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USER MANUAL FOR MANAGER

ONLINE BIG DATA IMPLEMENTATION

ASSESSMENT SYSTEM

(e-BiGIS)

© UPM - Cecilia Adrian 2019

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Overview of the Prototype

The Online Big Data Implementation System (e-BiGIS) is a web-based prototype application and shall

be used in decision making environment. The purpose of this prototype is to revisit the current state

of the big data analytics (BDA) implementation in the organization. The assessment is based on the

analytics hierarchy process (AHP) technique which is embedded in the decision making dashboard

features. The prototype shall produce a report which summarized the current state of the BDA

implementation and to be used to facilitate future strategic planning for the organization.

The users of e-BiGIS prototype shall involve the active participation from the BDA personnel that

include the BDA Manager and his/her team members. The team members shall include subject matter

experts (SMEs), data scientist, statistician, IT staff and others.

In using e-BiGIS, the BDA Manager shall responsible to create assessment task and criteria, invite the

team members and produce assessment report. Meanwhile, the team members shall responsible to

perform the assessment task and view the report.

Contact

The detail of contact shall be as the following:

Cecilia Adrian

Faculty of Computer Science & Information Technology,

Universiti Putra Malaysia,

43400 UPM Serdang, Malaysia.

019-2722317

cecilia.upm@gmail.com

Access to the System

The prototype can be access via the following web address:

http://www.e-bigis.com/

Important*

This document explains how to use e-BiGIS application in conducting the big data assessment. It also

includes Appendix A – Sample of Assessment Reports, and Appendix B – The Big Data Manager’s Tasks

and Assessment Process Flow.

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User Registration

1. Figure 1 presents the login page (left column) and frequently ask questions (FAQ) (right column).

Figure 1: Login Page

2. Select the ‘Register? click here’ for new account registration (Figure 2). The new user is required to

fill ALL required information as in Figure 3. The new account shall be verify via email. After account

verification, user shall login into e-BiGIS using NRIC as username and password (minimum 8

characters). Meanwhile for existing user, the user shall proceed login into the system.

Figure 2: Login Column Figure 3: Registration Page

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Assessment Task Assignment

3. Upon successful login, user shall view the Introduction page as in Figure 4.

Figure 4: Introduction Page (Manager’s Screen)

4. In the Introduction page for MANAGER, user shall have access to SIX (6) menus as in Table 1.

Menu Sub-menu Description Figure

Home - To view the Introduction page 4

Assessment Assessment List To view all registered assessment tasks.

To update assessment task. Action button if Status ‘Draft’:

1 2 3 4 5

1 – Edit assessment task 2 – Add assessment questions 3 – Add team members 4 – View assessment process 5 – Delete assessment For action 3 (add team member):

To select member for assessment task.

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11, 14

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Menu Sub-menu Description Figure

To delete member from the assessment task.

To publish assessment.

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12, 13

Add Assessment To add a new assessment task.

6, 7, 8

Member Member List To view all registered big data team members.

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Add Member To add a new member. 10

Task My New Task To perform assessment task (if manager include in the assessment).

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My History Task To view the previous task. 16

Report View Result To view assessment results – 3 types: Criteria, Rank, Overall.

To print the assessment report.

To send the assessment report to decision maker.

17, 21, 22, 23

17, 24 19, 20

Profile Edit Profile To edit user profile 18

Logout To exit from the system. -

Table 1: Menu and Sub-menu

5. User shall view the list of registered assessment task as in Figure 5. Status Publish – ready for

assessment. Status Draft – assessment still pending. User shall add new member using the right top

blue button ‘Add New Assessment’ which shall lead to the ‘Add Assessment Task’ screen (Figure 6).

Figure 5: Registered Assessment Task List

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6. In Figure 6, user shall fill in ALL information as required. Manager have to decide to include

himself/herself in the assessment task. Select ‘Yes’ or ‘No’ to include manager as the member in the

assessment task.

Figure 6: Add New Assessment Task

7. User shall complete the organizational background as shown in Figure 7. The ‘Next Step’ shall lead

to questions lists for selection (Figure 8).

Figure 7: Organization Background Information for New Assessment Task

Last date of assessment

The participation of Manager in the

assessment – Yes or No

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8. User shall view a list of questions (Figure 8). User shall choose ALL questions or choose any 3 or

more sub-criteria. Then choose 3 or more questions from each sub-criteria. The ‘Next Step’ button

shall lead user to member selection as in Figure 9.

Figure 8: Questions list

9. User shall view the registered member list (Figure 9). User shall add new member using the top

right blue button ‘Add New Member’ which shall lead to ‘Add New Member’ screen (Figure 10).

Figure 9: Registered Member List

[1] Select Sub-Criteria

[2] Select

Questions

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10. In Figure 10, user shall register a new member and provide the team member information (i.e.

full name, NRIC, active email address and status). Once submit, the member information will be

display in the ‘All Registered Member List” table in Figure 9.

Figure 10: Add New Member

11. For new assessment task which is still ‘Draft’ status (refer to Figure 5), user shall select team

member icon to add members. In Figure 11, Step 1 - user shall select team member from the

‘Member List’ table by clicking the BLUE button (+) in the action column. Step 2 - user also shall remove

member from the ‘Member Added List’ by clicking the RED button () in the action column (if need

to change member). Followed by Step 3 - user shall select ‘Next Step’ button to publish assessment

(Figure 12) after the “Member Added List’ is finalized.

Figure 11: Member added to Assessment Task

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2

3

[1] Active = Ready for assessment

[2] Not Active = Not ready for assessment

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12. Figure 12 presents the introduction page of the assessment form. User shall view the content of

the assessment form by clicking the ‘Next’ button (at the bottom left), then confirm the content of

the assessment form. Meanwhile, the ‘Publish Assessment’ button means the form is ready for

distribution and assessment, then user shall proceed to notify team members via email and this button

shall direct to Figure 13.

Figure 12: Publish Assessment

13. User shall edit the content of email (in the message box) before send to the team members (Figure

13). After editing the message, user shall select ‘Publish and Send Email’ button, the system shall notify

team members for their action (Figure 15).

Figure 13: Publish and Email Notification

Assessment Title

Assessment Description

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14. User shall check the member’s status. If the status shows ‘Not Done’ as in Figure 14, meaning that

the member have not taken any action and user (the manager) cannot view the assessment report.

Therefore, user shall send email reminder to the members.

Figure 14: Member added to Assessment Task (To check Member’s Status)

15. If the user include himself/herself in the assessment task (refer Figure 6), the user shall check the

assessment task in ‘My Task List’ as shown in Figure 15. User shall select action to begin the self-

assessment.

Figure 15: Assessment Task List

16. In the sub-menu ‘My History Task’, my history task list shall display as in Figure 16. User shall

retrieve history of assessment answers by clicking the action button.

Figure 16: History Task List

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17. User shall view the assessment report from sub-menu ‘View Result’ which describes the

‘Assessment Result List’ table as shown in Figure 17. Select to view Report #1 (Figure 21), Report

#2 (Figure 22), and Report #3 (Figure 23). And select print icon to view the summary report

(Report #4: Figure 24).

Figure 17: Assessment Result List

18. User shall edit profile (i.e. password) as in Figure 18.

Figure 18: Edit Profile

19. User shall send an assessment report to decision maker as shown in Figure 24 (Appendix A –

Report #4). User shall select the ‘Email to Decision Maker’ and a pop-screen (Figure 19) will be display.

User shall complete the information and select ‘Send Email’ and a successful email sent message will

pop-up as in Figure 20.

Figure 19: Email to Decision Maker Figure 20: Successful email sent message

APPENDIX A

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Sample of Report (e-BiGIS)

Report #1: Select Criteria – The consistency analysis of each sub-criteria

Figure 21: Sub-Criteria Dashboard

APPENDIX A

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Report #2: Select Overall – The consistency analysis of each criteria, which presents the consistency

of the assessment result. The result is valid and reliable.

Figure 22: Overall Calculation Dashboard

APPENDIX A

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Report #3: Select Rank – The rank list based on weight value, radar and bar chart diagram of each

sub-criteria.

Figure 23: The Rank and Graph Dashboard

APPENDIX A

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Report #4: Sample of the report summary. The report shall be shared with decision maker via email.

Figure 24: Printable Dashboard

APPENDIX B

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BIG DATA MANAGER’S TASKS

Figure 25: The Big Data Manager’s Tasks and Assessment Process Flow