VILLAGE OF WINNEBAGO

AGENDA

REGULAR BOARD MEETING

SEPTEMBER 11, 2017 AT 7:00 P.M.

I. PLEDGE OF ALLEGIANCE

II. ROLL CALL

III. DISCLOSURE OF ANY CONFLICT OF INTEREST

IV. CHANGES IN AGENDA

V. APPROVAL OF AGENDA

VI. CONSENT AGENDA

A. APPROVAL OF MINUTES

1. AUGUST 7, 2017 REGULAR BOARD MEETING

B. APPROVAL OF LINE ITEM TRANSFERS

C. APPROVAL OF BILLS

1. $5,000 AND OVER

2. UNDER $5,000

D. TREASURER’S REPORT PLACED ON FILE FOR AUDIT

E. BANK RECONCILIATION – JUNE & JULY

F. CREDIT CARD REVIEW - JULY

VII. RAEDC – Introducing new President & CEO, Nathan Bryant with Jimsi Kuborn

VIII. PUBLIC COMMENT

IX. COMMITTEE/DEPARTMENT REPORTS/REQUESTS

A. PUBLIC WORKS

1. Final Pay Request for 2017 Street Project

B. VILLAGE ENGINEER (May leave after report/requests)

1. September Engineer’s Report

2. Update of Westfield Drainage and Soper Water Main Projects

C. COMMUNITY DEVELOPMENT COMMITTEE/4TH OF JULY TEAM/WIPC

1. Keep Northern Illinois Beautiful Medication Collection Donation Request

D. VILLAGE ATTORNEY

E. FINANCE COMMITTEE

1. Budget 2018

2. RFP Employee Benefits Package

3. RFP Risk Management Insurance

F. POLICE COMMITTEE

1. Police Salary Survey

G. ADMINISTRATION TEAM/CLERK

H. PRESIDENT

1. President’s Report

2. Comcast Franchise Agreement Discussion and Vote

3. IMLRMA Intergovernmental Cooperation Contract

4. Update on Great Lakes Basin Railroad

5. Meridian Pointe Update

6. IML Annual Meeting Final Plans

7. RAEDC Annual Investor Meeting

8. Committee Dates

Village of Winnebago

108 West Main Street ∙ Winnebago, Illinois 61088 ∙ Tel 815.335.2020 ∙ Fax 815.415-8491

*go to**go to*

*go to**go to*

*go to**go to*

*go to*

*go to*

*go to*

*go to*

*go to**go to*

*go to**go to*

*go to*

September 11, 2017

Page 2 of 2

X. NEW BUSINESS

XI. EXECUTIVE SESSION

XII. TABLED/DEFERRED ITEMS

A. PUBLIC WORKS

B. VILLAGE ENGINEER

C. VILLAGE ATTORNEY

D. FINANCE COMMITTEE

1. O & M Capital Plan

E. POLICE COMMITTEE

F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/

4TH OF JULY TEAM/WIPC

G. ADMINISTRATION TEAM/CLERK

H. PRESIDENT

1. Research Technology Manufacturing Park District

2. Strategic Planning for Village

XIII. ADJOURN

August 7, 2017

Page 1 of 4

The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.

ROLL CALL

GAINES – KIEPER MACHAJEWSKI – MALIGRANDA – MCKINNON – present

GRAHAM – present by phone KIMES – absent

Guests: Attorney Mary Gaziano, Todd Weegens, Sally Bennett, Chad Insko,

Chief Todd Stockburger, Lori Schultz, Ann Lawson, Joan Sage, Tyler Pavlovich, Brenda Pavlovich, Gayle Leombruni, and Nick Haff.

There was no disclosure of any conflict of interest.

Item 2 under the President was moved to right before Public Comment.

A motion was made by MRS. KIEPER MACHAJEWSKI, seconded by MR. MCKINNON to accept the agenda as amended. Motion carried on a voice vote.

A motion was made by MRS. GAINES, seconded by MRS. KIEPER

MACHAJEWSKI to accept the consent agenda, with with the following changes: remove VI. E. Bank Reconciliations - June and C. 2. Remove check to Richard

Medearis. Motion carried on a unanimous roll call vote of those present

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

H. PRESIDENT

2. A Public Hearing was scheduled at 6:45 p.m. prior to the September

11th, 2017 meeting to receive input on allowing Comcast to supplyinternet to the Foresight Financial Headquarters.

PUBLIC COMMENT

Ann Lawson asked the Board why they don’t enforce their Ordinance which

requires grass to be mowed when it reaches ten inches. Even after several letters, some properties are not mowed. She also noted that water from the

street cannot reach the detention pond. The water then floods her land and her home. The Board is working to find a solution.

A. PUBLIC WORKS

1. Based on committee recommendation a motion was made by MR.MC KINNON, to approve Fehr Graham Task Order for the engineering

of the Westfield Road culvert replacement, bike path (ADA

Back to Agenda

August 7, 2017

Page 2 of 4

compliant) and improved drainage in the amount of $9,700.00 from accounts: 01-42-581 $1,250.00, 01-42-532 $1,700.00, 01-42-580

$6,250.00, and 01-42-514 $500.00 for a total of $9,700.00. Motion carried on a unanimous roll call vote of those present.

2. Based on committee recommendation a motion was made by MR

MC KINNON to approve Fehr Graham Task Order for the engineeringof the Soper Street water main project in the amount of $14,000.00

from 51-44-542 (water upgrades). Motion carried on a unanimousroll call vote of those present.

3. Based on committee recommendation a motion was made by MR.

MC KINNON to approve the IGA with RRWRD for a combined

water/sewer project currently scheduled for 2018. Motion carried ona unanimous roll call vote of those present.

4. Based on committee recommendation a motion was made by MR. MC

KINNON to approve the bid from Civil Constructors to seal coatMc Nair Road at a cost of $28,710.20 from account 01-42-514.

Motion carried on a unanimous roll call vote of those present.

5. The Public Works Committee is reviewing the Landscape Ordinance00-06 and would like recommendations from the Board and/or the

public on how to amend it to make it more effective.

6. A motion was made by MR. MCKINNON, seconded by MRS. GAINESto pay the William Charles invoice for the Hawkins/Phillips Street

improvements in the amount of $117,000.00 from 15-46-850 and

$34,452.45 from 01-42-520. Motion carried on a unanimous roll callvote of those present.

B. VILLAGE ENGINEER

1. Mr. Weegens’ monthly report was provided in the Board packet.

C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY

TEAM/WIPC

1. Mrs. Gaines noted that several months ago the $150.00 monthlystipend was discontinued for Mr. Medearis. He submitted a list of

duties he had performed beyond actual inspections for which herequested payment. Based on committee recommendation a motion

was made by MRS. GAINES that Mr. Medearis be paid $15.00 per

hour for extraneous duties. He will be requested to provide the

Back to Agenda

August 7, 2017

Page 3 of 4

committee a listing the second Tuesday of each month. After a discussion Mrs. Gaines withdrew her motion.

A motion was made by MRS. KIEPER MACHAJEWSKI, seconded by

MRS. GAINES to layover the payment of extra duties to Mr. Medearis to the next meeting. Motion carried on a unanimous roll call vote of

those present. The matter will be discussed at the next committee meeting.

D. VILLAGE ATTORNEY

The Attorney noted in the past she had no authority to reduce or amend

to non-mover lesser traffic offences. After discussion the Board

provided the Attorney the discretion to negotiate lesser offenses to “non –movers”. The Attorney will keep the Board apprised.

E. FINANCE COMMITTEE

1. The Reserves/Sinking Funds are substantially lower than a year ago

because of the payment to RRWRD. The President will follow upwith Verizon as they have not yet made a payment. It was noted

the state is charging two percent of the one percent sales tax theVillage receives; it will be an impact of about $10,000.00.

2. Bids will be solicited based on a RFP for risk management

insurance.

The Committee will be drafting a procurement policy and a finance

manual.

3. Based on committee recommendation a motion was made by MRS.KIEPER MACHAJEWSKI to deposit the $1,240.00 income from Art

on Fire in the Community Development Fund. Motion carried on aunanimous roll call vote of those present.

F. POLICE

G. ADMINISTRATION TEAM/CLERK

H. PRESIDENT

1. The President’s Report was provided in the Board packet.

3. The RAEDC Annual Investor Meeting will be November 15, 2017.Board members were requested to let Mrs. Schultz know if they

plan to attend.

Back to Agenda

August 7, 2017

Page 4 of 4

4. The IML Conference will be September 21 through 24, 2017, letMrs. Bennett know if you plan to attend.

5. Upcoming Meetings:

NEW BUSINESS

There was no new business.

A motion was made by MRS. GAINES, seconded by MR. MALIGRANDA to

adjourn at 8:24 p.m. Motion carried on a voice vote.

UNAPPROVED

____________________________ Sally Jo Huggins, Village Clerk

Public Works Committee August 28, 2017 at 5:00 p.m.

Police Committee August 23, 2017 at 5:30 p.m.

Finance Committee September 11, 2017 at 5:30 p.m.

4th of July Team August 31, 2017 at 6:00 p.m.

Community Development August 9, 2017 at 5:00 p.m.

UDO August 16, 2017 at 6:30 p.m.

Liquor Commission August 17, 2017 at 6:00 p.m.

Errant Water Subcommittee September 11, 2017 at 6:30 p.m.

Admin Team TBA

WIPC September 20, 2017 at 5:00 p.m.

Pecatonica Prairie Path September 15, 2017 at 9:30 a.m.

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

June 201701 15 17 01 41 51 90

Disbursing General MFT Comm Dev Police G.O. Bon O & M 4th of July Water Tower

First National: Fund Primary Accounts 7,367.35 265,222.99 40,963.56 56,615.65 200,000.00 324,913.94 5,664.30 -

Sweep Accounts 90,282.74

EPAY 1,000.00 103.73 1,000.00

Illinois Funds 434,575.50 43,559.73 18,922.81 430,840.83

Subtotals 7,367.35 700,798.49 84,523.29 56,615.65 19,026.54 290,282.74 756,754.77 5,664.30 -

Outstanding checks (9,813.83)

Disbursing interest to be transferred (41.94) 41.94

ComEd Electronic-pd in Jun-processed in Jul 2,609.18

Voided Check-Verizon (120.76) 120.76

Deposit in Transit (305.00)

4th - Vendor Fee deposit to wrng acct-transf 8/10 (65.00) 65.00

Telecom transfer in transit (945.55) 945.55

Deposit on Books, Not bank 32.88

Deposit on Bank, Not books (54.48)

0.00 699,950.64 84,523.29 57,561.20 19,026.54 290,282.74 756,428.17 5,729.30 -

- 442,919.94

- 699,950.64 84,523.29 57,561.20 19,026.54 290,282.74 313,508.23 5,729.30 -

0.00 - - - - - - - -

Bank Reconciliation Worksheet

Back to Agenda

CARDMEMBER SERVICESVendor #279Account # CPN 0004050577/04/2017 - 08/02/2017

Invoice Date Account Description Total Invoice

RECEIPT

(or signature)

WALMART SUPERCENTER 7/3/2017 01-43-830 CANDY FOR PARADE $ 44.23 X

WINNEBAGO CO HEALTH DEPT 7/14/2017 01-43-530 PERMIT - NAT. NIGHT OUT $ 75.00 X

SAMS CLUB 8/1/2017 01-43-658 FOOD-NAT. NIGHT OUT $ 256.59 X

Total $ 375.82

Invoice Date Account Description Total Invoice

RECEIPT

(or signature)

Total $ -

Invoice Date Account Description Total Invoice

RECEIPT

(or signature)

ADOBE ACROPRO SUBS 7/2/2017 01-41-561 MONTHLY SUBSCRIPTION $ 15.93 X

MSFT 7/16/2017 01-41-530 MONTHLY EMAIL BOX FEE $ 112.00 X

ASTUTE WEBGROUP 7/17/2017 01-41-593 WEBSITE FEE $ 15.00 X

AMAZON 7/19/2017 01-41-659 PLASTIC SILVERWARE $ 52.50 X

AMAZON 7/27/2017 17-47-912 PARK SWINGS $ 78.00 X

AMAZON 8/2/2017 01-41-659 PAPER, STEEL RULERS $ 65.87 X

Total $ 339.30

Invoice Date Account Description Total Invoice

RECEIPT

(or signature)

Total $ -

Combined Total 715.12$

PO

LIC

E4

TH O

F JU

LYG

ENER

AL

O&

M

Back to Agenda

Page 1 of 2

August 28, 2017

Public Works Committee Meeting

5:00 PM. in the Village Hall

Trustees Present: Chairman Mike McKinnon, Stan Maligranda and Jeremy Graham (by phone)

Guests: Chad Insko (Director of Public Works), Jimmy Johnson (Supervisor of Streets), Sally Bennett

(Village Treasurer), Seth Gronewold (Fehr Graham Engineering), Mary Gaziano (Village Attorney)

1) Meeting Called to Order - The properly posted meeting was called to order at 5:02 PM.

2) Disclosure of any Conflict of Interest – none

3) Changes to Agenda – none

4) Approve Agenda – Motion to approve agenda by Trustee Maligranda. Second by TrusteeGraham. Motion passed.

5) Approval of Public Works Meeting Minutes from June 26, 2017 — Motion to approveminutes by Trustee Maligranda. Second by Trustee Graham. Motion passed

6) Approval of Unofficial Public Works Meeting Minutes from July 31, 2017 — Motion toapprove minutes by Trustee Maligranda. Second by Trustee Graham. Motion passed

7) Public Comment— none

8) Construction Funding Report – reviewed and discussed.

9) 2017 Road Project, Hawkins Dr. --- Pay request for retainage amount of $1,544.97. Publicworks advised all is in order and they are satisfied with work performed. Motion to approve payrequest by Trustee Maligranda. Second by Trustee Graham. Motion passed

10) Task Order for Engineering of Drainage Area at Soper Street & Westfield Roads -Engineering work in process. Topographical map received from RRWRD. Assessing options.Conversation with Winnebago County Engineer and Soil & Conversation. To do project properlyit may require some alterations to Lawson property which may require some participating funds.

11) Task Order for Engineering of Soper Street Water Main Improvements - work in process.

12) IGA with RRWRD - District has a meeting this evening. It is expected the agreement will bereviewed and approved.

13) Seal coating of McNair Rd. - First phase has been completed. Sweeping and sealing to becompleted in about two weeks.

14) Modification of Residential Landscaping Ordinance 2000-06 - Further discussion took place.Some examples from other municipalities have been reviewed. Target to have a draft fordiscussion at next meeting and then assign to attorney Gaziano for completion.

15) Deeding of Willingham Subdivision Property from First Midwest Group to WinnebagoPark District - Park district does not seem to be interested. New management with FirstMidwest Group and some work on property being completed but much work to be done.

16) Existing Developments -- Grass, Village Fees. discussed with item #14

17) Fence, Sidewalk, Driveway Permit Fees. -- discussed with item #14

Back to Agenda

Page 2 of 2

18) Retention and Detention ponds in village limitsA) Mr. Josh Harding, 406 Prairie Hill Pkwy. Mr. Harding has contacted Trustee McKinnon andindicated he has some issues he would like to discuss. Trustee McKinnon to follow up with Mr.Harding.B) Turner/Marsh storm sewer outlet. No update.C) Ann Lawson, 102 Westfield. Public works has moved some dirt to improve flow whileengineering options are evaluated. Area is still very wet.

19) Highlands Development - Work order issued to mow areas in the development. Approximatelyten mowing hours and six additional hours with weed whacker and 50 gallons of fuel. Recoveryof costs needs to be added to other issues with the development.

20) Contract with Verizon for equipment mounted on water tower -- No monies received yet.President Eubank was following up with Verizon.

21) 2018 Street Maintenance - Place holder. No update. This will be revisited during 2018budgeting.

22) Capital Equipment, Replacement of 2009 Stake Truck, plow & body -- New chassisreceived. Up fit work being done at Nite Equipment.

23) RRWRD projects - no additional update.

24) Sidewalk Ordinance -- included with item #14

25) Budget Issues - short term shortfall in MFT funds. Should balance out before year end.

26) Employee Input - It has been a long year due to weather related issues..

27) New Business -- None

28) Priority of Attorney Projects --- Highlands

29) Heavy Load Permits -- No update

30) Benton Street -- Trail head -- No update

31) Seasonal Help/Intern - No discussion.

32) WINGIS - no discussion

33) Street Lights - no discussion

34) IGA Between Village of Winnebago and Winnebago Township - No discussion

35) Executive Session – none

36) Next Meeting – Monday, September 25, 2017, 5:00 PM (amended after meeting to Thursday,September 28, 2017)

37) Adjournment – Motion to adjourn meeting by Trustee Maligranda. Second of motion by TrusteeGraham. Motion passed. Meeting adjourned at 5;50 PM

Respectfully Submitted,

UNAPPROVED

Michael R. McKinnon, Public Works Chair

Back to Agenda

Back to Agenda

Back to Agenda

Date:

Request No. X Final

Contractor:

Address:

I recommend that this be made the above contract.

The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices.

Total Changes:

-$

4,010.48$ 28,376.48$

-$

-$

-$ -$

-$

-$

-$

-$ -$

-$

-$ -$

-$ -$

-$ -$

-$

-$

1,600.00$

-$

-$

13.61$

-$

-$ 1.00 1,600.00 Inlet Special Reconstruct w/New Lid EA D

TON

0.16 85.07 DPavement Replacement - Special

-$

-$

1,350.00$

SY

25.46 5.73 APCC Sidewalk - 5" SF

1,046.87$

-$

-$

2,523.00$

1,200.00$

-$

9,739.81$

Inlet Special Repair w/New Lid EA

3.00 841.00 AInlet Special Repair w/Salvaged Lid

1.00 1,350.00 DInlet Special Reconstruct w/Salvaged LidEA

EA

1.00 1,200.00 A

177.41 54.90 AHMA Leveling Binder IL 9.5, N50

-$ 1276.67 0.82 D

271.81$

145.89$

24.71 ACombination Concrete Curb & Gutter, Type M6.18LF

1,775.30$

19.00 17.84 A 338.96$

226.33 20.23 A 4,578.66$

Combination Concrete Curb & Gutter RemovalLF

11.00

Item Description Unit

1 Village of Winnebago

William Charles Construction

Road District or Municipality:

7.00 41.11 A 287.77$

2.00 950.00 A

-$

-$

-$

Total Deduction

2012.65 2.79 ASY 5,615.29$

Quantity Unit PriceAddition(A) or

Deduction(D)Total Addition

Section No.

1,900.00$

17-00000-01-GM

Request for Approval

of Change in Plans

8/25/2017 County: Winnebago

Manholes to be Adjusted EA

Base Repair (Bituminous) SY

Bituminous Materials (Tack) LBS

Surface Removal/Replacement - 3" SY

Area Reflective Crack Control SY 866.00 2.05 A

(addition, extension, deduction) (to, from)

HMA Surface Removal Variable Depth

5290 Nimtz Road

Loves Park, Illinois 61111

addition to

-$

-$

-$

-$

-$ -$

-$

-$ -$

-$ -$

-$

-$

-$

-$

-$ -$

-$ -$

-$ -$

Back to Agenda

Amount of Original Contract:

Amount of Previous Change Orders:

Amount of adjusted/final contract:

Total net to date which is % of the contract price.

State fully the nature and reason for the change:

When the net increase or decrease in the cost of the contract is $10,000.00 or more, or the time of completion is increased or

decreased by 30 days or more, one of the following statements must be checked:

X The undersigned has determined that the change is germane to the original contract as signed.

The undersigned has determined that this change is in the best interest of the Local Agency and is authorized by law.

Prepared by:

Submitted/Approved

Approved

Note: Make out separate form for change in length quantities.

Give net quantities

Submit 6 Originals

If plans are required attached 3 sets.

Date

For County and Road District Projects

Date

County Engineer/Superintendent of Highways

Date

Date

Brian J. Nott

Sr. Engineering Technician

Title of Preparer

Title of Municipal Officer

Regional Engineer

Highway Commissioner

For Municipal Projects

Municipal Officer

Added Phillips Drive to project and measurements are field measured.

(addition, deduction)

The undersigned has determined that the circumstances which necessitate this change were not reasonably foreseeable

at the time the contract was signed.

24,366.00$ 18.82

Total Net Change: 24,366.00$

153,805.76$

129,439.76$

addition

Back to Agenda

Back to Agenda

Back to Agenda

VILLAGE ENGINEER REPORT

FOR

VILLAGE OF WINNEBAGO

VILLAGE BOARD MEETING

SEPTEMBER 11, 2017

THE FOLLOWING REPORT OF ACTIVITIES IS PROVIDED TO THE VILLAGE

BOARD FOR INFORMATIONAL PURPOSES:

Unified Development Ordinance:

All articles have now been reviewed and combined into one document for e-review by

Atty. Gaziano for areas of conflict, etc.. Action plan/timeline for forwarding to the full

Village Board for review and approval has been identified. Plans for final review /

approval include a tentative schedule of presenting to Village Board at September

meeting, obtaining review comments by October meeting and seeking approval at

November meeting. The next scheduled UDO review meeting is August 16th at 6:30pm.

Active Projects:

#17-220 2017 Street Improvement Project (Hawkins Drive): Contractor is William

Charles and project is complete. Final pay request and release of retainage to presented

to Village Board on September 11, 2017.

#17-692 Soper Street Water Main Improvement Design: Determined project scope,

obtained available information from Village / RRWRD, established field survey needs,

initiated engineering design concepts.

#17-693 Westfield Drainage Design: Determined project scope, obtained

available information from Village / RRWRD, established field survey needs,

coordinated with County re: drainage report requirements, prepared base plan sheets and

initiated preliminary design.

Projects with No Activity or Pending Action:

#13-205 Water Main Improvement Project (2013): The construction permit for

this project has expired as of January 21, 2016. Any water improvement projects

initiated from prior design will need to be re-permitted. Pre-Application for water

improvement project was completed and submitted to IEPA for 2017.

#13-207 Water Project Plan: Required for application of low interest revolving

loan funds, was submitted to IEPA in 2013, and IEPA review comments would need to

be addressed if Village proceeds with formal loan application. Coordination with the

Agency was recently completed (2017) to keep this project on the radar for IEPA RLF

eligibility. Agency is getting a little more demanding about addressing the comments

from the 2013 submittal.

Back to Agenda

#13-562 Boundary Survey, Plat of Annexation and Phase I ESA: Dedication of

right-of-way for this and the adjacent parcel that was also annexed remains.

#15-630 Trailhead Design Phase I: Project was put on hold in 2015 pending

completion of RRWRD project and also due to concerns with the approach of winter

weather. Schematic and cost estimates were updated in March / April at the request of

the Village for presentation to County for potential funding of project. CDC and PWC to

determine next action items.

Other Items (General Engineering FG Project #17-125):

Recent Activity:

a. Prairie Hill Subdivision: Assisted with information gathering and records

research (Plats, As-Builts and Storm Sewer / Drainage reports) originally

submitted for Prairie Hill Subdivision. Proposal for Westfield Drainage project

approved and project initiated. Also, provided additional information for formal

response to FOIA request by landowner.

b. Assisting Chad with some water project permitting. Proposal for engineering on

Soper Street Water Main project approved and project initiated.

c. The Village’s Water Model was updated with new information to verify system

performance and to diagnose system distribution concerns. Provided assistance to

Chad on water hydrant flows and map updates for fire insurance purposes.

d. Participated in meeting with Mark Crosby regarding Meridian Point. Initiation of

updated costs for public utility infrastructure service.

On hold or no new activity:

e. Winnebago Highlands Subdivision: Development concepts / plans, recreation

path / lighting issues. Following recent meeting with Village Officials, developed

detailed cost estimates to assist Village Attorney with response to developer.

f. GIS (Geographic Information Systems) demonstration was made at Public Works

committee meeting in 2014.

g. Village map updates to be completed include Storm Water / Detention, Plat,

Zoning, Water and other Village Maps. Public Works Committee is to discuss

Stormwater easements and develop related ordinance. Storm sewer mapping

provided to Chad Insko for incorporation into WinGIS.

h. Assessment of water quality issues related to Well #4 are believed to be complete.

Respectfully Submitted,

R. Todd Weegens, P.E.

Village Engineer

Back to Agenda

Community Development Minutes

Page 1 of 2

August 9, 2017

ATTENDEES: Don Kimes, Michael McKinnon, Vivian Gaines

GUESTS; Brenda Pavlovich, Gayle Leombruni, Dave Leombruni, Curtiss Nelson, Ann Lawson,

Dick Medearis, Frank Eubank, Mary Gaziano, Todd Stockburger and Doug Faber.

1. The meeting was called to order by Chairman, Vivian Gaines.

2. Don made a motion to approve the July 12, 2017, minutes. Mike seconded the motion

and it passed on a voice vote.

3. Public Comment

a. Many of our guests voiced opinions on the problems regarding the detention

pond that has been causing problems in Prairie Hill Subdivision. One stated they

had heard that the County will not oversee the grass problem and said it was an

issue that the Village needs to resolve. One of the guests complained that the

Village is not enforcing its own ordinances and needs to do so. This issue was

discussed extensively.

b. Curtiss Nelson complained that the Minutes of various committees and Board

are not posted to the web site in a timely manner.

4. Conflict of Interest disclosure. There was no conflict disclosed.

5. Code Enforcement Officer

a. Casper advised that he has sent out lots of letters regarding trash, high grass and

abandoned cars. Most of the complaints are taken care of in a timely manner.

b. Casper also got involved in the discussion of 3.a. above.

6. Ordinance 2013-02. After an extensive discussion, we advised Curtiss that we would

waive the requirement to register as a vacant building. Mike made a motion that based

on information received, the property located at 303 N. Swift Street does not currently

meet the definition of a vacant building as described in Ordinance 2013-02. Seconded

by Don and passed by voice vote. This item will be deleted from the Agenda.

7. Walking path on the east side of Elida Street. Mary advised that she now has all the

information she needs and will be sending this information to the property owner soon.

8. Ordinance #400 & 94-3. We combined this item with – #14 Inspectors, procedures &

fees.

a. We started by discussing the changes that need to be made to Ordinance #400.

Ordinance #94-3 merely removed the inspection costs from #400, so this was not

discussed.

b. Dick Medearis brought forward minutes dating back to the 1980’s when he was

hired as Building Inspector. After a long discussion, we decided that we need to

Back to Agenda

Page 2 of 2

decide on the scope of responsibilities of Mr. Medearis. This will be discussed more

in September.

9. IGA with Park District and School. Frank had to leave because of a previous

appointment. Therefore, it was not discussed and we will talk about it in September.

10. Sinking Fund – Not discussed.

11. Medicine Recycle – September. At this time we had heard that KNIB was intending to

have this event on September 16. However, Chief Stockburger has been trying to reach

someone at KNIB to confirm this event will indeed take place. We decided that Chief

will try one more time, and if we do not receive a response, by August 16, we will

presume the event will not take place and close this item.

12. Trail Head – Not discussed.

13. What do about residents that flaunt ordinances? Mary distributed a document that she

and the Chief have written. The Committee is to read this document and be prepared to

discuss in September.

14. See above #8.

15. Improvements for Winnebago? Not discussed.

16. Future Tasks – Not discussed.

17. New Business – none

18. We will meet again September 13, 2017 at 5 pm.

19. Mike made a motion to adjourn at 7:53. Don seconded this motion and it passed by a

voice vote.

UNAPPROVED

_______________________________

Vivian Gaines, Chairman

Back to Agenda

Board of Directors

Board Officers:

Kerry Keller

President

David Sobojinski, Vice President

Alpine Bank

Ryan Monette, Secretary

Savant Capital

Jacki Minnihan, Treasurer

Rockford Park District

Bob McCreath, Past President

Ingersoll Milling Machine Co.

Retired

Board Members:

Jake Castanza

Project First Rate

Dick Gorman

Practice Velocity

Stephanie Jacobs

BMO Harris Bank

Michael Keefe

FCA USA LLC

Paul Knopp

Knopp Construction

Douglas Mark

Rockford Chamber of Commerce

Margie Mullins

Winnebago County

Robert Reed

United Technologies Aerospace

Systems

Staff Members:

Pam Osborne

Administrative Manager

Ann Marie Santora

Director of Development

Martha Miller Byrnes

Community Relations Coordinator

Frank Manzullo

Litter Coordinator

5417 N. Second Street, Loves Park, IL 61111 Phone: 815-637-1343 | Fax: 815-637-0525 | www.knib.org

August 25, 2017

Franklin J. Eubank, Jr. Village of Winnebago 108 West Main St. Winnebago, IL IL61088

Re: $1,250 towards Medication Collection Dear Frank,

It’s a privilege to again be in Winnebago to keep our communities clean, green and healthy! I am requesting renewed funding, in 2017 of $1,250.00, toward the annual Keep Northern Illinois Beautiful Medication Collection. It is crucial not only to clean drinking water for everyone, but is also needed to prevent drug addiction and overdoses by removing addictive pharmaceuticals from home medicine cabinets, the most common source of initial use. Collecting medications reduces crime, the accidental poisoning of children and pets and maintains the health of area watersheds.

The 2017 Medication Collection will occur on Saturday, September 16th, in three communities of Winnebago County: Cities of Machesney Park and South Beloit and the Village of Winnebago. 1,800 households are expected to participate. Based on the surprising increase in amount (weight) collected at a Boone County medication collection held just a few months ago, it is very important for Keep Northern Illinois Beautiful to retain past funders as well as grow additional sources of revenue to offset the high costs associated with safe and proper medication disposal, especially when collected amounts are now likely to be greater than originally forecast.

It is essential to the health of the community’s residents, pre-natal to elderly, for Keep Northern Illinois Beautiful and partners to provide opportunities for public participation in protecting human health, land and water quality. Thank you for your response with funding to support a very popular program that meets these objectives, the 2017 Medication Collection.

Best regards,

Ann Marie Santora

Ann Marie Santora Director of Development

Attached:

- Proposal - Medication Collection Promotional Flier - Keep Northern Illinois Beautiful 2016 Annual Report – Community Impact

cc: Vivian Gaines

Back to Agenda

August 25, 2017

Village of Winnebago – Program Partner Invitation at $1,250

----------------------------------------------------------------------------------------------------------------------------- --------

Project: Medication Collection

Project Date: September 16, 2017

Funding Requested: September 30, 2017

----------------------------------------------------------------------------------------------------------------------------- --------

Medication Collection Community Impact:

Eliminates most common 1st point of access in the drug addiction cycle reported by the Centers for

Disease Control– medications found in home medicine cabinets.

o Reduces addiction and prevents spiral into street drug usage leading to unintentional, often

fatal, overdose whose incidence is now more common than death by car accident.

Protects the health of the region’s water supply for people and other living things. Flushing unused

drugs means they end up downstream because municipal water treatment does not remove

pharmaceutical chemicals.

o The evidence of pharmaceutical chemical presence is hormonal and developmental

abnormalities in fish and amphibians in the Kishwaukee watershed.

Prevents accidental poisoning of children and pets by removing hazards of unused and expired

medications from the home.

1.8 tons of medications collected in 2016 and continuous growth in

numbers of households participating since 2011!

1,128

1,3041,365 1,367

1,583

1,768

1,000

1,200

1,400

1,600

1,800

2,000

2011 2012 2013 2014 2015 2016

Nu

bm

er o

f H

ou

seh

old

s

Year (57% Increase 2011 to 2016)

Household Participation in

Annual Medication Collection DriveWinnebago & Boone Counties, Illinois

Back to Agenda

August 7, 2017 Page 1 of 2

Finance Committee Meeting 5:00 p.m. in the Village Hall

Present: VIVIAN GAINES– KRIS KIEPER MACHAJEWSKI Present by phone: JEREMY GRAHAM Guests: Sally Bennett

The meeting was called to order at 5:00 p.m.

1. Approve Previous Meeting Minutes – A motion was made by MRS. GAINES to accept theJuly 10, 2017 minutes, seconded by MR. GRAHAM– approved.

2. Disclosure of any Conflict of Interest – None.

3. Public Comment – There was no public comment.

4. Verizon Income –Mrs. Bennett asked President Eubank to send them a letter asking whenwe will receive rent, she does not know the status of the letter. MRS. KIEPER MACHAJEWSKIwill inquire at the board meeting.

5. Budget 2017 –The ComEd Utility tax revenue was significantly lower in June and Mrs.Bennett contacted George Gaulrapp to see if they could investigate the reason. There wasnot a return call, however, in the month of July the payment was significantly above average,so the assumption is that the problem was resolved.

The MFT project is completed, but as expected the full invoice amount of MFT Funds has notbeen collected. We will pay the difference from the General Fund as a loan and anticipatethe loan to be paid off before year end.

6. Reserves – not discussed.

7. Aging/Write-Off Review – IDROP – The monthly aging report for delinquent water accountsand uncollected Administrative Towing fees for Police was reviewed by the Committee.

8. Bank Reconciliation Review –June – not ready.

9. Credit Card Activity Review – June – The June credit card activity was reviewed andexplained by Mrs. Bennett. This will be included in the consent agenda at the August 7thBoard meeting.

Back to Agenda

August 7, 2017 Page 2 of 2

10. New Business – None.• IDOR Workshop Update – There will be 2% taken from the 1% local Sales Tax revenue

that we receive, for IDOR administrative costs. Next year there will be a requirementto report all booth vendors to IDOR for Sales Tax reporting.

• Art on Fire – The unexpected money received from the Art on Fire Hydrant paintingcontest totaled $1,240.00. A motion was made by MRS. GAINES and seconded byMRS. KIEPER MACHAJEWSKI to deposit the money in the Community DevelopmentFund. Motion carried on a voice vote.

• IML Conference – MRS. GAINES and MRS. KIEPER MACHAJEWSKI will be attending,MR. GRAHAM will not attend because he will still be deployed out of state at the timeof the conference.

11. Executive Session - The committee did not go into Executive Session.

12. Adjourn & Next Meeting – The next meeting is scheduled for September 11, at 5:30 p.m. Amotion was made to adjourn at 5:55 p.m. by MRS. GAINES, seconded by MR. GRAHAM, themeeting was then adjourned.

______________________________________ Sally Bennett, Treasurer

Back to Agenda

Police Committee Minutes August 23, 2017

Village of Winnebago Police Committee Meeting

Present: Kris Kieper Machajewski, Stan Maligranda, Chief Todd Stockburger, Sgt Jeff White

1. Call to Order – 5:35 p.m.2. Public Comment – None3. Disclosure of any conflict of interest – None identified4. Approve Minutes – Minutes from July 26, 2017 held over for approval until next Police

Committee meeting5. 2017 Budget Review – Reviewed 2017 budget to date. Continue to monitor salary line

item; we are right in line right now but will likely exceed due to full time officer vacations6. 2017 Squad Equipment Update – All equipment has been ordered and received; will

schedule with installer early September7. Illinois Department of Transportation STEP Enforcement – 2018 grant paperwork

submitted and accepted by IDOT as a complete grant application8. Winnebago County Circuit Clerk E-Citation Update – The first phase is not completed as of

yet, and it will be at least two months before implementation will occur for Winnebago PD.9. Department Staffing Structure Discussion – Tabled until next meeting date, so all police

committee members are present10. Sergeant’s Report – Reviewed wages of other police departments.11. Chief’s Report:

WCSP saturation patrol scheduled for September 15th and 16th. Chief Stockburger willspeak to the sheriff’s department about the benefit of a memorandum of understandingand/or an interjurisdictional agreement

Keep Northern IL Beautiful medication drive scheduled for Saturday, September 16th,2017 from 900 a.m. – 12 noon. Due to the collection of controlled substances, an officerwill be present

No interviews have occurred regarding part-time applicants The chief will attend the annual International Association of Chiefs of Police conference

during October, 201712. New Business – None13. Executive Session - None14. Adjournment – Trustee Maligranda motioned for adjournment at 6:21 p.m.; seconded,

adjourned.

Respectfully submitted:

UNAPPROVED

Kris L. Kieper Machajewski Chairwoman, Police Committee

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

PRESIDENT’S REPORT - GENERAL BOARD MEETING September 11, 2017

August 1, 2017 – Attended informational meeting at Boone-Winnebago Regional Office

of Education regarding school funding and SB1

August 2, 2017 – held office hours in the afternoon.

August 7, 2017 – met with Chuck Meyers to discuss his interest in purchasing property

in the village and the intended use for that property

August 7, 2017 – Attended and led village board meeting

August 9, 2017 – Met with Winnebago County Chairman Frank Haney and other

Winnebago County mayors/village presidents for our quarterly Mayors’ breakfast.

August 9, 2017 – Met with Superintendent of Winnebago Schools, John Schwuchow, to

discuss general school and village items

August 9, 2017 – held office hours in the afternoon

August 9, 2017 – Attended Community Development Committee meeting

August 10, 2017 – Attended the Winnebago Area Chamber of Commerce Business After

Hours meeting at Cimino’s Restaurant in Pecatonica

August 11, 2017 – Met with Doug and Deb Fabert at 104 Westfield to discuss detention

pond grass issues and other landscape ordinance matters pertaining to their property and

the neighboring properties.

August 16, 2017 – held office hours in the afternoon

August 17, 2017 – met with Mark Crosby (agent for owner of Meridian Pointe property),

Rob Martin, Todd Weegens, Chad Insko, Mike McKinnon, and Mary Gaziano to discuss

annexation, pre-annexation and intent to annex that property and other area properties.

August 17, 2017 – attended and “led” Liquor Commission meeting

August 22, 2017 – interview with Andi TenBarge of WREX regarding hotel feasibility

study

August 23, 2017 – Met with Kris Kieper Machajewski and Mike Parrott of Gallagher &

Co. regarding health insurance procurement and the need for the village to go out and

have competitors provide RFP for services.

Back to Agenda

August 29, 2017 – Met with Mike Sanders of Crimson Valley Landscaping (lives in

Redenius Woods) to discuss Rockford moving west, what Winnebago as a village wants

to do with annexation of properties, if any interest to annex Redenius into Winnebago,

and other Village related matters.

August 30, 2017 – office hours held in the afternoon.

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda

Back to Agenda