warren county board of commissioners january 4, 2010 9:30 am public hearing
DESCRIPTION
WARREN COUNTY BOARD OF COMMISSIONERS January 4, 2010 9:30 am Public Hearing 9:45 am Public Hearing 10:00 AM – Regular Meeting WARREN COUNTY MEMORIAL LIBRARY COMMUNITY MEETING ROOM WARRENTON, NORTH CAROLINA. January 4, 2010 9:30 AM – Public Hearing. Amendments to 2008 - PowerPoint PPT PresentationTRANSCRIPT
WARREN COUNTYBOARD OF COMMISSIONERS
January 4, 2010
9:30 am Public Hearing 9:45 am Public Hearing
10:00 AM – Regular Meeting
WARREN COUNTY MEMORIAL LIBRARYCOMMUNITY MEETING ROOM
WARRENTON, NORTH CAROLINA
Amendments to2008
Community DevelopmentBlock Grant (CDBG)
Scattered Sites Project
Chairman call Public Hearing to Order Clerk read Notice of Public Hearing Overview of Amendments –
Julie Reid, Kerr Tar Regional Council of
Government Clerk read Rules of Citizen Comments Citizen Comments County Manager and/or Commissioner
Comments Adjourn
PUBLIC HEARING PROCEDURES This public hearing is being held to hear citizens' comments regarding
Amendments To 2008 CDBG Scattered Sites Program
RULES:
Please sign up to speak The maximum time allotted to each speaker will be five (5)
minutes. The Clerk to the Board will keep time. Any group of people who support or oppose the same position
should designate a spokesperson. Please address only those items which might not have been
addressed by a previous speaker Order and decorum will be maintained during this hearing.
Two questions are permitted by each speaker.
Warren CountyBoard of Commissioners
Notice of Public Hearing
Notice is hereby served that the Warren County Board of Commissioners will hold a public hearing on Monday, January 4, 2010 at 9:30 am in the Warren County Memorial Library Community Room, 109 S. Front Street, Warrenton, NC. The purpose of this hearing is to receive citizen’s comments regarding:
Amendment to the 2008 Community Development Block Grant Scattered Sites Program:The following property shall be deleted from the program: 1055 NC Highway 43, Warrenton
The following changes shall be made:•Change from demolition, replacement and new construction to urgent repair only for 126 Peter Williams Road, Macon•Change from rehabilitation to demolition and replacement for 810 NC Highway 43, Warrenton•Add the following as alternates for rehabilitation or urgent repairs:
1929 Lickskillet Road, Warrenton 27589 701 Greentown Ave, Warrenton 27589273 Michael Quarry Road, Norlina 27563 219 Occoneechee Trail, Hollister 27844998 Eaton Ferry Rd, Littleton 27850 104 Capps Hill Rd, Hollister 27844110 White Rock Church Rd, Hollister 27589 121 Freedom Circle, Norlina 27563143 Greenwood Blvd, Warrenton 27589
Questions or written comments should be directed to:
Linda T. Worth Julie Reid, CDBG AdministratorWarren County Manager Kerr Tar Council of GovernmentsPO Box 619, Warrenton, NC 27589 PO Box 709, Henderson, NC 27546Telephone: (252) 257-3115 Telephone: (252) [email protected] [email protected]
Request fromYouth Camps for Christ
to amendWarren County Zoning Ordinance
Chairman call Public Hearing to Order Clerk read Notice of Public Hearing Overview of Amendments –
Ken Krulik, Planner/Zoning Adminstrator
Clerk read Rules of Citizen Comments Citizen Comments County Manager and/or Commissioner
Comments Adjourn
PUBLIC HEARING PROCEDURESThis public hearing is being held to hear citizens' comments regarding
request fromYouth Camps for Christ to amend Warren County Zoning Ordinance
RULES:
Please sign up to speak The maximum time allotted to each speaker will be five (5)
minutes. The Clerk to the Board will keep time. Any group of people who support or oppose the same position
should designate a spokesperson. Please address only those items which might not have been
addressed by a previous speaker Order and decorum will be maintained during this hearing.
Two questions are permitted by each speaker.
Warren CountyBoard of Commissioners
Notice of Public Hearing
Notice is hereby served that the Warren County Board of Commissioners will hold a public hearing on Monday, January 4, 2010 at 9:45 am in the Warren County Memorial Library Community Room, 109 S. Front Street, Warrenton, NC. The purpose of this hearing is to receive citizen’s comments regarding:
request from Youth Camps for Christ to amend the County Zoning Ordinance
to the current Lakeside Group Camp District G-C.
All questions or written comments should be directed to:
Ken Krulik, Planner/Zoning AdministratorPO Box 619, Warrenton, NC 27589Telephone: (252) [email protected]
A map of the property is available for review in the office of the Warren County Planner/Zoning Administrator. All interested citizens are urged to attend this public hearing.
Barry Richardson, Chairman Warren County Board of Commissioners
Untied Way Fundraiser Participant Recognition
Debbie Scott, Coordinator
10:00 amCall to Order January 4, 2010
Regular Monthly Meeting By
Chairman or Designee
Moment of Silence
Citizen Comments
Rules for Citizen Comments
Please sign up to speak.
The maximum time allotted to each speaker will be five (5) minutes;
Clerk to the Board will keep time.
Any group of people who support or oppose the same position should designate a spokesperson.
Please address only those items which might not have been addressed by a previous speaker.
If response from Manager and/or Board is desired, please leave a copy of your comment(s) with the Clerk to the Board.
Order and decorum will be maintained. This is not a question and answer session.
Warren County Board of Commissioners
Meeting Date: January 4, 2010 Agenda Item # 4
SUBJECT: Adopt January 4, 2010 Suggested Agenda
REQUESTED BY: Clerk / Deputy Clerk to the Board
SUMMARY: None
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:
____________________________________________________________________________________________________________________________________________________________________
NOTES: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
SUGGESTED AGENDAFOR
January 4, 2010 REGULAR MONTHLY MEETINGOF THE WARREN COUNTY BOARD OF COMMISSIONERS
Memorial Library Community Meeting Room WARRENTON, NORTH CAROLINA
9:30 am – Public Hearing - Amendments to 2008 Community Development Block Grant (CDBG) Scattered Sites Project
9:45 am – Public Hearing - Request from Youth Camps for Christ to amend Warren County Zoning Ordinance
1Call to Order Regular Monthly Meeting – 10:00 am by Chairman2Moment of Silence3Citizen Comments4Adopt January 4, 2010 Suggested Agenda5Consent Agenda
A. Approve Minutes:December 7, 2009 Annual Organizational MeetingDecember 7, 2009 Regular Monthly Meeting
B. Interest Income Report – Finance Director Barry MayoC. Tax Collector’s Report – Tax Administrator Robert MitchumD. Tax Release Requests (Over $100) – Tax Administrator Robert Mitchum
Tax Release Requests (Under $100) - “ “ “ “E. Employee Performance Bond: Barry Mayo, Finance DirectorF. Resolution – Authority of Deputy Clerk
Agenda pg 1 of 3
United Way - Special Recognitions Debbie Scott, Campaign Coordinator
7. Finance Officer – Barry MayoA. Amendment # 8 to the FY 2009-10 Warren County Budget Ordinance B. Amendment # 9 to the FY 2009-10 Warren County Budget OrdinanceC. Amendment # 6 to the National Guard Armory Renovation Capital Project
Ordinance7. Consider Public Hearings
A. Amendments to 2008 Community Development Block Grant (CDBG) ScatteredSites Project
B. Request from Youth Camps for Christ to amend Warren County Zoning Ordinance
8. Approve Financing Packets:A. Renovation Project Loan with Southern Bank & Trust Company for $669,000 – National
Guard Armory, Former Library and Former Mental Health BuildingsB. Construction of New Tech High School with Southern Bank & Trust Company for $610,000
9. Emergency Medical Services – Christopher WrightA. Proposal to dissolve EMS Advisory CouncilB. Request authority to establish EMS Peer Review and Education Committee
10. Warren County Senior Center Advisory Council – Arnetta YanceyA. Adopt proposed By-LawsB. Appoint initial members: R.Harris-Monteverdi, C.Walton, R.Williams, H.Baskerville, D.Tant,
C.Jefferson, M.Justice, F. Davis and V.PerryC. Appoint Commissioner Representative and County Manager
11. Public Utilities – Macon RobertsonA. Award bid for Meter Replacement ProjectB. Approve Water Meter Replacement & Automated Meter Reading System Agreement
12. Authorize employment offer for Economic Development Director – Elgin Lane13. Award Bid for Tax Foreclosed Property14. Declare Surplus Property and authorize sale by GovDeals Online Auction15. Consider Receiving Bids for County Employee Health Plan – Commissioner Fleming16. Amendment to Community Development Block Grant Water Hook-Up Project – Tim Baynes
Agenda pg 2 of 3
17. County Manager’s ReportA. Adopt Resolution in Support of Lake Gaston Chamber of Commerce Building
PlansB. Adopt Resolution in Solicitation of Support from State and Federal Legislative
DelegatesC. Notice of Contracts ExecutedD. Manager’s Report for December 2009
18. Adjourn January 4, 2010 Meeting
Closed Session in accordance withG.S. 143-318.11(a)(l)
Discussion of Attorney/Client Privileged Information
Agenda pg 3 of 3
Meeting Date: January 4, 2010 Agenda Item # 5A
SUBJECT: Approve Minutes
REQUESTED BY: Clerk to the Board
SUMMARY: Minutes have been provided via e-mail to Board Members for review:
December 7, 2009 Annual Organizational Meeting
December 7, 2009 Regular Monthly Meeting
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:____________________________________________________________________________________________________________________________________________________________________NOTES:__________________________________________________________________________________________________________________________________________________________________
__
Minutes have been provided by e-mail prior to the meeting.
December 7, 2009 Annual Organizational MeetingDecember 7, 2009 Regular Monthly Meeting
Meeting Date: January 4, 2010 Agenda Item # 5B
SUBJECT: Approve Interest Income Report
REQUESTED BY: Barry Mayo, Finance Director
SUMMARY: Interest Income Report for the month of November 2009 is submitted for the Board’s information.
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:____________________________________________________________________________________________________________________________________________________________________
NOTES:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Meeting Date: January 4, 2010 CONSENT AGENDA Item # 5C
SUBJECT: Approve Tax Collector’s Report
REQUESTED BY: Robert E. Mitchum, Tax Administrator
SUMMARY: Tax Collector’s Report for the month of November 2009 is presented for the Board’s information.
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: G.S. 105 350 Tax Collection Report, Interest Income Report supplied for Board's information
FOLLOW-UP REQUIRED:
COUNTY MANAGER'S RECOMMENDATION:__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
NOTES:__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Meeting Date: January 4, 2010 CONSENT AGENDA Item # 5D
SUBJECT: Request for Tax Releases
REQUESTED BY: Robert E. Mitchum, Tax Administrator
SUMMARY: Tax releases over $100 are presented for Board approval. Tax releases under $100 approved by the County Manager are presented for the Board’s information.
FUNDING SOURCE: N/A
APPLICABLE STATUTE: NCGS 105-381. TAXPAYER'S REMEDIES
FOLLOW-UP REQUIRED:
COUNTY MANAGER'S RECOMMENDATION:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
RequestFor TaxReleasesOver $100
CountyManager approvedTax ReleasesUnder $100
Meeting Date: January 4, 2010 CONSENT AGENDA Item # 5E
SUBJECT: Employee Performance Bond Renewal
REQUESTED BY: Finance Office
SUMMARY: Bond for Director of Finance Barry Mayo is submitted for renewal; $50,000 effective January 24, 2010
FUNDING SOURCE: N/A
APPLICABLE STATUTE:
FOLLOW-UP REQUIRED:
COUNTY MANAGER'S RECOMMENDATION:_____Recommend approval______________________________________________________________________________________________________________________________________________NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Meeting Date: January 4, 2010 CONSENT AGENDA Item # 5F
SUBJECT: Resolution – Authority of Deputy Clerk
REQUESTED BY: Clerk to the Board
SUMMARY: Adopt resolution setting forth Deputy Clerks authorized duties.
FUNDING SOURCE: N/A
APPLICABLE STATUTE:
FOLLOW-UP REQUIRED:
COUNTY MANAGER'S RECOMMENDATION:_____Recommend approval______________________________________________________________________________________________________________________________________________NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
State of North CarolinaCounty of Warren
RESOLUTION AUTHORITY OF DEPUTY CLERK
THAT WHEREAS, by action of the Warren County Board of Commissioners at a Regular Meeting on December 7, 2009, Mrs. Paula L. Pulley was appointed to the position of Deputy Clerk to the Warren County Board of Commissioners, and
WHEREAS, The Board desires to make clear the authority of the person appointed to the position of Deputy Clerk,
NOW THEREFORE, BE IT RESOLVED, that the Deputy Clerk to the Warren County Board of Commissioners is hereby authorized to perform any and all acts authorized to be performed by the duly appointed Clerk, specifically including attesting legal documents and affixing the county seal to such documents.
BE IT FURTHER RESOLVED, that the Deputy Clerk is authorized to act for the Clerk at such times as the Clerk may be absent or unavailable, and the Deputy Clerk may act to assist the Clerk when necessary or convenient.
Adopted this the 4th day of January, 2010 at Warrenton, North Carolina.
Barry Richardson, Chairman Warren County Board of Commissioners
Meeting Date: January 4, 2010 Item # 6-A
SUBJECT: Finance Office
REQUESTED BY: Barry Mayo, Finance Director
SUMMARY: Amendment # 8 to the FY 2009-10 Warren County Budget Ordinance
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE:
FOLLOW-UP REQUIRED:
COUNTY MANAGER'S RECOMMENDATION:
_____Recommend approval______________________________________________________________________________________________________________________________
NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Meeting Date: January 4, 2010 Item # 6-B
SUBJECT: Finance Office
REQUESTED BY: Barry Mayo, Finance Director
SUMMARY: Amendment # 9 to the FY 2009-10 Warren County Budget Ordinance
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE:
FOLLOW-UP REQUIRED:
COUNTY MANAGER'S RECOMMENDATION:
___Recommend approval. Funds budgeted in the National Guard Armory ____________General Fund Expenditure account.________________________________________
NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Meeting Date: January 4, 2010 Item # 6-C
SUBJECT: Finance Office
REQUESTED BY: Barry Mayo, Finance Director
SUMMARY: Amendment # 6 to the National Guard Armory Renovation Capital Project Ordinance
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE:
FOLLOW-UP REQUIRED:
COUNTY MANAGER'S RECOMMENDATION:
_ Recommend approval. _________________________________________________________________________________________________________________________________
NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________
RevisedAmendment12/30/2009
Meeting Date: January 4, 2010 Item # 7-A
SUBJECT: Follow-up to Public Hearings
REQUESTED BY: Julie Reid, Kerr Tar COG – CDBG Administrator
SUMMARY: Consider amendments to 2008 Community Development Block Grant (CDBG) Scattered Sites Project
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE:
FOLLOW-UP REQUIRED:
COUNTY MANAGER'S RECOMMENDATION:____ Recommend approval. ______________________________________________________________________________________________________________________________
NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Amendment to the 2008 Community Development Block Grant Scattered Sites Program:
The following property shall be deleted from the program:
1055 NC Highway 43, Warrenton
The following changes shall be made:
• Change from demolition, replacement and new construction to urgent repair only for 126 Peter Williams Road, Macon
• Change from rehabilitation to demolition and replacement for 810 NC Highway 43, Warrenton
• Add the following as alternates for rehabilitation or urgent repairs:
1929 Lickskillet Road, Warrenton 27589701 Greentown Ave, Warrenton 27589273 Michael Quarry Road, Norlina 27563219 Occoneechee Trail, Hollister 27844998 Eaton Ferry Rd, Littleton 27850104 Capps Hill Rd, Hollister 27844110 White Rock Church Rd, Hollister 27589121 Freedom Circle, Norlina 27563143 Greenwood Blvd, Warrenton 27589
Meeting Date: January 4, 2010 Item # 7-B
SUBJECT: Follow-up to Public Hearings
REQUESTED BY: Ken Krulik, Planner / Zoning Administrator
SUMMARY: Consider amendment to Warren County Zoning Ordinance
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE:
FOLLOW-UP REQUIRED:
COUNTY MANAGER'S RECOMMENDATION:______________________________________________________________________________________________________________________________________________________
NOTES:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Request from Youth Camps for Christto amend the County Zoning Ordinance to
the currentLakeside Group Camp District G-C.
§ 153A‑45. Adoption of ordinances.
To be adopted at the meeting at which it is first introduced, an ordinance or any action having the effect of an ordinance (except the budget ordinance, any bond order, or any other ordinance on which a public hearing must be held before the ordinance may be adopted) must receive the approval of all the members of the board of commissioners. If the ordinance is approved by a majority of those voting but not by all the members of the board, or if the ordinance is not voted on at that meeting, it shall be considered at the next regular meeting of the board. If it then or at any time thereafter within 100 days of its introduction receives a majority of the votes cast, a quorum being present, the ordinance is adopted. (1963, c. 1060, ss. 1, 1 1/2; 1965, cc. 388, 567, 1083, 1158; 1967, c. 495, s. 2; 1969, c. 36, s. 1; 1971, c. 702, ss. 1‑3; 1973, c. 822, s. 1.)
Meeting Date: January 4, 2010 Agenda Item # 8-A
SUBJECT: Approve Installment Financing Packet $669,000
REQUESTED BY:
SUMMARY: Approve Financing Packet for building renovations: Former Library, Mental
Health and National Guard Armory Buildings:
* Installment Financing Contract * Incumbency & Authorization Certificate* Promissory Note * Resolution authorizing signature* Escrow Agreement * Bank Eligibility Certificate* Authorize Chairman and/or County Manager to sign related documents
FUNDING SOURCE: Home & Community Care Block Grant
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:___Recommend approval, pending review by County Attorney_______________________________________________________________________________________________________________
NOTES:__________________________________________________________________________________________________________________________________________________________________
__
Resolution
The County Board of Commissioners (the "Board") of the County of Warren, North Carolina (the "County") met at 10:00 a.m. on January 4, 2010. The following resolution was introduced:WHEREAS, pursuant to Section 160A-20 of the General Statutes of North Carolina, a local government unit is authorized to finance the purchase of real or personal property by installment contracts that create in the property purchased a security interest to secure payment of the Loan Amount to an entity advancing moneys or supplying financing, and/or to finance the construction or repair of fixtures or improvements on real property by contracts that create in the fixtures or improvements, or in all or some portion of the property on which the fixtures or improvements are located, or in both, a security interest to secure repayment of moneys advanced or made available for such construction or repair; and,WHEREAS, the County proposes to construct two Emergency Management Services Satellite Units, to renovate three existing structures (Old Mental Health Building, Old Warren County Library, and the Warren County Armory), and to finance those transactions and related costs (the "Loan") with Southern Bank and Trust Company; and,WHEREAS, the Loan shall be evidenced by an Installment Financing Contract (the "Contract") and a Promissory Note (the "Note") and secured by a Deed of Trust (the "Deed of Trust") on the subject real property (the "Property"); and,WHEREAS, draft copies of the proposed Contract, Note and Deed of Trust have been presented to the Board; and,WHEREAS, in accordance with Section 160A-20 of the General Statutes of North Carolina, the County Board of Commissioners held a public hearing on the Contract and gave notice of the public hearing at least ten (10) days before the date fixed for said hearing in accordance with Section 160A-20(g) of the General Statutes of North Carolina; and,WHEREAS, the County Board of Commissioners desires to approve the aforesaid Loan and the execution and delivery of the Contract, Note and Deed of Trust and to authorize other actions in connection therewith.
BE IT RESOLVED by the County Board of Commissioners of the County of Warren as follows:
•The Loan and the agreements and documents referenced herein are hereby ratified, approved and authorized.
•Each of the Contract, the Note and the Deed of Trust, in substantially the forms submitted to this meeting, and the performance by the County of its obligations thereunder, including, without limitation, its representations, warranties and covenants as to matters affecting the tax-exempt status of interest on the Loan, hereby are approved, and the County Manager hereby is authorized and directed to execute and deliver, and the Clerk to the Board hereby is authorized and directed to attest and acknowledge, as may be appropriate, on behalf of the County each of the Contract, the Note and the Deed of Trust, with such variations, omissions and additions as the persons executing such documents may approve, their execution and delivery thereof to constitute conclusive evidence of such approval of such variations, omissions and additions. Without limiting the generality of the foregoing, the County Manager and the County Finance Director hereby are authorized to approve all details of said Loan, including, without limitation, the amount advanced pursuant to the Contract (which shall not exceed a maximum sum of $____________), the amounts and timing of the Installment Payments, the interest rate(s) and the term of the Contract. Execution of the Contract by the County Manager or the Finance Director conclusively shall evidence such approval of all such details of the Loan.
•The Board, the County Manager and the County Finance Director or any of them hereby are authorized and directed, as appropriate, to negotiate, enter into, execute and deliver for and on behalf of the County, and the Clerk to the Board hereby is authorized and directed to attest and acknowledge, as may be appropriate, any and all exhibits, addenda, schedules and supplements to the Contract, Note and Deed of Trust and any and all financing statements, certificates, assignments and other documents, instruments or agreements (including appropriate tax certifications and agreements) as may be necessary or advisable to carry out the intent of this resolution and to effect the financing pursuant to the Contract and Deed of Trust, and any other certificate, instrument or document relating to the Contract and the Deed of Trust and the transactions contemplated thereby, including, without limitation, the Note, and to perform any and all acts they may deem necessary or appropriate in order to carry out the intent of this resolution and the matters herein authorized.
•The County hereby designates the Note and the Contract as "qualified tax-exempt obligations" for the purpose of Internal Revenue Code Section 265(b)(3). The County shall not issue tax-exempt obligations itself or approve the issuance of tax-exempt obligations of its "subordinate" entities (and all entities which issue tax-exempt obligations on behalf of the County and its subordinate entities) if the issuance of such tax-exempt obligations would, when aggregated with all other tax-exempt obligations theretofore issued in this calendar year by the County and such other entities, result in the Town and such other entities having issued a total of more than $30,000,000.00 of tax-exempt obligations in this calendar year (not including private activity bonds other than qualified 501(c)(3) bonds), including the Note and the Contract.
•All other actions of County officers and employees in conformity with the purposes and intent of this resolution and in furtherance of the execution and delivery of the instruments described above and the consummation of the transactions contemplated thereby are hereby ratified, approved and confirmed. All other resolutions or parts thereof in conflict herewith, to the extent of such conflict, are hereby repealed.
•This resolution shall become effective immediately.
I, Angelena Kearney-Dunlap, Clerk to the County Board of Commissioners of the County of Warren, North Carolina, HEREBY DO CERTIFY that the foregoing is a true and complete copy of so much of the proceedings of said County Board of Commissioners at a meeting held on January 4, 2010 as relates in any way to the authorization and approval of an installment contract financing, that the public hearing referenced in said resolution was duly called and held, that all required notices of such meeting were given and that references regarding said proceedings are recorded in the minutes of said Board and a full copy of the foregoing resolution is recorded in the resolution book of the County Board of Commissioners.
WITNESS my hand and the corporate seal of said County, this 4 th day of January, 2010.
_____________________________________Clerk to the County Board of Commissioners
Additional documentation to be approved: •Installment Financing Contract
• Incumbency & Authorization Certificate
• Promissory Note
• Resolution authorizing signature
• Escrow Agreement
• Bank Eligibility Certificate
• Authorize Chairman and/or County Manager to sign related documents
Meeting Date: January 4, 2010 Agenda Item # 8-B
SUBJECT: Approve Installment Financing Packet $610,000
REQUESTED BY:
SUMMARY: Approve Financing Packet for new construction of New Tech High School
Building:
* Installment Financing Contract * Incumbency & Authorization Certificate* Promissory Note * Resolution authorizing signature* Escrow Agreement * Bank Eligibility Certificate* Authorize Chairman and/or County Manager to sign related documents
FUNDING SOURCE: Home & Community Care Block Grant
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION: ___Recommend approval, pending review by County Attorney_______________________________________________________________________________________________________________
NOTES:__________________________________________________________________________________________________________________________________________________________________
__
RESOLUTION
WHEREAS, pursuant to Section 160A-20 of the General Statutes of North Carolina, a local government unit is authorized to finance the purchase of real or personal property by installment contracts that create in the property purchased a security interest to secure payment of the Loan Amount to an entity advancing moneys or supplying financing, and/or to finance the construction or repair of fixtures or improvements on real property by contracts that create in the fixtures or improvements, or in all or some portion of the property on which the fixtures or improvements are located, or in both, a security interest to secure repayment of moneys advanced or made available for such construction or repair; and,
WHEREAS, the County proposes to construct the Warren County New Tech High School, and to finance this transaction and related costs (the "Loan") with Southern Bank and Trust Company; and,
WHEREAS, the Loan shall be evidenced by an Installment Financing Contract (the "Contract") and a Promissory Note (the "Note") and secured by a Deed of Trust (the "Deed of Trust") on the subject real property (the "Property"); and,
WHEREAS, draft copies of the proposed Contract, Note and Deed of Trust have been presented to the Board; and,
WHEREAS, in accordance with Section 160A-20 of the General Statutes of North Carolina, the County Board of Commissioners held a public hearing on the Contract and gave notice of the public hearing at least ten (10) days before the date fixed for said hearing in accordance with Section 160A-20(g) of the General Statutes of North Carolina; and,
WHEREAS, the County Board of Commissioners desires to approve the aforesaid Loan and the execution and delivery of the Contract, Note and Deed of Trust and to authorize other actions in connection therewith.
BE IT RESOLVED by the County Board of Commissioners of the County of Warren as follows:
•The Loan and the agreements and documents referenced herein are hereby ratified, approved and authorized.
•Each of the Contract, the Note and the Deed of Trust, in substantially the forms submitted to this meeting, and the performance by the County of its obligations thereunder, including, without limitation, its representations, warranties and covenants as to matters affecting the tax-exempt status of interest on the Loan, hereby are approved, and the County Manager hereby is authorized and directed to execute and deliver, and the Clerk to the Board hereby is authorized and directed to attest and acknowledge, as may be appropriate, on behalf of the County each of the Contract, the Note and the Deed of Trust, with such variations, omissions and additions as the persons executing such documents may approve, their execution and delivery thereof to constitute conclusive evidence of such approval of such variations, omissions and additions. Without limiting the generality of the foregoing, the County Manager and the County Finance Director hereby are authorized to approve all details of said Loan, including, without limitation, the amount advanced pursuant to the Contract (which shall not exceed a maximum sum of $____________), the amounts and timing of the Installment Payments, the interest rate(s) and the term of the Contract. Execution of the Contract by the County Manager or the Finance Director conclusively shall evidence such approval of all such details of the Loan.
•The Board, the County Manager and the County Finance Director or any of them hereby are authorized and directed, as appropriate, to negotiate, enter into, execute and deliver for and on behalf of the County, and the Clerk to the Board hereby is authorized and directed to attest and acknowledge, as may be appropriate, any and all exhibits,
addenda, schedules and supplements to the Contract, Note and Deed of Trust and any and all financing statements, certificates, assignments and other documents, instruments or agreements (including appropriate tax certifications and agreements) as may be necessary or advisable to carry out the intent of this resolution and to effect the financing pursuant to the Contract and Deed of Trust, and any other certificate, instrument or document relating to the Contract and the Deed of Trust and the transactions contemplated thereby, including, without limitation, the Note, and to perform any and all acts they may deem necessary or appropriate in order to carry out the intent of this resolution and the matters herein authorized.•The County hereby designates the Note and the Contract as "qualified tax-exempt obligations" for the purpose of Internal Revenue Code Section 265(b)(3). The County shall not issue tax-exempt obligations itself or approve the issuance of tax-exempt obligations of its "subordinate" entities (and all entities which issue tax-exempt obligations on behalf of the County and its subordinate entities) if the issuance of such tax-exempt obligations would, when aggregated with all other tax-exempt obligations theretofore issued in this calendar year by the County and such other entities, result in the Town and such other entities having issued a total of more than $30,000,000.00 of tax-exempt obligations in this calendar year (not including private activity bonds other than qualified 501(c)(3) bonds), including the Note and the Contract.•All other actions of County officers and employees in conformity with the purposes and intent of this resolution and in furtherance of the execution and delivery of the instruments described above and the consummation of the transactions contemplated thereby are hereby ratified, approved and confirmed. All other resolutions or parts thereof in conflict herewith, to the extent of such conflict, are hereby repealed.•This resolution shall become effective immediately.
Additional documentation to be approved: •Installment Financing Contract
• Incumbency & Authorization Certificate
• Promissory Note
• Resolution authorizing signature
• Escrow Agreement
• Bank Eligibility Certificate
• Authorize Chairman and/or County Manager to sign related documents
Meeting Date: January 4, 2010 Agenda Item # 9-A
SUBJECT: Boards & Commissions
REQUESTED BY: Chris Wright, Director, Emergency Services
SUMMARY: It is proposed to dissolve Warren County EMS Advisory Council and form a
Peer Review and Education Committee
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:
____Recommend approval___________________________________________________________________________________________________________________________________________NOTES:__________________________________________________________________________________________________________________________________________________________________
__
Meeting Date: January 4, 2010 Agenda Item # 9-B
SUBJECT: Boards & Commissions
REQUESTED BY: Chris Wright, Director, Emergency Services
SUMMARY: Authority is requested to establish Warren County EMS Peer Review and
Education Committee to enhance the quality of service provision through analysis of patient care at the local level as well as enhance training and medical direction of Warren County EMS personnel.
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:
_____Recommend approval __________________________________________________________________________________________________________________________________________NOTES:__________________________________________________________________________________________________________________________________________________________________
__
Meeting Date: January 4, 2010 Agenda Item # 10-A
SUBJECT: Warren County Senior Center Advisory Council
REQUESTED BY: Arnetta Yancey, Director
SUMMARY: Proposed By-Laws for Advisory Council are submitted for Board’s review and adoption.
FUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:
Recommend approval
NOTES:__________________________________________________________________________________________________________________________________________________________________
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Meeting Date: January 4, 2010 Agenda Item # 10-B
SUBJECT: Warren County Senior Center Advisory Council
REQUESTED BY: Arnetta Yancey, Director
SUMMARY: It is submitted to appoint initial membership to the above referenced Council
per attached.
FUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:
NOTES:__________________________________________________________________________________________________________________________________________________________________
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Warren County Senior Center Advisory Council
3 year termRachel Harris–Monteverdi, Cooperative Extension
Charles Walton, Department of Social ServicesRichard “Dickie” Williams, Parks & Recreation
Hilda Baskerville, Health Department
2 year termDianne Tant, Department of Social Services
Charles Jefferson, Senor Tar Heel Legislature
1 year termMary Justice, Senor Center Participant
Florine Davis, Senior Center ParticipantVonciel Perry, Senior center Participant
Meeting Date: January 4, 2010 Agenda Item # 10-C
SUBJECT: Warren County Senior Center Advisory Council
REQUESTED BY: Arnetta Yancey, Director
SUMMARY: It is submitted to appoint ex-officio members to the above referenced Council:
Board of Commissioners Representative _______________________Warren County Manager Linda T. Worth
FUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:
NOTES:__________________________________________________________________________________________________________________________________________________________________
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Meeting Date: January 4, 2010 Agenda Item # 11-A
SUBJECT: Public Utilities
REQUESTED BY: Macon Robertson, Director
SUMMARY: Bids were received per attached for “Meter Replacement Project”. It is presented to award bid as recommended by Public Utilities to Southern Corrosion of Roanoke Rapids NC at a total of $41,199.50.
FUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:Recommend bid award to Southern Corrosion at stated price.
NOTES:__________________________________________________________________________________________________________________________________________________________________
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Meeting Date: January 4, 2010 Agenda Item # 11-B
SUBJECT: Public Utilities
REQUESTED BY: Macon Robertson, Director
SUMMARY: Water Meter Replacement & Automated Meter Reading System Agreement is
presented for Board review and adoption.
FUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:
Recommend approval of contract documents with Chairman of the Board or County _________Manager authorized to sign the necessary documents.
NOTES:__________________________________________________________________________________________________________________________________________________________________
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Double click item to see entire 10 page document.
Meeting Date: October 5, 2010 Item # 12
SUBJECT: Personnel Matters
REQUESTED BY: Elgin Lane, Manager – Human Resources
SUMMARY: It is submitted for authorization to offer employment as Economic Development Director to Mr. Alfred Papa on recommendation of the
Personnel Committee. Starting salary $65,000, plus an assigned vehicle commencing January 19, 2010.
FUNDING SOURCE: N/A
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE:
FOLLOW-UP REQUIRED:
COUNTY MANAGER'S RECOMMENDATION:
___________________________________________________________________________
__________________________________________________________________________
NOTES:__________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
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Meeting Date: January 4, 2010 Agenda Item # 13
SUBJECT: Award Bid for Tax Foreclosed Property
REQUESTED BY:
SUMMARY: Bids were due in County Managers office for tax foreclosed properties on
December 28, 2009 at 10 am. Bids were received as follows:
No Bottom Road 0.72 acre lot at MapN: C6 25 road front, Warrenton Township $3,001 from James Watson of
Nashville, NC
Cole Forest Road 1 acre lot at MapN: F2 6F road front, Hawtree Township (No bid received) Request authorization to
rebid property
Pearl Harbor Road 0.50 acre lot at MapN: L5 36B, River Township (No bid received) Request authorization to
rebid propertyFUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:_ Recommend approval
NOTES:__________________________________________________________________________________________________________________________________________________________________
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Meeting Date: January 4, 2010 Agenda Item # 14
SUBJECT: Declare Surplus Property & Authorize Auction
REQUESTED BY: Clerk to the Board of Commissioners
SUMMARY: It is submitted to declare Dell All-In-One Printer and Xerox Copy Centre C20
Copier as surplus property and authorize sale via GovDeals Online Auction.
FUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:_
NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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STATE OF NORTH CAROLINACOUNTY OF WARREN
RESOLUTIONSALE OF SURPLUS
WARREN COUNTY PROPERTY
WHEREAS, the County of Warren has certain property which is no longer needed and may lawfully dispose of such property through declaring "Surplus Property" and sale by auction, bid, and/or electronic advertisement.
NOW, THEREFORE, BE IT RESOLVED THAT, pursuant to Article 12, North Carolina General Statute 160A-268, the Warren County Board of Commissioners will sell through internet based auction the following property declared Surplus Property:
Dell All-In-One Printer A940Xerox CopyCentre Copier
BE IT FURTHER RESOLVED, The Board of Commissioners authorizes the County Manager (or designee) to dispose of this property and incur those costs incidental to sell property; and that advertising, describing the property, the method for bidding and the date, time and place for the award of bid will be placed in the Warren Record and displayed electronically, otherwise appropriately advertised according to law.
ADOPTED this the 4th day of January 2010.
WARREN COUNTY BOARD OF COMMISSIONERS
________________________________________Barry Richardson, Chairman
ATTEST:_______________________________________Angelena Kearney-Dunlap, Clerk to the Board
CopyCentre C20WorkCentre M20/M20iXerox copier
Dell All-In-One Printer, Copier, Fax & Scanner
Meeting Date: January 4, 2010 Agenda Item # 15
SUBJECT: County Employees Health Plan
REQUESTED BY: Commissioner Ernest Fleming
SUMMARY: In order to get the best price for coverage Commissioner Fleming proposed to put
out for bid Employee Health Coverage for FY 2010-2011.
FUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:______Recommend approval. Human Resources Manager is preparing request for_________________Proposals to be submitted to health insurance providers.____________________________
NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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Meeting Date: January 4, 2010 Agenda Item # 16
SUBJECT: Amendment to CDBG Water Hook-Up Project
REQUESTED BY: Timothy Baynes, Executive DirectorKerr Tar Regional Council of Governments
SUMMARY: Amendment #1 to the Administrative Contract for above referenced in the
amount of $13,368.78 is requested to cover additional costs of service delivery and travel:Expenditures: $7,500 administration; $15,818.84 service delivery; $549.94 service delivery travel.
FUNDING SOURCE: CDBG Water Hook-Up Grant
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:Recommend approval ___________
NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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Meeting Date: January 4, 2010 Agenda Item # 17-A
SUBJECT: County Manager - Adopt Resolution
REQUESTED BY: County Manager – Linda T. Worth
SUMMARY: Resolution in Support of Lake Gaston Chamber of Commerce’s Proposed
Building Plans is submitted for Board’s review and adoption.
FUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION: Recommend approval
NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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Meeting Date: January 4, 2010 Agenda Item # 17-B
SUBJECT: County Manager - Adopt Resolution
REQUESTED BY: County Manager – Linda T. Worth
SUMMARY: Resolution Solicitation of Support from State and Federal Legislative Delegation
is submitted for Board’s review and adoption.
FUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION: Recommend approval
NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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Meeting Date: January 4, 2010 Agenda Item # 17-C
SUBJECT: County Manager - Notice of Contract Executed
REQUESTED BY: County Manager – Linda T. Worth
SUMMARY: County Manager has been granted authorization to approve contracts up to
but not to exceed $50,000. Report is submitted for the Board’s information: emsCharts, Inc. Pittsburgh, PA - $3,887 annual cost for use of suite of products.
FUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:
NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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Double click item to see entire 22 page document.
Meeting Date: January 4, 2010 Agenda Item # 17-D
SUBJECT: County Manager’s December 2009 Report
REQUESTED BY: County Manager – Linda T. Worth
SUMMARY: Manager’s Monthly Report is submitted for the Board’s information.
FUNDING SOURCE:
APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A
FOLLOW-UP REQUIRED: N/A
COUNTY MANAGER'S RECOMMENDATION:
NOTES:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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Adjourn January 4, 2010 Regular
Meeting= = =
Closed Session in accordance withG.S. 143-318.11(a)(l)
Discussion of Attorney/Client Privileged Information