all students participating in an interscholastic program. Such standards shall require that each student, before participating in any interscholastic activity, be covered by the student accident insurance; be in good physical condition; be free of injury and recovered from illness, as determined by his/her private physician. The Board further adopts those eligibility standards set by the Constitution of the Pennsylvania Interscholastic Athletic Association (P.I.A.A.).

4. Delegation of Responsibility 5. Guidelines 123-AR

The Superintendent or designee shall annually prepare, approve and present to the Board for consideration a program of interscholastic athletics, which shall include a complete schedule of events. The Superintendent or designee shall prepare rules for the conduct of students participating in interscholastic athletics. Such rules shall be in conformity with the regulations of the State Board of Education, the P.I.A.A. and the Upper Perkiomen School District. Eligibility Upper Perkiomen School District policy grants students the privilege to participate in interscholastic sports; however, consistent school attendance, academic, and behavioral accountability are essential for students who participate in sports. Student’s eligibility for athletic participation shall be determined in accordance with established regulations and procedures. Page 1 of 1

of 2

No. 123 PSBA Replacement of 123 SECTION: PROGRAMS TITLE: INTERSCHOLASTIC ATHLETICS ADOPTED: 05/10/18 REVIEWED: 03/26/18 REVISED:

Upper Perkiomen School District

123 – INTERSCHOLASTIC ATHLETICS

1. Purpose The Board recognizes the value of a program of interscholastic athletics as an integral part of the total school experience for all district students and as a conduit for community involvement.

The program fosters the growth of school loyalty within the student body as a whole and stimulates community interest.

The game activities and practice sessions provide opportunities to teach the values of competition, sportsmanship, and teamwork.

2. Definition For purposes of this policy, the program of interscholastic athletics shall include all activities relating to competitive or exhibition sport contests, games or events involving individual students or teams of students when such events occur between schools within this district or outside this district.

3. Authority 24 P.S. 1601-C eq seq.

It shall be the policy of the Board to offer opportunities for participation in interscholastic athletic programs to male and female students on as equal a basis as is practicable and without discrimination, in accordance with law and regulations.

22 PA Code 4.27 34 CFR 106.41 Pol. 103 Pol. 103.1 24 P.S. 511

The Board shall determine the standards of eligibility to be met by all students participating in an interscholastic program. Such standards shall require that each student, before participating in any interscholastic activity, be covered by student accident insurance; be free of injury; and undergo a physical examination by a licensed physician.

The Board further adopts those eligibility standards set by the Constitution of the

Pennsylvania Interscholastic Athletic Association.

The Board directs that no student may participate in interscholastic athletics who has not:[6

Pol. 204 Pol. 218

1. Met the requirements for academic eligibility. 2. Complied with the requirements of the Athletic Handbook. 3. Complied with the requirements of the Code of Conduct for Interscholastic Athletics

and Board policies and administrative regulations related to student discipline. 4. Attended school regularly. 5. Been in attendance on the day of the athletic event or practice for the hours

required. 6. Returned all school athletic equipment previously used. 7. Adhered to applicable discipline standards.

Off-Campus Activities

Pol. 218 This policy shall also apply to student conduct that occurs off school property and would otherwise violate the Code of Student Conduct if any of the following circumstances exist:

123 – INTERSCHOLASTIC ATHLETICS

Page 2 of 2

1. The conduct occurs during the time the student is traveling to and from school or

traveling to and from school-sponsored activities, whether or not via school district furnished transportation.

2. The student is a member of an extracurricular activity and has been notified that particular off-campus conduct could result in exclusion from such activities.

3. Student expression or conduct materially and substantially disrupts the operations of the school, or the administration reasonably anticipates that the expression or conduct is likely to materially and substantially disrupt the operations of the school.

4. The conduct has a direct nexus to attendance at school or a school-sponsored activity, for example, a transaction conducted outside of school pursuant to an agreement made in school that would violate the Code of Student Conduct if conducted in school.

5. The conduct involves the theft or vandalism of school property. 6. There is otherwise a nexus between the proximity or timing of the conduct in relation

to the student's attendance at school or school-sponsored activities. 3. Delegation of Responsibility 24 P.S. 5323

Each school year, prior to participation in an interscholastic athletic activity, every student athlete and his/her parent/guardian shall sign and return the acknowledgement of receipt and review of the following:

24. P.S. 5333 Pol.123.1 Pol.123.2

1. Concussion and Traumatic Brain Injury Information Sheet.

2. Sudden Cardiac Arrest Symptoms and Warning Signs Information Sheet. The Superintendent or designee shall annually prepare, approve and present to the Board

for its consideration a program of interscholastic athletics, which shall include a complete schedule of events.

The Superintendent or designee shall disseminate rules for the conduct of students

participating in interscholastic athletics. Such rules shall be in conformity with regulations of the State Board of Education, the P.I.A.A. and the school district.

22 PA Code 12.1 22 PA Code 12.4

The Superintendent shall ensure that interscholastic athletics are open to all eligible students and that all students are fully informed of the opportunities available to them.

4. Guidelines Male/Female Athletic Opportunities Report 24 P.S. 1603-C 24. P.S.5321 et seq. 24 P.S. 5331 et seq.

By October 15 of each year, on the designated disclosure form, the Superintendent or designee shall report to the PA Department of Education the interscholastic athletic opportunities and treatment for male and female secondary school students for the preceding school year.

By November 1 of each year, the completed disclosure form shall be made available for public inspection during regular business hours and posted on the district's website.

The availability of the completed disclosure form shall be announced by posting a notice on school bulletin boards, in the school newspaper, on any electronic mailing list or list serve, and by any other reasonable means.

The availability of the completed disclosure form shall be announced by posting a notice on school bulletin boards, in the school newspaper, on any electronic mailing list or list serve, and by any other reasonable means.

PROPOSED REVISION

Page 1 of 1

No. 810.2 SECTION: OPERATIONS TITLE: TRANSPORTATION – VIDEO/AUDIO RECORDING ADOPTED: 04/13/00 REVIEWED: 03/26/18 REVISED: 05/10/18

Upper Perkiomen

School District

810.2 TRANSPORTATION – VIDEO/AUDIO RECORDING

1. Purpose

2. Definitions 75 PA. C.S.A. Sec. 102 75 Pa. C.S.A. Sec. 102

3. Authority

18 Pa. C.S.A. Sec. 5704 18 Pa. C.S.A. Sec. 5704

4. Delegation of Responsibility 18 Pa. C.S.A. Sec. 5704 18 Pa. C.S.A. Sec. 5704

5. Guidelines

Pol. 113.4, 216

The use of video and audio recording equipment supports efforts to maintain discipline and to ensure the safety and security of all students, staff, contractors and others being transported on district-owned, operated, or contracted school buses or school vehicles. School bus means a motor vehicle that is designed to carry eleven (11) passengers or more, including the driver, and is used for the transportation of preprimary, primary or secondary school students to or from public, private or parochial schools or events related to such schools or school-related activities. School vehicle means a motor vehicle, except a motorcycle, designed for carrying no more than ten (10) passengers, including the driver, and used for the transportation of preprimary, primary or secondary school students while registered by or under contract to the school district. The term includes vehicles having chartered, group and party rights under the Pennsylvania Public Utility Commission and used for the transportation of school children. The Board authorizes the use of video and audio recording on school buses and school vehicles. The Board prohibits the use of audio recording on any school bus or school vehicle that is not being used for a school-related purpose. The Board directs the Superintendent or designee to ensure that:

1. Each school bus and school vehicle that is equipped with video and audio recording equipment contains a clearly posted notice informing drivers and passengers of the potential for video and audio recording.

2. Parents/Guardians and students are annually informed through the student handbook.

The District shall comply with the provisions of federal and state law and regulations regarding student record requirements as applicable to the district’s use and disclosure of recordings. Recordings considered part of a student’s educational record shall be maintained in accordance with established student record procedures governing access, review and disclosure of student records. References: School Code – 24 P.S. Sec. 510 Wiretap and Electronic Surveillance Act – 18 Pa. C.S.A. Sec. 5704 Vehicle Code – 75 Pa. C.S.A. Sec. 102 Board Policy – 113.4, 216, 218, 805.1, 810

UPPER PERKIOMEN SCHOOL DISTRICT

UPPER PERKIOMEN SCHOOL DISTRICT EDUCATION CENTER 2229 E. BUCK ROAD, HUMAN RESOURCES OFFICE, SUITE 2, PENNSBURG, PA 18073

TELEPHONE (215) 541-2463 FAX (215) 679-7962

LOAN AGREEMENT

THIS AGREEMENT is made this __ day of May, 2018, by and between UPPER PERKIOMEN SCHOOL BOARD (“Board”), and the UPPER PERKIOMEN EDUCATION FOUNDATION (“Foundation”) (hereinafter referred to collectively as “Parties”).

BACKGROUND:

Board and Foundation hereinafter set forth the terms and conditions pursuant to which the Board agrees to make an interest-free loan to Foundation for the specific purposes set forth hereinafter. The parties, intending to be legally bound hereby, and in consideration of the mutual terms and agreements hereinafter set forth agree as follows:

1. Subject to the terms and conditions hereof, Board hereby agrees to make a loan to Foundation,as more fully described below, for the purpose of financing a portion of the costs associated withthe start-up of the Foundation.

2. The total loan amount shall be Fifty Thousand Dollars ($50,000.00). The loan shall be free ofinterest.

3. The full amount of the loan shall be due and payable in full one year from the date of theexecution of this Agreement by both Parties.

4. The due date of the loan may be extended by the mutual agreement of both Parties.

5. To the extent that the Foundation has control of grants to be made to the Upper Perkiomen SchoolDistrict (“District”), the District shall approve and accept such grants as a credit to the amountsowed by the Foundation under the terms of this Agreement.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed onthe day and year first above written.

BOARD:

Attest: By: Dr. Kerry A. Drake, President

FOUNDATION:

By:

ATTACHMENT C

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RESOLUTION #18- TO

AMEND THE

ARTICLES OF AGREEMENT FOR CONTINUATION AND OPERATION OF THE

WESTERN MONTGOMERY CAREER AND TECHNOLOGY CENTER

This resolution made and entered into this _____ day of ____________, 2018, by the UPPER PERKIOMEN SCHOOL DISTRICT, (hereinafter "PARTICIPATING SCHOOL DISTRICT"). In consideration of the mutual promises and covenants herein contained the parties hereto intending to be legally bound, hereby agree as follows:

W I T N E S S E T H:

WHEREAS, the UPPER PERKIOMEN SCHOOL DISTRICT, SPRING-FORD AREA SCHOOL DISTRICT, and POTTSGROVE SCHOOL DISTRICT (hereinafter "PARTICIPATING SCHOOL DISTRICTS") constitute the Western Montgomery Career and Technology Center, f/k/a Western Montgomery County Area Vocational Technical School, a/k/a the Western Center for Technical Studies (hereinafter "CENTER FOR TECHNICAL STUDIES"); and

WHEREAS, the PARTICIPATING SCHOOL DISTRICT constitutes one of the School Districts of the CENTER FOR TECHNICAL STUDIES as constituted by the Articles of Agreement for Continuation and Operation of the Western Montgomery County Area Vocational Technical School (hereinafter "BY-LAWS") dated July 1, A.D. 1975, as last amended; and

WHEREAS, Paragraph 16 of the BY-LAWS as amended April 26, 2005 provides that the Superintendent of the CENTER FOR TECHNICAL STUDIES shall be designated by the PARTICIPATING SCHOOL DISTRICTS at its meeting in June pursuant to the follow terms and conditions:

16. APPOINTMENT OF SUPERINTENDENT

The Joint Committee, at or prior to its Junemeeting, shall, as necessary, designate a Superintendent of the School, for a term of two years beginning July 1

ATTACHMENT D

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and ending June 30, from among the chief school administrators of the PARTICIPATING SCHOOL DISTRICTS. The Chairperson, however, shall not be elected from the same PARTICIPATING SCHOOL DISTRICT in which the Superintendent serves.

WHEREAS, said PARTICIPATING SCHOOL DISTRICT wishes to

amend Paragraph 16 of the BY-LAWS dated as amended April 26, 2005; and

WHEREAS, Paragraph 18 of the BY-LAWS provides that amendment and discontinuance of sections of the BY-LAWS shall be on the following basis:

This agreement may be amended or discontinued with the consent of each PARTICIPATING SCHOOL DISTRICT decided upon at a convention held for this purpose, provided, however, that notice of the date, time, place and of the purpose of the convention shall have been given in writing by the Secretary of the Joint Committee to the Secretary of each PARTICIPATING SCHOOL DISTRICT at least sixty (60) days prior to said date.

WHEREAS, said PARTICIPATING SCHOOL DISTRICT wishes to waive

Paragraph 18 of the BY-LAWS; and

WHEREAS, instead, this Resolution shall in lieu of sixty (60) days notice to each and every PARTICIPATING SCHOOL DISTRICT Board of School Directors voting to amend the BY-LAWS.

NOW THEREFORE, be it resolved the PARTICIPATING SCHOOL DISTRICT herewith determines as follows:

1. WAIVER:

The PARTICIPATING SCHOOL DISTRICT waives the requirement of Paragraph 18 to hold a convention to amend the BY-LAWS and instead agrees that this Resolution to Amend shall be in lieu of the sixty (60) day notice prior to each and every PARTICIPATING SCHOOL DISTRICT'S Board of School Directors voting by a majority to amend the BY-LAWS. This Resolution to Amend

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will become effective when passed by the other PARTICIPATING SCHOOL DISTRICTS of the CENTER FOR TECHNICAL STUDIES.

2. AMENDMENT:

Paragraph 16 shall be amended to read:

16. APPOINTMENT OF SUPERINTENDENT The Joint Committee, at or prior to its January

meeting, shall, as necessary, designate a Superintendent of the School, for a term of two years beginning January 1st and ending December 31st , from among the chief school administrators of the PARTICIPATING SCHOOL DISTRICTS. The Chairperson, however, shall not be elected from the same PARTICIPATING SCHOOL DISTRICT in which the Superintendent serves. Any Superintendent at the time of this amendment currently participating shall have/her term extended until the following January 1st.

3. RESOLUTION TO AMEND:

The BY-LAWS are hereby ratified and reconfirmed, except as inconsistent herewith.

IN WITNESS WHEREOF, the PARTICIPATING SCHOOL DISTRICT

has caused this Resolution to Amend to be executed by its President and attested by the Secretary and its seal affixed hereto, as of the day and year first herein above written, and intends that it be incorporated into and be a material part of the foregoing BY-LAWS.

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AGREED TO AND ACCEPTED:

UPPER PERKIOMEN SCHOOL DISTRICT BY:____________________________________ President ATTEST:_________________________________ Secretary

54128536

ATTACHMENT F

ATTACHMENT G

ATTACHMENT H

upper perkiomen school district · 2018. 5. 9. · dr. kerry a. drake, president james c. glackin...

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