welcome to the bbb torch awards for marketplace ethics! · the following additional workshops will...

AWARDS

Welcome To The BBB Torch Awards For Marketplace Ethics!

Thank you for considering entry in the 2016 Torch Awards For Marketplace

Ethics. We’re proud of all of our honorees and winners over the past 15

years and look forward to adding more great businesses and non-profits

to the list.

Please plan to attend one of our Torch Award Workshops. They’re designed

to help you prepare a successful application. Our first Workshop is Thursday,

December 10, 2015. Other workshops will be scheduled for Spring and early

Summer of 2016.

To help you prepare, please review this overview of the marketplace

ethics questions you will be required to complete in this application.

• a brief description of your nonprofit’s history.

• a brief description of your charity’s position regarding integrity and

ethical practices in your field of service..

• describe ways in which ethical practices are made part of the day-to-day

operations of your charity.

• examples in which your charity demonstrated ethical decision-making

towards it clients / service recipients.

• describe recognitions or acknowledgments by your peers and the

communities you serve.

• describe supplemental services, policies, collaborations, or programs

that have returned value to your community.

Table of Contents

Important Dates .......................................................................................................................... 2

About the Torch Awards for Marketplace Ethics

Judging Criteria ................................................................................................................ 3

Judging Process ............................................................................................................... 3

Minimum Submission Requirements ............................................................................... 4

Torch Award Entry Form & Contact Sheet ................................................................... 5

Torch Awards for Marketplace Ethics Application

Directions for Completing Application ................................................................ 6

Submitting Your Application ..................................................................................... 6

Photo & Logo Submission .......................................................................................... 6

Nonprofit Description .................................................................................................. 6

Question 1 ........................................................................................................................... 7

Question 2 .......................................................................................................................... 8

Question 3 .......................................................................................................................... 9

Question 4 ......................................................................................................................... 11

Question 5 ....................................................................................................................... 23

Question 6 ...................................................................................................................... 24

Entry Agreement .................................................................................................................... 25

SAVE & SUBMIT Buttons ..................................................................................................... 25

Leadership Circle .......................................................................................................................26

AWARDS

Torch Awards for Marketplace Ethics A Program of The Center for Ethics at BBB

Entry Application for Nonprofit Organizations

2

Sign Up For Email Updates On Workshops and Deadlines At This Link: STAY INFORMED

FIRST WORKSHOPThursday, December 10, 2015 | 9:00 AM - 10:00 AM | Torch Awards Workshop 1

BBB Cincinnati, 1 E. 4th Street, Suite 600, Cincinnati, OH 45202

RSVP to Trish Sefakis at (513) 639-9146 or [email protected]

A panel of Torch Awards Recipients and Judges share their insights on what makes Torch Awards

applications shine. Learn tricks for getting your application done on time. Curious how the Judges really

assess the applications? Hear it straight from someone “in the room.” This Workshop may be repeated in

the first quarter.

The Following Additional Workshops Will Be Scheduled for Spring and Early Summer 2016

Torch Awards Workshop II (Date and Location To Be Determined)

InterAct for Health, 3805 Edwards Road, Suite 500, Cincinnati, Ohio 45209

RSVP to Trish Sefakis at (513) 639-9146 or [email protected]

Hear tips on how your organization can finalize your Torch Awards application. Your BBB will share with

you the electronic filing requirements.

Torch Awards Workshop III (Date To Be Determined)

Online Webinar (Using “GoTo Webinar”)

Have your application handy - BBB will review the electronic application point-by-point so you can make

sure you have the form and questions 100% completed before submission. Plus, BBB will take any last

minute questions about the application.

Other Dates To Be Determined Include The Following:

Application Submission Deadline (No Earlier Than June 30th, 2016 — Final Date To Be Determined)

Electronic Submissions Only (Submit to: [email protected])

All applications must be electronically submitted. No late applications will be accepted; no exceptions will be made.

2016 Torch Awards Finalists Notifications (Date To Be Determined)

All Torch Awards Finalists will receive a phone call from BBB notifying them of their status and informing

them of next steps. Torch Award Finalists should prepare for an exciting fall dedicated to celebrating them:

there are Cincinnati Enquirer and Business Courier advertisements to prepare, video interviews to tape and

edit, billboards to design, press releases to write and distribute, and a large celebratory event. Plus, there

are special sponsorship opportunities for Finalists to maximize their exposure.

Torch Awards for Marketplace Ethics Celebration

(October, 2016 — Final Date and Venue To Be Determined)

IMPORTANT DATES

2

t

http://bit.ly/1H4S4X4

The Torch Awards for Marketplace Ethics celebrate businesses and nonprofits that exemplify what it means to

be part of an ethical marketplace. In order to be named a Torch Award Recipients, applicants must first subject

themselves to an intense self evaluation of their practices. This application will guide applicants through that

process and help collect the information the judges need to name the next class of Torch Award Recipients.

Judging Criteria

Nonprofit applicants for the BBB Torch Awards for Marketplace Ethics will be judged based on their ethical

practices, not their business savvy, according to the following guidelines:

• high ethical standards of behavior towards clients, volunteers, donors, employees,

and the communities in which they provide services,

• demonstrated ethical practices surrounding their client service relationships,

• long-standing history / reputation of ethical practices in the marketplace,

• acknowledgement of ethical marketplace practices by industry peers and in the

communities they serve,

• ethical policies that are effectively communicated to employees,

• ethics policies that demonstrate a long-standing history of ethical practices and

accountability in the community, and

• training programs that assist employees in carrying out established ethics policies.

Judging Process

Applications are evaluated by an independent panel of judges selected from the business, nonprofit, and

academic communities. The judging process is as follows:

1. BBB reviews each application to ensure the Minimum Submission Requirements are satisfied,

that the applicant has completed the Torch Awards Entry Form & Contact Sheet,

answered all Application Questions.

2. Applicant’s answers - exactly as they appear in their electronic submission - are sent to the judges for

preliminary review and scoring.

3. The judges meet with an independent facilitator to review their preliminary scores and to discuss the

applications. The judges make all Torch Awards Honoree and Recipient selections.

ABOUT THE TORCH AWARDS FOR MARKETPLACE ETHICS

3

• Nonprofit applicants must be 501(c)(3) BBB Accredited Charities that meet all 20 Standards for

Charity Accountability as of July 18, 2015. Applicants may be participants in the BBB Accredited Charity

Seal Program, but are not required to participate in this optional program to submit a Torch Awards

application.

• The applicant’s most recent Charity Review (i.e., report to the public) must have been issued by BBB

Cincinnati, the BBB Wise Giving Alliance, or another local BBB after November 2014.

• Nonprofit applicants must have a physical location in BBB Cincinnati’s 20-county service area that has

been in operation since July 2015.

BBB Cincinnati’s 20-county service area

Ohio: Adams, Brown, Butler, Clermont, Clinton, Galia, Hamilton, Highland, Jackson, Pike,

Lawrence, Scioto, and Warren counties

Kentucky: Boone, Campbell, and Kenton counties

Indiana: Dearborn, Ohio, Ripley, and Switzerland counties

4

MINIMUM SUBMISSION REQUIREMENTS

This Section to Be Completed by The Center for Ethics at BBB

The applicant’s Charity Review confirms the organization is a 501(c)(3) organization.

The applicant is a BBB Accredited Charity as of July 18, 2015.

The applicant’s most recent Charity Review was issued after November 2014.

Link to current Charity Review: _____________________________________________

The applicant has a physical location in BBB Cincinnati’s service area.

County: _______________________________________________________________

The applicant’s Charity Review confirms the organization’s physical location in BBB Cincinnati’s

service area has been in operation since July 2015.

Nonprofit Name ____________________________________________________________________________

Contact Person for Application ________________________________________________________________

Title ________________________________ Email _______________________________________________

Phone ____________________________________ Fax ___________________________________________

Executive Director / C.E.O. ____________________________________________________________________

Board Chairperson __________________________________________________________________________

Organization’s Mailing Address ________________________________________________________________

Organization’s Website ______________________________________________________________________

Name of Primary Banking Institution ____________________________________________________________

Contact Name & Branch Location ___________________________________ Phone ____________________

Name of Legal Counsel ______________________________________________________________________

Contact Name __________________________________________________ Phone ____________________

Accounting Firm _________________________________________________ Phone ____________________

Total Revenue for Past Fiscal Year $ ________________________

Total of Number National Employees _________________ Total of Local Employees ____________________

How did you learn about the Torch Awards for Marketplace Ethics?

Letter mailed from BBB

Business Courier ad

BBB website

BBB email

Personal invitation from BBB staff member

Torch Awards Workshop

Other ______________________________________________________________________________

5

TORCH AWARD ENTRY FORM & CONTACT SHEET

TORCH AWARD FOR MARKETPLACE ETHICS APPLICATION

6

Directions for Completing Application

Use this electronic form to submit your Torch Awards for Marketplace Ethics application. Hard copies of

applications will not be accepted. Please type or copy / paste your response to each question in the space allotted.

Your nonprofit may not exceed the space provided for each question (character allotments for each question

have been provided). You may save your work by clicking the “SAVE” button on Page 25 of this document then

return to the form to work the questions in any order. You will be prompted to save the file to your desktop.

Submission of Application

Your application must be submitted by 4:30 PM ET on the scheduled date (No earlier than June 30th, 2016 — final date to be determined) or it will not be accepted. All Entry Agreements are time stamped upon submission. To submit your application click the “SUBMIT” button on Page 28 of this document. Please note: Once you click the “SUBMIT” button the form will be locked and no changes can be made. You will be prompted to

email the form.

Completed forms should be emailed to: [email protected]

Photo and Logo

Please email a high resolution, color image of your nonprofit’s logo for use by BBB in promotional materials

Images should be approximately 7” x 5” (2100 pxls x 1500 pxls) file size no larger than 10 megabytes.

Send to : [email protected]

Please email a high resolution, color photo (.jpg, .psd, or .eps) for use by BBB in promotional materials. Please

consider a picture of your key staff or board members, your office space, or another photo that exemplifies your

services to the public.

Images should be approximately 7” x 5” (2100 pxls x 1500 pxls) file size no larger than 10 megabytes.

Send to : [email protected]

Business Description - For Promotional Use

Please describe your nonprofit using objective language, including: your organization’s mission statement,

description of your programs, principal officers, and primary location. This description will appear in a special

supplement to the Business Courier and be used for other promotional purposes should your nonprofit be

named a Torch Awards Recipient. BBB reserves the right to edit this description as necessary.

Copy and paste or type your response in the blank area below.

Maximum characters allotted for this response is 900 including spaces (150 words) based on 10 pt. Times

Provide a brief description of your nonprofit’s history. Please discuss the impetus behind your nonprofit’s

creation, the intentions of your nonprofit’s founders, and how later leaders have maintained the original vision

or changed course to address new social conditions.


Maximum characters allotted for this response is 3,000 including spaces (450 words) based on 10 pt. Times

QUESTION 1

7

This Section to Be Completed by the JudgesDirections: Please rate the nonprofit’s answer on a scale of 1 to 10. Ten signifies the best possible answer.

A good answer should be rated between 5 and 9.

Applicant: ____________________________________________________________________________

Question 1 | Score

1 2 3 4 5 6 7 8 9 10

Poor Poor Poor Poor Good Good Good Good Good Best

Judge’s Notes

Provide a brief description of your charity’s position regarding integrity and ethical practices in your field of

service.


Maximum characters allotted for this response is 3,000 including spaces (450 words) based on 10 pt. Times

QUESTION 2 | POSITION STATEMENT

8

This Section to Be Completed by the JudgesDirections: Please rate the nonprofit’s answer on a scale of 1 to 10. Ten signifies the best possible answer.


Applicant: ____________________________________________________________________________

Question 1 | Score

1 2 3 4 5 6 7 8 9 10


Judge’s Notes

A mark of integrity for a nonprofit is its practices concerning the training of its employees, volunteers, and

board members in implementing ethical behavior. Describe two ways in which ethical practices are made part

of the day-to-day operations of your charity through specific policies or training for employees, volunteers, or

board members.

Copy and paste or type your response in the blank area below. Maximum characters allotted for this response is

2,000 including spaces (300 words) based on 10 pt. Times

Question 3 / Example 1

Question 3 / Example 2

QUESTION 3 | ETHICAL EMPLOYEES AND VOLUNTEERS

9

This Section to Be Completed by the Judges

Directions: Please rate the nonprofit’s answer on a scale of 1 to 10. Ten signifies the best possible answer.


Applicant: ____________________________________________________________________________

Question 3 | Score

1 2 3 4 5 6 7 8 9 10


Judge’s Notes

10

An ethical charity is positive, honest, fair, reliable, and responsive to its constituencies. For each of the three groups

listed below, provide two situations / examples in which your charity demonstrated ethical decision- making towards

its clients / service recipients. Describe the dilemma / problem, the possible choices you had for resolving the issue, the

pros and cons of each option, any resources consulted to resolve the dilemma, and the final outcome / decision made.

Question 4A: Clients / Service Recipients

Question 4B: Employees / Volunteers

Question 4C: Donors / Grantmakers

Copy and paste or type your response in the blank areas below. Maximum characters allotted for each section

are noted next to the title and are based on 10 pt. Times

Question 4A: Clients / Service Recipients Example 1

Statement of the Ethical Dilemma or Problem (1,200 characters 200 words)

Description of the Choices for Resolution (700 characters (100 words)

Explanation of the Pros and Cons for Each Choice (1,200 characters (200 words)

QUESTION 4A - C | DECISION-MAKING

11

Description of the Resources Consulted to Resolve the Dilemma (700 characters (100 words)

Description of the Final Outcome / Decision Made (1,200 characters (200 words)

12



Question 4A: Clients / Service Recipients Example 2

Statement of the Ethical Dilemma or Problem (1,200 characters (200 words)




13



14




Applicant: ____________________________________________________________________________

Question 4A | Score

1 2 3 4 5 6 7 8 9 10


Judge’s Notes










Question 4B: Employees / Volunteers Example 1





15



16



Question 4B: Employees / Volunteers Example 2





17



18




Applicant: ____________________________________________________________________________

Question 4B | Score

1 2 3 4 5 6 7 8 9 10


Judge’s Notes










Question 4C: Donors / Grantmakers Example 1





19



20



Question 4C: Donors / Grantmakers Example 2





21



22




Applicant: ____________________________________________________________________________

Question 4C | Score

1 2 3 4 5 6 7 8 9 10


Judge’s Notes

List or describe examples of recognition or acknowledgment by your peers and the communities you serve.

These may include national or local awards, news coverage, public honors, etc.



QUESTION 5 |

23




Applicant: ____________________________________________________________________________

Question 5 | Score

1 2 3 4 5 6 7 8 9 10


Judge’s Notes

Nonprofits often demonstrate a commitment to ethics by offering supplemental services beyond their core

programs. Please describe up to three supplemental services, policies, collaborations, or programs that have

returned value to our community.



QUESTION 6 |

24




Applicant: ____________________________________________________________________________

Question 6 | Score

1 2 3 4 5 6 7 8 9 10


Judge’s Notes

By submitting this Torch Awards for Marketplace Ethics Entry & Application, I am attesting that the information

contained herein is accurate to the best of my knowledge, that my nonprofit is in good standing with BBB, and

that my nonprofit is not currently, nor has been the subject of any major lawsuits, including class action lawsuits

or government actions within the past three years (unless disclosed to BBB). Further, I attest that to the best

of my knowledge there are no significant outstanding concerns that may prevent my nonprofit from meeting all

20 BBB Standards for Charity Accountability in the future.

Name: _____________________________________________________________________________________

Title: ______________________________________________________________________________________

Save your work by clicking the “SAVE” button then return to the form to work the questions in any order. You

will be prompted to save the file to your desktop.

To submit your application click the “SUBMIT”. You cannot submit the form unless you have completed all of the

“required” fields. Required fields are highlighted by a red border. Please note: Once you click the “SUBMIT” button

the form will be locked and no changes can be made. You will be prompted to email the form.

Completed forms should be emailed to: [email protected]

Your application must be submitted by 4:30 PM ET on the scheduled date (No earlier than June 30th, 2016 — final date to be determined) or it will not be accepted. All Entry Agreements are time stamped upon submission.

ENTRY AGREEMENT FORM

25

SAVE

SUBMIT

Leadership Circle

The Center for Ethics at BBB

AV & CREATIVE SERVICES

SPRING GROVEwww.springgrove.org

Cemeteries Funeral Homes Crematory

10/15/2015

We’re about People, Providing Solutions, Service and Satisfaction.

26

welcome to the bbb torch awards for marketplace ethics! · the following additional workshops will...

Documents