Welcome to COMP1115

Business Computer Applications II

Ted Snell

Microsoft Project and Microsoft Access

Microsoft Project

we will be using Microsoft Project 2007you will learn the basics of

Project Management

Microsoft Projectdocuments and manages your projects

calculates datesassigns responsibilitiesestimates costs

Project Goal

the Project Goal is achieved when a

series of tasks are completedthat produce a desired outcomeat a specific level of qualitywithin a given timeframeand budget

Project Goal

short and simple as possible, but not vague

as detailed as necessary to clearly communicate:time framebudget expectationsspecific scope

work involved in creating the products of the project

and the processes used to create them

Example Project Goalsfind a job (vague)

secure a local job within the next six months in the area of information systems that pays at least $35 000 annually

organize the company retreat (vague)plan the annual company retreat in the month

of January in a warm climate convention centre within a budget of $100 000

build a house (vague)build a four-bedroom house in Lincoln Park

within a $500 000 budget by July 1

Project Management

Microsoft Office 2003 helps you to meet project goals by: providing tools for:

enteringanalyzingtrackingand summarizing

information about the project

Microsoft Project Tools

open the LAN-1 file in the ProjectFiles folder in COMP1115Tsnell on the shared directory

go to View > View Bar(this means go to the View Menu at the top of the

screen and choose View bar from that menu)you will notice a variety of ways to view your

projectswitch to the Gantt Chart view on the View Bar

Microsoft Project ToolsGantt Chart (named for Henry Gantt - pioneer

in Project Management techniques)graphic visualization of the projectdisplays each task as horizontal barlength of the bar corresponds to the duration

of the taskgraphically displays project schedule

information by listing project tasks and their corresponding start and finish dates in calendar format

Project Management Process Groups

Project Management is often dividedinto the following process groups:

1. initiating2. planning3. executing4. controlling5. closing a project

Project Management

Microsoft Office 2003 helps you to meet project goals by:

identifying ways to complete project tasks more efficientlydoing tasks fasterwith fewer resourcesand lower costsleads to greater productivity

Project Management

Microsoft Office 2003 helps you to meet project goals by: and more effectively

meeting actual goals of the projectnot just doing tasks quickly and cheaplyorganizes task detailsinterrelates them

automatically updates date and time information

provides communication tools to make informed decisions

Project Management Terminology Project Manager

central person supervises project’s execution main source of project status information for management excellent leadership, organizational and communication skills

scope work involved in creating the products of the project and the processes used to create them

quality degree to which something meets an objective standard

risk probability that a task, resource or cost is miscalculated in a way

that creates a negative impact on the project

Project Management Terminology

taskspecific action that needs to be completed

in order to achieve the project goal

durationhow long it takes to complete the task

resourcespeople, equipment and facilities that need

to be assigned to a task in order to complete it