waverley education foundation delegation structure · 2020-01-29 · 1 waverley education...
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Waverley Education Foundation Delegation Structure
Members
Trustees
JLGB – Joint Local Governing Body(shared local governors – Waverley School, Waverley Studio College)
CEO
EP – Executive Principal
VP – Vice Principals
FD – Finance Director
HR – Human Relations
EAB – Education Advisory Board (external partners)
STRATEGY AND LEADERSHIP
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Set strategic objectives of the Trust
All CEO Members and Trustees
JLGB, CEO, EP, Principals, Heads of School, Vice Principals
CEO
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STRATEGY AND LEADERSHIP
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Set strategic objectives of the Academies
CEO CEO with EP/Principals
EP to Trustees CEO with EAB EP and Principals EB
Deliver strategic objectives of the Academies
EP EP and Principals JLGB
Scrutiny – review & challenge progress of the Trust against its strategic objectives and KPIs
Members CEO EP Trustees
Compliance: Funding Agreement – comply with all obligations including the Academies Financial Handbook
Members CEO to Members and Trustees
Members and CEO
Director of Finance
Compliance: Regulatory – with all regulations affecting the Trust (including all charity law, company law, employment law and health and safety
Members HR and Personnel
EB, EP. Principals, Trustees
CEO
Compliance: Financial Oversight - ensuring that there are appropriate financial controls so that there is regularity, probity and value for money in relation to the management of public funds
Trustees Finance Director Auditors and Accountants
CEO
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STRATEGY AND LEADERSHIP
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Compliance – completing the register of business interests and put in place a procedure to deal with any conflicts of interest and connected party transactions
Members Hr and Finance to Trustees
Hr and Finance CEO
Appointments of Trustees– ensuring processes in place for appointment of Trustees (including ensuring that the Trustees have the skills to run the Trust and the Academies)
Members Trustees
Appointments of Governors– ensuring processes in place for appointment of Governors(including ensuring that the Governors have the skills to run the Academies)
Trustees Education Board
Appointment of Education Board (Local governing Body) chair
Trustees CEO
Appointment of Chair of Trustees
Members Trustees
Appointment of the Responsible Officer and Audit Committee
Trustees CEO and Trustees
Appointment of Clerk Trustees
Appointment of CEO Members Members
Performance of Trustees Members Members
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STRATEGY AND LEADERSHIP
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Performance of Education Board (Local Governing Body)
Trustees Trustees
Performance of Clerk
Trustees
Performance Management of CEO
Members External Reviewer
External
Performance Management of Executive Principal
Trustees EAB, Trustees, CEO EAB report to CEO
EAB and CEO
Performance Management of Principal
JLGB EAB report to CEO
EP, EAB, Chair of EB
Performance management of Heads of School
EP EAB
Performance management of Vice Principals
EP EAB and Principals
Appointment of Executive Principal
Trustees and CEO Members
Appointment of Principal Trustees, CEO and EP
Members
Appointment of Vice Principal CEO. EP, Principal, Trustees
Members
Appointment of Assistant Principal
CEO, EP, Principal, JLGB
Members
Appointment of Heads of School
Members
Appointment of Assistant Principals
Members
Appointment of middle leaders
Members
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STRATEGY AND LEADERSHIP
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Trust Policies – review and approval of Trust Wide Policies (including admissions, DBS, charging and remissions policies, health & safety and safeguarding)
Trustees CEO CEO Trustees All Trustees
Appointment of Auditors Trustees CEO Trustees Members
Appointment of Accountants Trustees CEO Trustees Members
Appointment of Legal and Hr Services
Trustees CEO Trustees Members
Academy local policies CEO EP/Principals CEO, JLGB JLGB, EP, Principals
JLGB, Principals, EP
Safeguarding Policy Trustees (CEO to approve for in year changes)
EP/Principals EP to CEO, Trustees
JLGB, EP All JLGB, Trustees
Prepare terms of reference for Education Board (LGB’s and Committees)
Trustees CEO JLGB JLGB and Committees
Training programme for Trustees and governors (Education Board)
Trustees CEO Trustees, JLGB As Required external training
CEO and Trustees
Academy Terms of Reference for Trustees
Members CEO Trustees, CEO, Schools Financial Management Handbook
Academy Terms of Reference for Members
Members Schools Financial Management Handbook
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EDUCATION AND CURRICULUM
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Academy Development Plan - for each Academy in line with strategic aims of the Trust
CEO Principals Principals to JLGB, EP, CEO Trustees
EP and JLGB Principals, JLGB, EP
EP. JLGB
Key Performance Indicators – setting and reviewing performance of the Trust
Members CEO CEO to members Trustees Trustees Trustees
Key Performance Indicators – setting and reviewing performance of the Academies
Trustees EP Principals, Heads of School to EP
JLGB JLGB JLGB
Quality of Teaching - ensuring appropriate levels of support, challenge and intervention to support delivery of education outcomes
EP Principals, Heads of School to EP
JLGB and EAB
Curriculum – setting the curriculum for the Academies and reviewing its effectiveness
JLGB EP and JLGB EP to Trustees, CEO, CEO to Members
External Review JLGB, EP and Principals
JLGB and EP
Sport Premium - Primary reviewing and challenging the value for money
JLGB Link Governor and Principal, Head of School
Principal, Head of School to EP and JLGB
External review and CEO
Principals, Heads of School, Vic Principals
JLGB and Link Governor
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EDUCATION AND CURRICULUM
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Pupil Premium – reviewing and challenging the value for money/ ROI of the Pupil Premium in terms of educational outcomes and narrowing the achievement gap
JLGB Link Governor and Principal, Head of School
Principal, Head of School to EP and JLGB
External review and CEO
Principals, Heads of School, Vic Principals
JLGB and Link Governor
Set admissions policy
JLGB Trustees EP and Principal JLGB
Admission decisions
JLGB Trustees EP and Principal JLGB
Collective workshop arrangements for academies without a religious character
JLGB Trustees EP and Principal – external review
EP and Principal JLGB
Student issues (including attendance, exclusions, punctuality and disciplinary matters for each Academy
JLGB Principal to EP and JLGB. EP to CEO
EP and Principal JLGB
Academy Hours – setting the opening and closing times for the Academies
Trustees EP CEO to Trust Parents , stakeholders
EP and Principals JLGB
Term Dates and length of school day
Trustees EP CEO to Trust Parents , stakeholders
EP and Principals JLGB
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EDUCATION AND CURRICULUM
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
School lunch – ensure provided to appropriate nutritional standards
Trustees EP CEO to Trust Parents , stakeholders
EP and Principals JLGB
Provision of free school meals to those meeting criteria
Trustees EP CEO to Trust Parents , stakeholders
EP and Principals JLGB
FINANCE
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Funding Model - agreeing a funding model across the Trust and develop an individual funding model for the Academies) so as to the secure the Trust’s financial health in the short term and the long term
Members
CEO Director of Finance
EFSA Finance Team Trustees
Trust Annual Budget – formulating and setting the Trust wide budget
Members CEO and Director of Finance
Director of Finance to Trustees an d Members
External Auditors
Trustees
Academy Annual Budgets – formulating and determining the proportion of the overall budget to be delegated to each Academy (including uses of contingency funds/ balances)
Trustees EP Director of Finance to CEO. EP, Trustees
CEO EP, Principals Trustees
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FINANCE
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Expenditure and ensuring delivery of Annual Budgets as Academy Budgets
Trustees EP Director of Finance to CEO. EP, Trustees
CEO EP, Principals Trustees
Reporting: financial reporting and KPIs
Trustees CEO and Finance Team
Finance Team Trustees
Delegated Budgets and Finances - in the form of a scheme of delegation of financial authority to the Academies
Trustees CEO EP and Principals to Director of Finance
Finance Team Trustees Finance Committee
Financial Policies –establishing of policies and procedures to ensure compliance with the Trust’s financial and reporting requirements
Trustees CEO Director of Finance
EFSA Director of Finance
Trustees
Approving annual accounts
Members CEO and Director of Finance
Corporate Risk Register
Trustees CEO and Director of Finance
EP, Principals of Academies
CEO
Investments – agreeing the investment policy in line with the Academies Financial Handbook and any internal polices and controls
Members CEO and Director of Finance
Appointing of cross-Trust Staff (in line with recruitment policy)
JLGB EP and Principals EP and Principals to JLGB
CEO
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HR and Operations
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Appointing Academy Staff
JLGB EP and Principals EP and Principals to JLGB
CEO
Establishing Trust wide HR Policies (including recruitment , discipline, capability, grievance and absence policies) in accordance with all appropriate regulations
Trustees HR CEO HR Trustees Personnel committee
Setting Appraisal Performance Management Policy
Trustees HR EP and Principals Trustees Personnel committee
Pay reviews (in line with the Trust’s pay policy and all statutory regulations)
Trustees (Members for CEO)
HR EP and Principals Trustees Personnel committee
Setting Terms and Conditions of Employment of Staff
Members HR and Legal Director of HR to members
Trustees and Legal
HR Trustees Personnel committee
Dismissing EP, Principals, Heads of School, vice Principals (in accordance with the Trust disciplinary and capability policies)
Trustees CEO/EP for level below EP
Hr to Members and CEO
Legal and HR Hr and Trustees Personnel committee
Dismissing all other staff (in accordance with the Trust disciplinary and capability policies)
Trustees CEO/EP for level below EP
Hr to Members and CEO
Legal and HR Hr and Trustees Personnel committee
Reviewing discipline and grievance policy
Trustees HR CEO Legal and HR EP and Principals Trustees
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HR and Operations
Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Setting trust wide procurement policies (for suppliers including auditors, HR and payroll providers and solicitors) in accordance with the Funding Agreement, Academies Financial Handbook and the Trust’s procurement policy
Trustees HR CEO Audit, Legal, EFSA
Finance, EP, Academies
Trustees
Setting academy specific procurement policies – in accordance with the Funding Agreement, Academies Financial Handbook and the Trust’s procurement policy
Trustees HR CEO Audit, Legal, EFSA
Finance, EP, Academies
Trustees
Determining and allocating central services provided to the Academies by the Trust
CEO CEO Trustees EP and Finance CEO and EP Trustees, CEO , EP
Overseeing the effectiveness of services provided centrally by the trust
CEO CEO Trustees EP and Finance CEO and EP Trustees, CEO , EP
Asset and Premises Maintenance Strategy – determining use of Academies’ premises and ensuring premises are adequately maintained
CEO CEO Trustees EP and Finance CEO and EP Trustees, CEO , EP
HR and Operations
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Determine/Approve Recommend/Develop Report Consult Comply and deliver
Review
Acquiring and disposing of Trust land
Members CEO, Trustees EFSA, CEO
Changing use of Assets
Members CEO, Trustees
Arranging insurance for the Trust
CEO Director of Finance Finance Director to Members and Trustees
Trustees Finance Committee
Media and PR - overseeing public relations activities to project the activities of the Trust and the Academies to the wider community
CEO EP and Principals Legal JLGB and all JLGB, CEO
Academy Prospectus
JLGB EP and Principals JLGB EP, Principals JLGB
Trust Prospectus and website
CEO Company Secretary, external review
Trustees External Appointed COmpany
EP, external review
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Last approved: Trust Policies
Accessibility Plan
Admissions
Attendance
Central Record of Recruitment and Vetting Checks
Charging and Remissions
Complaints Procedure
Data Protection
Dealing with Allegations of Abuse against Staff
Equalities and Public Sector Equality Duty
Freedom of Information and Publication Scheme
Health and Safety
Home School Agreement
Lettings and Charging Policy
Premises Management
Safeguarding
School Behaviour
Sex Education
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Special Educational Needs
Staff Discipline, Conduct and Grievance
Pay Policy