vTools Meetings

vTools Home Page

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Training

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Integration with your Website

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Access to vTools

Access to L31 and other vTools is automatically enabled for any volunteer who appears on the section roster. To verify who is listed visit this page: http://www.ieee.org/web/volunteers/rosters/index_regions.html

Per vTools request, IEEE now records more positions for Chapter and Affinity Group officers: Chair, Vice Chair, Secretary, Treasurer. Sections can also report a vTools Coordinator position. New officers can be reported online:– http://www.ieee.org/societies_communities/geo_activities/req

uired_reporting/officer_forms.html

– Takes a few business days for a change to be reflected. – vTools team has a project on its slate for automating officer

reporting, to speed up the process.

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vTools.Meetings

Meetings Posting– Entry and collection of meeting data– Credit card handling

available in a pilot mode to a limited number of R1-R7 sections with CB accounts at the beginning of Q3, 2010.

Full release after the pilot phase. R8-R10 support planned for phase 2

– Complements family of products from Conference Services for larger events (Internet Conferencing, Meetings and Conferences Management, Teleconferencing)

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L-31The L31 process is changing for all 2010 meetings.– Previous L 31 tool has been archived.

The Meetings L31 tool will now be standard.– http://meetings.vtools.ieee.org– Select create a new meeting report

NOTE: New security model restricts access to volunteers listed in the Geographic Activities Roster

While you are there, please use the Meetings tool to get your meetings on the calendar.

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L31

L31 Report

L31 Report - new

L31 Search

Meetings Home Page

After Log in

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Options to View Feeds

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Feed Types

RSS – L31 and MeetingsXML – L31 and MeetingsHTML – Meetings TableiCalendar (iCal) – Meetings

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Using Feeds

RSS L31’sR1: http://meetings.vtools.ieee.org/reports/rss/1/BOSTON:

http://meetings.vtools.ieee.org/reports/rss/1/BOSTON

MeetingsRSS R1: http://meetings.vtools.ieee.org/meetings/rss2/1 RSS BOSTON:

http://meetings.vtools.ieee.org/meetings/rss2/1/BOSTONNH: http://meetings.vtools.ieee.org/meetings/rss2/1/NEW

%20HAMPSHIRE

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iCal Export

Download iCalendar format .ics fileExample: iCal for R1: http://meetings.vtools.ieee.org/meetings/ical/0/90/asc/1

Web calendar import:– E.g. Google calendar:

http://www.google.com/support/calendar/bin/answer.py?hl=en&answer=37118

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View Meetings

Past Meetings

New Notice

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Options for Text Fields

Text Textile – simplified HTML-type formatting, e.g.: – Bold: *text* - text

– Headers: h1. Header text – Header text– Italic: _italicized text_ - italicized text– URL: “Ref”:http://url.com/

HTML

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More Meeting Fields

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Location Fields

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Speaker Info Fields

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More Speaker Fields

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Menu and Publishing options

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Example of completed notice

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Example

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Example

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Example

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Other Options

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Meeting Statistics

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Final Published Notice

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Final notice

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Finish

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Training:

Information and Training Modules located at http://vtools.ieee.org

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Reference info

http://vtools.ieee.org – contains projectstatus, blog, contact information, FAQ, andtraining information

vtools@ieee.org – contact e-mail for anyquestions related to the project

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