webinar - activiti: il business process management di alfresco
TRANSCRIPT
Alfresco Activiti Business Process Management
From To
Collaborative Work Individual Tasks
IT Ownership Business Ownership
Structured Dynamic and Intelligent
Process Only Process + Content + People
Source: Gartner BPM Summit (London 2015)
The Market View: The Modernization of BPM
Market View
Requirem
ents
Modern BPM Requirements
Business Users Consumer-like experience Self-sufficiency (“citizen developers”, “low code”) IT Minimal IT involvement Easy deployment and integration Companies Process coverage and compliance Greater agility and flexibility
Legacy BPM Systems Fail to Deliver Legacy S
ystems
Low User Adoption IT Complexity Too Rigid
Non-intuitive, outdated interfaces Heavy reliance on IT
Lack of process coverage
Proprietary systems Long, costly deployments
Complex ongoing management
Hard to collaborate Hard to deviate from routine
Hard to respond to changing market and business demands
Alfresco Activiti
Increase efficiency and agility with a modern BPM platform for business users and IT
Greater User Adoption Less Complexity More Process Coverage
Sim
ple
Flexible processes support collaboration and non-routine situations
Graphical tools allow users to easily define and deploy their own processes
Intuitive task management, with mobile access, simplifies process execution
Greater User Adoption Simple for Users
Process M
odeler
Choice of Process Modeler
Step Editor BPMN Editor
Process Design – Step Editor
• Guided process creation with Stencils
• Designed for business user
• Creates BPMN 2.0 valid models
Step E
ditor
Process Design – BPMN Editor
• Full BPMN 2.0 Support
• Designed for BPM specialist
• Import and export definitions and models
BP
MN
Editor
Forms Editor
• Create and edit forms
• Drag and drop to add process fields
• ECM and file store integration
Forms E
ditor
Forms Library
Task Inbox
• Start and monitor new processes
– Access tasks – Individual/Group
• Create ad-hoc tasks
• Collaborate as part of a process
Task Inbox
Sm
art
High performance and scalability with multi-tenancy for data segregation
Lightweight tool empowers end users and reduces reliance on IT
Less Complexity
Open source and open standards support ease integration and management
Smart for IT
Process Apps
• Publish app definitions
• Group related processes
• Add process apps to landing page
Process A
pps
Alfresco Activiti Administration
• Users – Update personal
information
• Administrators Manage
– Users – Groups – Organization – User Capabilities – Tenants
Adm
inistration
Secure
More Process Coverage
Process audits and automatic records filing in Alfresco One to show conformance and drive compliance
Multiple integrations to capture content with option to save in Alfresco One
Analytics to review and optimize processes and drive greater efficiency
Secure for Business
Process Analytics
• Insight into business processes
• Create and save reports
• Optimize key business processes
Process A
nalytics
Process Reports
Alfresco One Integration
• Link to files in Alfresco
• Auto create documents based on templates
• Save files to Alfresco and declare as records
Alfresco O
ne
Alfresco Share
Business Process
Management
Forms Library
Forms Editor
Task Manager
Step Editor
BPM Editor
Analytics
Alfresco Activiti
EC
PM
Content + Process + People
Enterprise Content
Management
Security
Content Store
Records Mgt
Meta Data
Search
Alfresco One
Workflow (Activiti)
Demo
Activiti Community vs Enterprise
Community vs Enterprise Comparison 1/5 A
lfresco Activiti
ALFRESCO ACTIVITI Community Enterprise User Task Management Task List ü ü Checklists on tasks (subtasks) û ü A5ach forms dynamically û ü Web Previews of Microso@ Office documents û ü Custom Task List Filters û ü Quick start processes û ü Forms Simple forms ü ü Tabbed forms û ü Variable column forms û ü Rich form controls û ü ConfiguraKon based form customizaKon û ü Web based visual form design ü ü
Community vs Enterprise Comparison 2/5 A
lfresco Activiti ALFRESCO ACTIVITI Community Enterprise
Analy>cs Process Heat Map û ü Process Summary Reports û ü Task Performance Reports û ü Service Level Agreement Reports û ü Process Engine Fast, scalable and reliable BPMN 2.0 Process Engine
ü ü
Community vs Enterprise Comparison 3/5 A
lfresco Activiti
ALFRESCO ACTIVITI Community Enterprise Process Design Web based BPMN 2.0 design ü ü Eclipse based BPMN 2.0 design ü ü Process Bundles and Life-‐Cycle (Apps) û ü Configurable design toolbox (Stencil Sets) û ü Sharing models and Stencils û ü ConfiguraKon based model extensions û ü Eclipse designer collaboraKon û ü Social features on models û ü Export models ü ü Import Forms, Stencils and Apps û ü Model validaKon at design Kme û ü Generate process documentaKon in PDF û ü Easy to configure REST task û ü
Community vs Enterprise Comparison 4/5 A
lfresco Activiti
ALFRESCO ACTIVITI Community Enterprise System Administra>on Full MulK-‐tenant opKon û ü Auto clustering self-‐discovery û ü Easy UI for cluster configuraKon û ü Easy UI for Process Engine configuraKon û ü Monitor deployed process definiKons ü ü Monitor process instances û ü Find processes by names, Kmes and variables û ü Modify process variable values as sysadmin û ü
Community vs Enterprise Comparison 5/5 A
lfresco Activiti
ALFRESCO ACTIVITI Community Enterprise Integra>ons Box integraKon û ü Google Drive integraKon û ü Alfresco Cloud integraKon û ü Microso@ Office integraKon û ü Microso@ Sharepoint emulaKon û ü Document generaKon (.docx and PDF) û ü Integrate with LDAP and AcKve Directory û ü Engine Java and REST APIs ü ü ApplicaKon REST APIs û ü Easy to integrate with external systems ü ü
Questions
Contacts
• Silvia Speranza – [email protected]
• Giuseppe Bellino – [email protected]
• Costantino Croce – [email protected]
• Giuseppe Carlone – [email protected]
Alfresco Italy
@alfresco
Thank You