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Chapter 1: Transaction Variants

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Copyright Page

ii 1998 SAP AG, Inc.

P E R S O N A LI Z I N G R / 3

8VHU0HQXV

Chapter 5: User Menus

Copyright Page

1998 includ ing screen shots by SAP AG. All rights reserved .

Neither this documentation nor any p art of it may be copied or reprodu ced in any form or by any means or

translated into an other languag e, without the p rior consent of SAP AG.

SAP AG m akes no w arran ties or representations with r espect to the content hereof and specificallydisclaims any implied w arranties of merchantability or fitness for an y p articular p urp ose. SAP AGassum es no responsibility for any errors that m ay ap pear in this documen t. The information contained inthis docum ent is subject to change withou t notice. SAP AG reserves the r ight to make any such changeswithou t obligation to notify any p erson of such revision or changes. SAP AG m akes no comm itment tokeep the information contained herein up to date.

SAP is a registered trad emark of SAP AG.

All other produ cts mentioned in this docum entation are registered or u nregistered trad emarks of their

respective companies.


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User Menus

Table of Contents

1998 SAP AG, Inc. ii

Table of Contents

7DEOHRI&RQWHQWV

List of Figures................................................................................................................................................................................................... i

Terminology.......................................................................................................................................................................................................vClick........................................................................................................................................................................................................... vChoose ......................................................................................................................................................................................................vUser Steps and Font Styles.......................................................................................................................................................................vSpecial Icons ............................................................................................................................................................................................ v

Chapter 1: R/3 Personalization Overview........................................................................................................................................................1Overview....................................................................................................................................................................................................1

Features ....................................................................................................................................................................................................1

Chapter 2: User Menus......................................................................................................................................................................................3

Overview ...........................................................................................................................................................................................................3Other User Definable Options ...................................................................................................................................................................3

Creating a User Menu .......................................................................................................................................................................................4Including Functions That Are Not Available in the SAP Standard Menu...................................................................................................8Searching Transaction Codes Through SAP R/3 Menu ............................................................................................................................9

Working with the User Menu ...........................................................................................................................................................................10The Browse View.....................................................................................................................................................................................10Working in Browse View..........................................................................................................................................................................11List View ..................................................................................................................................................................................................13Working in List View ................................................................................................................................................................................13

Changing the User Menu ................................................................................................................................................................................15Deleting User Menu Items.......................................................................................................................................................................15

Creating User Menus by Copying User Options from Another User ...............................................................................................................16Creating a Custom User Master Record ................................................................................................................................................21

Glossary ..........................................................................................................................................................................................................23

Index................................................................................................................................................................................................................28

List of Figures

Maintain User Menu Screen......................................................................................................................................................................................4

Maintain User Menu Screen......................................................................................................................................................................................5

Create Application Area Screen................................................................................................................................................................................5Maintain User Menu ..................................................................................................................................................................................................5

SAP Standard Menu..................................................................................................................................................................................................6

SAP Standard Menu..................................................................................................................................................................................................6

Change Text Box......................................................................................................................................................................................................7

Maintain User Menu, Sales and Distribution .............................................................................................................................................................7

Maintain User Menu ..................................................................................................................................................................................................7


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List of Figures

iv 1998 SAP AG, Inc.

Change Text box , Application Area..........................................................................................................................................................................8

Change Text box, Applications .................................................................................................................................................................................8

Maintain: User Menu, Sales and Distribution ............................................................................................................................................................8

User Menu: Enter Tcode Directly ..............................................................................................................................................................................9

System: Status Screen..............................................................................................................................................................................................9Maintain User Menu Screen....................................................................................................................................................................................10

Browse View ...........................................................................................................................................................................................................11

Overview of Sessions Box ......................................................................................................................................................................................12

System Status Box..................................................................................................................................................................................................12

List View..................................................................................................................................................................................................................13

Overview of Sessions Box ......................................................................................................................................................................................14

System Status Box..................................................................................................................................................................................................14

SAP R/3 System Screen .........................................................................................................................................................................................15

Maintain User Menu................................................................................................................................................................................................15

Maintain User Menu................................................................................................................................................................................................16

Maintain Users: Initial Screen .................................................................................................................................................................................16

Copy User Screen...................................................................................................................................................................................................17

Create User Master Record ....................................................................................................................................................................................17

Maintain User Address Screen ...............................................................................................................................................................................18

Maintain Fixed Values Screen ................................................................................................................................................................................18

User MaintenanceParameters ...............................................................................................................................................................................19


SAP R/3 Screen ......................................................................................................................................................................................................20

SAP R/3 Screen with User Menu ............................................................................................................................................................................20



Create User Master Record ....................................................................................................................................................................................22


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Terminology

1998 SAP AG, Inc. v

Terminology

The following is an explanation of the terms u sed throu ghou t this guide:

ClickWhen you see Click, use the m ouse to point an d press the left mou se button. For examp le:

1. ClickStartup.

The phrase ClickStartup is

asking you to u se your left

mou se button to click the Startup

button.

Choose

When you see the word Choose, move the cursor to the menu at the top of the window in which you are

working. Use your m ouse to select the menu item, and then select the sub-menu item.

1. Choose File

Save.

User Steps and Font Styles

The steps that require user inpu t, meaning an action or text to be entered w ith your keyboard

into a field or at a comm and p romp t, are numbered and indicated with bold, courier font.

Object sty le is italicized text that ind icates tha t the w ord is an on-screen object, such as a bu tton or field, or

any other noun such as a book, operating system, or software app lication. For examp le:

Click here 1

1


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1. Enter sap* in the

Userfield.

2. Click Parameters.

This w ill allowyou to enter

parameters for

the search.

In the above example, the first step is numbered to show the text you need to enter in the User Inputfield.

Useris italicized because it refers to an on-screen field .

The next step is also num bered to let you know that another action is required. Parameters is italicized

because it refers to an on-screen bu tton. The text und er the nu mbered step p rovides add itional information

on that step.

Special Icons

Throughout this guide, you will see special icons indicating the presence of important messages. Each icon

and a brief description is provided :

You sh ould exercise caution w hen performing this task or step.

Explanations of why you shou ld be cautious w ill be included .

This information h elps you un derstand the top ic in detail. It is not necessary

to know this information to perform the d ata transfer.

Helpful hints or shortcuts to make you r w ork faster or easier.

1

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R/3 Personalization Overview

Terminology

1998 SAP AG, Inc. 1

Chapter 1: R/3 Personalization Overview

Contents

Overview....................................................................................................................................................................................................1Features ....................................................................................................................................................................................................1

Overview

Personalizing R/ 3 enables you to provide the R/ 3 experience preferred by your u ser comm un ity. In this

docum ent, we walk you through th e personalization features and p rovide tips on how to effectively use

them w ith your 3.1 R/ 3 imp lementation. The features listed in this document d o not require any expensive

code modification.

Features

Here is a quick overview of the various personalization features available in R/ 3.

Globals: Globals in R/ 3 enable you to p re-fill fields that often hav e single default values that ap ply across

your entire R/ 3 imp lementation. Using Globals, you can d efine default values for all modu le program

instances of fields th at belong to a p re-defined list of R/ 3 Data Dictionary Domain.

User Parameters: User param eters sup ply defaults to R/ 3 fields of a par ticular user.

User Defaults: Using user defaults you can specify user-preferred characteristics such a s pr inter, curr ency

format, date format, etc.

Parameter Transactions: Param eter transactions enable you to d efine defaults for the initial screen of an y

transaction in R/ 3. Optionally, you can also hide the initial screen su ch that th e user can directly navigate

to the details.

Transaction Variants: Using transaction var iants, you can create transaction var iants (or variant

transactions) that p rovide u sers with tran sactions containing just the fields and screens that are ap plicable

for your R/ 3 implementation.

Master Data: The R/ 3 Imp lementation Guide provides transactions that enable you to define the group of

fields/ data that you wan t to collect regard ing master entities such as Vendor, Customer, Material, etc ofyour bu siness enterprise.

Area Menu: Area menu in R/ 3 enables you to create an entirely your own R/ 3 view includ ing just the

functionality imp lemented at you r installation or app licable for a specific workgrou p.

User Menu: Via user m enu, the R/ 3 users can create their own p ersonal view of R/ 3 includ ing just the

activities/ transactions that are relevant for the work they p erform.


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Terminology

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SA P Shortcuts:Using SAP Shortcuts, you can prov ide the u sers with d irect access to the transactions and

reports that ar e relevant for them u sing icons or links in their docum ent or web p ages.

Application A rea: There are number of application area specific personalization transactions that let you

pick and choose the fields and screens you wan t the area specific transactions to d isplay. These

transactions are included as part of the R/ 3 Implementation Guide.

R/3 Report Navigator: The R/ 3 Report N avigator provides a comprehensive listing of all the operational

reports ava ilable in the standard release of R/ 3. It also provid es information on m ost of the listed reports.

Using the features d elivered as p art of R/ 3 Report N avigator, you can p ersonalize the report listing or the

report info sheets with information tha t is just relevant for you r u sers.

Reports: R/ 3 delivers num ber of canned reports that p ull transactional information. Most of these reports

prov ide mechanisms through w hich you can specify the fields to be u sed in the selection p rocess or

output/ displayed on the report.

Extended Help: The information d elivered with R/ 3 for the fields an d transactions may not be exactly the

information you wan t to provide for your users. Using the ann otation mechanism and sup plements to thefield help, you can includ e the imp lementation specific information tha t could be u seful for your users.

Before proceeding...

In this guide, we p rovide instructions on how you can effectively make use of user m enus.

Report Navigator is an add -on d eliverable you can obtain for your R/ 3 imp lementation

SAP Shortcuts is part of the stand ard 4.0c deliverable. We are planning to p rovide 3.0D and

above u sers with 4.0c SAPGUI upd ate such that th ey can make u se of this feature.


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Overview

1998 SAP AG, Inc. 3


ContentsOverview ...........................................................................................................................................................................................................3

Other User Definable Options ...................................................................................................................................................................3

Creating a User Menu .......................................................................................................................................................................................4Including Functions That Are Not Available in the SAP Standard Menu...................................................................................................8Searching Transaction Codes Through SAP R/3 Menu ............................................................................................................................9

Working with the User Menu ...........................................................................................................................................................................10The Browse View.....................................................................................................................................................................................10Working in Browse View..........................................................................................................................................................................11List View ..................................................................................................................................................................................................13Working in List View ................................................................................................................................................................................13

Changing the User Menu ................................................................................................................................................................................15Deleting User Menu Items.......................................................................................................................................................................15

Creating User Menus by Copying User Options from Another User ...............................................................................................................16Creating a Custom User Master Record ................................................................................................................................................21

Overview

You can combine app lications and functions to create your ow n custom m enu, wh ich is called a u ser menu

For examp le, you can d efine a user menu w ith the tasks that you m ost often perform. The advantage of

creating an d using a u ser menu is that it lets you d irectly access certain fun ctions withou t having to

navigate a series of menus.

The system d isplays the user m enu autom atically wh en the u ser logs on to R/ 3. You can also call it from

the m enu by selecting System

User defaults

Start User menu .

If you w ish to create a user menu , you mu st be logged on as the user for whom you w ant to

define the m enu.

Other User Definable Options

Besides u ser men us, you can define the following user op tions.

User Defaults

You can set the following d efaults:

The default printer for the user

The spool control

A function (menu nam e) wh ich is automatically started w hen the u ser logs on.

The format for dates and decimals

The default system language at logon. The user can how ever choose another language on


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Creating a User Menu

4 1998 SAP AG, Inc.

the logon screen

See User defaults for more information.

User Address

Choose System User profileUser address to access the ad dress maintenance screen.

The entries in th is section are docum entary at present.

Add itional data on the ad dress maintenance screen are explained br iefly below. Further

information is available via F1.

Langu age: Enter th e single-letter langu age key for the user s desired lan gu age. The

language key is defined in the SAP System an d can be d isplayed by p ressing F4 This is

only for informa tion. The effective langu age selection takes place elsewhere.

Departm ent: If necessary enter the system nam e of the users d epartm ent.

Cost Center : Enter the system code for the u sers cost center.

User Parameters

User pa ram eters sup ply d efaults to R/ 3 fields. If a field is ind icated, the system autom atically

fills in d efault value. Depend ing on th e field d efinition, the entry can also be replaced w ith a

value entered by the user.

See User Parameters for more information on changing user parameters.


To create a user menu :

1. Choose SystemUser profileStart user menu inth e SAP R/3 System screen. TheMaintain User

Menu screen appears.

2. On the screen, you see the top level of the user

menu.

3. Your user ID is to the righ t ofUser Menu.

Maintain User Menu Screen

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4. If it is not alread y marked , click on User menu to

highlight it.

5. Click on New entries.


6. The Create A pplication Area box appears, as

shown here.

7. Enter a nam e for the app lication area.

For examp le, you m ight enter Sales and

Distribution as the app lication area name.

8. Click on Copy.

Create Application Area Screen

9. The dialog box closes, and the ap plication area

you d efine ap pears on the screen, one level

below User Menu.

To choose functions for an application area:

10.Highlight the ap plication area by clicking on its

name.

11.ClickNew entries.

Maintain User Menu

4

5

6

7

8

910

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6 1998 SAP AG, Inc.

12.The SAP Standardbox appears.

When you first see the SAP stand ard menu , only

the top -level menu s are visible.

A plu s sign (+) next to an entry m eans that the

entry has h idd en entries collapsed beneath it.

13.Expan d the men u by clicking Expand/collapse.

SAP Standard Menu

14.Functions have check boxes to the left of

function nam e.

15.Select the functions you wan t to includ e in you r

user m enu by clicking on the check boxes.

16.When you have selected all the functions that

you w ant to includ e in your u ser menu , click

Copy.

SAP Standard Menu

12

13

14

15

16


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1998 SAP AG, Inc. 7

17.The system d isplays a separate Change text

dialog boxfor each function chosen.

18.The stand ard nam e for the function ap pears in

User menu text.

19.ClickCopy.

Repeat the above steps for each fun ction chosen

Change Text Box

20.After copying the chosen functions to the user

menu , save your user m enu by clicking Save.

21.ClickBackto return to the SAP R/3 System

screen.

Maintain User Menu, Sales and Distribution

The VAO1 transaction is used as an examp le.

If you w ant to renam e the function or app licationarea:

22.Highlight the function or ap plication area.

23.ClickChange Text.

Maintain User Menu

20

21

17

18

19

22

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8 1998 SAP AG, Inc.

The User Menu: Change Text box appears.

To rename an ap plication area:

24.Rename the ap plication area inApplication area.

25.ClickCopy.

Change Text box , Application Area

To rename a function:

26.The Transaction code field is read -only.

27.Rename the function in the Text in user menu .

28.ClickCopy.

Change Text box, Applications

You hav e created a u ser menu w ith app lication areas and fun ctions that you specified. The user menu is

now ready to work w ith.

Including Functions That Are Not Available in the SAP Standard Menu

If a function cann ot be chosen w ith the menu , you still include th at function in you r ap plication area by

enter ing its tran saction code. To do so, follow these steps:

1. Highlight the ap plication area by

clicking on its nam e.

2. Click on New entries via Tcod.

Maintain: User Menu, Sales and Distribution

24

25

26

27

28

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1998 SAP AG, Inc. 9

The User Menu:Enter T Code Directly

dialog box app ears.

3. Enter the transaction code in

Transaction code.

4. Enter a description of thetransaction in Text in user menu.

If you d o not know the transaction

code, but you know its text, leave

Transaction code blank and enter

the text in th e Text in user menu

field.

5. ClickCopy.

User Menu: Enter Tcode Directly

Searching Transaction Codes Through SAP R/3 Menu

The VA01 transaction is used a s an examp le

1. ChooseLogisticsSales/distributionSales.2. Choose OrderCreate in Sales screen.

3. Choose SystemStatus . The VA01 transaction code w ill app ear in Transaction in the System

Status Screen.

4. Enter VAO1 in Transaction code in theEnter TCode Directly dialog box.

5. ClickCopy.

System: Status Screen

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User Menus

Working with the User Menu

10 1998 SAP AG, Inc.

6. TheEnter T Code Directly dialog

box closes and the functions you

choose appear on the screen, onelevel below th e ap plication area.



In the standard system, once you have created a u ser menu , the menu app ears autom atically in its own

wind ow w hen you log on to the R/ 3 System. You can also call up the m enu from an y SAPGUI session by

choosing SystemUser profileStart user menu.

You can choose between two alternative display mod es (called views) for you r m enu, as follows:

Browse View

List View

To switch between th e browse and list views, click on Change View.

The Browse View

The Browse view show s your u ser menu as a tree hierarchy with icons. It is the default view d isplayed

wh en you log on to SAP R/ 3.

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Overview of Sessions Box

ClickNew session to start a new session.

ClickEnd Session to end th e current session.

ClickDebugging to bring up the System Status box.

To Show the Status of a Transaction

ClickStatus to bring up the System Status Box.

System Status Box


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List View

The list view contains two boxes listing app lication areas and fun ctions.

List View

Working in List View

Starting Transactions from List View

TheApplications area box show s the app lication areas that you have d efined.

TheApplications box shows the tasks you h ave chosen for an app lication area.

Double clicking on a task starts the function for that task in the R/ 3 window in wh ich you were last active.

You can adjust the sizes of the two boxes by moving the sash (the d ividing bar between the boxes). To

move the sash, click anywh ere on the sash and d rag it up or dow n.

To Make Changes to User Menu

Highlight a task in the Applications boxand clickConfigure.

To Display User Menu in Browse View

Highlight a task in the Applications boxan d clickChange View.

To End Session or Start a New Session

Highlight a task in the Applications boxan d clickMode Listto bring u p the Overview of Sessions box.

Applications

ApplicationAreas

Sash


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Overview of Sessions Box

ClickNew session to start a new session.

ClickEnd Session to end th e current session.

ClickDebugging to bring up the System Status box.

To Show the Status of a Transaction

Highlight a task in the Applications boxan d click Statusto bring up the System Status Box.

System Status Box


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Changing the User Menu


Changing the User Menu

To change you r u ser menu , choose SystemUser profileMaintain User Menu.

SAP R/3 System Screen

At any time, you can make changes to your u ser menu . You can create add itional app lications areas and

includ e functions in existing app lications areas. Follow the steps described in Creating a User Menu.

Any changes you make will not display in your u ser menu w indow un til you save the chan ges

and close your current u ser menu window . The next time you call up you r user menu , the

changes will be visible.

Deleting User Menu Items

To delete a user m enu item:

The VA12 transaction is used as an

example.

1. Highlight menu item.

2. ClickDelete.

Maintain User Menu

1

2


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Creating User Menus by Copying User Options from Another User


3. The user menu app ears without

VA12.

Maintain User Menu


End u sers can easily create new user m enus by copying from an a lready existing user m enu in the sam e

client.

To create a new u ser menu by copying from an already existing user m enu:

1. Enter SU01 in the tran saction code

box in SAP R/3 System screen.

TheMaintain Users: Init ial Screen

appears

2. ClickCopy.

The Copy Userscreen app ears.

Maintain Users: Initial Screen

3

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Creating User Menus by Copying User Options from Another Use


To find ou t more about a screen field:

1. Click on the field title and press F1

2. The SAP R/3 F1 Help screen for tha t field w ill app ear.

3. Type in the User ID of the u ser

that you wish to copy from in

From.

4. Type in the User ID of the n ew

user in To.

5. Select the sections you wish to

copy in Choose section.

6. ClickCopy.

The Create User Master Record

appears.

Copy User Screen

7. Enter a user p assword in theInit ial

passwordfield.

8. Choose Tab to enter into the

second p art of the field

9. Type your password again to

confirm it.

10.ClickOK.

TheMaintain User Address screen

will appear.

Create User Master Record

3

4

5

6

7 8 9

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All fields, exceptfor Form of Address,

First name, and Name, will be copied

from PILACQUA . These fields w ill be

blank.

11.EnterMr. in Form of Address.

12.EnterNicholasin First name an d

Ilacqua in Name.

13.ClickSave.

14.ClickOK.

The Maintain Fixed Values screen

will appearwith the field values

copied from PILACQUA .

Maintain User Address Screen

15.ClickOK.

See User defaults for information on

setting u ser defaults.

The User M aintenance Parameters

screen app ears with user p arameters

copied from PILACQUA .

Maintain Fixed Values Screen

11

12

13

14

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16.ClickOK.

See User Parameters for information on

setting u ser d efaults.

TheMaintain Users: Init ial Screen

appears.

User MaintenanceParameters

17.A User PILACQUA was copied to

NILACQUA message app ear at the

bottom of the screen.

18.ClickBackto return to SAP R/3

System screen.


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18


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To test:

19.Log on as userNILACQUA.

SAP R/3 Screen

20.The SAP R/3 System Screen will

appear along the user menu for

PILACQUA .

21.To change th e user m enu, choose

SystemUser profileMaintain

user menu.

Follow the p rocedures ou tlined

und er Creating a User Menu.

The user menu w ill appear w ith the

original User ID. You can not chan ge

this User ID to your ow n.SAP R/3 Screen with User Menu

19

20

22


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To chan ge the u ser options:

23.Enter SU01 in the tran saction code

box in SAP R/3 System screen.

TheMaintain Users: Initial Screen

appears

24.Make sure that your u ser ID

appears in User.

25.ClickDefaults to change user

defaults.

26.ClickAddress icon (Envelope) to

change user address.

27.ClickParameters to chan ge user

parameters.

28.ClickSave .

29.ClickBackto return to SAP R/3

System screen.Maintain Users: Initial Screen

See User Defaults for information on

changing user d efaults.

See User Parameters for information on

changing User Parameters.

Creating a Custom User Master Record

Instead of using an other user m enu as a tem plate, you create a custom User Master Record.

To create a custom User Master Record :

23

24

25

26

27

28 29


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1. ClickCreate in theMaintain User Initial Screen. The Create User Master Recordscreen will

appear.

Create User Master Record

2. Fill in the user m aster record, user d efaults, user ad dress, and user p aram eter fields by

following the procedur es und erlined in Creating User Menu by Cop ying from Anoth er

User section.

3. Test the user m enu by logging in as the new u ser.

Create icon


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User Menus

Glossary



Glossary

Term DefinitionABAP/4 Interpretative, platform-ind epend ent, fourth -

generation language tailored to d evelop bu siness

app lications. The langu age sup ports structured

programm ing and contains elements necessary to

call external relational databases throu gh open SQL

calls or d atabase-specific native SQL calls. The

developer is not required to know the und erlying

infrastructure.

ABAP/4

DevelopmentWorkbench

The ABAP/ 4 Developm ent Workbench provides a

comp lete client/ server ru ntime environment andextensive managemen t and tuning tools. The

Workbench is SAPs integrated tool-set to develop

enterprise-wide client/ server app lications. This

toolset is par ticularly suited to R/ 3 customers w ho

want to enhance standard R/ 3 business applications

with customized , add -on functionality.

The major comp onents of the ABAP/ 4

Developm ent Workbench includ e:

ABAP/ 4 Programming Language

ABAP/ 4 Dictionary

ABAP/ 4 Editor

ABAP/ 4 Fun ction Library

Data Modeler

R/ 3 Repository

Test Tool, Screen Painter

Menu Painter, Workbench Organizer/ Transport

System

R/ 3 Repository Information System

The Workbench is also available to compan ies who

are not R/ 3 users, but wan t the benefits of SAPs

proven d evelopm ent environment for their software

projects.

Application areas In the user menu, you can set up your own

individu al menu containing the tasks you p rocess

frequently. You can use the nam es of the SAP


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Glossary


Term Definition

App lication Areas or your own names.

Checkboxes Graph ical control element that a llows the user to

choose any nu mber of elemen ts from a list of fields.

If the user is meant to choose only one element,

radio buttons are used.

Customizing &

Configuration

In SAP term inology, custom izing is the

implementation of configurations within the

flexibility of the R/ 3 System. It is the basis for every

R/ 3 project, whether it is an introd uction,

subsequent project stage, or process change. The

configuration includ es:

R/ 3 Procedure Model, a procedural guide for

structuring a SAP imp lementation R/ 3 Reference Model in the Business Navigator,

a graph ical d escription of bu siness p rocesses

Implementation Guide (IMG), menu-led

parameter settings

Project man agement through up load and

dow nload facilities and to and from Microsoft

Project

A m odel compan y (IDES), a fully integrated and

pre-configured system used for training and

testing

The custom izing tools also belong to th e Business

Engineering Workbench and are provided a t no

extra charge w ith the R/ 3 System. Add-on

customizing is discussed in theABAP/4 Development

Workbench section.

Dialog box Small wind ow called by an d inserted into the m ain

window.

Function Process triggered w hen you choose a menu option,

function key, or pushbu tton.

The system then executes the app ropriate

processing steps.

Implementation This process involves switching from an existing

man agement system and bu siness practice and

having R/ 3 run par t of, or the entire, business.

Implementation Also referred to as the IMG, the gu ide is a tool for


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Glossary


Term Definition

Guide configuring the R/ 3 System to meet customer

requiremen ts. For each business app lication, the

implementation guide:

Explains all the steps in the implementationprocess

Tells you the SAP stand ard (factory) settings

Describes system configuration w ork (activities)

and interactively opens the activities

The IMG are structured a s hyp ertext. The

hierarchical structure reflects the stru cture of the

R/ 3 business app lication compon ents and lists all

the d ocum entation related to implementing R/ 3.

The IMG contains active functions with wh ich you

can:

Open customizing transactions

Write p roject docum entation

Maintain status information

Sup port your p roject docum entation work and

the managem ent of your R/ 3 System

implementation.

Menu Menu s are control elements, offering th e u ser a

range of options which, wh en chosen, prom pts the

system to execute an action. One action might be th e

opening of a subord inate pull-dow n men u. The

layout of the menu bar or the p ull-down m enu h as

been d efined for each R/ 3 System level. Menu

options are selected either with a single mouse click

or by positioning the cursor an d by p ressing Enter.

Menu bar A menu bar is the menu on a screen or window . The

bar is located betw een the title and standa rd

toolbars. When you choose a menu op tion from th e

menu bar, you open the corresponding p ull-downmenu . You can maintain up to six pull-dow n menu s

in a m enu bar. The system au tomatically includes

th e System an d Help menus.


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Term Definition

Password A password is a user code that comp rises the

following elements tha t users need to logon to the

system:

String of figures

Letters

Special characters that users m ust en ter

A user ID

R/3 System R/ 3 System consists of:

a central instan ce offering the services

DVEBMGS (dialog, update, enqueue,

background processing, message, gateway,

spool)

opt ional dialog instan ce offer the service D

(dialog)

optional PC front end s

Report A repor t selects data from a d atabase and displays it

in a structured form for analysis. You m ay p rint the

report results or d isplay them on line. The system

also provid es the op tion of saving the selected

report d ata, to review withou t having to re-create it.

SAP standard

menu

From the SAP stand ard menu , you can access the

full range of SAP fun ctions.

Screen A screen is, essentially, the p rimary w indow of a

session.

Select This function allows you to select an object for

further p rocessing by placing the cursor on the

object an d clicking on the object.

Session A session is a window wh ere the user p rocesses a

certain task. When you log on to the R/ 3 System, it

autom atically op ens the first session, but you can

simultaneously open up to nine sessions. The

nu mber of the current session appear s in the status

bar.

System parameter A system p arameter is the basic system

configuration required to ensu re smooth

functioning of the software.


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Term Definition

Table Data can be a rranged in table form. A table consists

of column s (data values of the same typ e) and row s

(data records). Fields identify a record.

Transaction A tran saction is a series of related steps required to

perform a certain task.

Transaction code A sequence of four characters represents a SAP

transaction. To call a tran saction in the R/ 3 System,

you can follow an IMG path or enter th e transaction

code in the comman d field. For examp le, SM31 is

the code for the table m aintenance transaction.

User master record Record containing important m aster d ata for an R/ 3

System u ser.

Only users wh o have a user master record can logon to th e system. For examp le, a users

auth orizations are defined in the user master record.

User menu Menu set up by the user to hold the most frequently

performed tasks.

The advan tage of user menu s is that you can call a

task directly from the user m enu instead of having

to navigate throu gh the menu . When you generated

your u ser menu , it is displayed au tomatically the

next time you log in.

User ID The user ID shows your u ser name in the R/ 3

system. You can d ouble-click on this icon to make

changes to the user menu in the SAP wind ow.


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User Menus

Index



Index

A

ABAP/4 23, 24

Application Area 1, 5, 7, 8, 10, 13

highlighting 8

including functions in 8

renaming 7, 8

Applications area box 13

Applications box 13, 14

Area menu 1

B

Browse view 10

Browse View

starting transactions from 11

C

Change text box 7

Change Text box 7, 8

Change View button 10, 11, 13

Configure button 11, 13

Create application area box 5

Create Sales Order: Initial Screen 9

Custom menu See user menu

D

Data Dictionary Domain 1

Debugging button 12, 14

Default values 1

E

End Session 11, 12, 13, 14

Enter T Code Directly box 9, 10

Expand function 6

Expand/collapse button 6

F

F1 17

functionsrenaming 7, 8

selecting 6

G

Globals 1

H

Help,Extended 2

Help screen 17

I

Implementation Guide 1, 24, 27

L

List View 10, 13

displaying 11

M

Master data 1

Mode List 11, 13

N

New entries button 5

New entries via Tcod button 8

New session box 14

New session button 12

O

Overview of Sessions box 11, 13

P

Parameter maintenance screen 3

Parameter transactions 1

Passwords 17, 26

R

R/33.1 version 1

3.1G 2

customizing 1, 24

Extended Help 2

fields 1, 2

language ii

logging on to 10, 26

personalization 1

report 2, 26

reports 1, 2SAPGUI 2

session 12, 14, 26

system defaults 1

transactions 1, 2, 27

R/3 Report Navigator 2

Report Navigator See R/3 Report

Navigator

Reports See R/3

S

Sales screen 9

SAP R/3 System screen 4, 7, 15

SAP Shortcuts 1, 2

SAP Standard box 6, 8

SAP standard menu 6, 26

SAPGUI 2, 10

Screen messages 19

Shortcuts See SAP Shortcuts

Status button 9, 12, 14

SU01 transaction 16, 21

System Status screem 9, 12, 14

T

Task icon 11

Test function 23Text in user menu field 8, 9

Transaction status 12

Transaction Code 8, 9, 27

Transaction code fields 8, 9, 27

Transaction variants 1

Transport 23

U

User Address 3, 17, 18, 21

User defaults 1, 3, 18, 19, 21

User ID 4, 17, 21, 26, 27

User Master Record 17, 21, 22customizing 21

User menu 1, 3, 5, 7, 20, 22, 27

calling up 3, 10

changing 1, 4, 5, 7, 8, 9, 10, 11,

13, 15, 16, 20

copying 16, 17

creating 1, 3, 4, 15, 16, 21, 26

default view 10

defining 3


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User Menus

Index

deleting items 15

display modes 10

saving 7

views 10

window 15

User options 3

User parameters 1, 3, 18, 21

V

Variant transactions See transaction

variants

users personalizingr3 usermenus

Documents