Smart Payroll Smart Payroll SolutionsSolutionsThe Right Choice for Business GrowthThe Right Choice for Business Growth

Professional Employer Professional Employer OrganizationOrganization

Smart Payroll Solutions operates locally and throughout Smart Payroll Solutions operates locally and throughout the state of Florida. We have successfully offered the state of Florida. We have successfully offered SWFL businesses PEO services since 1994, ensuring SWFL businesses PEO services since 1994, ensuring that there is always a person on the phone or on-site that there is always a person on the phone or on-site when we are needed. Smart Payroll Solutions is a when we are needed. Smart Payroll Solutions is a stable company with a long history of success for our stable company with a long history of success for our clients. We match our services to your needs, clients. We match our services to your needs, becoming a partner you can depend on. We pride becoming a partner you can depend on. We pride ourselves on superior service and attention to detail.ourselves on superior service and attention to detail.

Questions you should ask Questions you should ask yourselfyourself

Is your business protecting itself against Fraud in the workplace?Is your business protecting itself against Fraud in the workplace?

Is your administrative overhead eating away at the profits of your Is your administrative overhead eating away at the profits of your growing and successful business?growing and successful business?

Are your managers and supervisory personnel spending more time Are your managers and supervisory personnel spending more time dealing with internal employee issues and less time on producing dealing with internal employee issues and less time on producing revenue growth?revenue growth?

Does it make sense for your business to reduce the cost of business Does it make sense for your business to reduce the cost of business functions that do not generate revenue and increase the level of functions that do not generate revenue and increase the level of protection you currently have in place?protection you currently have in place?

In these tough economic times are you considering or have you In these tough economic times are you considering or have you eliminated employees to reduce operating expenses?eliminated employees to reduce operating expenses?

Today’s Business Today’s Business ChallengesChallenges

Limitations in owner/senior management’s time to grow Limitations in owner/senior management’s time to grow

the business.the business.

Complex Legal EnvironmentComplex Legal Environment

Overwhelming Administrative ActivitiesOverwhelming Administrative Activities

Multiple VendorsMultiple Vendors

Rising Business CostsRising Business Costs

Limited Human Resources SupportLimited Human Resources Support

Attracting and Retaining Great EmployeesAttracting and Retaining Great Employees

Nothing Comes Easy In Today’s Nothing Comes Easy In Today’s Economy Economy

–Now is the time to –Now is the time to Outsource!Outsource!

HUMAN RESOURCESHUMAN RESOURCES Dept. of Labor Laws Regulatory Dept. of Labor Laws Regulatory

ComplianceCompliance Management Compliance TrainingManagement Compliance Training Employee HandbooksEmployee Handbooks Unemployment Insurance & Claims Unemployment Insurance & Claims

ManagementManagement EPLI Insurance (Included)EPLI Insurance (Included)

RISK & SAFETY RISK & SAFETY MANAGEMENTMANAGEMENT

OSHA Compliance / Loss OSHA Compliance / Loss PreventionPrevention

Safety Audits & Training ProgramsSafety Audits & Training Programs On Site Safety InspectionsOn Site Safety Inspections Claims Litigation Coordination & Claims Litigation Coordination &

Injury Claims ManagementInjury Claims Management Workers’ Compensation InsuranceWorkers’ Compensation Insurance

BENEFITSBENEFITS 401(k) Plan & Administration401(k) Plan & Administration Health Savings Accounts (HSA)Health Savings Accounts (HSA) ERISA, COBRA, HIPPA ERISA, COBRA, HIPPA

ComplianceCompliance Customized Health BenefitsCustomized Health Benefits

PAYROLLPAYROLL Payroll Reports / Job CostingPayroll Reports / Job Costing W-4 Compliance & ManagementW-4 Compliance & Management Submit 940 & 941 PaymentsSubmit 940 & 941 Payments Submit UCT-6 ReportSubmit UCT-6 Report W-2 Verification, Printing & W-2 Verification, Printing &

DistributionDistribution

A Complete Consultative A Complete Consultative SolutionSolution

Risk Management

Benefits

HumanResources

PayrollAdministration

What We Do For Our What We Do For Our ClientsClients

ClientClientOpportunityOpportunity SolutionSolution ImpactImpact

To: Focus on To: Focus on GrowthGrowth

Remove non-revenue producing Remove non-revenue producing tasks and spend more time tasks and spend more time developing and retaining developing and retaining customers.customers.

Less time spent on Less time spent on administrative matters. administrative matters.

To: Increase ProfitsTo: Increase ProfitsAcquire comprehensive Payroll, Acquire comprehensive Payroll, Benefits & HR Administrative Benefits & HR Administrative services. services.

Lower labor cost burden Lower labor cost burden through the use of through the use of economies of scale. economies of scale.

To: Become To: Become Employer of ChoiceEmployer of Choice

Select world-class benefit Select world-class benefit programs that attract and retain programs that attract and retain great employees.great employees.

Higher employee morale, Higher employee morale, lower turnover, and better lower turnover, and better productivity. productivity.

To: Maintain To: Maintain Peace of MindPeace of Mind

Acquire Employment Practices Acquire Employment Practices Liability Insurance (EPLI), Risk & Liability Insurance (EPLI), Risk & Safety support and pro-active Safety support and pro-active claims processing. claims processing.

Safer workplace, decrease Safer workplace, decrease business interruption and business interruption and lower FRAUD exposure and lower FRAUD exposure and legal costs.legal costs.

Human ResourcesHuman ResourcesPowerful Business Tools for Powerful Business Tools for

Perfect HR ManagementPerfect HR Management

Why Partner with Why Partner with Smart Payroll Smart Payroll

Solutions?Solutions? Access to a professional, dedicated, human resources Access to a professional, dedicated, human resources

department. department.

Access to additional employee benefit plans. Access to additional employee benefit plans.

Administration of consistent Human Resources Administration of consistent Human Resources

practices. practices.

Improved employee moral and retention. Improved employee moral and retention.

Positive work environment. Positive work environment.

Reduce litigation expense exposure.Reduce litigation expense exposure.

Professional Human Resources Professional Human Resources Management ServicesManagement Services

Form I-9 Completion & RetentionForm I-9 Completion & Retention DOL Wage & Hour ComplianceDOL Wage & Hour Compliance Employee Handbook Employee Handbook

DevelopmentDevelopment Employee Assistance PlanEmployee Assistance Plan Unemployment Claims Unemployment Claims

ManagementManagement Job Descriptions Job Descriptions Performance Evaluation FormsPerformance Evaluation Forms Employee & Supervisor TrainingEmployee & Supervisor Training

Discrimination/HarassmentDiscrimination/Harassment Recruiting & Retention StrategiesRecruiting & Retention Strategies Performance AssessmentPerformance Assessment

Personnel File MaintenancePersonnel File Maintenance Discipline & Termination Discipline & Termination

IssuesIssues FMLA AdministrationFMLA Administration COBRA Regulatory COBRA Regulatory

ComplianceCompliance State & Federal Labor Law State & Federal Labor Law

PostersPosters Employee Disciplinary ReportsEmployee Disciplinary Reports HR Policy DevelopmentHR Policy Development

Drug Free WorkplaceDrug Free Workplace Background ScreeningBackground Screening Paid Time Off Paid Time Off

EPLIEPLI

Employment Practice Employment Practice Liability Insurance protects Liability Insurance protects businesses in lawsuits businesses in lawsuits concerning:concerning:

DiscriminationDiscrimination HarassmentHarassment Wrongful TerminationWrongful Termination

$300,000 coverage$300,000 coverage

Benefits AdministrationBenefits Administration

Complete benefit administration eliminates time and Complete benefit administration eliminates time and money the business owner would spend researching money the business owner would spend researching the myriad of benefit options for their business. the myriad of benefit options for their business.

Smart Payroll Solutions benefit plans enable the Smart Payroll Solutions benefit plans enable the business owner to attract and retain the best business owner to attract and retain the best employees. employees.

Top Rated BenefitsTop Rated Benefits Major Medical/HealthMajor Medical/Health

HMO, PPO, POS, HSA, HRAHMO, PPO, POS, HSA, HRA Dental & VisionDental & Vision 401(k) Retirement Plans401(k) Retirement Plans Accident and DisabilityAccident and Disability Cancer ProtectionCancer Protection Life InsuranceLife Insurance IRA’sIRA’s Credit UnionCredit Union US Savings BondsUS Savings Bonds Employee Anniversary RecognitionEmployee Anniversary Recognition Employee Discount ProgramsEmployee Discount Programs

Theme Parks, Hotels & Resorts, Car RentalTheme Parks, Hotels & Resorts, Car Rental

Risk ManagementRisk ManagementExperienced Professionals Experienced Professionals

Manage Client RiskManage Client Risk

Claims ManagementClaims Management Smart Payroll will:Smart Payroll will:

Work with attorneys to affect timely Work with attorneys to affect timely resolution of litigated claims and minimize resolution of litigated claims and minimize FRAUDULENT claims.FRAUDULENT claims.

Coordinate first visit at clinic or hospital.Coordinate first visit at clinic or hospital.

Coordinate for drug tests (as may be Coordinate for drug tests (as may be required).required).

Coordinate for follow-up medical visits Coordinate for follow-up medical visits (Specialists, Physical Therapy, etc.).(Specialists, Physical Therapy, etc.).

Coordinate with the client for Light Duty Coordinate with the client for Light Duty opportunity.opportunity.

Work with claims adjuster at the WC carrier Work with claims adjuster at the WC carrier to keep costs down and speed up treatment, to keep costs down and speed up treatment, recovery, and return to work.recovery, and return to work.

Fraud and Loss Fraud and Loss PreventionPrevention

On Site Safety Audits/InspectionsOn Site Safety Audits/Inspections

Injury PreventionInjury Prevention

Occupational Safety & Health Administration Occupational Safety & Health Administration (OSHA) regulatory Compliance(OSHA) regulatory Compliance

Safety ProgramsSafety Programs

Develop organization safety programsDevelop organization safety programs

And programs as required by OSHAAnd programs as required by OSHA

Safety TrainingSafety Training

RecordkeepingRecordkeeping

OSHA Log & Summary of Occupational Injuries and OSHA Log & Summary of Occupational Injuries and IIllnesses.llnesses.

Cost EffectiveCost Effective

A business that has partnered with Smart Payroll will:A business that has partnered with Smart Payroll will:

Minimize losses in terms of identification and claim Minimize losses in terms of identification and claim

processingprocessing

Reduce injury costs and enhance productivityReduce injury costs and enhance productivity

Minimize FRAUDULENT claims in the workplaceMinimize FRAUDULENT claims in the workplace

Have a partner to help institute new processesHave a partner to help institute new processes

Enjoy the benefits of having a Risk Assessment Enjoy the benefits of having a Risk Assessment

Manager at their requestManager at their request

Payroll ServicesPayroll ServicesCo-Employment Begins HereCo-Employment Begins Here

Superior Payroll Superior Payroll ServicesServices

Process, Reconcile & Remit Benefits PaymentsProcess, Reconcile & Remit Benefits Payments Heath/Medical/HSA PremiumsHeath/Medical/HSA Premiums Dental PremiumsDental Premiums 401(K) Contributions401(K) Contributions Supplemental BenefitsSupplemental Benefits IRA ContributionsIRA Contributions Section 125 PlansSection 125 Plans

Customized Payroll ReportsCustomized Payroll Reports Labor DistributionLabor Distribution Job CostingJob Costing Employee Check RegistersEmployee Check Registers Paid Leave Benefit ReportPaid Leave Benefit Report Overtime ReportingOvertime Reporting General Liability Audit ReportsGeneral Liability Audit Reports

Process, Withhold, & Remit Court OrdersProcess, Withhold, & Remit Court Orders Child SupportsChild Supports GarnishmentsGarnishments Tax LeviesTax Levies Student LoansStudent Loans

Maintain Wage Payment Record Retention Files & Maintain Wage Payment Record Retention Files & SchedulesSchedules

Prepare & Submit Federal & State Required Weekly, Prepare & Submit Federal & State Required Weekly, Monthly, Quarterly & Year-End Payments & ReportsMonthly, Quarterly & Year-End Payments & Reports W-2 (Employee Wage & Tax StatementsW-2 (Employee Wage & Tax Statements Form 941 (Employer’s Quarterly Federal Tax Form 941 (Employer’s Quarterly Federal Tax

Return)Return) Form 940 (Employer’s Federal Unemployment Form 940 (Employer’s Federal Unemployment

Tax Return)Tax Return) UCT-6 (Florida’s State Unemployment Tax UCT-6 (Florida’s State Unemployment Tax

Return)Return) Florida New Hire ReportingFlorida New Hire Reporting

Automated Processing of Employee Wage Automated Processing of Employee Wage PaymentsPayments

Maintain Employee RecordsMaintain Employee Records Employment ApplicationEmployment Application Form 1-9 (Employment Eligibility Verification)Form 1-9 (Employment Eligibility Verification) W-4 (Employee Withholding Allowance W-4 (Employee Withholding Allowance

CertificateCertificate Direct Deposit AuthorizationDirect Deposit Authorization Payroll Deduction AuthorizationPayroll Deduction Authorization Employee Loan AuthorizationEmployee Loan Authorization Employee Change FormsEmployee Change Forms Employment Verifications (VOE’s)Employment Verifications (VOE’s)

Thank YouThank You

Angie Basile, Business Development ManagerAngie Basile, Business Development Manager

239-939-2210239-939-2210

ABasile@SmartPayrollOnline.comABasile@SmartPayrollOnline.com

www.SmartPayrollOnline.com www.SmartPayrollOnline.com