virtual onboarding

© Communique Conferencing, Inc. | www.VirtualTradeShowHosting.com/Vshow | 866-332-2255

Virtual Onboarding

http://www.virtualtradeshowhosting.com/Vshow


Why Virtual Onboarding?

Global companies are looking for innovative ways to accelerate the onboarding

of new hires, improve employee engagement, and reduce time-to-competency.

Effective onboarding is important in helping new hires to add value quickly, as

well as to become engaged and productive members of the company culture. A

well-designed virtual talent onboarding program can give companies an edge in

securing a deep bench of high performers and a strong pipeline for future

leadership, both of which are critical.

Communique Conferencing’s Virtual Learning Environment (VLE) can be used

to overcome the challenges of onboarding. By combining interactive virtual

locations, online training, virtual mentoring, social networking, and other

collaboration tools, the Communique VLE creates an engaging onboarding

experience for new hires. Moreover, VLE enable new employees to access

training courses at any time and from any location. Communiqué VLE can

incorporate e-learning, informal social learning, and virtual classroom learning,

and often provide a wide variety of enculturation experiences for the new hire.

2




SAME BENEFITS AS A PHYSICAL CONFERENCE

Exhibitor Booths

Attendee/Exhibitor

Interaction

Networking

Keynotes & Live or

On demand

Presentations

3




4

Reduces New Hire Time-to-Competency

Virtual onboarding (using Communique VLE) can help to significantly

decrease time to proficiency by providing effective (formal and informal)

training and knowledge sharing, and by enabling new hires to more

quickly “join the conversation”.



Powerful 2D Virtual Onboarding Venue

Exhibit Hall Networking Lounge

Theater / Conference Hall

Resource Center

5



1) Built-In Communique Registration Form

• Created using Communique’s easy registration form builder

• Stakeholders & Visitors register & log in via the Communique registration site

2) “Fast Access” Integration

• Registration is done on the customer’s website [or some other site/application]

• User’s information is saved in the Communique Data Base

3) Database Integration

• Registration is done on the customer’s website [or some other site/application]

• Upon login – Communique will check the customer's DB and retrieve user’s information into the Communique DB

4) File upload

• The customer provides all registrant information in a (.csv) file

• The file is uploaded by Communique to the Commuqinue database

Registration – Flexible Options

6



• Collects specific information required by hosting organization

• Registration can be restricted to specific domain or registration can block specific domains

• Include Flash animation or static banner graphic

• Lead Origin/Campaign source tracking codes

• Email confirmation and reminders

• Pre Event Registration data available for download in real time

• Post Event Emails can be sent automatically

– Thanks for joining

– Sorry we missed you

Registration – Communique Form

7



Home Plaza - Greeter

Greet new hires with a Jumbotron video or walk-out greeter

8



Benefits Exhibit Hall With Booths

9

Benefit exhibit hall is a gateway to interactive resources and self-service

enrollment tools for the new hire benefit converges. The experience can be

personalized according to their role, department or location.



Department Exhibit Hall With Booths

10

Department exhibit hall can learn about their new department and browse

other departments and functions and get a real feel for what their role is in

their organization. Also connect to peers.



Booth Features

11

Chat Live



Booth Features

Chat, Forum and Social Media Links

12

Send Offline Message

to Booth Owner Live Booth Chat

Forum

w/Threaded

Discussion

Links to Social Media

or Display Live Feed



Booth Features

Information Kiosk

13

Access documents, view/download

literature, watch videos, take a survey,

prize giveaway, watch presentations, etc



Theater

Participate in

Webcast presentations…

Options:

• Audio + Slides

• Video Only

• Video + Slides

14

Attendees can view live, semi-live or on-demand Webcasts



Theater

Attendees can view live, semi-live or on-demand Webcasts

15



Resource Center

Central repository for digital content (videos, documents, etc.)

16

The benefit resource center allows employees to browse around and learn

about the benefits available to them.



17

Virtual Learning Features

Include embedded work flows, self-service and compliance related activities

Track progress Pass = Certificate

View Curriculum + Activities



18

My Briefcase

Save Courses, Files, Videos, Contacts and Messages in one place



Networking Features

Group Chat Post Forum Topics Share Threaded Discussions

19

Networking Lounge Location



Networking Features

20

Peer networking is a key element of any

trade show. Attendees can see who is

attending and who has attended the

event. Attendees can chat with each

other and share business cards.

Peer Networking



Key Differentiator

Global / Multilingual Translation – 37 Languages

21



Key Differentiator

• Full interactivity

• Viewing live and on-demand

webcasts including video

• Interacting with other visitors

in the Networking Lounge

• Chatting with booth reps

• Participating in discussion

forums

• Accessing all on-demand

content

• Secure login

• Use scroll, pinch zoom and

other native device navigation

• Full access to Q&A sessions

Mobile Device Support

22



Key Differentiator

Gamification – Test their knowledge

23



Key Differentiator

Gamification - Leaderboard

24



Key Differentiator

3rd Party Software Integration

25

Communique virtual conference platform has integration with leading 3rd party

LMS and CRM software. An API or SAML is available to integrate with other

software or databases to pass information or allow Single Sign On (SSO)..



Reporting & Analytics



Detailed Analytics & Reporting

Attendee Reporting

• Who are they?

• Where did they come from?

• Where are they located?

• Did they attend after registering?

Activity Metrics

• How long did they stay?

• Which locations & booths did they visit?

• What did they view?

• What did they take?

• Whom did they chat or talk to?

Interest Metrics

• What are they interested in?

• What questions did they ask?

• What information did they request?

• Did they view documents, videos or other

content?

27



Robust Reporting

Webcasts Viewed, Booths Visited, Resources Accessed

28



Robust Reporting

Social Interactions

29



Robust Reporting

Registrants • The user who registered to the event

Live Visitors • The users who visited the event

No Shows • The users who registered to the event but have no yet visited

Origin Tracking • Any origin tracking codes used are listed along with how many

people registered and visited with each one

Registration Method • Breakdown of registrants and visitors per registration method

(microsite, fast access, SAML, DB integration, social media, multi event registration, system).

Mobile • The Mobile report displays the number of visitors and the

average event visit time for each device category

*Real-time reports are indicated by a green clock

as shown below and are updated every 5 minutes

Registration Reports

30



Robust Reporting

Attendee Reports

Detailed Reports

Locations Per Visitor • Shows which locations each visitor went to

and how long they spent in each location

Job Applications • Displays job postings and the number of

applications for each position. Can filter down to jobs by owner or location.

Audience Distribution • Registrants or attendees distribution be any

single selection, registration field.

Webcasts Per Visitor • Visits and podcast downloads for a

selected group of webcasts

31



Robust Reporting

Attendee Reports

Webcasts • Attendees and metrics per webcast

Booths • Visitors and metrics per webcast

Lounges • The attendees, visit time, forum posts and public chat messages

per lounge

Resource Centers • The attendees, visit time and content views per resource center

Quizzes • Details on who tool quizzes and the results

Surveys • Survey results and details of the users who took the surveys

32



Robust Reporting

Attendee Reports

Detailed Reports

Webcast Additional Info • Additional metrics per webcast

Booth Additional Info • Additional metrics per booth

Halls • The attendees and visit time per hall

Moderated Chat • Attendees and metrics per moderated chat

Job Centers • The attendees, visit time and content views

per job center

33



Worldclass Infrastructure



A

B

Unmatched Speed, Scalability & Reliability

DATA CENTERS

CDN

CDN

CDN Virtual Events

Two Data Centers

with Instantaneous

Fail-Over

Complete

A / B Path

Redundancy

Triple CDN

Redundancy

35



Awards

36

Brandon Hall Award Winner – 2011, 2012

First Place and Ex Award - 2011

“Most Innovative” – 2010 & 2011

3 Awards with Elearning! Magazine 2012,2013

Best Technology – Virtual Learning 2013

Event Design Magazine “Best Virtual

Environment - 2012

Best Virtual Learning Environment By Elearning! & Government Mag - 2014



Contact Us

37

[email protected]

• US & Worldwide: 1+866-332-2255 or 1+202-266-0058

• Canada: 1+866-332-2255

• UK: 0808 238 0649

• Ireland: 1 800932407
