ENTERPRISE FILE SHARING AND SYNC

Key Highlights

Sharing Through Secure Links Secure and easy sharing Sharing without FTP servers or secure links Apply policies for control Fencing for selective access Online document viewer Notication on access/download

Group Sharing Easy and seamless collaboration BYOD support Unlimited groups No need for FTP server Access rights for everyone Built-in conict management

Outlook Plugin Convert attachments into secure links in Outlook Policy-based auto conversion Save mailbox (like PST) and email server storage

Sync Auto sync for versioning Oine access to selected les or folders

Flexible Deployment Options Cloud-in-a-Box Appliance Private Cloud/On premise Public Cloud

BackgroundEnterprise le sharing and sync (EFSS) tools enable ecient sharing of les within and outside organization. EFSS tools are changing the way end users access, manage and share les a huge shift from prior le access and sharing approaches through email attachment, NAS or le server or FTP server. The emerging technology for le sharing is expected to improve collaboration irrespective of where people are located.

Now IT has two options to deploy the latest le sharing technologies: signing on a sharing-as-a-service with one of the EFSS service providers or deploying EFSS software internally in the data center. The main dierence is that in case of on-premise solution the end user data stays within the control of the data center.

IT organizations cannot opt out of this trend as many consumer-style le sharing tools are making inroads into corporate work culture. Proliferation of enterprise-connected mobile devices is constantly straining IT security resources. With the consumerization of IT and bring-your-own-device (BYOD) initiatives, end users are expecting to access and share business information constantly. Data managers are increasingly concerned about data landing at the wrong hands.

Whats in it for IT?Thanks to the increasing penetration of smart devices, File Sharing and Sync is now an integral part of collaboration and communications. However, consumer-style sharing tools are only the entry points to the ever evolving data mobility paradigm, and for corporate IT, it brings with it associated complexity, risk of data loss and security hazards. Visibility and control over les-on-the-move are major concerns for data managers. New tools that deliver mobile device management, mobile content management, and mobile application management are emerging. But, these new capabilities without end-to-end security and control can be complex, expensive and ineective.

However, le sharing tools oer signicant cost and resource savings for IT, which is already mired in stringent cost-cutting measures. Now large le attachments over email can be replaced with secure links thus making a le server or a FTP server redundant. File sharing tools have the capabilities to even replace entry-level NAS or le servers in remote oces, making a good business case for remote data management and control.

Vaultize is a leading provider of enterprise le sharing, sync, anywhere access and mobility solutions that enable enterprise IT with data security, eciency and control. At the core of Vaultizes oerings is the highly-secure Enterprise Platform that delivers these capabilities with end-to-end security, data loss protection and policy-based centralized administration through exible deployment options.

Vaultize Enterprise Platform is designed to make access, sharing, modication, control and protection of unstructured data simple and easy in todays mobile enterprises. It allows the end users to quickly and easily access or share data, while the IT team remains in full control of the data ow and usage. This platform enables multiple solutions like Enterprise File Sharing and Sync, Managed Data Mobility, Mobile Content Management (MCM), VPN-free Anywhere Access, BYOD and Continuous Data Protection giving the enterprise end-to-end control over their data.

Enterprise File Sharing

Easy Sharing with LinksVaultize allows users to selectively share les or folders without IT losing visibility or control over the data. The les shared within the organization are made available to individuals on their own devices (through Vaultize client software agent) even beyond rewall, and without the need for VPN. For sharing with outside parties, Vaultize allows end users to share a secure link which can be accessed using any web browser. With Vaultize, it is easy and quick to share even large les without FTP or email attachments. Vaultize generates a secure web link (URL) for a le or folder that can be shared with the recipient(s) for instant access to the data.

Additionally, the les or folders can be secured through multiple policies such as password protection, auto-expiry, Geo/IP fencing and many more policies for greater control over access to the data. The recipient will be able to access and download les (if permitted) through web browser providing an ecient way to collaborate with people both inside as well as outside the organization.

No need for FTP Server (FTP Replacement)Vaultize makes network shares, le servers, FTP servers or a NAS device redundant, thereby reducing the storage burden, saving time and budgetary resources for IT organizations. Vaultize helps IT administrators to consolidate user data to data centers or the cloud, while providing value add through enhanced data protection and information governance.

Outlook Plug-inThe Vaultize Outlook Plug-in smartly detects attachments in the email and moves the les to the Vaultize server, while replacing it with a secure link for recipients to download. This allows enterprise IT to save bandwidth and storage space, reduce size of PST and mail server, and helps build eciency and security in le sharing. These links can be controlled the same way as sharing links including policy based access, fencing and document viewer.

Unlimited groupsWith Vaultize, the users are allowed to create any number of groups (or teams) for le sharing. Creating groups within Vaultize is a breeze and involves only one step. An extensive list of users can be easily created through the integration with AD or LDAP; and the users can be tagged to one or more groups.

Role-based access rightsWith Vaultize, the users are enabled to provide le access rights to others in the group, such as read, edit, manage etc., based on various criterion. The access rights allow a user to ne tune the collaboration and control as to how other users access the data. However, the administrators can change these rights at any time.

Built-in conict managementIf two or more users are working on the same le, there could a conict when they try to save the same le at the same time. In such a scenario, Vaultize saves each version separately (with timestamps) and noties all the users about the conict.

Oine accessWhen combined with the sync function, Vaultize allows end users to access les from the group share, when not connected to the network. Users can choose any le or folder from any of the groups they are part of and request Vaultize client software to keep it in sync with a local folder for oine access.

Policy-based control on shared linksVaultizes policy-driven le sharing facilitates to apply stringent policies while sharing links with external recipients (i.e. outside organization network). The shared links can be protected by applying password for access, ensuring expiry date for access, restricting to specied email addresses, notifying the sender about access, tracking access based on geography or IP address or time of access of recipients, thus ensuring better control over le sharing. Advanced access controls from Vaultize allows administrators to provide access rights based on multiple criterion such as geographical location of end users, IP addresses, and time of access.

Online document viewerOnline Document Viewer from Vaultize allows administrators to manage and control the le access via visitors link and ensure what action can be taken by the end user. It allows the users to restrict visitors to just viewing the document and not being able to download it. In the document viewer, users and administrators can control if the visitor can print the document, copy-paste content and so on.

Policy for attachment replacementVaultize enables administrators to choose and manage policies that replace large attachments. These policies can be exibly moderated based on size of les, type of recipients, type of senders (author), and location of recipients.

Public Cloud Private Cloud Appliance

Data Protection Backup File/Folder Encryption Remote/Auto Wiping Data Retention BYOD

Sharing Geo/IP Access Control Auto Expiry Security

Anywhere Access Mobile Content Control Geo/IP Access Control Web Access

Centralized Admin Console Reporting Monitoring

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Cloud-in-a-Box ApplianceVaultize Cloud-in-a-Box Appliance is industrys rst purpose-built appliance for le sharing and secure access. It is built on enterprise-grade rack-mountable servers with an optimized combination of processor, memory and storage for performance. The appliance reduces deployment time and avoids the complexity of managing disparate hardware and software components.

The pre-integrated appliance complies with industry standards, and is carefully assembled to deliver scalability and fault-tolerance. Data availability is ensured through RAID1 or RAID6 congurations to sustain any disk failure. The appliance models range from rack-mounted units with storage from 2TB to 100TB suitable to support from 100 users to tens of thousands of users. Cloud-in-a-box appliances can also be deployed in high-availability and disaster-recovery modes ensuring business continuity.

Private Cloud/On-PremiseVaultize Private Cloud deployment is ideal for businesses that (a) are unable to utilize public cloud due to regulatory or compliance requirements, (b) have redundant storage/server hardware that can be utilized for business purposes. In this option Vaultize server software is deployed on the hardware provided by the customer, with the conguration recommended by Vaultize. For deployments with less than 1500 users, it is deployed with a single server (dedicated or VM). For a higher conguration, a highly-scalable cloud can be implemented using multiple servers and storage options (including storage from cloud providers).

Public CloudVaultize is hosted in the world-class data centers that are compliant with SAS 70 Type II, PCI DSS and ISO 27001 standards, and also are Safe Harbor certied. Vaultize Public Cloud is designed to be secure, scalable and reliable. Vaultize provides 99.5% up-time guarantee with server deployment across data centers in dierent disasters zones in the USA. It also provides 3-way redundancy for data by storing the data at minimum 3 locations across dierent disaster zones.