what is excel - webjunction web viewcomputer training centermicrosoft word 2007. updated 12/10/2010....

Norman Public Library

Computer Training Center Microsoft Word 2007

Microsoft Word 2007 pt 3:

Short Cuts & Special Features

Class Objectives: Learn to use Spelling & Grammar check Learn alternate ways to Select text Learn shortcuts to Cut, Copy & Paste and more Learn some Key Combinations Learn about Numbering and Bulleting lists Become acquainted with Shapes and Word Art

Spelling & Grammar Check: A wavy red line under a word in a document indicates a word may be

misspelledo Proper names and foreign language words often confuse the

computer because they are not in its dictionaryo Two words without a space between them may cause the computer to

think they are one word not in its dictionary and will cause a red squiggle to be displayed

A wavy green line under text means there may be a grammar or spacing error

o Words with an extra space between them will cause the computer to display a wavy green line.

Spelling and Grammar check is not infallible the red and green underlines alert you to a possible problem. You as the computer user have to make the decision whether to make a change or not.

To find Spelling and Grammar check, click on the review tab on the

ribbon

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http://staff.pls.lib.ok.us/new/public/pages/smwtvert_jpg.htm



A window will appear with Suggestions for changes that may be chosen from or ignored If you have a name or word that is spelled correctly but is not in the dictionary, when you have the Spelling and Grammar window open, Click on the ‘Add to Dictionary’ button on the right side. See right Language is another useful option under Tools on the Menu Bar – under there are: Set Language Translate Thesaurus – (very useful) Hyphenation

Another way to do Spelling and Grammar checking, that is fast and efficient, is to place the cursor (I bar) on the red or green underlined text, thenRight-mouse clickConsider the choices displayed on the pop-out menu Left-mouse click on the chosen option and the change will be made to your documentIf you do not choose to accept any of the suggested changes, click on Ignore or Ignore all www.dictionary.com is a useful website to check word spelling online

Ways to Select Text To do anything with a block of text, it must first be selected

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Left-mouse click on chosen option

Place I-bar on word, right mouse click to get pop-out menu

http://www.dictionary.com/



To select text - - - a letter or several words – click and drag a word – double-click on the word a line – click and drag move cursor to left margin until it becomes a white pointing arrow, and

click once a paragraph – click and drag move cursor to left margin until it becomes a white pointing arrow, and

click twice the whole document – move cursor to left margin until it becomes a white pointing arrow, click

three times in rapid succession press CTRL+A simultaneously In the Editing Group under the Home Tab choose Select then Select All click and drag Press F8

Another Method for Selecting Text:Place the Insertion Point next to the beginning of the text to be selected and hold down the Shift key. Move the selection across the text by the Arrow keys (between the letter pad and number bad) in the direction needed as you continue holding down the Shift key. When completed, lift off both the Shift key and the Arrow keys

Short Cuts: Cut, Copy & Paste:Using buttons found on the Clipboard Group under the Home Tab of the Ribbon.

To Cut from a document – select the text or image and click on the Cut buttonTo Copy from a document – select the text or image and click on the Copy buttonTo Paste the Cut or Copied material – place the Insertion point in the position the text will occupy and click on the Paste button

Buttons and Combination Short-cut Key Strokes, etc: To use key combinations, both designated keys have to be pressed at the same time then immediately released. To be sure both keys are pressed at the same time, without keeping any key held down a long time (the computer

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does not like that) press one down first and hold it and then quickly press the second. As soon as both are pressed down, lift up from the keys. The computer will have completed the action desired. The Control (CTRL) key is on the extreme lower left key on the keyboard. See keyboard layout in the Microsoft Word I class handout for all the key positionsTO - - - PRESS - - -

Create A New Document - - - - - - - - - - CTRL + N or click on Microsoft Office Button and roll down to New

Open A New Document - - - - - - - - - - CTRL + O or click on the Open button

Close A Document - - - - - - - - - - - - - - -CTRL + W or Save A Document - - - - - - - - - - - - - - - CTRL + S or click on the Save

button Print A Document - - - - - - - - - - - - - - - CTRL + P or click on Office

Button and choose the picture of printer

Quit Word - - - - - - - - - - - - - - - - - - - - - ALT + F4 or File and Exit or click on the Close button on the Title bar

Keys to Move the Insertion Point:

TO MOVE - - - PRESS - - -

One Character Space to the Left- - - - - - - - - - - - - - - - - - - - - - - Left Arrow Key

One Character Space to the Right- - - - - - - - - - - - - - - - - - - - - -Right Arrow Key

One Word To the Left - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -CTRL+Left Arrow Key

One Word To the Right - - - - - - - - - - - - - - - - - - - - - - - - - - - - -CTRL+Right Arrow Key

One Paragraph Up - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -CTRL+ Up Arrow Key

One Paragraph Down - - - - - - - - - - - - - - - - - - - - - - - - - - CTRL+ Down Arrow Key

Up One Screen (Scrolling) - - - - - - - - - - - - - - - - - - - - - - - - - - - Page Up Down One Screen (Scrolling) - - - - - - - - - - - - - - - - - - - - - - - - - Page Down

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To Move the Insertion Point To the End of the Line - - - - - - - - - - Press the End Key

To Move the Insertion Point To the Beginning of the Line - - - - - -Press the Home Key

To Move the Insertion Point To the Beginning of Document - - - -Press CTRL + Home Key

To Move the Insertion Point to the End of the Document - - - - - - Press CTRLTo Move the Insertion Point to the End of the Document - - - - - - Press CTRL + End Key+ End Key

Using Shortcuts to Work with the Ribbon

Press the ALT key to bring up shortcuts for the Tabs “Key Tips” Choose one of the letters to show the individual shortcuts for each tab on

the Ribbon Press Alt again to move through the tabs and use different shortcuts You can also navigate the ribbon using the Tab key (Press Shift+Tab to

cycle in the opposite direction)

Inserting Bullets or Numbering:Inserting Bullets or Numbering: Bullets and Numbers can make lists standout and be more interesting In the Paragraph group under the Home Tab on the ribbon There are

buttons for Numbers and Bullets Click on one, and each time the enter key is pressed when typing a list, the

new line will have a Number or Bulleto To add a line to the middle of the list, place the Insertion Point at the end

of the last word on the row above where the new one is to be inserted and press the enter key

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Numbered tab



A space will be there for the new entry and the list will be renumbered or bulleted, just type in the item

To removed an unwanted item from the list, place the insertion at the end of the last word and use the backspace key until the item and its

number or bullet and space are removed. The unwanted item will be gone and the list renumbered or bulleted

When finished Bulleting or Numbering, with the Insertion Point after the last item, press the enter key twice and resume normal keying

For more variety of styles click on the drop down Arrow next to the bullets icon. See below

For even more styles click on Define New Bullet or Define New Number Format

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For Individual Bullets – select the item to be bulleted and proceed as before.The positions of the bullets or numbers can be changed under the Define New Bullet Tab.

To reach the ‘Customize Numbered List’ window Select the numbered list Click on Define New

Number Format Click on the Customize

button, lower right

Bulleted tab



Sorting a List (Alphabetizing)

Select the items to be alphabetized. Click on Sort icon in the paragraph group on the Home Tab on the Ribbon.

On the ‘Sort Text’ window click a green dot next to Ascending if you wish the list to be in ABC order.

Click the ‘OK’ button lower right of window and the list will be alphabetized by the first letter of each item.

Using WordArt

You can use WordArt to make display text (e.g., the heading of your document) more eye-catching. WordArt can be resized, moved, and edited to fit your needs.

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Click on bullet style



From the Insert tab, in the Text group, click WORDARTThe WordArt Gallery dialog box appears.

From the WordArt Gallery, select the desired styleThe Edit WordArt Text dialog box appears.

In the Text box, type your text To format your text, from the Font or Size pull-down lists, make the desired

selections To change the font style, click BOLD or ITALIC Click OK

Your WordArt is placed in the document and the Format command tab appears.

Resizing WordArt

Select the WordArtSizing handles appear on the text box area.

Place the pointer over one of the sizing handlesWhen the pointer changes to a two-directional arrow, you can move the pointer in any direction.HINT: To resize proportionally, hold down [Shift] while moving a corner handle or open box.

Click and drag the border to the desired sizeA dotted outline appears indicating the new size.

Release the mouse

Moving WordArt

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If the WordArt you have created is in the wrong place, the image can be easily moved.

NOTE: In order to move the WordArt, the text wrapping must be set to something other than In Line with Text.

Click the WordArt once to select it From the Format command tab, in the Arrange group, click TEXT

WRAPPING From the Text Wrapping menu, select the desired style of text wrapping

EXAMPLE: Select In Front of Text Place your pointer over a letter of your WordArt When the pointer turns into a four-directional arrow, click and drag the

WordArt to the desired location Release the mouse

Editing WordArt

You can easily change the spelling or wording of the WordArt you have created.

Select the appropriate piece of WordArt by clicking it once From the Format tab, in the Text group, click EDIT TEXT

the Edit WordArt Text dialog box appears. Make the desired changes Click OK

Drawing in Word 2007

Adding visual components to your projects can enhance or emphasize your message. If you are unable to find clip art or other graphics that fit your needs, Office provides tools that allow you to draw objects. You can draw your own objects entirely or customize a number of ready-made shapes by changing their colors or sizes. You can also add text to the objects you create.

Drawing Preset Shapes

In the Insert command tab, the Shapes group contains several categories of shapes, including lines, basic shapes, block arrows, flowchart elements, stars and banners, and callouts.

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On the Ribbon, select the Insert command tabThe Insert tab commands are visible.

In the Illustrations group, click SHAPES select the desired shape Click and hold the mouse where you want the shape to start Drag the mouse to create the desired shape. An outline indicating the size

of your shape appears. Release the mouse button and the shape appears in your document.

Drawing Custom Shapes

By using the three freehand drawing tools—Curve, Freeform, and Scribble—you can create your own shape. Curve lets you draw shapes that have curves. Freeform lets you draw shapes that have both straight lines and curves. Scribble lets you draw shapes freehand, with fine detail.

From the Insert tab, in the Illustrations group, click SHAPES - select the desired tool

To create a Curve, click and release the mouse button to begin your curve. As you draw, click and release the mouse button to anchor a point which your curve will form around. To finish your drawing, double click.

To create a Freeform, click and release the mouse button to begin your freeform shape. As you draw, click and release the mouse button to anchor the endpoints of straight lines or click and drag the mouse to draw curves—you can do both in one drawing. To finish your drawing, double click.

To create a Scribble, click and drag the mouse to draw your scribble. To finish your drawing, release the mouse button.

Working with Text in Objects: Adding Text

Right click the shape: select Add TextTo format the font and size of the text, from the Home command tab, use the commands in the Font group

To format the color of the text, from the Home command tab, in the Font group, from the Font Color pull-down list , select a color

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When you are done entering and formatting the text, click anywhere outside of the object

Action CommandTo open a file Ctrl + OTo close a file Ctrl + WTo save a file Ctrl + STo print a file Ctrl + PTo create a new document Ctrl + N

Cut Ctrl + XCopy Ctrl + cPaste Ctrl + VCheck Spelling F7Bold Text Ctrl + BItalicize Text Ctrl + IRemove Text Formatting Ctrl + SpacebarSelect All Ctrl- A

Next Misspelling ALT + F7Proofing F7Word Underline CTRL+Shift+WThesaurus Shift+F7Font Ctrl + DDoc Maximize Ctrl +F10Dictionary Alt+Shift+F7Indent Ctrl + M

Save As F12

To undo previous action Ctrl + ZTo redo previous action Ctrl + YTo cancel any action ESC

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If you’re working on MS Word and need to insert a sample piece of pseudo text to demonstrate something, there’s a quick way to do so. Just by typing in a command and pressing enter, you can fill up your document with sample, lorem ipsum paragraphs easily.

Here’s how:

Place your cursor where you want the Lorem Ipsum text to appear, type =lorem() and press Enter

You’ll now see sample, pseudo latin Lorem Ipsum paragraphs in your document, like this:

Open a new or already created Word document Place your cursor where you want the Lorem Ipsum text to appear Type =lorem() and press Enter The pseudo latin Lorem Ipsum paragraphs appear.

If you want a specific number of paragraphs of lorem ipsum text and want each paragraph to contain a particular number of lines, you can use the attributes of the =lorem() command to do the job for you. For instance, if you want 5 paragraphs of lorem ipsum text generated with each paragraph containing 2 sentences, you should type =lorem(5,2)

Helpful Links:http://support.microsoft.com/kb/312802

http://www.uwec.edu/Help/Office07/wordart-w.htm

http://office.microsoft.com/en-us/training/CR010065456.aspx

http://www.uwec.edu/help/Office07/drawing.htm

http://www.computerworld.com/s/article/9010482/Word_2007_Cheat_Sheet

http://support.microsoft.com/kb/290938 -Over 200 Keyboard Shortcuts for Word 2007

Updated 5/5/2023

http://support.microsoft.com/kb/290938

http://www.computerworld.com/s/article/9010482/Word_2007_Cheat_Sheet

http://www.uwec.edu/help/Office07/drawing.htm

http://office.microsoft.com/en-us/training/CR010065456.aspx

http://www.uwec.edu/Help/Office07/wordart-w.htm

http://support.microsoft.com/kb/312802

what is excel - webjunction web viewcomputer training centermicrosoft word 2007. updated 12/10/2010....

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