welcome to jobstreet€¦ · your siva recruitment centre dashboard 1 profile setting you can also...

The SiVA Recruitment Centre • I

Welcome to JobStreet.com

JobStreet.com is Asia’s best talent sourcing partner, helping facilitate the matching and communication of job opportunities in Malaysia, Singapore, Phillipines, Indonesia and Vietnam.

Founded in Malaysia in 1997, JobStreet.com is now part of the Australian Stock Exchange-listed SEEK Limited, the world’s largest online employment marketplace.

Today, we continue to leverage world-class products to match quality candidates with reputable employees across the region.

The SiVA Recruitment Centre • 1

Contents Getting Started Password change Your SiVA Recruitment Centre dashboard Collaborative recruitment process

Integrated Sourcing Your company profile 5-star job ads Talent Search

Collaborating Screening Build a collaborative team Process and screen candidates together Inviting candidates for interview

Any questions?

Links of interest for employers• To learn more about candidates in our database, click here.• To get insight about the job market and recruitment process, click here. • To receive expert advice via our free training programmes, click here.

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https://www.jobstreet.com.my/en/cms/employer/partner-with-us/candidate-fact-sheet/

https://www.jobstreet.com.my/en/cms/employer/insights/

https://www.jobstreet.com.my/en/cms/employer/product-services/jobstreet-academy/


SiVA Recruitment Centre is the backbone of your recruitment processWe understand that recruitment today is more complicated, due to candidates being harder to engage, are more demanding, and require more persuasion. That is why SiVA Recruitment Centre is designed to help you make the right decisions and pull out real life industry data – while constantly learning and remembering your preferences.

Best of all, SiVA Recruitment Centre gets better and more intelligent the more you use it.


Getting StartedPassword change

Your SiVA Recruitment Centre dashboard

Collaborative recruitment process

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Password changeCheck your email inboxYou would have received a welcome email from your Customer Care Manager. Click on ‘Login’ to change your password for better security.

2 Change your passwordKey in your current password and your new one

The SiVA Recruitment Centre • Getting Started • 4

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Your SiVA Recruitment Centre dashboard

1 Profile settingYou can also view your collaborative users’ settings and handle credit.

2 Job AdsCreate and review your job ads here.

5 Upcoming invite(s)Displays up to 5 upcoming invites via phone or meetup with candidates.

3 Talent SearchSearch for talent using keywords and also access the filtering system.

4 Recruitment CalendarThe calendar displays the interviews you have scheduled.

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Dashboard gives you an overall view of your interview activities and access to all SiVA Recruitment Centre features.


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Profile setting1 Click on your username at the top right of the page.

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Profile setting (Cont’d)

My ProfileThis is where you enter your basic details as the primary user.

All UsersSee other hiring stakeholders included in collaborative screening and manage their settings.

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Profile setting (Cont’d)

CreditsAccess everything related to credits, from balance to usage. You may also purchase more credits here.


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Collaborative recruitment processThe collaborative recruitment process generally takes the following path, from job requisition to interviewing candidates.

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Job requisition and consultation with hiring stakeholdersThe Hiring Manager communicates with HR about posting a job ad.

The hiring stakeholders, which could include individuals besides the Hiring Managers and HR, agree on the following:• Job specifications• Must-haves• Realistic expectations: > Title flexibility > Specific qualifications > Industry focus > Competitors > University (educational background)

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Integrated sourcingSiVA Recruitment Centre integrates Job Ads and Talent Search to make it easier and faster for you to source. Now, when you post your job ads, you no longer have to wait for candidates to apply – you will be able to search for talent using our 18 million-strong database.

Integrated sourcing gives you faster access to candidates. You can start your candidate screening process, while building your candidate pool at the same time.

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Collaborative screeningEasily collaborate with all the hiring stakeholders in the recruitment process. You can also allow your choice of users to have visibility of the screening process via multi-party access.

These collaborative tools will help your selected users – from HR to Hiring Managers – to partake in the decision making, discuss suitable candidates, and decide on the right decision all within one platform.


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Integrated SourcingYour company profile

5-star job ads

Talent Search

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Company logoPut up your company logo for more visual recognition of who you are. Size: 150 x 150px

2 Ratings and reviewsPositive feedback about your company will inspire more confidence for candidates to apply.

3 OverviewA brief explanation of your company’s history and what it does.

4 Why join us?Don’t only talk about remuneration; speak about culture advancement rewards too (e.g., changing lives, helping the environment, improving society).

5 PhotosInclude photos of your workplace, the people, and the culture to display what working for your company is like. Size: 350 x 250px

6 HeaderAn attractive header picture will further entice the interests of candidates to read more.Size: 950 x 250px

An attractive company profile will give you a head start over your competitors.

It will also build trust and credibility, and will showcase to candidates the culture and values of your company.

Your company profileThe SiVA Recruitment Centre • Integrated Sourcing • 11

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1 Job candidate matchingWhen creating job ads, it is important that these 4 criteria are accurately filled:• Position Level• Job Specialisation• Work Location• SalaryThe system will then be able to accurately match your job ad with the most suitable candidates.

2 Job roles and responsibilitiesBe clear to your target candidates about what the job entails, such as:• the role and responsibilities• qualifications, experience, and specific skills required• why the candidate should consider this job• possible awards, incentives, or even testimonies from people in the same role• what the candidate can learn from the job

5-star job adsThe SiVA Recruitment Centre • Integrated Sourcing • 12

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Job ads set the expectations and requirements from a candidate as well as the employer. The first step towards finding the ideal candidate is creating an effective job ad.

Be sure to display the job’s salary. Candidates are more likely to apply for the position once they have been given a clear understanding of the salary.Ho

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5-star job ads (Cont’d)

3 Job ad writingWhen writing your job description, take note of the following:

Provide an accurate descriptionThis will not only emphasise on the type of candidates you want, but will also deter unsuitable ones from applying.

Be clear on the job roles and requirementsCandidates are asking if they can do this job well. Making it clear on their expected output and education or skill attributes will give them more confidence to apply.

Explain how your company can provide valueTell candidates what they can gain from your company, be it experience or training that can benefit them in the future.

Keep it short and punchyIn the age of mobile devices, it is important that your job description not be a wall of text. Keep it bite-sized, yet impactful and interesting.

The SiVA Recruitment Centre • Integrated Sourcing • 13

To learn more on how to effectively write an ideal job description, please join one of our scheduled webinars.

Click here to registerHot t

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https://attendee.gototraining.com/4494q/catalog/7123596574000918016?tz=Asia/Singapore

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4 Job ad visibilityBe sure to make your job ads easy to find within the website and even outside when using search engines. When candidates browse for job ads, they typically type in position titles – so be sure to use common position titles.

Example 1:Account Servicing vs. Key Account Manager

Example 2:Habitat Manager vs. Office Manager

Example 3:Java Developer vs. Software Developer

5 Local employment rulesJob ads should adhere to JobStreet.com’s terms of use and relevant country policies. These include:• not adhering to minimum wage policy• putting discriminatory requirements such as “female only”, or “below 40 years only”• including multiple job postings and locations in the job title• using email addresses in the advertisement

5-star job ads (Cont’d)

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How to create a 5-star job ad1 2 3

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Click on the ‘Job Ads’ button. You will be taken to a one-page job ads creation page, designed for your convenience.

Fill in the relevant information in the fields. To make it easier for you to complete your job ads, word suggestions will appear in the smart drop-down list.

Click the ‘Preview’ button to see your job ads. You will be taken to a preview page, where your job ads will be filled into a template.


SiVA Recruitment Centre’s real-time updated database will suggest a salary for your job ads based on position level, specialisation and location.Ho

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How to create a 5-star job ad (Cont’d)

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5If required, you can make edits by clicking on the edit icons and make changes on the spot.

Once satisfied, click the ‘Post’ button.


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How to create a 5-star job ad (Cont’d)

You can now see confirmation that your job ad has been successfully posted.

1 At this juncture, you can either wait for candidates to apply or proceed to search for candidates from our talent pool. This epitomises the concept of integrated sourcing.

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1 There are 2 ways to access ‘Talent Search’ on your Dashboard.

1With over 18 million to search, your next talent is waiting for you.

Talent SearchThe SiVA Recruitment Centre • Integrated Sourcing • 18

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2 Click on the ‘Talent Search’ button, and type in the position title or skill you’re after.

You’ll notice that SiVA Recruitment Centre will provide you recommendations of the most searched keywords.

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Talent Search (Cont’d)


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Reading the job card Current Position Title and Employer Previous Position Title and Employer Expected Salary Certificate of Qualification

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3 Filtering your searchSearch the talent pool by selecting criteria such as:• Location• Industry• Salary• Nationality• Language• Years of Experience• Specialisation• Education• Field of StudyThis easy shortlisting system is also open to your collaborative hiring stakeholders.

SiVA Recruitment Centre will position the most relevant talent to the top of the page.Ho

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Talent Search (Cont’d)


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Case studyA company specialising in nanotechnology cooling systems was looking for a Sales Engineer who also had technical knowledge on computer-aided design (CAD).

These keywords were entered into the search bar.

Position Title : salesSkill : mechanical engineeringKeyword : CAD

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Case study (Cont’d)

Case study conclusionNanotech managed to retrieve 6 talents and interviewed 3. From this case, we were able to learn that taking full advantage of SiVA Recruitment Centre’s search parameters can enable companies to find suitable talent easily and quickly.

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The search results yielded talent that best matched the keywords.

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The filtering system was then used to cap a salary of RM5000.

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Collaborative ScreeningBuild a collaborative team

Process and screen candidates together

Inviting candidates for interview

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Build a collaborative team1 2Click on your username on the

top right and select ‘All Users’.Click ‘Create User’ to set up a SiVA Recruitment Centre account for your hiring stakeholders.

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The SiVA Recruitment Centre • Collaborative Screening • 24

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Build a collaborative team (Cont’d)

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Fill in their details.

For confidentiality reasons, you can set what they can or cannot see in a candidate’s job card. You can also assign specific access rights, such as:• Job access• Job posting• Talent Search utilisation• User management• Credit management

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Build a collaborative team (Cont’d)

5 Once done, visit the job ads page, and click on the ‘Collaborate’ button to add the hiring stakeholders for a screening process.

6 Tick the hiring stakeholders as Collaborator and click ‘Done’ to give them access to the job ads.

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Now you and your hiring stakeholders can screen candidates together and decide on shortlisting or calling for interview.

Process and screen candidates together

1 UnprocessedThis is the folder where all candidates who applied will be at.

2 ShortlistedNot everybody needs to vet through the candidate list; you can shortlist the suitable ones for later agreement.

3 InterviewOnce all parties have agreed on a qualified candidate, you may contact the candidate instantly using the ‘Invite’ button.

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Process and screen candidates together (Cont’d)

1 Click ‘Unprocessed’ to see the entire list of unprocessed candidates. Then, click ‘Shortlist’, ‘Interview’ or ‘Not suitable’ to move them to the respective categories.

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2 Click ‘Shortlisted’ to see the entire list of shortlisted candidates. Click ‘Interview’ to move them to said category.



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3 Click ‘Interview’ to see the entire list of candidates suitable for interview. You may still choose to shortlist or deem them not suitable at this point.



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Inviting candidates for interview

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Select shortlisted candidates and click the ‘Invite’ button.

You will be prompted to enter your personalised invitation letter to better persuade your candidates. You can then choose to schedule a phone call or face-to-face meeting.

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Interviewing candidates is one of the final steps in the hiring process. There are numerous tasks before the actual interview – such as sending an invitation, following up, and rescheduling or cancellation.

You can rest easy knowing that SiVA Recruitment Centre is designed to help you organise your interviews easily and effectively.


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Inviting candidates for interview (Cont’d)

3 Once the invitation has been sent, the system will notify the candidate. To ensure the candidate will never miss invitations, the notifications will be sent via:

Email JobStreet.com mobile app

JobStreet.com homepage

SMS


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4 You and the selected hiring stakeholders will also be prompted on the invitation status, as well as the time and date.


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All scheduled interviews will appear on your Recruitment Calendar.

6 Upcoming invite(s)Displays up to 5 upcoming invites via phone or meetup with candidate.

5 Recruitment CalendarThe calendar displays the interviews you have scheduled.


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Any questions?We’re always at hand to help you with whatever questions you have.

Call your dedicated Customer Care Manager.

Email us at [email protected]

To learn more about our webinars, click here.

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welcome to jobstreet€¦ · your siva recruitment centre dashboard 1 profile setting you can also...

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