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Workshop on PRIASOFTWorkshop on PRIASOFTDt.16.09.2010 Dt.16.09.2010

Prepared by – DRDA, Jharsuguda

STEPS TAKEN IN JHARSUGUDA DISTRICT FOR IMPLEMENTATION OF PRIASOFT

The PRIASOFT accounting software requires holistic change to be an user friendly & a foolproof accounting software like PAMIS-2010. Despite of severe flaws in the software the following steps have been taken for implementation of the software at our level:-

Master updation could be done successfully for DRDA,Blocks & all GPs

Steps were taken for entry of at least one voucher from each category i.e. Receipts, Payment (including Transfer), Contra, Journal & Receivable & Payable

Adjustment/Journal, Receivable & Payable vouchers could not be made due to error in the software. But direct expenditure, receipt could be done successfully

More vouchers could not be entered, as all the transactions are inter related & skipping one voucher due to software error made entries impossible for subsequent vouchers to enter(particularly in transfer type vouchers).

PRIASOFT Vs GENERAL ACCOUNTING SOFTWARE

PRIASOFT ACCOUNTINGPRIASOFT ACCOUNTING GENERAL ACCOUNTING GENERAL ACCOUNTING SOFTWARESOFTWARE (i.e.PAMIS-2010)(i.e.PAMIS-2010)

1. Designed as per CAG prescribed 1. Designed as per CAG prescribed format and supports SINGLE ENTRY format and supports SINGLE ENTRY SYSTEMSYSTEM

1. Purely based on DOUBLE 1. Purely based on DOUBLE ENTRY SYSTEM with Debit &ENTRY SYSTEM with Debit &Credit entries.Credit entries.

2. Heads are classified as Major, Minor, Sub 2. Heads are classified as Major, Minor, Sub & Object& ObjectExampleExampleMajor Heads – Health & Sanitation (2210)Major Heads – Health & Sanitation (2210)Minor Heads – Primary Health Center (101)Minor Heads – Primary Health Center (101)Sub Head – NRHM (15)Sub Head – NRHM (15)Object Head – Wages (02)Object Head – Wages (02)

2. All ledgers are under 4 Major 2. All ledgers are under 4 Major Heads :-Heads :-a) Assets b) Liability a) Assets b) Liability c) Income d) Expensesc) Income d) ExpensesExampleExampleAssets – Machineries & EquipmentsAssets – Machineries & EquipmentsLiability – Royalty PayableLiability – Royalty PayableIncome – Grant-in-AidIncome – Grant-in-AidExpenditure – Salary & WagesExpenditure – Salary & Wages

3. New concept for the users viz. PRI 3. New concept for the users viz. PRI staffs and Auditors staffs and Auditors

3. Well accepted as the SW is user 3. Well accepted as the SW is user friendly & subjected to various friendly & subjected to various modifications as per requirement from modifications as per requirement from time to timetime to time

STATUS OF PRIASOFT IN JHARSUGUDA DISTRICT DRDA & Blocks

Sl. Sl. No.No.

DRDA/BlocksDRDA/Blocks Master Master Updation Updation (Yes/No)(Yes/No)

O.B. O.B. Entry Entry (Yes/No)(Yes/No)

Transactions Transactions (Started/Not (Started/Not started)started)

1.1. DRDA, DRDA, JharsugudaJharsuguda

YesYes YesYes StartedStarted

2.2. Jharsuguda BlockJharsuguda Block YesYes YesYes StartedStarted

3.3. Kirimira BlockKirimira Block YesYes YesYes StartedStarted

4.4. Kolabira BlockKolabira Block YesYes YesYes StartedStarted

5.5. Laikera BlockLaikera Block YesYes YesYes StartedStarted

6.6. Lakhanpur BlockLakhanpur Block YesYes YesYes StartedStarted

STATUS OF PRIASOFT IN JHARSUGUDA DISTRICT PRIASOFT AT GRAM PANCHAYAT LEVEL

Sl. Sl. No.No.

Name of the BlockName of the Block Total No. Total No. of GPsof GPs

GP with GP with Master Master entryentry

GP with GP with O.B. entryO.B. entry

GP with GP with voucher voucher entryentry

1.1. Jharsuguda BlockJharsuguda Block 1717 1717 1414 0101

2.2. Kirimira BlockKirimira Block 0808 0808 0808 0505

3.3. Kolabira BlockKolabira Block 0909 0909 0909 0909

4.4. Laikera BlockLaikera Block 1111 1111 1111 1111

5.5. Lakhanpur BlockLakhanpur Block 3333 3333 3333 1212

T o t a l ->T o t a l -> 7878 7878 7575 3838

BOTTLENECKS OF THE SOFTWARE

The suggestions given to modify PRIASOFT during last workshop held in the last week of July’2010 are yet to be incorporated.

Existing accounting software i.e. PAMIS is based on Double Entry System but PRIASOFT, though complying A.G. stipulations & guideline is basically not an accounting software and is based on single entry system.

During the course of CA audit the formations/statements required viz. Trial Balance, Balance sheet & Subsidiary ledgers etc are not possible in PRIASOFT .

Vouchers at Block & GP level are mostly of Misc.Payment /Misc.Receipt type i.e. Deduction of Royalty, EMD etc. through single voucher. But PRIASOFT does not support such transactions.

Journal / Adjustment entry is not possible i.e. while adjustment of advances it asks for Receipt or Payment Type transaction. Further, Other Advance to Staff Head is missing.

Software is not user friendly. Flipping through the Ledger Head quickly is not possible

Direct transfer of funds through RTGS/Letter transfer shows error

ERROR DURING DIRECT TRANSFER ENTRY LIKE RTGS/LETTER TRANSFER

PAGE NOT FOUND ERROR APPEARS EACH TIME WHILE MOUSE IS CLICKED ON CHEQUE NO.

OBJECT REQUIRED ERROR

STATUS OF G.P. COMPUTERISATION Supply of Computer & Peripherals

Computers, UPSs, Godrej Make Computer Tables, Chairs and Almirah etc have already been supplied to all 78 GPs of Jharsuguda District.

Net Connectivity

DRDA/Block : Though Bandwidth was increased, during office hour VPN is very slow. The response of local service provider (BSNL) is very poor. Even VPN of Sadar Block is down for last 10 days.

GP Level : All the GPs were instructed to avail Land Phone with Broadband facility. But it was ascertained from some GP secretaries that BSNL is insisting for WLL with Dialup Net Connection which is quite slow.

Provision of Voltage Stabilizer

Voltage fluctuation a synonym to all GPs. Though the GPs have been provided with APC UPSs but are not functioning (not getting charged) even there is a minor voltage drop. The GPs may be allowed to purchase voltage stabilizer to avoid accidental damage due to voltage fluctuation.

STATUS OF GRAM PANCHAYAT DATABASE MANAGEMENT FACILITY CENTER ( 20 SEATER LAN)

IN JHARSUGUDA DISTRICT

Sl. Sl. No.No.

Name of the BlockName of the Block Present StatusPresent Status

1.1. Jharsuguda BlockJharsuguda Block Complete. Inaugurated by Hon’ble Complete. Inaugurated by Hon’ble Chief Minister, Orissa Chief Minister, Orissa

2.2. Kirimira BlockKirimira Block Orders have been placed with the Orders have been placed with the supplierssuppliers

3.3. Kolabira BlockKolabira Block Not started. BDO has been Not started. BDO has been requested to take immediate steps requested to take immediate steps

4.4. Laikera BlockLaikera Block - do -- do -

5.5. Lakhanpur BlockLakhanpur Block Orders have been placed with the Orders have been placed with the supplierssuppliers

Thank YouThank You

Presented by – DRDA, Jharsuguda