welcome to meeting # 3 - osach · 2016. 9. 20. · –jhsc, h&s representatives, multi-site...
TRANSCRIPT
WELCOME TO MEETING # 3
WHAT’S NEW???
01-13-11
• Safety Groups extended for one year
• Application criteria for 2013 remain same
• The WSIB is to review the program with the Chief Prevention Officer – provide recommendation to the Board of Directors before April 30, 2013 as to whether to continue the program
Safety Groups
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INITIATIVE STRATEGY Magnetic Resonance Imaging (MRI)
ventilation of Cryogenic Gases MOL hygienists & inspectors visit and
review MRI ventilation issues
Physicians Roles and responsibilities under the OHSA
Infection Prevention & Control MOL has partnered with PSHSA, MOHLTC and Public Health Ontario
Developmental Services Group MOL to communicate with other ministries and stakeholders. Promote
tools and resources with system partners
Antineoplastic Drugs Currently reviewing guidelines. Will partner with Cancer Care Ontario
MOL HC Sector Initiatives 2012-2013
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• Special Enforcement Focus - Internal Responsibility System – Competent Supervision
– Responsibilities of Directors & Officers
– Effective JHSC s &Health and Safety Representatives
• Major Hazards & Inspection Focus – Asbestos, Construction Hazards, Contact with/Struck by,
Emergency Management, Exposures, Infections, Material Handling, MSDs Client & Non-Client, STF, Sharps, WPV, WHMIS, Transportation, Ventilation, Reporting requirements
Health Care Sector Focus 2012-2013
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• Internal Responsibility System – JHSC, H&S Representatives, Multi-site JHSC where approved by Mol
• Slips, Trips & Falls – Falls from heights
– Falls at same level
– Falls from ladders, mobile ladder stand and platform
• Young New and Temporary Worker – Information, instruction and supervision
• Musculoskeletal Disorders (MSDS)
• Hazardous Materials – Provision of Eye Wash Stations
– WHMIS
Municipal Sector (Government) Focus 2012-2013
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• Internal Responsibility System – Reinforcing duties under OHSA – Reporting Critical Injuries
• Workplace Violence & Harassment – Policy and Program
• Biological, Chemical and Physical Hazards – Information, Training & Supervision for Chemical, Biological, Physical Hazards – Infection Control
• Slips, Trips & Falls – Falls from heights – Falls at same level – Falls from ladders, mobile ladder stands and platform
• Young New and Temporary Worker – Information, instruction and supervision
Municipal Sector (Police) Focus 2012-2013
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• Health Care Sector Plan
– http://www.labour.gov.on.ca/english/hs/pdf/sp_12hc.pdf
• Industrial Sector Plan
– http://www.labour.gov.on.ca/english/hs/pdf/sp_12hc.pdf
MOL Sector Plans 2012-2013
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SECTOR 2012-2013
Health Care Infection Prevention and Control
October – November 2012
Workplace Violence February – March 2013
Municipal Sector Slips, Trips and Falls (ladder safety and
fall protection hazards)
February – March 2013
MOL Blitzes
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• Support and advise on:
– Prevention of workplace injuries and illnesses
– Develop a provincial occupational health and safety strategy
– Propose changes to funding and delivery of services for the prevention of workplace injuries and occupational diseases
MOL Prevention Council Appointed
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HEALTH & SAFETY AT WORK - PREVENTION STARTS HERE
• Summarizes workers’ health and safety rights and responsibilities and the responsibilities of employers and supervisors
• Enforcement effective October 1, 2012 • http://www.labour.gov.on.ca/english/hs/pubs/poster_prevent
ion.php
MOL Poster
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Disability Management Self Assessment Tool
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Location Date Venue
Windsor October 11 Windsor Riverside Inn
Peterborough October 15 Parkway Banquet Hall
Kingston October 22 Kingston Banquet &
Convention Centre
Orillia October 24 Casino Rama
London November 1 Ramada London
Hamilton November 15 Courtyard by Marriott
Hotel Hamilton
Toronto November 20 Chestnut Residence &
Conference Centre
University of Toronto
PSHSA Health and Safety Symposium
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Webinar November 8, 2012
Toronto
4950 Yonge Street
Hamilton, Richmond Hill, London, East Region
Webinar
PSHSA: Next Safety Group Meeting
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PROGRESS REPORT # 2 OCTOBER 12, 2012
YEAR END/MAINTAINACE REPORT DECEMBER 12, 2012
2013 SAFETY GROUPS APPLICATION DECEMBER 13, 2012
Safety Groups: IMPORTANT DATES
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PSHSA: Safety Group Contacts
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Ryan Adam [email protected] 613.389.4925
Dean Case [email protected] 905.893.9514
Toni Cavaliere [email protected] 416.250.2114
Shelly Hurry [email protected] 519.858.8400
Hillarie Klass [email protected] 905.785.9685
Kamil Rizvi [email protected] 705.719.0255
Henrietta Van hulle [email protected] 519.688.6221
HSMS
Putting it all together!
• To understand the transition from Safety Group 5 year member to an Advantage Group Member.
• To understand what a Health & Safety Management System (HSMS) is.
• To understand the benefit of implementing a HSMS.
Objectives
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An Health & Safety Management System (HSMS) is based on the management system approach of Plan, Do, Check, Act, and is derived from the CSA standard Z1000: Occupational Health & Safety Management.
Building a Culture of Organizational Health, Safety and Wellness
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The key to a successful HSMS is not only
identifying and controlling
risks in the workplace, but also
evaluating and continually
improving the system itself.
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Institute of Work and Health defines HSMS as:
“… an integrated set of organizational elements involved in a continuous cycle of planning, implementation, evaluation, and continual improvement directed toward the abatement of occupational hazards in the workplace…”
Definition of HSMS
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Building a Culture of Safety
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Operational Diagram
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5 Steps to Workplace Inspection Program
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1. Written Standard
2. Communication
3. Training 4. Evaluate or Evaluation plan
5. Acknowledge Success & Make Improvements
Achieving Element
Continuous Improvement
Safety Group 5 Year Members
• A program to introduce firms to “how to build a sustainable HSMS”
• Workplace Assessment – where are you at?
• The Five Steps to Managing Health & Safety
– The foundation to building a HSMS
• Element Requirements – building the HSMS
• Networking and Support
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Leadership and Commitment
• Senior management plays a key role in the health and safety of the workplace and must demonstrate visible leadership when determining the organizations H&S initiative and encourage worker participation whenever possible.
• This is a fundamental principle of the Occupational Health and Safety Act and is embedded in the legislation through the internal responsibilities system or IRS
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Leadership and Commitment
Key elements:
• Responsibility and Accountability
• Human and Financial Resources and Strategy
• Education and training
• Communication and Engagement
• Worker Participation
• Occupational Health and Safety Policy
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Safety Group = Leadership
• Health & Safety Policy
• Requirement to prove Leadership approval for each element
• Requirement for Leadership to attend 1 safety group meeting per year.
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Plan: Hazard Identification and Risk Assessment
Organizations shall establish and maintain a procedure:
To ensure compliance to legal requirements and other standards and best practices
Hazard and risk identification
and assessment
To document H&S objectives
& targets
Safety Group Elements = Plan
• Workplace Assessment to identify gaps
• Safety group Step 1: Set the Standard
• Health & Safety Objectives
• Hazard Recognition and Assessment (Category C) – Workplace inspections
– Hazard reporting
– Task analysis
– Ergonomic assessment
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Do: Risk Management and Control
• An organization shall establish and maintain a process to implement preventative and protective measures to address hazards and risks that were identified in the “Plan” Stage
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Organizations shall establish and maintain policies, procedures and prevention programs for: – Incident reporting and investigation – Workplace inspection at all levels – Work refusal/work stoppage investigation – Emergency preparedness
Do: Risk Management and Control
Do: Risk Management and Control
• Policies, procedures and prevention programs:
– Other health and safety prevention programs
• MSD prevention
• Infection Prevention and Control
• Workplace Violence
• WHMIS
• Slip and falls
• Etc.
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Do: Risk Management and Control
• Competence and training: – Process and procedure to ensure that
workers are competent to carry out all aspects of their duties and responsibilities
– Training to include but not limited to: • OHS roles & responsibilities • Legislative requirements • Safe Work Procedures • Workers Rights • Reporting Hazards, Incidents • Disciplinary Action
– Training to occur at Orientation and regularly as required.
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Do: Risk Management and Control
• Communication and awareness: – Establish and maintain
procedures to: • Communicate information
about the HSMS, policy and progress of implementation
• Receive, document, and respond to appropriately
• Utilize workplace workers, JHSC, and HS Reps
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Do: Risk Management and Control
• Documentation: – Process and procedure to maintain and – control documents and records
• Procurement and contracting
– A process to evaluate purchased – products, supplies, equipment, raw – materials, and other goods and services
• Management of change
– Shall establish and maintain procedures to – identify, assess, and eliminate or control – H&S hazards and risks.
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Safety Group = Do
• Steps 2 & 3 (Communication and Training)
• Elements
– Incident Investigations
– Workplace Inspections
– MSD Prevention
– Slips/Trips/Falls
– Procurement
– Etc…….
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Check: Evaluation and Corrective Action
• An organization shall develop a process to check their HSMS by:
– Implementing a mechanism to monitor, measure, investigate, audit and enhance the management system
– Monitoring and measuring regularly
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Check: Evaluation and Corrective Action
Types of Evaluation
Type Purpose Steps to complete
Design (Plan) To ensure the intervention is well designed
Prepare an evaluation framework
Process (Do) To determine if the intervention was implemented as planned and to assess the reactions of people affected
Review the process checklist
Outcomes (Check) To determine whether the intervention had the desired effect
Measure indicators and compare to targets. Review the outcome questions.
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What is Auditing?
A systematic, independent and documented process for obtaining audit evidence and evaluating it objectively to determine the extent to which
audit criteria are fulfilled.
Check: Evaluation and Corrective Action
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Why Audit?
To provide Senior Management with objective information on which they can react to improve their health & safety activities.
Check: Evaluation and Corrective Action
Safety Group = Check
• Safety Group Step 4 (Evaluate: leading and lagging indicators)
• Safety Group Elements
RTW Self Assessment
Accident Investigation
PEMEP
- Workplace Assessment
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Act: Strategic Review and Continuous Improvement
• Senior Management at regular intervals shall review the organization's HSMS to ensure continuing suitability, adequacy, and effectiveness.
• Identify the need for change and the actions required to implement the change, including the H&S policy and objectives.
• Communicate results to workplace parties
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Act: Strategic Review and Continual Improvement
Management Review may include:
• Results of audit • Communication received by
workers & worker representatives
• Performance of HSMS – ie. results of investigation of hazards, near misses injuries etc…
• Extent to which objectives have been met
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Safety Group = Act
• Safety Group Step 5 (Acknowledge Success/Make Improvements)
• Senior Leadership review and sign off
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Safety Group = HSMS
• 5 Year Safety Group Members – Implement the 5 steps to Managing Health &
Safety
– Begin to build their HSMS by completing elements
• Advantage Members – Management Review/Internal Audit Program of
Health and Safety Management System
– Sustainability
– Ongoing auditing to identify gaps/strengths
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The identification of corrective actions should feed back into the leadership and commitment and/or risk management
and analysis phases.
Cyclic Approach to Continuous Improvement!!
Break & Networking
• Sharing of Best Practices and challenges with returning injured employees to the workplace.
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Evaluation Acknowledge Success Training Matrix
MM.DD.YY
To successfully achieve the safety group element a firm applies the 5 step management program 1. A written standard for the element 2. The method of communication to
employees 3. Provided the necessary training
4. Evaluate if the element is working
5. Acknowledge success &/or MAKE IMPROVEMENTS
Documentation/Record Keeping of each step is required.
1 – Set Standards
2 - Communic
ate
3 - Train 4 - Evaluate
5 – Acknowledge
Success or Make Improvements
Safety Group Element
• A systematic method for collecting, analyzing, and using information to answer basic questions about the element effectiveness
• To verify that the standard is current and up to date with legislation and company best practices
• To determine the significance, worth, or condition usually by careful appraisal and study – Audit, Quality Control, Assess, Check, Review,
Examine, Inspect, Measure, Testing
Evaluation: what does it mean?
• Check Safety Group Employers Guidelines of individual element
• Document all forms of evaluation – incorporate into existing methods
• Aim to complete Evaluation by year- end.
– If not, must complete by March 30th, of following year (prior to spot checks starting).
– MUST have written plan of “how” element will be evaluated and completed by March to put “Y” on Year-end Report
Program Requirements for Evaluation (Step 4)
• Determine if your safety group standards are working.
– How do you know?
– Is the standard working and achieving the desired result?
• Compare actual workplace activities to your written health & safety standards and expectations
• Keep track and document your evaluation process & analysis
• Negative results (or less than positive results) provide for “Opportunities for Improvement”.
– This is the importance of EVALUATION.
Things to consider
• There are many different ways to evaluate:
– Analysis of observations/inspections or job-site audits
– Survey of employees – interviews or questionnaire
– Statistical review & analysis - i.e. WSIB information
– Review and analysis by JHSC
– Management review and analysis
– Third party assessment and analysis
• See Employers’ Guidelines – page 16
Evaluation Tools
Evidence of Evaluation
– ASK
– REVIEW / ANALYZE
– REPORT
• = EVALUATION
• Collection of Data
– Consider What/Why, How, When, & Who
– i.e. Administer a Quiz to staff.
• Review or Analyze the data collected – Consider Who, When & How? – i.e. Score the quiz & tabulate the
overall results and identified gaps.
• Reporting the Results – Consider to Who, When, How &
Where? – i.e. Quiz results are discussed at
JHSC and minutes posted.
• Use a checklist format
• Identify in advance how and what will be evaluated
• Excellent resource document for year-end documentation
• Write method of evaluation in Standard ( who, what, how, where & when)
– Include benchmarks in your written standards.
– Set a schedule
Best Practices
• Use or Add-to existing methods for Evaluation: – Include on JHSC agenda to review elements - Recommend
actions; Record in JHSC minutes & Post;
– Review elements at Management Meetings - Address recommendations; Action plan to improve & Minute meetings;
– Use monthly Workplace Inspections - Complete checklist; Action items; Action taken; post results.
– Regular worker observations - Set schedule; Ask supervisors to keep log books/checklists; include in inspection; internal audit.
Best Practices
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• From results of evaluation develop maintenance plan for following year
• No changes – Record date of review – Indicate element is current/being followed
• If changes required must complete 5 steps in 2013 – Update standard – Communicate – Train – Evaluate – Acknowledge success
2013 Maintenance Plan
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Sample Workplace Inspection Checklist
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• Statement recorded in minutes:
– JHSC evaluated the Workplace Inspection element for legislative compliance and understanding (JHSC minutes September 2012). Compared standard to safety group guidelines C-2, pg 31. All requirements met, no revisions required, no changes in legislation that would affect this element.
Sample Evaluation Statement
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• Review the Employer Guidelines p22-50 for individual elements; p18 for general suggestions.
• NOTE: this is no longer an either/or activity, it is both!!
• Recognize and thank people for their contributions and participation.
• Based on the results of your evaluation (Step 4), include items in your action plan for continuous improvement of your elements.
(completed preferably in the program year January-December 31, 2012 but absolute deadline is March 30,2013)
Step 5 – Acknowledge Success/Make Improvements
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• Based on the results of your evaluation: • Recognize everyone who contributed to a successful
health & safety program by meeting & surpassing company standards, for example: – Letter/memo from the president – Newsletter – Health & Safety awards or certificates – Public recognition (i.e. coffee & muffins for JOHSC and/or
employees) – Performance Evaluations
• Accept negative evaluation results as opportunities for improvement - develop an action plan
Step 5 Acknowledging Success & Making Improvements
• When evaluation indicates the need for improvement, use co-operative approach to improve your company’s performance. Objectives may include:
• Raise performance to company standard
• Raise company standards and expectations
• Improve application of health and safety management system.
• * Create Action Plan with recommended improvements, assignment and timelines.
Make Improvements
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• Determine what knowledge and skills are required for each element
• Determine the type of training to be delivered; classroom, hands on demonstrations, e-learning, etc.
• Determine who, what, where, when, why and how
• Review requirements for each element
• Training must be completed or verified within each program year (January – December)
Record of Training
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• Keep written record – who, what , when
• Use training checklist and sign-off sheet
• Include training material with documentation
• Include certificates if appropriate
• Record information in JHSC minutes
Record of Training
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Sample Training Matrix
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• Discuss your progress to date with each element
– Are you doing what you said you would do?
– How do you know?
• What records do you have?
• What will you need to complete the 5 steps?
• Use the template to evaluate each other’s element.
Group Activity – Find a Partner
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2011 Validation Audit results
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2011 Validation Audit results
Reported score Final Score
80% 60%
100% *100%
100% *80%
100% 70%
100% *100%
80% *100%
100% 40%- Fail- no rebate
100% 100%
100% 70%
100% 70%
100% *100%
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Achievement average 80.9% Approximately 3.24/ 4 Increase from 2010 results of 3.02/4 Additional 2% to be determined based on LTI rate and severity reduction of the group
• Major gaps identified
– Standard does not meet minimum requirements of Employer Guide
– No procedures to support the standard
– Training not completed for all staff- or training documentation not available
– Standard not evaluated
2011 Validation Audit results
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• Internal Audit
– Incorrect reporting of conformities
– Not included in continual improvement plan
• Hazard Recognition and Assessment
– Not based on a standard formulae ,( e.g. numerical, alpha, etc).
– Include a process to identify, assess and rate hazards
Other Gaps- Advantage group
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• Use training matrix to track all training programs
• Update job description/performance evaluation to include attend mandatory health and safety training
• Add evaluation document as an agenda item for JHEC & annual policy review
Other Suggestions
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• Template for policies should include:
– Purpose
– Scope
– Roles and responsibilities
– Communication
– Training
– Evaluation
– Acknowledge success
– Make improvements
Other Suggestions
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PROGRESS REPORT # 2 OCTOBER 12, 2012
YEAR END/MAINTAINACE REPORT DECEMBER 12, 2012
2013 SAFETY GROUPS APPLICATION DECEMBER 13, 2012
Safety Groups: IMPORTANT DATES
75
Thank you
www.pshsa.ca
www.healthandsafetyontario.ca