Vi l lage  of  G lenv iew 2021  Budget  Workshop  I

September  14 ,  2020

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AGENDA

1. 2021 Budget Workshop Overview

2. Corporate Fund Overview Corporate Fund 2020 Projections Update on the COVID‐19 Financial Response Plan Corporate Fund Draft 2021 Budget

3. 2021 CIP Budget CIP Summary Review of 2020 CIP Preview of 2021 CIP

4. 2021 Special Appropriations Budget Determination

5. Village Board Discussion

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Budget Workshop ISeptember 

14th

Budget Workshop IIOctober 1st

CIP ‐ Zoom Open HouseOctober 15th

Budget Workshop IIIOctober 29th 

Tax Levy Hearing

November 17th

Budget Hearing Budget & Tax Levy AdoptionDecember 8th

Workshop I  Corporate Fund OverviewCapital Improvement Program (CIP)Special Appropriations Budget Determination

Workshop II Corporate Fund with Department PresentationsInternal Service FundsLibrary Preliminary Budget

Workshop III Enterprise Funds – Water and SewerPermanent and TIF FundsTax Levy

2021 BUDGET DEVELOPMENT PROCESS

COVID‐19 ILLINOIS TIMELINE 

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March 21, 2020 Illinois Stay at Home OrderClosure of Non-Essential Businesses

May 5, 2020 Restore Illinois Plan

May 29, 2020 Moved to Phase 3 of Restore Illinois

June 26, 2020 Moved to Phase 4 of Restore Illinois

2021 BUDGET PROJECTION CHALLENGES

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VolatilityCOVID

UnemploymentEconomic Relief Packages

November ElectionEconomy

January 2021 Legislative Implementation

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2020 PROJECTION

2020 Budget

Revenues 74,945,775$    Expenditures 74,888,697      

Surplus/(Deficit) 57,078$           

Corporate Fund2020 

Projection Scenario 167,345,774$  70,972,127    

(3,626,353)$   

2020 Projection Workshop I69,173,104$  71,576,143    

(2,403,039)$  

Difference Scenario 1 vs Workshop I

1,827,330$       604,016            

1,223,314$       

Fund Balance = 42%

2020 REVENUE PROJECTION

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Sales & Home Rule Sales Tax 27,190,940  22,460,582  23,841,681    1,381,099     Property Tax 12,538,054  12,538,054  12,386,759    (151,295)       Utility Taxes 5,197,654     5,076,961     4,752,652      (324,309)       Income Taxes 4,907,700     4,367,334     4,767,480      400,146         Insurance Reimbursement 1,739,864     1,508,806     1,684,395      175,589         

2020 2020 2020 DifferenceOriginal Projection Projection Scenario 1 vsBudget Scenario 1 Workshop I Workshop I

Total Revenues 74,945,774  67,345,774  69,173,104    1,827,330     

2020 EXPENDITURE PROJECTION

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2020 Budget2020 Projection 

Scenario 12020 Projection Workshop I

Difference Scenario 1 vs Workshop I

Total Expenditures 74,888,697         70,972,127         71,576,143         604,016              

Original expenditure reduction of $3.9M by:

Not backfilling vacant positions Eliminating non‐essential training Reduce overtime costs Operational process improvements

Projection up $604k

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2021 PRELIMINARY CORPORATE FUND BUDGET

2020 Budget

Revenues 74,945,775$    Expenditures 74,888,697      

Surplus/(Deficit) 57,078$           

Corporate Fund2020 

Estimate

69,173,102$  71,576,143    

(2,403,041)$   

2021 Budget

72,903,421$  73,955,932    

(1,052,511)$  

2021 Budget vs. 2020 Budget

(2,042,354)$      (932,765)           

(1,109,589)$      

Fund Balance = 39%

2021 PRELIMINARY REVENUES

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2020 2021 Difference2020 Projection Proposed 2020 Projection

Budget Workshop I Budget vs 2021 BudgetTotal Revenues 74,945,774  69,173,104  72,903,420  3,730,316            

Sales & Home Rule Sales Tax 27,190,940  23,841,681  26,538,320  2,696,639            

Income Taxes 4,907,700     4,767,480     4,409,919     (357,561)              

Building Permits 2,663,759     1,910,000     2,420,392     510,392               

Hotel/Motel Tax 1,313,814     600,000        925,026        325,026               

CORPORATE FUND DRAFT 2021 BUDGET ‐ EXPENDITURES

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Column12020

Budget2020

Estimate2021

Budget

2021 Bud.vs.

2020 Bud.Total Operating Expenditures 74,888,697      71,576,143      73,955,932    (932,765)        

Expenditures down $932,000

Police and Fire pension contributions up $785k

Expenditures would have been down $1.7M!

CIP SUMMARY

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□ Continue to refine long-term infrastructure replacement schedule(updated to reflect 80-year infrastructure lifespan, added reconstruction dates, more data coming...)

□ CIP projects adjusted based on immediate needs and available sources as part of typical 5-year CIP process

□ Proposed FY2021 sources meets the 2021 CIP needs

KEY MESSAGES

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WHAT IS A CAPITAL IMPROVEMENT PROGRAM (CIP)?

A multi-year infrastructure plan that prioritizes projects based on needs with corresponding revenue sources.

CORE PROJECTS – roads, water mains, sanitary sewers, storm sewersSPECIAL PROJECTS – new storm water detention, bridge, walls, paths, traffic signals, streetlights, sidewalks, streetscape, alleys, parking lots

CIP PROGRAMMING

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Long‐term Infrastructure Replacement Schedule (continuously refined)

Funding sources established as directed by the Village Board

5‐year CIP programming based on funding sources (2021‐2025)o Long‐term replacement schedule used to create 5‐yr CIPo For Roads – data prioritized using actual road conditions, windshield 

survey, and coordination with actual utility conditions• Resurfacing – surface condition (good base, but poor surface)• Reconstruction – overall condition (poor base and poor surface)

o For Utilities – data prioritized using “worst‐first” philosophy• Utilities evaluated using age, master plans, studies, break history• Attempt to match utility replacements with road reconstructions

Case‐by‐case refinements used to establish 2021 project list: o Levels of grant/corporate fundingo Resident complaints and worsening infrastructure conditionso Special Service Areas are not sent to back of the listo Coordination with other agency or Village projectso Cost adjustments of work/materialso Special projects/new initiatives

Long‐term Infrastructure Replacement Schedule

BOT Establishes Funding Sources

5‐yr CIP      (2021‐2025)

2021 Project List Finalized via Case‐by‐case Refinements

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A

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B

C

DD

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CIP SU

MMAR

Y 20

21‐202

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□ FY2021 Draft CIP -$20.9M in projects

□ Sources vs. Uses over 5 years

□ List of major projects

□ Identifies any project funding carry-over

□ Continue to refine prior to adoption of FY2021 budget

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REVIEW OF 2020 CIP

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2020CIP

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2020 CIP ACCOMPLISHMENTS

2014‐2025 GRANTS

Grant Funding 2014‐2025:• $55.6M

Grants Secured 2020‐2021:• Roadway: $90K • Bike/Ped: $550• Storm: $1.2M

Anticipated Grant Funding for 2022‐2025:• $12.6M

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Project Name Funds Secured Agency

TOTAL 2014 ‐ 2019 $37,427,391

2020 & 2021Willow/Shermer Intersection Improvements ‐ Phase I $90,000 Invest in CCTechny Basin Trail Rehabilitation  $300,000 IDNRGlen Oaks Stormwater Improvements $1,200,000 ACEPine Streambank Stabilization Project $209,000 IEPA 319Skokie Valley Trail ‐ phase II engineering  $190,000 Invest in CC/CMAQChestnut Avenue Multi‐Use Path ‐ Phase II engineering $65,000 ITEP

Sub‐total‐ $5,445,900Anticipated Funding (pending):

2022‐2025Chestnut Avenue Multi‐Use Path ‐ Phase II engineering $65,000 ITEPMilwaukee/West Lake Multi‐Use Path & Sidewalks $523,808 TAPChestnut Avenue Widening phase II engineering $90,036 STPChestnut Avenue Widening construction & inspections $1,678,068 STPChestnut Avenue Multi‐Use Path $562,080 ITEPEast Lake/Waukegan Intersection phase II engineering $200,000 CMAQEast Lake/Waukegan Intersection ROW $240,000 CMAQEast Lake/Waukegan Intersection construction & inspections $2,024,000 CMAQGlenview Road Streetscape (Harlem‐Washington) $548,796 ITEP

Tall Trees Flood Protection Project $6,000,000 MWRD/ACE

Lehigh Detention Project $500,000 MWRDGreen Infrastructure (Northfield Woods/Pfingsten CDS) $250,000 MWRD

Sub‐total‐ $12,681,788

GRAND TOTAL‐ $55,555,079 (2014‐2025)

Shemer Bike Path

STORM WATER IMPLEMENTATION PLAN UPDATE

Since 2010• Over 2,480 benefitting parcels• $43M of local investment supported by $27.5M 

in outside funding

2021 ‐2022 Stormwater Projects:• Stormwater Master Plan Update • Pine Street ‐ River Stabilization Improvements• Woodlawn & Central New Strom Sewer 

Installation Projects 

2022|2023|2024|2025 Area Flooding:• Tall Trees flood protection project; Army Corps 

of Engineers support ($1.5M), MWRD commitment ($4.5M) 

• Lehigh Detention Project • Philips Drive Storm Improvements

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PREVIEW OF 2021 CIP

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Draft2021CIP

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Proposed FY2021 CIP Budget ‐ $20.9M

• $13.1M :  2.65 miles of road reconstruction and water main replacements • $1,100,000:  Glenview Road Water Main Replacement ‐

Pfingsten to Milwaukee• $2,030,000:  Pleasant Lane Reconstruction and Sidewalk 

Installation 

RECONSTRUCTION

SSA Project

2021 ROAD RECONSTRUCTIONStreet Name From To

Russet Way Crestwood Drive Carousel DriveMaclean Court West End Waukegan RoadJuniper Road Wilmette Avenue Glenview RoadMontgomery/Golf Ct/Cedar Ct Golf Court McArthur DriveNorth Glenayre Drive Glenview Road North Dead EndPleasant Lane Waukegan Road Sunset RidgeSpruce & Alley Glenview Road Dewes StreetBeaver Lane Wilmette Avenue South EndSurrey Lane Central Road Glenview RoadForestview Lane Surrey Lane West EndBarton Court Surrey Lane West EndLarch Avenue (WATER) Maple Street East EndGlenview Road (WATER) Pfingsten Road Milwaukee AvenueStrawberry Lane (WATER) Maple Leaf Drive Winnetka Road

Total Length 2.65 miles

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RESURFACING • $2.05M:  2.8 miles of road resurfacing 

2021 ROAD RESURFACINGStreet Name From To

Harrison Street Greenwood Road Warren Road

Pynsky Road Potter Road East End

Wilmette Avenue West End Long Road

Saratoga Lane Monterey Dr Kittyhawk Ln

Cabot Lane Saratoga Ln Monterey Dr

Monterey Drive West Lake Independence Ave

Westleigh Drive (South Circle) Westleigh S Waukegan Road

Summit Drive Westleigh Drive (S) Aberdeen Drive

Summit Drive Summit Drive Summit Drive

Aberdeen Drive Summit Drive Summit Drive

Brush Hill Lane Summit Drive Westleigh Drive

Hill Cir Central Road North CDS

Sumac Circle West CDS East CDS

Cedarwood Lane Linden Leaf Drive North CDS

MARS Asphalt

MARS Concrete Supplemental to PWTotal Length 2.8 miles

UPCOMING MAJOR LOCAL PROJECTS

2021‐2025 Project List Village Cost Other Funds

Pleasant Lane Improvements and Sidewalk Installation  $2,040,000 ‐

Surrey‐Forestview Improvements (SSA) $1,880,000 $257,000

North Glenayre Curb & Gutter Addition (SSA) $1,090,000 $110,000

Glenview Road Water Main Replacement $1,400,000 ‐

Central Road Stormwater and Curb & Gutter Addition (SSA) $1,200,000 $280,000

Chestnut Avenue Widening and Reconstruction  $1,100,000 $2,427,000

Lehigh Detention  $1,100,000 ‐

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UPCOMING STATE & COUNTY PROJECTS

Project List Village Cost Other Funds

2021 ‐ Pfingsten/Willow intersection (IDOT) $75,000 $1,300,000

2021‐2023 ‐ Willow Road Bridge over river (IDOT) $50,000 $5,900,000

2022 ‐ Waukegan Road new bridge deck (IDOT) ‐ $610,000

2023 ‐ Sanders reconstruction (CCDOTH) ‐ $7,700,000

2023/2024 ‐ East Lake/Waukegan intersection (IDOT) $500,000 $2,460,000

2022/2026 ‐ Milwaukee/West Lake intersection (IDOT) $1,019,000 $12,000,000

2022/2026 ‐ Pfingsten Road resurfacing (IDOT) ‐ $3,200,000

2022/2026 ‐ Shermer Road resurfacing (IDOT) ‐ $485,000

2022/2026 ‐ Sanders/Willow intersection (IDOT) $250,000 $17,000,000

2026 Waukegan Road Resurfacing (IDOT) ‐ $3,420,000

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SPECIAL APPROPRIATION FUNDING

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Updated Review Process based on Board feedback Budget set prior to application review – Tonight’s Discussion Formalized funding application created by staff Staff review and funding recommendation at future workshop

Special Appropriations Funding2021 Budget

9/14/2020 2021 Budget Workshop I

Service Category 2014 2015 2016 2017 2018 2019 2020Senior Assistance $125,000 $135,000 $147,000 $139,000 $140,000 $145,000 $157,510

Youth Mental Health Services and Programming

$110,000 $150,000 $130,000 $130,000 $130,000 $135,000 $135,000

Family Mental Health Services and Programming

$0 $0 $15,000 $30,000 $29,500 $34,000 $67,585

Total $235,000 $285,000 $292,000 $299,000 $299,500 $314,000 $360,095

Funding historically allocated for certain social services

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Senior Assistance Programming Funding in 2020

Special Appropriations Funding2021 Budget

9/14/2020 2021 Budget Workshop I

Service/Programming Description 2020 Amount

On-site resource to assist residents with the Senior Housing Assistance/Angel Fund programs, loan closet, Depot Square applications, and general information/assistance. $83,725

Senior Housing Assistance Program - Grants to assist Glenview residents who are at least 62 years old with property taxes or rent. Applicants must meet yearly income thresholds. $70,785

Angel Fund Program - Grants for emergency financial assistance typically used for one-time medical, utility, or emergency/unforeseen home repairs $3,000

Total 2020 Funding for Senior Assistance: $157,510

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Youth Mental Health Services and Programming Funding in 2020

Special Appropriations Funding2021 Budget

9/14/2020 2021 Budget Workshop I

Service/Programming Description 2020 Amount

Individual and Group Therapy for Glenview youth $86,943

Afterschool and summer programming for Glenview youth at Greenwood Community and Sunset Village Community $22,800

Study buddies academic support for grades 1-8 $8,311

Juvenile Diversion for individuals referred by local police departments to complete community service hours $7,800

Financial assistance to Glenview families for emergency expenses including rent, utilities, and school supplies. Assistance is needs based and families are required to submit financial information prior to receiving assistance $5,016

Programming to support LGBTQ+ youth including leadership development, service/social activities, and support groups $2,340

Coffee Talk program for Spanish speaking mothers who have children diagnosed with mental illness $1,790

Total 2020 Funding for Youth Mental Health Services and Programming: $135,000

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Family Mental Health Services and Programming Funding in 2020

Special Appropriations Funding2021 Budget

9/14/2020 2021 Budget Workshop I

Service/Programming Description 2020 Amount

Therapy/Counseling/Psychiatric Services for children, adolescents, adults, and families $67,585

Total 2020 Funding for Family Mental Health Services and Programming: $67,585

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Discussion Item 1‐ In determining the 2021 budget, the Board can provide funding in the three broad service categories (see below) or fund at a more specific line item/program level. At what level should each of these services be funded in 2021? 

Special Appropriations Funding2021 Budget

9/14/2020 2021 Budget Workshop I

Service Category 2020 BudgetSenior Assistance $157,510

Youth Mental Health Services and Programming $135,000Family Mental Health Services and Programming $67,585

Total $360,095

Discussion Item 2‐ Should the Village include funds in the 2021 budget for any social services or programs not previously funded? If so, what services should be eligible to receive funding and what amount should be included in the 2021 budget?

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PUBLIC COMMENT

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VILLAGE BOARD REVIEW AND DISCUSSION

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