volunteer programme pre-launch. video a celebration of rugby and its unique values, exciting and...
TRANSCRIPT
VOLUNTEER PROGRAMMEPRE-LAUNCH
VIDEO
A celebration of Rugby and its unique values, exciting and inspiring our nation
and the world to play and support the
Game
VISION
Welcome the world to Rugby and to England
PROMISE
Everyone is invited
RUGBY WORLD CUP 2015• Eighth Rugby World Cup
• Hosted in England and Wales, September 18 – October 31
• Third largest global sporting event
• Global television audience of over 4 billion
• 400,000+ international fans from over 100 countries
• Potential economic impact to the UK of approx. £2.1 billion
• 20 teams
• 48 matches
• 13 venues in 11 host cities
VOLUNTEER PROGRAMME recognises the contribution of existing
volunteers within the Rugby Community
utilises the existing RFU infrastructure including its CBs and clubs
has a fair selection process for all based on the shared values of England Rugby 2015 and the RFU
supports legacy aspirations – increasing and sustaining the profile of and participation in rugby
VOLUNTEER PROGRAMME
ALLOCATION PRINCIPLES
• Two spaces for voting clubs(Three including a Sub)
• One space for non-voting club(Two including a Sub)
• Each club mapped to a venue
NOMINATIONPROCESS
CHOOSING YOUR NOMINATIONS• No hard and fast rules BUT key
points to consider:
– Fairness and transparency critical
– Think legacy and what your clubs need for the future?
–Make the process manageable
NOMINATION IDEASIDEA PROs CONs
Club nomination and voting process
A fair and transparent process
Not easy to administer to ensure everyone has a say
Recognising outstanding contribution to legacy initiatives
Embraces the spirit of the programme
Need to have criteria in place and a selection process to ensure it’s fair
Ballot Easy to administer and fair
Not focussed on legacy and not recognising individual contribution
APPLICATIONPROCESS
WHAT ROLES ARE AVAILABLE?
• All roles critical to the success of RWC 2015
• It’s not all glitz and glamour: you certainly won’t be disappointed but you won’t be pitch side either
• Roll your sleeves up, get stuck in and potentially get wet!
TEAMWORK ENJOYMENTRESPECT DISCIPLINE
SPORTSMANSHIP
SPECTATOR EXPERIENCE TRANSPORT
• ACCREDITATION• WORKFORCE
OPERATIONS
SMALL NUMBER OF OTHER VOLUNTEER ROLESFANZONE
VOLUNTEERS
Plus
6,000RUGBY
WORLD CUP VOLUNTEERS
HOW TO APPLYApplications Open Applications Close
March 17, 2014 April 17, 2014
• Application link will be emailed to you for distribution to each club/nominated volunteer
• Applicants will apply via the link and usinga unique code
CODES• Each club has a unique code for the one or two
nominated volunteers
• The Sub from each club will also have aunique code
• Treat codes as confidential information
• Code leakage – Twitter, Facebook
• CBs responsible for verifying applications from club codes
APPLICATION FORM – 2 STEPS
Information Required- Code- Name- Email - Password- Confirm Email & Password- Agree to Ts & Cs
Email sent asking to complete
the following
To complete application- Personal information- Skills & Experience- Driving/Language skills- Availability & Preferences- Ts & Cs
BREAK
VIDEO
TRY OUTS
TRY OUTS• A unique experience, creating buzz and
excitement for each selected attendee.
• An applicant’s first live interaction with the Tournament, offering a friendly and
engaging environment, providing the applicants a platform to showcase themselves.
TRY OUTS• 90-minute experience including
one-to-one interview
• On the road for seven months
• Visiting every host city – 13 venues
in total
TRY OUTS – Welcome Area
TRY OUTS – Check-in
TRY OUTS – Exhibition
TRY OUTS – Interviews
TRY OUTS – Stash
VOLUNTEER INTERVIEW PROGRAMME
OVERVIEW AND RECRUITMENT• Recruit and train interviewers to attend Try Outs
and help secure a fantastic Tournament volunteer team
• A chance to get involved and help shape RWC 2015
• Experience of interviewing or a willingness to learn is crucial and knowledge of the Game is important
• Recruiting through three main channels
– Clubs, CBs and Societies
– Universities and Colleges
– Local Councils and CSPs
THE PROCESS
Applications open on
February 12, 2014
CONSIDERATIONS• All members of the VIP need to be aged 18 or over
• Must be willing to take part in
– a short telephone interview
– a local training event
– the designated number of shifts for that venue
• Experience in, or of, sport
• Experience of working with people in a customer-facing role
• Is an ambassador of the Core Values and sets an example to the Game
VOLUNTEERING CAMPAIGN
Feb - Mar NOMINATE
Mar - Apr APPLY
Jun - Dec TRY OUTS
Jan 2015 OFFER
NOMINATION IDEAS
• 10 minutes
• Work in groups at your tables
• Come up with as many suggestions as you can
VOLUNTEER PROGRAMME SUMMARY
• Launches February 12, 2014
• Consider nomination process
• Unique application codes
Q&A
RESOURCES• Volunteer Recruitment Guide -
including sample text to use in club emails, newsletters websites or noticeboards – also on RWC 2015 memory stick
• CB Fact Sheet
• RWC 2015 Volunteer Posters (space on posters to write club-specific details) – to be distributed from February 12, 2014 direct to each club
VIDEO