urcims brochure

WE DO NOT JUST SELL THE PRODUCTS WE SELL THE BENEFITS

One complete IT Solution for Construction ...

CHALLENGES- Faced By Construction Industry

OVERCOMECHALLENGES

An integrated construction specific software solution

Enterprise-wide visibility on all Projects

Project Performance & Control

Usage of Manpower, Material, Plant & Machinery at Sites

Enhance : Eliminate / Minimize :

Facilitate / Provide :

Material wastage

Redundant e�ort and duplicated data

Projects that overrun & exceed budget

Delays / Uncertainities around Project Decision for want of up-to-date performance data

A real time view of your business process

Quickly, timely and valid decision support

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CIMS is a comprehensive,

integrated and integrative,

modularized,

customizable and

user-friendly

Construction

Information

Management

System,

ideal for organisations

engaged in construction

projects and businesses.

Owing to its highly

customizable feature,

CIMS can be con�gured

suitably and implemented

quickly, thus reducing the

cost of implementation,

and also the time to gain

the bene�ts in terms of

productivity and

pro�tability.

CIMS developed based on �rst hand

input from our parent company URC

Construction with 56 years of

construction experience in

executing more than 600 Projects“

Construction Information Management System (CIMS)

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Integrated Software Solution to ManageConstruction Operations

Finance & Accounts

Business Development

Execution & Monitoring

Project Closure

Labour

Safety & Quality

Progress & Change Requests

Client Billing

Projects

Material Management

Plant & Machinery

HRMS Overheads

Planning & Budgeting

Subcontracts

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REPORTS

Planning & Monitoring Accepted Cost Estimate Job Cost Report Job Cost Ledger Detailed Rate Analysis Budget Variance ( Cumulative & For

the Month ) Material Reconciliation

Execution Labour Variance Client Bill vs Sub-Contractor

Variance Productivity Current Execution Status Project Status

Material Mangement Indent / Supply Summary Comparitive Statements PO Tracking Age-wise Stock Analysis Material Trend Analysis

Finance Pro�t & Loss ( Sitewise &

Consolidated ) Job Performance Analysis Receivables & Payables Ageing Analysis TDS Analysis

Plant & Machinery Status of Request vs

Delivery Productivity Maintenance Fuel E�ciency Equipment History Card

Business Development Enquiry History Tender Trends Lost Bid Analysis

Human Resource Transfers Salary Summary Man-Days Trend Man-power Cost Trend

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CIMS Modules

Preventive Maintenance Maintenance Calls Maintenance Follow-Ups Breakdown Register Job Card

Maintenance

Inventory Trip Sheets Goods Receipts Budget Controlled Issues Returns Site transfers Physical Veri�cation

Service Management Work Orders Execution of Work Orders Sub-Contractor, Pieceworker Bills Advance Payment Requests Work Certi�cations

Record and monitor the tender What if ? Analysis .. Pre-Quali�cation Site Investigations Negotiations

Business Development

Formworks Budget Controlled Mobilization Requests Hire Enquiries Hire Orders Site Transfers Repetition Analysis

Budget Controlled Requisitions Enquiries & Compare Quotations Utilize the idle stocks by allocation Purchase Orders Vendor Rating

Procurement

Human Resource Recruitment Attendance Leave Management Payroll Statutory Compliance Training & Appraisal

Agreements Work Breakdown Structure Revisions & Compare Revisions Project & Resource Schedules Integration - Ms-Project / Primavera

Planning & Budgeting

Alert & Measure Deviations Budget Override Labour Attendance & Billing BOQ Amendments Client Invoicing & Certi�cation

Execution & Monitoring

Machinery Budget Controlled

Mobilization Requests Hire Enquiries Hire Orders Site Transfers Machinery Log

Finance &Accounts

General Ledger Accounts Payables Accounts Receivables Fixed assets Financial Forecasting Cost Accounting Bank Guarantee Letter of Credit Insurance

Realty Sales Sales Enquires & Follow-ups Property Bookings Transfers ( Property / Ownership ) Stagewise Bills Maintenance / Other Services Additional Works

Key Features Dynamic dashboards

Customizable reports

Work �ow con�guration

Mobile compatibility

Web & Windows based

application

Integration with MS Projects* and

Primavera*

Compatible with MS Word*,

MS Exceland PDF

Legacy integration

Drill down facility

in reports

EmployeeSelf - help

O� - line data update

*All third party trademarks copyrights are acknowledged as theirs.

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Technology

Growing Clientele

With a client base that spans multiple industries, URC Infotec has accumulated an enviable list of clients in diverse market segments.

� After a thousand days of e�orts with the sweat of hundreds of people, we, URCIans were able to close a chapter and reach a new height. Yes indeed, NCC Limited of Hyderabad, a construction leader launched our CIMS as their corporate ERP. It is a great honor to turn this new page and mark it as an important milestone of our organization

�

Mr.Kabilan, Executive Director of URCI addressing at the Launch of CIMS in NCC

URC & NCC Team

A.R.Raju - Managing Director , Mr. R.S.Raju Sr. VP (Finance) and Richard Saldhana (Blackstone), at the launch of CIMS in NCC

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Process Flow - Business Development

Tender / Business Enquiry

Pre-Quali�cation

Tender Document Receipt

Site Investigations

Tender WorkingTender Negotiations

Awarded / Not Awarded

Submission

Agreement CreationClose Enquiry

BUSINESS DEVELOPMENT

his module handles business Tenquiries, pre-quali�cation process cycle, tender

receipts, site investigations, rate enquiries, tender workings, submission, and negotiations. It also facilitates historic similar tender analyses to sharpen pricing and margin workings to facilitate strategic negotiation.

Module processes at a glance:

Rate Enquiries

Interlinking activities between new tender and tender history

Revised working for tenders

Site investigation analysis

Enquiries to service providers / suppliers without procurement cycle

Fetching rates from the past history

Module documents/reports at a glance:

Pending Business Enquiries to process

Enquiry Status

Tenders, Bids, with Enclosures

Contracts Acceptance; Amendments

Site investigation analysis

Comparison report with the previous tenders

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Process Flow - Realty Sales

Project Creation

Campaigns

Refund

Hand-Over

Site Visits

Referral Management

Sales Team

Payables

Progress/Billing

Negotiations

Change/Support Request

Proposal

Leads

Sales & Marketing Plan

Closure

Proposal

Follow-ups Transfer

Websites

Work progress / Billing

Receivables

Negotiations

Cancel

http://www.

CancelAcceptance

REALTY SALES

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his module helps to capture the sales enquiries and the support activities. It also Tminimizes the risk of missing any Enquiries / Follow-ups. This helps to manage / track the individual's sales performance and the entire sales cycle from a prospect to a

customer. It also supports to manage / keep checks on the after sales formalities like generating Demand Letters, Interest Calculations etc�

This module helps to generate and send the bulk demand letters & payment follow-ups via. email / SMS. Scheduled email / SMS alerts can be generated during various stages of the project execution.


Sales, Enquiry Followup Booking Transfers / cancellation Stage wise Billing Maintenance / Other Services Additional Works


Sales Trend

Enquiry History

Enquiry vz Booking

Enquiry Status

Process Flow - Project Planning & Estimation

Project Creation

BOQ

Drawing Management

Project Features

WBS (BOQ Analysis)

Rate Analysis

BudgetScheduling (MS Project /Primavera)

his module enables the user to plan the entire project with Tresources, including time based commitment of work activities covered in the Successful Bids/Contracts.

PROJECT PLANNING & ESTIMATION


Preliminary budgets for tasks and materials needed for the project, to be used in preparing calls for tenders/response to tenders.

Firm budgets that include the detailed workload, expense and material calculations

Price lists and costs for previous plans and tenders and that facilitate calculation of precise expenses of the project and also comparison of service providers / suppliers rates from the past history


Accepted cost estimate

Resource based schedules

Time based resources

Cash �ow

Fund �ow

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Process Flow - Execution & Monitoring

Progress Measurements

Client Bills

Certi�cation

Certi�cationVariance Analysis

Budget Amendments

Receivables

Advances/Claims/Recoveries

Budget

Progress

Change Request

Work Order Request

Work Order

Sub Contract Measurements

Labor / Sub Contractor

Sub Contract Bills

Advance

Advance & OthersAdjustment

Worker Attendance

Payables

EXECUTION & MONITORING

roject Execution module is a powerful Pproject management tool to monitor

and manage projects, incorporating

various capabilities and features like deviation

alerts and analysis, project evaluation, design-

to-cost engineering to optimize construction

costs; quality management - plan, collect,

settle, and evaluate quality related to costs.

The solution includes features that provide

data to determine standard or user de�ned

quality scores..


Labour attendance

Value of work completed

Labour wise value / quantity of work done

Labour bills

Client Bills


Project execution management

Labour attendance / subcontractor attendance maintenance

Maintain detailed library of resources, units, overhead charges and activities

Monitor Progress at all sites

Alert for and measure of deviations

Manage inventory at sites

Analyze warehouse activities, including �ow of materials versus workloads

Record Labour Deployment and material consumption

Labour billing management

Client billing management

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Process Flow - Material Management

Deviation

Approval for Deviation

Purchase Order

Budget / Capex

Cash Purchase

Enquiry

Amendments

Purchase Request

Quote & ComparativeStatements

Transfer

Allocation

Receipt

Client / Sub Contractor

Inspection / Acceptance

Stock

Invoicing

Payables

Issues

Execution

Sub Contractor /Machinery

Returns

Excess / Shortage Notes

hese modules cover the entire purchase Tand stores functions of the enterprise. Tightly integrated with modules/sub-

modules like Payables and Payments and Tax-related Legal Compliances, this module enables Purchase and Store Managers to plan and monitor: relations with vendors, stock levels, purchase analysis, optimization of supply chain activities and costs in real time.

MATERIAL MANAGEMENT


Vendor Detail List

Indent details report

Enquiries

Quotations

Purchase Order

Store Receipt Note

Purchase Invoice

Payment authentication, budget allocations etc.

Stock Report (Updated Stock, Stock as on date, Periodic Stock)


Get complete purchase history such as cost average, cost di�erence and average lead-time for each vendor, item and delivery schedules

Supports standard costing methods

Template supported for calculation of taxes and vendor terms and conditions

Maintain Product wise preferred vendor list

Prepare Purchase Bill based on GRN

Track transfer of stock from company to work site and vice-versa

Update stock after receipt of resources

Price comparisons of quotation and �nalization of best quotation

Generation of request for quotation

Compilation of available resources from various project sites for procurement analysis. This helps procurement of the right material at the right time and at the right place

Requisitions linked to project plan

Stock Balancing, Transfer

Generate material receipt

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Process Flow - Plant & Machinery

Project Plan

Hire

Mobilisation Requisition

Purchase Requisition

Usage Log

Hire EnquiryTransferRequest

Receipt

Quotation

Transfer

Machinery Status(Idle/ Breakdown/ Use)

Hire Orders

Comparative Statement /Negotiation

Stock

Maintenance

Hire Bill

Hire OrderAmendment

Payables

Allocation

Advance & OthersAdjustment

his module covers all processes and functions relating Tto planning, procuring, moving, using, and maintaining

every piece of machinery required/engaged in

construction projects.

PLANT & MACHINERY / FORMWORKS


Equipments Register

Usage History

Replacement Analysis

Usage Costs

Maintenance


Analysis for Capital Purchase

Equipments Hiring

Usage Costing, Maintenance


Equipment Usage

E�ciency & E�ectiveness Measures

Billing

Maintenance

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Process Flow - Human Resource

Leave Management

Salary StructurePayables / Statutory

Project Plans Employee Request

Recruitment Process Attendance

Salary Process

HUMAN RESOURCE

his module enables the user to plan the entire project Twith resources, including time based commitment of work

activities covered in the Successful Bids/Contracts.


Hiring

Maintenance of Employee Details and history of service

Leave Administration

Welfare, Perquisites, Loan Administration

Payroll

Training, Development

Appraisals, Promotions


MIS reports

Attendance Report

Leave Balance as well as details

Vouchers

Salary Structure

Statutory compliances

MIS on productivity, competence

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Process Flow - Finance & Accounts

Project Plan Work Orders Certi�cations Client Bills / Receivables

BankGuarantee

Letter ofCredit

Advances

Payables

Receivables

Statutory

GeneralLedger

MIS

Vouchers

AgeingAnalysis

Day ControlsMonth Controls

Fin. Year Management

Reconciliation

Taxation TDS Service Tax TCS VAT

Stock Management

Payables

Stock Journals

FINANCE & ACCOUNTS

his core module meets almost all accounting requirements, with Tspecial emphasis on ratios and measures speci�c to construction

business. It enables optimized accounting, integrating payroll,

purchase, business development, project planning , project execution and

maintenance modules thus delivering a comprehensive picture of the

enterprise's �nancial robustness at any given point of time. Both consolidated

as well as site-wise pro�tability and performance analyses are facilitated. Its

integrated approach delivers control, speed and responsiveness with cost

savings.


Maintain �nancial year wise transaction details

De�ne and generate di�erent types of vouchers such as Credit, Internal Transfer, Journal and Petty cash, as desired by the user

Calculate all tax related computations, to ascertain and comply with legal requirements with all payments and receipts

Maintain and manage Receivables and Payables

Bank reconciliation

Accounting with construction-speci�c functionalities

Job cost reporting in real-time, including work-in-progress schedules and detailed bonding reports

Billing and cost tracking by lot, plan and elevations

Interface with Attendance-Payroll-related devices, including time cards

Residential templates for housing developments

Buyer options and change order tracking software to capture revenue for work outside a job's original scope


Balance Sheet / Projectwise Balance Sheet

Trial Balance / Projectwise Trial Balance

Pro�t and Loss Account / Projectwise P & L Account

Account Books like day cash, bank transactions etc.

General Ledger and multiple ledgers

Stock Report

Ageing Analysis - Debtors / Creditors

MIS Repots

Cash Flow Analysis

Fund Flow Analysis

Ratio Analysis

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SAFETY ADVISORY SERVICES TO THE EMPLOYEES TO HELP THEM MANAGE RISK, INCREASE RELIABILITY & REDUCE LOSS.

SAFETY

afety process is used to make the workplace safer place to work. SSafety process is very essential in minimizing the risk to Men, Material

and Resources. The main purpose of safety process in an

organization is to reduce the risk at work by providing safety advisory

services to the employees to help them manage risk, increase reliability &

reduce Loss.


Safety budget Safety Planning Medical Checkup & Safety Induction Training Machinery Fitness Checkup Training & Meeting Updates Unsafe Conditions/ unsafe Actions

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beyond impossible...

URC Infotec is a team of young and energetic techno entrepreneurs, engaged in designing, developing and deploying Enterprise Systems and Solutions (ESS), both as products and services. Its strength is derived from the backing of URC Construction P Ltd., a construction group well known in South India, with over 56 years of construction experience in executing more than 600 projects.

www.urcinfotec.com

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urcims brochure

Documents

construction projects

cost of implementation

project decision

budget delays uncertainities

terms of productivity

uptodate performance

duplicated data projects

customizable feature