what arma can teach us beyond records management confidence, communication, inreach, and optimism...
TRANSCRIPT
What ARMA Can Teach Us Beyond Records Management
Confidence, Communication, Inreach, and Optimism
Nancy Freeman, CARecords Manager/Archivist
National Wildlife Research Center
My Main Focus: Top Management Support
-How that plays out for SAA & ARMA
-What SAA/archivists can learn from ARMA/records managers
My Background
-Records manager & archivist/lone arranger 11 years
-Taught rm and archives 6 years
-Member SAA, ARMA, SRMA, N. CO ARMA
NWRC:
-HQ & 8Field Stations
-Federal research agency
-170 employees, small corner of gov’t heaven
Top Management Support
-Phrase used extensively in rm/ARMA literature
-Not so much in archival literature
-Touted in rm texts as first step in all projects/aspects of rm programs
Excellent RM Example:
-March/April 2010 article in Information Management by Ken Neal, “Stepping Up to the Plate: Developing an Effective Business Communication Strategy”
For Top Management Support:
-Ability to communicate to management and others, value and business case for rm initiatives
-Effective communication inherent in top management support
ARMA/RM Big on Communication& Persuasion:
-Know organization’s strategic objectives & values
-Know what makes management pay attention, “buttons”
My World:
-One button, FOIA
-Public perception of NWRC
-Regulatory compliance
My World:The Seemingly Not So Helpful Management Values:
-“Archives are just old stuff”
-Research is our purpose so researchers/scientists are kings
-Know Management’s Communication Style
-From article: use of strategic communication: what do I want,how will audience react, will my message be resisted, what do I know to tailor message to audience?
NWRC Management
-Love bullet points and statistics, “Just the facts, M ’am.”
-My first funded project-confidence building
More NWRC Management
-Records disaster plan
-Many short-term, focused projectsfunded
-Know management audience.
Example:
-“He Scares Me!”
-My confident realization
-Thank you, ARMA
Presentation Skills in ARMA:
-Literature
-Conference Sessions
-Highlighted in leadership training
Broaden Idea of Presentations:
-Macro level: SAA, SRMA, ARMA
-Micro Level: Meeting with boss, unit staff meetings, bigger boss, biggest boss
SAA Changes Over the Years:
-Elevator speech
-Project management workshop & related sessions
-Leadership focus in literature, sessions, & workshops
SAA Can Do More:
-Literature re: top management support
-Sessions & workshops on communicating/presenting
Changes on Individual Level:
-Read RM & general business literature
-Hone presentation skills
-Join ARMA, attend conferences
Pithy, Poignant, Profound Ending