vct orientation
DESCRIPTION
VCT Orientation. VCT = Member Colleges. Voluntary Collaborative. Mission Statement: To increase access to higher education and improve student success by sharing distance learning resources among member colleges. RESOURCES:. Courses. Faculty. Student Services. Technology. Admin Support. - PowerPoint PPT PresentationTRANSCRIPT
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VCT Orientation
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VCT = Member Colleges
VoluntaryCollaborative
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Mission Statement: To increase access to higher education and improve student success by sharing distance learning resources among member colleges.
CoursesCourses
Student ServicesStudent Services
FacultyFaculty
TechnologyTechnology Admin SupportAdmin
Support
RESOURCES:
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History
1996: Conception (TACC)
1997-98: Detailing and Planning (DLAC)
1998-2004: Implementation (everyone)
2005-2006: SACS Review
2007- present: Expansion of services
Future: ?????????
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The VCT Office does NOT
Set policy or
regulations
Make decisions regarding its role or
scope
Referee among
institutions
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PROVIDER:Instruction
HOST:Student Services
How VCT Works:Host-Provider Model
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HOST (local) College Responsibilities
• Enrolls students• Collects tuition & fees• Receives contact-hour funding• Provides student services • Administers tests• Awards course credit & transcripts
courses • Pays instruction fee to provider• Meets SACS requirements
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HOST (local) College Responsibilities: SACS
• Course Content, Quality, andEffectiveness• Local process for getting faculty
approval of all hosted courses, including syllabi review regarding learning outcomes & indicators of quality.
• VCT support: online syllabi
• Faculty Qualifications
• Confirms instructor qualifications• VCT Support: Online Faculty Rosters, full credentials in
electronic document system
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HOST (local) College Responsibilities
• Inst. Effectiveness plan(include VCT Evaluation ofInstruction & Services)• As a component of your college’s overall
process
• As an activity in which VCT is considered as a program or service “unit”
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Foundation of SACS Approval of VCT
Host colleges award course credit and transcripts courses transparently as their own.
SACS Standard 3.4.4: “The institution assumes responsibility for the academic quality of any course work of credit recorded on the institutions’ transcript.”
VCT MOU: “Host colleges apply the same due diligence and standards to administer and support hosted courses that they apply to locally taught courses.”
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HOST (local) College ResponsibilitiesCourse Content, Quality, and Effectiveness• Local process for getting faculty approval of all hosted
courses, including syllabi review regarding learning outcomes & indicators of quality.• VCT Support: Online syllabi
Faculty Qualifications • Confirms instructor qualifications full credentials in electronic document system
• VCT Support: Online SACS faculty rosters
Course Evaluation• VCT Support: VCT Evaluation of Instruction and
Services
Institutional Evaluation of VCT• Administered annually by VCT
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PROVIDER (remote) College: Instruction
• Instructors• Define course content and instructional
methodologies• Direct class activities, including assignments
and tests• Award grades
• Establishes academic calendar
• Invoices host colleges for instructional services
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Courses that Can Be Hosted/Provided
• Anything in ACGM
• WECM courses—• If course can be counted as credit in a
local degree or certificate program, at least as elective
Comply with local policy
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Instruction Fee
For each student enrolled on the Host college’s day of record, the host pays the Provider a per-student instructional fee set by the Provider.
$$HOST PROVIDER
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MemberColleges
TACC eLearning
Council
Structure & Governance
VCT
VCTCoordinators
ExecutiveDirector
eLearning Committee
(presidents)
GeneralMembership
Texas Association ofCommunity Colleges
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TACC Regions
West
South
Central
GulfCoast
East
North
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TACC eLearning
Council
• Works closely with VCT Director
• Resolves or makes recommendations regarding statewide VCT issues
• Advises TACC on distance learning issues and new initiatives
• Critical to VCT Operations
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VCT Coordinators—
• Serve as first point of contact for:• VCT staff• Host & provider colleges
• Responsible for census rosters, grade reports, invoices, testing
• Deal directly with students
• Solve problems, resolve inter-institutional issues, do whatever is necessary
VCTCoordinatorsVCT
Coordinators
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Ron ThomsonDirector512-223-8030
Valerie McBrideAssistant to Director
Website Manager512-223-8040
VCT Staff
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VCT Host andProvider
Responsi-bilities
VCT Operations
Manual
VCTMOU
Foundation Documents
SACS Compliance CertificationSACS Review Committee’s Report
SACS Compliance CertificationSACS Review Committee’s Report
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Affirms:
• College’s participation in VCT
• Application of same due diligence and standards for hosted courses as for local courses
• College follows provisions of VCT H&P Practices & Responsibilities as well as Operations manual
• Complies with standards & requirements of SACS, CB, professional associations, and other accrediting bodies
VCTMOU
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• Details Host and Provider practices, processes, responsibilities
• Specifies host and provider responsibilities and actions
• Specifies critical practices required for compliance with SACS standards
• Gives instructions on major website applications, e.g., Online Schedule and the Reservation System
VCTOperations
Manual
Being updated with new SACS
practices
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Coord. Board Reports-Host
Refer to: Reporting and Procedures Manual for Texas Community, Technical, and State Colleges
• Special section on reporting VCT classes
• Applies to CBM001 and CBM004
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Reporting “Classes Offered in Conjunction With the Virtual College of Texas”
• Guidelines apply to any telecomm-delivered class whose instructor is employed by another Texas institution.
• Class must be active on institution’s course inventory or one of the statewide course inventories.
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THECB Reporting and Procedures Manual
• Student Report - CBM001(or CBM 00A) Host reports its students, with contact hours reported in items #24 or #25, NOT items #10 or #11
• Class Report - CBM004 (or CBM 00C) Use special coding indicated• Item 9, Location Code: code ‘6’ (inter-institution).• Item 12 B: Blank• Item 13, SSN: instructor’s name (1st letters of last
name rather than SSN) • Item 19: FICE code of providing institution
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CBM008- Faculty Report
The Faculty Report (CBM008) for the Host (receiving institution) should not include a record for the instructor.
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Provider College & CB Reports
For Providers, no special reporting concerns regarding VCT
Providers DO NOT report VCT-enrolled students
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Instructor Issues
• Hosts’ students not on local rosters
• DOR rosters: verify, sign & return
• Grade reports: enter grades (on paper & return) or online (learn different systems)
• Logistics of testing at multiple colleges
• Attaching syllabi to courses in course schedule (not an instructor responsibility at some colleges)
• Other?
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Grades: Occasional Problem
Host’s policy applies regarding withdrawals and incompletes
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Interactive Video Classes:
• System compatibility• Connectivity• Appropriate support technologies
(e.g., phone, fax)
• Scheduling• Number of sites (provider)• Technical assistance• On-site facilitator (host)
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Custom Website Applications
Key Applications
• Online Schedule (with syllabi)
• Reservation System
• Class Rosters
• Faculty Rosters (Qualifications)
• DOR Rosters (Registrars & Instructors)
• Final Grade Reports (Registrars & Instructors)
• Invoices
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Custom Website Applications
• Contact Informationo Key personnel at each college
• Student Administrationo Record of basic information for each
student enrolling in VCT course(s)o Record of courses taken by each student
• Security System (passwords/access levels)
• VCT Information
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Collaborative Degrees and Certificates
Basic StrategyStudents—
• Take core courses and electives, to extent possible, at home colleges.
• Transfer to other colleges to complete degrees not offered by home colleges.
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VCT Operations Manual
• Explanation of Host-Provider Model
• VCT Memorandum of Understanding
• Host and Provider Practices and Responsibilities
• Procedural checklists for VCT Coordinators, Business Office, Counselors and Advisors, Instructors, Registrars
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VCT Coordinators - Host Mode
DURING REGISTRATION
• Support enrollment processes: use reservation system
• Respond to ad hoc calls from students
• Respond to issues, situation, problems as appropriate
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VCT Coordinators - Host ModeDURING COURSE
• Administer VCT Evaluation of Instruction and Services
• Monitor, trouble shoot, assist:o Student issues as they arise, e.g., technical
assistance, accessing instructor’s orientationo Testingo Keep online rosters current /accurateo CB reports: CBM001 and CBM004 for credit
(CBM00A and 00C for Continuing Ed)o Signing of DOR Rosterso Paying invoices of provider colleges (preferably using
online invoices)
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VCT Coordinators - Host Mode
END OF COURSE
Monitor, troubleshoot, assist:• Grades
o Ensure final grade reports are disseminated to instructors (preferably online)
o Ensure instructors enter grades and submit final grade reports
• Instructional Fee Paymentso Ensure invoices are paid
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Registrars - Host Mode
DURING COURSE
• Release online DOR rosters to instructors. Monitor signing by instructors.
• Withdraw students when they drop.• Submit CBM001 and CBM004 reports to
CB (00A and 00C for Cont. Ed.).
END OF COURSE
• Release online Grade Reports to Providers. Monitor instructor’s assignment of
grades.
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Business Office - Host Mode
• Pay Provider colleges’ invoices.
• Ensure all providers have been paid.
Automated online invoices preferred
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Human Resources – Host Mode
• Prepare or support preparation of Instructor Qualifications, as appropriate
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VCT Coordinators - Provider Mode
BEFORE COURSE
• ID courses for VCT online catalog and enter them, including VCT spaces, fee. Also include:o Syllabus for each courseo Faculty Roster info (summary of
qualifications)
• Brief faculty on VCT responsibilities• Prepare VCT student orientation info
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VCT Coordinators - Provider Mode
DURING REGISTRATION
• Monitor availability of classes in schedule.
• Inform hosts of canceled classes.• Provide students VCT orientation info.• Respond to student ad hoc calls.
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VCT Coordinators - Provider Mode
DURING COURSE
• Monitor signing of Day of Record rosters. • Facilitate testing logistics, as appropriate.• Address ad hoc issues as they arise.• Invoices: monitor release and payment of
invoices.
END OF COURSE
• Monitor instructors’ assignment of final grades.
• Ensure all instructional fees are received.
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Business Office - Provider Mode
DURING COURSE
• Release invoices to Host colleges.
END OF COURSE
• Ensure payments are received from Host colleges.
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Thank you