WebXpress Transport Management Solution

For Express Cargo Industry

WebXpress Solution Suite

WebXpress Product Suite

Product Description

Transport Management

System

TMS helps to manage all transactions such as load planning, tendering, placement,

load movement and delivery. Manages various business models such as FTL, Cold

Chain, Express Cargo.

Fleet Management

System

FMS manages fleet related operations for long haul, secondary distribution, taxi fleet

businesses. Also includes fleet maintenance, fuel management, expenses, document

and driver management

Warehouse

Management System

WMS helps to manage warehousing operations for a 3PL or a manufacturing/trading

organization. WMS is highly configurable to manage multi user facility and can

integrate with any ERP

Business Intelligence WebXpress products are integrated with Qlikview BI tool to offer analytics for data

generated. WebXpress offers ready to use BI templates to realize quick benefits of BI

Finance & Accounts WebXpress has a fully functional Finance & Accounts systems fully integrated with all

operations module of Fleet and TMS.

Data Integration WebXpress can be integrated with ERP such as SAP and Oracle to exchange relevant

information

Devices WebXpress applications can be integrated with variety of devices such as GPS, Hand

Held Terminal and also sensors such as temperature and fuel sensors

Solution Architecture

WebXpress

Application+

DatabaseServers

INTERNET

Internet Data Center.

• Branch Offices

• Area Offices

• Hub Centers

PC with Browser- IE 7+

High-speed Internet Link

FIREWALL

Serversat LSP

company

Interface System

Users at LSP company

HO personnel

Sys. Admin

Firewall Server

LAN

LSP company HO

Broadband connection

GPRS/3G connection

WebXpress Product Features & Controls

WebXpress TMS features

WebXpress TMS ControlsWebXpress TMS

Controls

WebXpress TMS Features

WebXpress TMS for Express Cargo Industry

WebXpress TMS Modules

WebXpress TMS

Vendor contracts Online accountsInvoice & payments

Customer contracts

Demand Management

TrackingOperations

Reports

Security management

POD Management

GPS SYSTEM RFID/BAR CODING MOBILE SYSTEM

Customer Self

Service Portal

• Tracking

• Invoice

• Complaints

• Enquiry

• Rates

• E-POD

• Octroi Rcpts

• MIS

EXPRESS CARGO SERVICE PROVIDER

Business Models Covered by WebXpress TMS

Business Model Description

Full Truck Load (FTL) Movement from customer warehouse to warehouse, without involving HUBS

Express Cargo Delivery Committed Time for door to door delivery employing hub & spoke network

Multi-modal Delivery- AIR and RAIL Movement of car with Air and Rail movement as significant component

Parcel Delivery Godown pick-up and delivery with warehousing services

Local Delivery Intra-city Next Day Delivery

Packers and Movers Specialized module to capture entire life cycle from customer call to packing, moving and delivery

Milk run distribution Multi point pick up and drop for distribution of goods ex-warehouse

Home Delivery Solutions Work flow from sales at shop to warehouse dispatch to customer home delivery

Crossing Delivery for another transporter, handover to a partner transporter

WebXpress for Express Cargo

OPERATIONS• Booking of small parcels and LTL

consignments at branches• Consolidation at hubs• Hub to Hub movement on set routes• Transshipment to destination hubs and

then to branches• Delivery from branches using DRS

FINANCE• Transporter will charge customers for

door to door service• Transporter will deploy/ hire a vehicle

capacity and pay for km. run of vehicle• Transporter will manage all costs of

booking to delivery but charge customer a single amount

Branch 1

C1 C2

Branch 2

C3 C..n

Transshipment Hub

Transshipment Hub

Branch 1

C4 C5

Branch 2

C6 C..n

Transportation Booking Process

Loading Sheet Preparation

Vehicle Contract

Docket Entry

Manifest Preparation

Pickup Run SheetPreparation

Booking Process

FMS- Trip Sheet Module

Customer Contracts

VendorContracts

Transportation Transshipment Process

Unloading Pre-alert Print

Load in New Vehicle

Manifest Preparation

Transshipment Process

Load in connection vehicle

Stock Update

Loading Sheet Preparation

Vehicle Arrival Update

Vehicle Unloading Report

FMS- Trip Sheet Module

Transportation Delivery Process

Unloading Pre-alert Print

Delivery Process

Stock Update

Delivery Run Sheet Preparation

Vehicle Arrival Update

Vehicle Unloading Report

Delivery Run Sheet Update Track & Trace

FMS- Trip Sheet Module

Transportation POD Movement

POD Process

POD Scan

POD Forward

Delivery Update

POD Receipt Acknowledgement

POD to Consignor with Bill POD to Next Location

Track & Trace

Invoice Process

Invoice

Bill generation

Docket BookingPOD Arrival & FinalizationDocket Financial Edit &

Finalization

Bill Collection

Bill submission update

Generate MRCheque: Deposit VoucherCash: Receipt Voucher

Update CBS & A/R

WebXpress Salient Features for Express Cargo Industry

Feature Description

Document Management • All documents are managed through a series management module

Paid and To Pay Controls • Specific Controls exist to manage to pay and paid outstanding

Route and Schedule Management • WebXpress helps to define routes and schedule for each route.

• WebXpress also has features to define optimum route for each combination of locations.

E-POD using Mobile devices • WebXpress application can be loaded on a mobile device to capture delivery details and also POD scan.

GPS Integration • WebXpress is integrated with GPS to provide real time view of delivery and pick up vans and load in them.

Bar code management • WebXpress can help generate Unique Bar code Identifier (UBI) for each box. This can be done using mobile printer or fixed devices at customer premises.

• Bar codes can then me scanned to manage inward and outward for all consignments

DEPS Management • WebXpress has an extensive DEPS management system to track all missing and misrouted consignments

• WebXpress has tracking mechanism to record each DEPS case

Customer Contracts

• Contract Features– Business Model wise contracts- LTL, FTL, 3PL, IDT, Secondary

Movement– Pay basis wise plus Service Wise– Multiple Active Contracts– Single slab, Multi slab, FTL-Capacity based– Rates- Per Kg., Per Ton, Fixed, Fixed + Variable

• Contracts are enforced at time of docket entry

• This reduces errors and also ensures revenue in line with contracts

• Leads to lesser Invoice rejections thus better working capital

Vendor Contracts

• Contract Features– Contracts for long haul, local vendors, BA– Fixed route, Per Kg., Per Km, Per docket– Switching between multiple contracts

• Contracts are enforced at time of VHC entry/ payments

• Reduced mistakes in vendor payment, higher efficiency

• Faster vendor payment, better service level from vendors

WebXpress TMS- Key Benefits

• Real Time information visibility across Transportation network• Reduction in costs due to

– Reduction in data entry time and effort– Measurement of transaction wise profitability– Tighter control on vehicle deployment expenses

• Increase in income due to– Ability handle higher work volume with same investment in

staff and facility– Better service leading to better customer satisfaction, thus

more business– Better information on customers leading to targeted sales

effort• Savings in working capital

– Smaller and more accurate billing cycle– Faster collections– Daily control on cash & bank across locations

WebXpress Control Tower

Customer Dashboard

Booking Dashboard

Booking Breakups

Yield Analysis

Delivery

SLA Measurement

Solution Offering: WebXpress Mobile

WebXpress Enterprise Mobility Technology

Microsoft Windows Phone

Independent Software Vendor for Microsoft

www.microsoft.com

Google Android

Business Intelligence Solutions

www.android.com

Motorola India

Enterprise Mobility Solutions Partner

www.motorolasolutions.com

Qliktech Inc

Business Intelligence Solution on Mobile

www.qlikview.com

WebXpress Mobility Architecture

Hand Held

Terminals

Windows CE

Windows Mobile

Tablets

Android 2.3

Android 4.0

Android Mobile

Android 2.2, 4.0

Cellular

Network

GPRS

3G

Wi-Fi

Customer Application/

WebXpress Solution

WebXpress Mobile

Application Middleware

WebXpress Android Capability

• Android is world’s fastest growing Operating system for Mobile Phones

• Android is available across vendors such as Samsung, HTC, Micromaxx

• Android phones range starts from Rs. 3800 onwards, making it cheapest mobility device

• Android is a Full Operating System, thus making it possible to build feature rich applications

• Thus, WebXpress has selected Android as platform to offer its mobility solutions

• WebXpress has a dedicated team of Android developers who work closely with Product Team to design Integrated Applications

WebXpress Ready to Use Mobile Application

WebXpress Mobile Applications for Transportation

Functionality Description

Transportation Booking and Scan

User can enter CN data into mobile device CN image can also be scanned and sent to server CN and image can then be uploaded to server for completion of data entry Booking can be done after login and only if CN is not already entered and DCR is provided

Delivery Information Update

User can enter delivery information for a given Consignment in mobile device System allows data entry only if DRS is prepared and CN is not yet delivered User can capture delivery date and time, delivery person etc. Application also captures location if device is GPS enabled

POD Scan User can scan POD using camera function of Mobile device POD image is then sent to server against CN number CN number needs to be valid and CN must be delivered in system Application also captures location if device is GPS enabled

Track & trace User can enter CN and get tracking information on mobile device User can also view location of CN on map if GPS service is enabled

WebXpress Mobile Applications for Fleet Management

Functionality Description

Vehicle Tracking User can enter a vehicle number in mobile device Application will retrieve vehicle tracking information and display on device User can also view location of vehicle on map if GPS service us enabled for that vehicle

GPS Tracking Mobile device with GPS service enabled can be given to driver or a vehicle The device will capture GPS data and send the same to server This information can be used to track the vehicle, check idle time, check speed etc.

Accident/ Damages Information

In case of accident, user can enter details on spot in mobile device User can also capture photos and send to central server for future claims process

Status Update Driver can use mobile application to update status of his vehicle using mobile device Driver can update information from multiple selection System will capture GPS location of the device and status to offer picture to customer

WebXpress Mobile Applications for Warehouse Management*

Functionality Description

GRN preparation User can download an ASN into mobile device User can then scan each arrived item and enter arrived quantity After completion of all items, system will prepare a GRN (Goods Receipt Note) GRN information is uploaded in WMS/ ERP

Put Away ticket update User will prepare put away ticket in WMS and download put away ticket in mobile device User will then put away a given SKU as per put away plan User will scan SKU and scan location to confirm put away On completion of put away, ticket is closed and discrepancy reported

Pick ticket update User will down load pick ticket and visit location to pick SKU User will scan SKU and location to confirm pick If user finds SKU at different location, he will update the same in HHT On completion of all pick, system will close pick ticket

Packing and dispatch At the dispatch area user needs to pack SKUs in cartons He will download a dispatch note in HHT He will scan SKU as he packs in boxes On completion of a box, he will print a bar code label and stick onto the box On completion of all boxes, system will print a dispatch note with box wise packing lists

* WMS application is available only on Windows platform for HHTs

WebXpress TMS Application- Select Screens

WebXpress TMS Mobile Modules

Android Application Windows Application

WebXpress Mobile Authentication

• WebXpress mobile can be used only by authorized personnel

• On login, WebXpress will automatically identify – User name– Rights– Location of operation – Document series

• Thus, WebXpress mobile is a fully secure application

Cnote/ docket entry

Android Application Windows Application

Cnote completion on WebXpress

Shows information entered at time of quick entry in Mobile device.

One Click POD Update

Enter/ scan C-note number

Validation to ensure proper entry

Photo Capture Screen gets activated on Shoot & Upload

• Click on Shoot and Upload button to invoke camera function

• Take a picture of POD- use flash if required

• Click on done button • WebXpress Mobile will now

upload POD automatically• Wait for main screen to

appear again

View image uploaded through Mobile Application

WebXpress GPS Solutions

WebXpress GPS capabilities

• GPS provides location, WebXpress makes sense of that location

• Thus, WebXpress has devises applications around GPS data to

enable an enterprise to solve business problems such as Track &

Trace, Impending Arrival Notification, Proof of Delivery with GPS

Signature etc.

• WebXpress has built standard interface to receive data from

multiple GPS providers

• WebXpress has built Application to convert the GPS data into

information relevant to customers business needs

Vendor Neutral GPS Solution

WebXpress GPS Integrator Middleware

Server of GPS Service Provider A

Server ofGPS Service Provider B

Trailers with devices from A

Trailers with devices from B

Field team with

Mobile Devices

WebXpress

Applications

/ Customer

ERP

Qlikview

Business

Intelligence

layer

WebXpress

GPS reports

and maps

USER ACCESS LAYER

Computer

Tablet

Smart phone

WebXpress GPS Solution Diagram

Cellular

Network

GPS Satellites

WebXpressUsers

INTERNET

Mobile Receiver

GPS Tracker Box

GPS Tracker

Command

Center

Application

WebXpress

Application

GPS Module

Vehicle Tracking using GPS

Integration of GPS with WebXpress

Query based GPS status screen

Integration of GPS with WebXpress

Integration of VHC number and Route code

Speed calculation base don GPS data

Integration of GPS with WebXpress

Integration with Google Maps

All vehicles on India Map

Only selected vehicles shown for tracking

Specific Vehicle on Map with all details

Vehicle Running History

GPS enabled Consignment Tracking Status Details

Solution Offering: WebXpress Online Accounts

WebXpress Accounts- Salient Features

• WebXpress has an Integrated Online Financial Accounts System compliant with Indian GAAP

• About 80-90% of accounts transactions are posted automatically from operations system, reducing data entry by over 80%

• WebXpress Accounts helps customers to track P&L, TB and BS of every location individually

• WebXpress Accounts provides and Online and Real Time view of Cash & Bank position of each location

• WebXpress Accounts follows a SINGLE and UNIFORM Chart of Account (CoA) across locations.

• The CoA is controlled centrally and no location can add/ edit any accounts groups or ledgers

• The sub-ledgers in CoA are created from Masters thus there is no need to create separate sub-ledgers for every location

• As a centralized CoA, there is no need to consolidate accounts of various locations. Accounts are entered into a SINGLE CoA but referenced by locations

Understanding WebXpress Accounts Features

CENTRALISED & ONLINE ACCOUNTS

• This means that locations can not change accounts rules

• Provides high integrity of accounts structure

• As entries are entered across India, central accounts can see the effects immediately

• No need to get accounts data from across locations and consolidate

AUTOMATIC & INTEGRATED• As operation transactions happen,

relevant account entries are automatically posted

• No need to take transaction data to accounting system and post manually

• Saves data entry by over 70% as more than 80% of accounts transaction originate in operations

• For example, when a bill is generated, Billed Debtor ledger is Dr. and Income Cr.. When bill is collected Bill Debtor is Cr. and Cash

Understanding WebXpress Accounts Features

When Bill is Generated

Value Name Acccode Accdesc Debit Credit Narration

Sub TotalCDA0001 Billed Debtors 5050 0 WHEN BILL IS GENERATED BL/KNUN/07/700002

INC0001 Freight Income 0 5050 WHEN BILL IS GENERATED BL/KNUN/07/700002

S.taxCDA0001 Billed Debtors 606 0 WHEN BILL IS GENERATED BL/KNUN/07/700002

LIA00012 Service Tax Payable 0 606 WHEN BILL IS GENERATED BL/KNUN/07/700002

CessCDA0001 Billed Debtors 12 0 WHEN BILL IS GENERATED BL/KNUN/07/700002

LIA00013 Cess Payable 0 12 WHEN BILL IS GENERATED BL/KNUN/07/700002

H. CessCDA0001 Billed Debtors 6 0 WHEN BILL IS GENERATED BL/KNUN/07/700002

LIA00014 HE Cess Payable 0 6 WHEN BILL IS GENERATED BL/KNUN/07/700002

Automatic Posting Treatment Chart

• All operational transactions are integrated with accounts as per pre-set accounting rules

• These rules define instance of accounting, location and entry

• The rules are set in accordance with Indian Accounting Standards as set by ICAI and in line with

Accounting policies of customer

• For example, following rule sheet defines accounts treatment when bill is generated

Understanding WebXpress Accounts Features

EVERY LOCATION AS PROFIT CENTER

• All accounting entries are posted in WebXpress along with reference of location

• Thus it is possible to view every ledger filtered by a every location

• This helps to check P&L, TB and BS of every location individually

• The location can be grouped by area or region to get area wise or region wise P&L analysis

REAL TIME CASH & BANK STATUS

• All Dr and Cr entries are posted as transactions are carried out

• Cash/ bank is Dr./ Cr. as a result of these entries

• All transactions can be viewed in form of a Cash & Bank statement

• It is possible to view cash & bank statement of ANY location from anywhere subject to rights

• Thus, management has an ONLINE & REAL TIME idea of cash/ bank position of entire business

Chart of Account

CoA features

• Chart of accounts is specified in WebXpress by company’s accounts department

• CoA remains SAME for all locations and can not be altered by locations

• CoA is managed centrally and modifications care carried out with approval from Account Head/ CFO

• WebXpress provides its own internal account code to each account group and ledger

• It is possible to also define company’s internal accounts code against each account or group

• It is possible to add new account heads or inactivate existing account heads

System accounts

• Some of the account heads are also used to post automatic accounting entries for transactions

• These accounts are embedded into transactions

• These accounts CAN NOT BE removed from CoA, but names can be changed

• Example accounts:– Billed Debtors– Sundry Creditors– Cash in hand

Sub-ledgers from Masters

• WebXpress removes need for creating sub-ledgers for customer, vendors, vehicles, drivers etc.

• Accounting transactions are posted with reference of relevant code

• For example when Bill Debtor is Dr, system also records customer code against that transaction

• Thus, ledger can then be viewed with reference to a particular customer or vendor as the case may be

• This avoids need to maintain masters and sub-ledgers separately and still provides view of every sub-ledger

Accounts TransactionDatabase

Ledgers Masters

TRANSACTION

COA

COA Hierarchy

• CATEGORY– GROUP

• SUB GROUP– LEDGER

EXAMPLES• ASSETS

– Fixed Assets• Furniture & fixtures

– Investments– Current Assets

• LIABILITIES– Share Capital– Reserves & Surplus– Current Liabilities

• INCOME– Operations Income

• Freight Income- TBB– Other Income

• EXPENDITURE– Operations cost

• Transport Costs– Personnel cost– Communication cost

Thank You

KEEP IN TOUCH

Headquarters Regional Sales Office

114, Sundervilla, S. V. Road,

Santacruz (West), Mumbai – 400052

+91 93 232 428 02

+91 22 325 735 60

ECFY Consulting Pvt. Ltd.

107, First Floor, Suncity Trade Tower,

Sector–21, Gurgaon – 122001

+91 93 117 363 59

info@webxpress.in www.webxpress.in