what’s new in office 2007 - humber college€™s new in office 2007? written by nonie bernard...
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What’s New in Office 2007?
Technology Training
Services
What’s New in Office 2007?
Written by
Nonie Bernard
Technology Training Services
June 2008
Maricopa County Community College District June 2008
The Maricopa County Community College District is an EEO/AA institution.
This training manual may be duplicated or put on the Internet for instructional
purposes. Please give credit to the Maricopa Community Colleges and to the
author(s). This training manual is not to be sold for profit.
Technology Training Services
Maricopa Community Colleges
2411 West 14th Street Tempe, Arizona 85281-6942 (480) 731-8287
http://www.maricopa.edu/training
Technology Training Services Vision & Mission
Technology Training Services is dedicated to improving employee
job performance at all levels by exceeding expectations in the areas
of technology training, instructional design, and customer support.
Technology Training Services provides leadership and support to the
Maricopa Community College District as the District implements new
technologies that address challenging administrative needs and
educational standards. We design, develop, and deliver the highest quality
in-service technology training, materials, and support to all of the
employees of the Maricopa Community Colleges.
To fulfill this mission we:
Provide responsive and accessible technology training on a
variety of administrative systems and desktop applications.
Design and develop comprehensive training and reference
materials.
Provide technology training support in a variety of ways
including telephone helplines, one-on-one assistance, online
help, troubleshooting, consultation, and referral services.
Support the colleges' technology training efforts by delivering on-
site technology training, delivering Train-the-Trainer sessions, and
providing training materials.
Provide leadership and support to the teams implementing new
technologies and administrative systems within the
organization.
Cultivate positive partnerships with our colleges to meet and
exceed their training needs and expectations.
Collaborate with organizational teams to develop strategies to
meet future technology training needs.
Chair and host the Regional Training Committee (RTC) to
collaboratively develop training strategies, maintain technology
training consistency, and overcome the challenging technology
training needs throughout the District.
Expand and update our knowledge and skills in the areas of
technology, training, and instructional design.
Vision
Mission
Table of Contents
Training Objectives .........................................................................1
Microsoft Office 2007 Fluent User Interface ...................................4
Fluent User Interface..................................................................4
Ribbon ........................................................................................4
Microsoft Office Button .............................................................4
Quick Access Toolbar ................................................................4
Status Bar ...................................................................................4
Microsoft Office Button Commands Gallery .................................6
Microsoft Office Button ............................................................6
Commands Gallery ...................................................................6
Office Button: Recent Documents List .........................................10
Recent Documents List ...........................................................10
Pinning a Document to the List ...............................................10
Application Options .......................................................................12
New Location ...........................................................................12
Modifying Options ...................................................................12
Understanding the Ribbon .............................................................14
Purpose of the Ribbon ..............................................................14
Tabs ..........................................................................................14
Tab Groups...............................................................................14
Standard Tabs ................................................................................16
Standard Tabs Common to All Applications ...........................16
Home Tab.................................................................................16
Insert Tab .................................................................................16
Review Tab ..............................................................................16
View Tab ..................................................................................16
Standard Tabs Specialized for an Application .........................16
Table of Contents (continued)
Contextual Tools and Tabs ............................................................26
Appear When They’re Needed ................................................26
Quick Access Toolbar ....................................................................28
Customizable, Ever-Present Toolbar .................................28
Customize Using the Quick Access Toolbar List ..............29
Add Ribbon Commands to the
Quick Access Toolbar List.................................................29
Customize the Quick Access Toolbar
by Using Application Options ...........................................29
Removing Commands from the
Quick Access Toolbar ........................................................30
Reposition the Quick Access Toolbar............................................34
Above or Below the Ribbon ..............................................34
Making More Room by Minimizing the Ribbon ...........................36
Why Minimize the Ribbon? ....................................................36
Minimizing the Ribbon ............................................................36
Temporarily Maximize the Ribbon ..........................................36
New Status Bar Features ................................................................38
Zoom Slider .............................................................................38
View Shortcuts .........................................................................39
Customizable Status Bar ..........................................................39
Mini Toolbar ..................................................................................42
Where and When You Need It ...........................................42
Preventing the Mini Toolbar from
Appearing Automatically ...................................................42
Galleries and Live Preview ............................................................44
Galleries .............................................................................44
Live Preview ......................................................................44
Table of Contents (continued)
Using Themes to Format a Document ...........................................46
What Is a Theme? ....................................................................46
Theme Colors, Fonts, and Effects ..................................................50
Themes Group ..........................................................................50
Colors .......................................................................................50
Fonts .........................................................................................51
Effects ......................................................................................51
Improved OfficeArt Features .........................................................52
More Consistent Across Applications .....................................52
Format Tab ...............................................................................52
Pictures and Clipart ..................................................................52
Shapes and Drawings ...............................................................52
SmartArt Graphics .........................................................................60
Types of Graphics ....................................................................60
Simple to Use ...........................................................................60
WordArt is Changing .....................................................................72
WordArt in Microsoft Word ....................................................72
WordArt in Excel and PowerPoint ..........................................72
Modifying Word Art in Excel and PowerPoint .......................73
Charting Changes ...........................................................................74
Simpler Interface ......................................................................74
Data Stored in an Excel Spreadsheet .......................................74
Important Note for PowerPoint Presentations .........................74
Cleaning Up Documents for Publishing ........................................78
Why Clean Up a Document? ...................................................78
Preparing a Document for Distribution....................................78
Inspecting Documents ..............................................................78
Table of Contents (continued)
Marking a Document as Final ........................................................82
Prevent Inadvertent Changes ...................................................82
Enable Editing Again ...............................................................82
Saving as a PDF or XPS / Emailing a PDF or XPS .......................86
Save or Email as PDF or XPS..................................................86
Microsoft Office Add-In ..........................................................86
New File Formats in Office 2007 ..................................................88
Open XML ...............................................................................88
Benefits ....................................................................................88
New File Name Extensions ......................................................89
Compatibility with Previous Versions .....................................90
Save as a Previous Version ......................................................90
Getting Help in Office 2007 ..........................................................92
Where Is that Command? .........................................................92
Interactive Command Reference Guides .................................92
Static Reference Guide ............................................................92
Appendix A. Locating the Save as PDF or XPS
Add-In from Microsoft ............................................98
Appendix B. Using the PowerPoint Static
Reference Guide ....................................................100
Appendix C. Static Reference Guide for Word,
Excel, and PowerPoint ..........................................103
Index ..........................................................................................108
1
Training Objectives
This workshop has been designed to present the following competencies:
1. Use the functions of the Office Button.
• Commands
• Recent Documents list
• Application options
2. Pin a document to the Recent Documents list.
3. Access the Options dialog.
4. Describe the components of the Ribbon.
• Groups
• Tabs
• Commands
• Show Dialog button
5. Navigate and explore the standard tabs of the Ribbon.
• Home Tab
• Insert Tab
• Page Layout Tab
• Review Tab
• View Tab
6. Work with Ribbon Tab Groups.
7. Describe contextual tools and tabs.
8. Customize the Quick Access Toolbar.
9. Reposition the Quick Access Toolbar.
10. Minimize and maximize the Ribbon.
11. Use the Zoom Slider to change screen magnification.
12. Use the Mini Toolbar.
13. Access and use galleries.
14. Use Live Preview.
2
3
Training Objectives Continued
15. Use Themes to modify the look of a document.
16. Insert, format, and delete OfficeArt objects.
a. Pictures and Clip Art.
b. Shapes and Drawings.
c. SmartArt.
17. Remove personal information from a document.
18. Mark a document as final.
19. Save a document as a PDF.
20. Save an Office 2007 document as an earlier version.
21. Use a reference tool to locate an Office 2003 command in
Office 2007.
4
Microsoft Office 2007 Fluent User Interface
The Microsoft Office 2007 workspace not only has a sleek, new
look, but it also offers greatly improved functionality and a
simplified interface.
The new Office 2007 Fluent user interface was designed to make
the huge number of Microsoft Office commands and tools (more
than 1,500 in Word!) available quickly and easily, when they’re
needed. You should find that the graphical representation of the
tools you are most likely to need while working with the
application enables you to work more intuitively and efficiently. In
addition, a more consistent interface across Word, Excel, Outlook,
PowerPoint, and Access should make your Office experience feel
almost seamless.
The largest new component of the Fluent User interface is the
Ribbon, which provides a graphical representation of tools and
replaces the traditional menus and toolbars found in earlier
versions.
The Microsoft Office button provides a central location for
commands that represent all of the things you can do with an entire
document, such as open, close, save, print, publish, etc. It has
replaced the File menu, found in earlier versions.
The Quick Access Toolbar allows you to keep a
customized set of tools handy; and it always displays, regardless of
what tab is selected on the Ribbon, or even when the Ribbon is
minimized.
The status bar, at the bottom of the workspace, still keeps track of
document statistics—like what page you’re on and how many
pages are in the document—but now it includes View Shortcut
buttons and a handy Zoom Slider to adjust the on-screen size of
your document.
Fluent User
Interface
Ribbon
Microsoft Office
Button
Quick Access
Toolbar
Status Bar
5
Exercise – Identify the New Features of the Word Workspace
1. Referring to the illustration above, draw a line (in the table below) to connect each
callout number to the name of the Fluent user interface feature to which it points.
Callout
Number
Fluent User Interface
Feature
Primary
Purpose
Ribbon Keeps track of document
statistics
Status bar Provides a graphical
representation of tools
Microsoft Office button Allows you to keep a cus-
tomized set of tools handy
Quick Access toolbar Replaces the File menu in
older versions
2. In the table above, draw a line to connect the name of each Fluent user interface
feature to its corresponding primary purpose.
6
Microsoft Office Button Commands Gallery
The Microsoft Office button is located at the upper-left of
the Office 2007 workspace. It’s the button to click when you want
to open up a document, save it, print it, or do just about anything
else other than create, edit, and view it. It’s the place to go to view
your recent documents, as well as any documents you decide to
permanently pin to the recent documents list. It even is the place to
go to customize the application.
When you click on the Microsoft Office button, a window opens.
In the left pane of the window is a gallery of commands. A gallery
item with an east-pointing triangle will either open a dialog
box or provide you with a subsidiary gallery of related commands.
Commands with no triangle will work just by clicking.
The New, Open, Save, and Close commands work the same as
they always have. The new Convert menu item allows you to
convert a document created in an earlier version so that you can
take advantage of all of the features in Office 2007.
The Save As and Print menu items, when single-clicked, work the
same as before. However, if you hover over either item or click on
the triangle, you will see a submenu of options and/or related
commands.
The Prepare, Send, and Publish menu items each display a
subgallery of commands from which to choose.
1. Click on the Microsoft Office button to open the window.
2. Single-click on the New, Open, Convert, Save, Save As, or
Print gallery item to perform the corresponding command.
3. Click the triangle , or hover over the Save As, Print,
Prepare, Send, or Publish gallery item to view, and select a
command from, the corresponding subgallery.
Microsoft Office
Button
Commands
Gallery
Steps to Use the
Office Button
Commands
7
Exercise – Work with the Office Button Commands
In this exercise, we’ll use the Open command to open a document. Then, we’ll use the
Print gallery item two different ways: first, to get to the Print dialog; then, to get to the
Print subgallery and choose Print Preview. Finally, we’ll close the document and create a
new, blank document.
1. Launch Microsoft Word 2007.
2. Click on the Office button to open the Office button window.
3. Click on the Open command.
4. Navigate to the Desktop: Office 2007 Class folder, and open the file
called Styles.docx.
5. With the Styles.docx file active, click on the Office button.
6. Click the Print command. Notice that the Print dialog window opens, as
if you were about to print the document.
7. Click the button in the Print dialog window.
8
Exercise – Work with the Office Button Commands (continued)
8. Click the Office button again.
9. Click on the east-pointing triangle at the right of the Print command.
10. Click on the Print Preview command to open Print Preview.
11. Click on the Close Print Preview button on the Ribbon.
12. Close the Styles.docx document by clicking on the Office button,
and then clicking on the Close command.
(Exercise continued on next page)
9
Exercise – Work with the Office Button Commands (continued)
13. Create a new, blank document by clicking the Office button, and then
clicking New.
14. In the New Document window, choose
Blank document, and then click the
button.
For now, we will just save the new document
and give it a name.
15. Save the new document by clicking the Office button, and then clicking Save.
16. In the Save As window, navigate to the Desktop, and open the Office 2007 Class
folder. Name the document Practice, and click the button.
10
Office Button: Recent Documents List
The Recent Documents list appears in the right pane of the
Microsoft Office Button window. It contains all of your most
recently opened documents, as well as any documents you’ve
permanently pinned to it. To open a document that appears on the
Recent Documents list, click the desired document’s name.
Notice that there is a little pushpin, lying on its side, to the
right of each document name on the Recent Documents list. That
pushpin may be activated by clicking it, so that the document will
be remain pinned to the list, regardless of how long or how many
documents ago it was last opened.
A document does not need to be open in order to pin it to the list; it
merely needs to show up on the Recent Documents list.
You can recognize a document that is pinned to the Recent
Documents list, because the pushpin is green and appears to be
stuck into the list.
1. If the document you want to pin does not appear on the Recent
Documents list, you must open the document so that it will
show up on the list.
2. Click the Office button to open the Office Button window.
3. On the Recent Documents list, locate the document you want
to pin.
4. Click the pushpin to the right of the document name.
5. To unpin a pinned document, click the green pushpin to the
right of the document name.
Recent
Documents List
Pinning a
Document to the
List
Steps to Pin a
Document to
the Recent
Documents List
11
Exercise – Pin Documents to the Recent Documents List
In this exercise, we’ll first pin the
Styles.docx document to the Recent
Documents list so that it will appear on
the list, regardless of how many
documents get opened after it. Then we’ll
pin one other document to the list.
1. With Word 2007 open, click the Office button.
2. Look at the Recent Documents list, and locate Styles.docx.
3. Move your mouse until it points to the inactive pushpin icon to the right of
Styles.docx.
4. Click on the pushpin to activate it. Notice that the pushpin turns green and appears to
be pinned to the Recent Documents list.
5. Move your mouse until it points to the inactive pushpin icon to the right of the
document labeled number 8.
6. Click the pushpin to activate it.
12
Application Options
The application options button for Word, Excel, and PowerPoint
has been relocated to the bottom of the Office Button menu. All of
the options that you used to find under the Tools menu are now
listed in a nested series of windows, with an overall-simplified
design.
The interface is more consistent and straightforward, but the
process for actually modifying options is pretty much the same.
First, you choose a category of options, and then you locate and
modify the specific option. Some of the options, such as Language
Settings, will open another window.
1. Click the Office button to open the Office Button window.
2. At the bottom of the Office Button window, click on the
application Options button to open the Options window.
3. In the left pane of the window, click the category of the option
you wish to modify.
4. If necessary, scroll to the option you wish to modify.
5. Modify the option, using the interface for that particular option.
6. Click .
New Location
Modifying
Options
Steps to Modify
an Application
Option
13
Exercise – Modify the Number of Recent Documents to Show
In this exercise, we’ll modify the number of documents that appear on the Recent
Documents List.
1. In Word 2007, open the Office Button window and take note of how many documents
appear on the Recent Documents list.
2. Click the Word Options button at the bottom of the Office
Button window.
3. In the left pane of the Word Options window, click Advanced to view the Advanced
category of Word options.
4. Use the scroll bar to scroll the right pane of the Word Options window down to the
Display section.
5. Change the number of recent docu-
ments to show by clicking the down
arrow until the number gets to 5.
6. Click the OK button to
close the Word Options dialog.
7. Reopen the Office Button window
and notice that only five documents
are now showing on the Recent
Documents list, including the two
pinned documents.
14
Understanding the Ribbon
The Ribbon replaces most menus and toolbars found in earlier
Microsoft Office versions. It serves as ―command central‖ for
almost all of the commands you’ll need to use in Word, Excel, and
PowerPoint.
The Ribbon is located along the top of your document window.
Knowing that you can always look in the same area for all the
commands and tools you may need should provide a boost in
efficiency and comfort as you work with your documents.
The Ribbon is divided up into several tabs, each of which is
specialized for use during specific types of tasks. Only one tab at a time is visible. The tab that is visible is known as the active tab.
1. Move your cursor over the tab you wish to make active.
2. Click on the tab to display the available commands.
Tab commands are organized into named groups. Each group
includes some combination of buttons, galleries, and commands.
Some groups also display a show dialog button, which, when
clicked, opens a dialog box or window related to the particular
group.
Tab groups will collapse, down to a single icon as necessary, when
the application window is made narrower.
Purpose of the
Ribbon
Tabs
Steps to
Activate a Tab
Tab Groups
15
Exercise – Explore the Ribbon, Tabs, and Groups
In this exercise, we’ll explore some of the components of the Ribbon, as well as observe
how its looks change depending on the width of the window.
1. In Word 2007, make sure the application window is as wide as it can be on your
screen, by clicking and dragging the resize corner (lower-right corner of document
window) to the right, as far as you can on your screen.
2. Move your mouse pointer over the words ―Page Layout‖ on the Ribbon (the Page
Layout tab).
3. Click the Page Layout tab.
4. Notice the tab groups that make up the Page Layout tab, and the types of commands
that are included within each group.
5. Using the window resize corner, decrease the width of the document window.
6. As you decrease and increase the width of the window, notice how the details on the
ribbon change to correspond to the available width.
7. Maximize the document window by clicking the maximize button at the right
end of the title bar.
8. Move your mouse pointer over the word ―Home‖ on the Ribbon (the Home tab).
9. Click the Home tab.
16
Standard Tabs
Some tabs are always available on the Ribbon while you’re
working in an application. These tabs are known as standard tabs.
Four standard tabs are common to Word, Excel, and PowerPoint:
Home, Insert, Review, and View. These common tabs serve the
same general purpose in each application, and they include many
of the same commands. However, there are differences among the
common standard tabs depending on which application you’re
viewing.
When you first open an Office application, the Home tab, by
default, is the active tab. The Home tab includes the most
frequently used commands, many of which appeared on the
formatting toolbar in earlier Office versions.
The Insert tab includes commands for all sorts of things that get
inserted into documents: tables, pictures, links, headers and
footers, symbols, page breaks, etc.
The Review tab includes the Proofing group (spelling and
grammar tools, thesaurus, language tools, etc.); Comments group;
and tracking and change tools. In addition, there are some
application-specific tools included on the Review tab.
The View tab is where you’ll find commands to view your
document, workbook, or presentation in various ways; the
Show/Hide tools; the Zoom tools; the Window tools; and the
Macro tools.
In addition to the standard tabs common to all three applications,
there are some standard tabs that may be common to only Word
and Excel, and some that appear in only one application. Because
each application is specialized for a certain type of work, each
application includes standard tabs that are unique to it.
Standard Tabs
Standard Tabs
Common to All
Applications
Home Tab
Insert Tab
Review Tab
View Tab
Standard Tabs
Specialized for
an Application
17
Exercise – Explore the Standard Tabs
In this exercise, we’ll start with the standard tabs common to all three applications. We’ll
take a look on the screen at the standard tabs in Word, and compare and contrast the Word
2007Ribbon with the screenshots of the same tabs in Excel and PowerPoint. With each
tab, notice the similar groups and commands; and notice the differences based on the types
of tasks performed in each application.
We’ll then take a look at the standard tabs that are not common to all three applications,
but are specialized for only one or two applications.
The exercise steps, as well as the screenshots of referenced toolbars, can be found on the
following pages. The remaining pages in this exercise are in landscape orientation in
order to give you a larger, more detailed view of the toolbars.
18
Exercise – Explore the Standard Tabs (continued)
1.
In W
ord
, cl
ick o
n t
he
Ho
me
tab, an
d c
om
par
e an
d c
ontr
ast
the
Word
Rib
bo
n w
ith t
he
Exce
l an
d P
ow
erP
oin
t
scre
ensh
ots
bel
ow
.
Hom
e ta
b i
n E
xcel
Hom
e ta
b i
n P
ow
erP
oin
t
19
Exercise – Explore the Standard Tabs (continued)
2.
In W
ord
, cl
ick o
n t
he
Inse
rt t
ab, an
d c
om
par
e an
d c
ontr
ast
the
Word
Rib
bo
n w
ith t
he
Exce
l an
d P
ow
erP
oin
t
scre
ensh
ots
bel
ow
.
Inse
rt t
ab
in E
xcel
Inse
rt t
ab
in P
ow
erP
oin
t
20
Exercise – Explore the Standard Tabs (continued)
3.
In W
ord
, cl
ick o
n t
he
Rev
iew
tab
, an
d c
om
par
e an
d c
ontr
ast
the
Word
Rib
bon w
ith t
he
Exce
l an
d P
ow
erP
oin
t
scre
ensh
ots
bel
ow
.
Rev
iew
tab i
n E
xcel
Rev
iew
tab i
n P
ow
erP
oin
t
21
Exercise – Explore the Standard Tabs (continued)
1.
In W
ord
, cl
ick o
n t
he
Vie
w t
ab, an
d c
om
par
e an
d c
ontr
ast
the
Word
Rib
bon w
ith t
he
Exce
l an
d P
ow
erP
oin
t sc
reen
shots
bel
ow
.
Vie
w t
ab i
n E
xcel
Vie
w t
ab i
n P
ow
erP
oin
t
22
Exercise – Explore the Standard Tabs (continued)
The following screenshots represent standard tabs that appear in only one or two Office
2007 applications.
Page
Layo
ut
(Word
):
Page
Layo
ut
(Exc
el):
Ref
eren
ces
(Word
):
23
Exercise – Explore the Standard Tabs (continued) M
ail
ings
(Word
):
Form
ula
s (E
xcel
):
Data
(E
xcel
):
24
Exercise – Explore the Standard Tabs (continued) D
esig
n (
Po
wer
Po
int)
:
Anim
ati
ons
(Po
wer
Po
int)
:
Sli
de
Show
(P
ow
erP
oin
t):
25
Notes
26
Contextual Tools and Tabs
Some tabs appear on the Ribbon only when particular types of
tasks are being performed. When such tabs appear, the ribbon
displays a tool heading above the single or multiple tabs.
For instance, when you insert any type of illustration (picture, clip
art, shape, SmartArt object, or chart) a contextual tool heading and
one or more contextual tabs appear on the ribbon.
When you create or work with a table, two additional tabs appear
beneath a Table Tools heading.
Following are some of the contextual tools and tabs that appear in
the applications.
Table Tools (Word and PowerPoint)
Design tab
Layout tab
Chart Tools (Word, Excel, and PowerPoint)
Design tab
Layout tab
Format tab
Picture Tools (Word, Excel, and PowerPoint)
Format
1. Click the Insert tab on the Ribbon.
2. On the Insert tab, within the Illustrations group, click the
Picture button.
3. Navigate to the folder that contains the desired picture,
click on the picture, then click the Insert button.
Appear When
They’re Needed
Steps to Insert a
Picture
27
Exercise – Insert and Enlarge a Picture
In this exercise, we will insert a picture into a Word document and use the contextual
Picture Tool, Format tab to make the image larger.
1. In Word, use the Recent Documents list to open Practice.docx, which you created
earlier.
2. On the Ribbon, click the Insert tab.
3. On the Insert tab of the Ribbon, locate
the Illustrations group, and click the
Picture command.
4. Navigate to the Desktop: Office 2007
Class folder.
5. Click the file named MCCD_BW.JPG.
6. Click the button to insert the logo into your document.
7. With the logo selected, examine the contextual Format tab that has
appeared, along with the Picture Tools label that appears directly
above the tab.
8. In the Size group of the Format tab, locate the Shape Width scroll box
, and then click the up arrow several times until the width
dimension reads 1‖.
28
Quick Access Toolbar
The Quick Access Toolbar is a customizable toolbar that contains a
set of commands that are independent of the Ruler tabs. You can
add and remove buttons that represent the commands you want to
have available at all times, regardless of which Ruler tab is active.
By default, the Quick Access Toolbar includes the Save, Undo,
and Redo commands. You can add commands to the Quick Access
Toolbar three different ways:
Choose a command from the Customize Quick Access Toolbar
list.
Add a command from the Ribbon.
Add and remove commands via the application Options:
Customize window.
The Quick Access Toolbar in Office 2007 replaces the ability to
add commands to various toolbars in earlier Office versions.
Customizable,
Ever-Present
Toolbar
Default Quick Access Toolbar
Customized Quick Access Toolbar
Quick Access Toolbar button
Customize Quick
Access Toolbar
list
29
Quick Access Toolbar (continued)
Clicking the Quick Access Toolbar button (located at the right
end of the Quick Access Toolbar) displays the Customize Quick
Access Toolbar list. The list includes ten commonly used
commands. The commands that are already on the Quick Access
Toolbar have checkmarks in the boxes to their left. You can add
others to the Quick Access Toolbar by simply clicking on them.
1. Click the Customize Quick Access Toolbar button.
2. Find the desired command on the list, then click to select it.
3. To remove a selected command from the toolbar, click to
deselect it.
You can choose any of the commands on the various tabs of the
Ribbon and easily add them to the Quick Access toolbar. Just
locate the command on the Ribbon, right-click on it, and select
Add to Quick Access Toolbar.
4. Locate the desired command on the Ribbon.
5. Right-click on the command on the Ribbon.
6. From the popup list, choose Add to Quick Access Toolbar.
You can access an extensive list of commands from the Customize
Quick Access Toolbar list by clicking More Commands… This
opens the Customize window of the application options, where you
can add and remove commands. (This window can be accessed via
the application options button on the Office Button menu, also.)
Customize Using
the Quick Access
Toolbar List
Steps to Add a
Command from
the Customize
Quick Access
Toolbar List
Add Ribbon
Commands to
the Quick Access
Toolbar List
Steps to Add a
Command from
the Ribbon
Customize the
Quick Access
Toolbar by Using
Application
Options
30
Quick Access Toolbar (continued)
1. Click the Customize Quick Access Toolbar button.
2. Click More Commands....
3. Chose a command category from the popup list.
4. Click on the desired command from the list on the left, and
click Add.
5. If you want to remove a command, click to select it from the
list on the right, and click Remove.
6. Once you have added and/or removed as many commands as
you wish, click OK.
You can quickly remove any command from the Quick Access
Toolbar by right-clicking on the command icon on the Quick
Access Toolbar, and choosing Remove from Quick Access
Toolbar. You may also remove commands by going into the
Customize section of the application Options.
1. Locate the command on the Quick Access Toolbar.
2. Right-click on the command.
3. Click to choose Remove from Quick Access Toolbar.
Steps to Add and
Remove
Commands
Using
Application
Options
Removing
Commands from
the Quick Access
Toolbar
Steps to Remove
a Command
31
Exercise – Customize the Quick Access Toolbar
In this exercise, we’ll customize the Quick Access Toolbar using three different methods.
First, we’ll add use the Customize Quick Access Toolbar
list to add the Print Preview command.
1. In Word 2007, click the Customize Quick Access
Toolbar button.
2. In the Customize Quick Access Toolbar list, click Print
Preview.
3. Notice that Print Preview has been added to the Quick
Access Toolbar.
Next, we’ll add a Ribbon command to the Quick Access Toolbar.
4. At the top of the Ribbon, click the tab.
5. In the Proofing section of the Review tab, right-click the Thesaurus command. (The
Thesaurus command will appear like one of the two examples below, depending on
the width of the document window.)
6. From the contextual list that appears, click Add
to Quick Access Toolbar.
7. Notice that the Thesaurus command has been
added to the Quick Access Toolbar.
32
Exercise – Customize the Quick Access Toolbar (continued)
Finally, we’ll use Word Options to remove the
Thesaurus command from the Quick Access Toolbar.
8. Click the Customize Quick Access Toolbar
button.
9. In the Customize Quick Access Toolbar list, click
More Commands…
10. The Customize page of the Word Options window
will appear. Notice that the left pane shows
available commands, and the right pane shows
commands that appear on the Quick Access
Toolbar.
11. In the right pane of the window, click to highlight
Thesaurus…
33
Exercise – Customize the Quick Access Toolbar (continued)
12. With Thesaurus… highlighted, click the
Remove button between the two panes.
13. Notice that Thesaurus… no longer
appears in the right pane.
14. Click .
15. Notice that the Thesaurus command no longer appears
in the Quick Access Toolbar.
34
Reposition the Quick Access Toolbar
The Quick Access Toolbar can be positioned either above or below
the Ribbon. By default, it appears above the ribbon, next to the
Office Button. You can reposition it below the ribbon, which will
bring it just a little closer to your work.
1. Click the Customize Quick Access Toolbar button.
2. Click Show Below the Ribbon or Show Above the Ribbon.
Above or Below
the Ribbon
Steps to
Reposition the
Quick Access
Toolbar
Below the Ribbon
Above the Ribbon
35
Exercise – Reposition the Quick Access Toolbar
3. In Word 2007, click the
Customize Quick
Access Toolbar button.
4. In the Customize Quick
Access Toolbar list, click
Show Below the Ribbon.
5. Notice that the Quick
Access Toolbar now
appears between the Ribbon
and the top of the document
window.
6. Click the Customize Quick Access
Toolbar button again.
7. In the Customize Quick Access
Toolbar list, click Show Above the
Ribbon.
8. Position the Quick Access Toolbar
either above or below the Ribbon,
depending on your preference.
36
Making More Room by Minimizing the Ribbon
Although the Ribbon is a really useful new feature of Office 2007,
it does take up some real estate at the top of the working window.
Wouldn’t it be great if you could just move it out of the way
temporarily when you need to view just a little more of your
document? When the ribbon is minimized, only the tabs show.
You can minimize the Ribbon quickly and easily, and then
maximize it just as easily again. There are two methods to
minimize and maximize the Ribbon:
Use the Customize Quick Access Toolbar button.
Use the Ribbon tabs.
To temporarily view the Ribbon with it minimized, click the tab
you want to view. The Ribbon will appear and then reminimize as
soon as you have chosen a tool or clicked back into your
document.
1. With the Ribbon showing, click the Customize Quick Access
Toolbar button.
2. Click Minimize the Ribbon.
3. Repeat steps 1 and 2 to maximize the ribbon.
1. With the Ribbon showing, double-click the active Ribbon tab.
2. To temporarily show the Ribbon, click on any tab.
3. To maximize the Ribbon, if it is minimized, double-click any
Ribbon tab.
Why Minimize
the Ribbon?
Minimizing the
Ribbon
Temporarily
Maximize the
Ribbon
Steps to
Minimize the
Ribbon Using the
Customize Quick
Access Toolbar
Button
Steps to
Minimize the
Ribbon Using the
Ribbon Tabs
37
Exercise – Minimize and Maximize the Ribbon
First, we’ll minimize and maximize the Ribbon using the Customize Quick Access
Toolbar button. Then we’ll use the double-clicking method.
1. With the Ribbon showing, click the Customize Quick
Access Toolbar button.
2. Click Minimize the Ribbon (activate the checkbox).
3. To temporarily view the Ribbon, click one of the tabs.
4. Click back into your document, and the Ribbon
disappears.
5. With the Ribbon minimized, click the Customize Quick
Access Toolbar button.
6. Click Minimize the Ribbon (deactivate the checkbox).
7. With the Ribbon showing, double-click the active tab to minimize the Ribbon.
8. With the Ribbon minimized, double-click any tab to maximize the Ribbon.
38
New Status Bar Features
Default Status Bar in Word
Default Status Bar in Excel
Default Status Bar in PowerPoint
A new feature common to the Status Bar in Word, Excel, and
PowerPoint is the Zoom Slider, which controls the screen
magnification. You can change magnification via three methods:
Click the percentage button to open the Zoom dialog box.
Click the Zoom Out or Zoom In button at either end of the
Zoom Slider.
Click and drag the Zoom Slider.
1. Click the Zoom Out button to decrease the screen
magnification
2. Click the Zoom In button to increase the screen magnification.
3. Click the percentage button to open the Zoom dialog box.
4. Click and drag the Zoom Slider right to increase, or left to
decrease the screen magnification.
Zoom Slider
Steps to Use the
Zoom Slider
39
New Status Bar Features (continued)
The View Shortcut buttons are new all located in the same position
on the Status Bar, regardless of which application you’re using.
The Status Bar is customizable to include any of the items
available on the Status Bar list. The list includes different
commands, depending on the application.
1. Right-click on a blank area of the Status Bar to open the
Customize Status Bar list.
2. Click an item to toggle it on or off (on means it is visible on
the Status Bar).
View Shortcuts
Customizable
Status Bar
Steps to
Customize the
Status Bar
Customize Status
Bar list (Word)
Customize Status
Bar list (Excel)
Customize Status Bar list
(PowerPoint)
40
Exercise – Use the Zoom Slider
In this exercise, we’ll use the features of the Status Bar Zoom tools to change the screen
magnification.
1. On the Status Bar, click the Zoom percentage button to open the Zoom dialog box.
2. In the Zoom dialog box, click the radio button next to 75%, and then click
.
Status Bar Zoom tools
Zoom percentage button
Zoom
Out
button
Zoom
In
button
Zoom
slider
41
Exercise – Use the Zoom Slider (continued)
3. Click the Zoom In button 12 times, or click and hold the Zoom In button, until the Zoom
percentage button reads 220%.
4. Click and drag the Zoom slider to the left until the Zoom percentage button reads 100%.
42
Mini Toolbar
The Mini Toolbar is a little floating toolbar that was designed to
put the commands you’re most likely to need right there where you
need them, next to the selection you’re working with.
When you select a region of a document or click into a document.
It appears automatically, in a translucent state, just above where
you’re working. As you move your cursor to approach the Mini
Toolbar, it becomes opaque.
The Mini Toolbar also appears, either directly above or directly
beneath the contextual menu, when you right-click in a document.
If you frequently use the click-and-drag method to move blocks of
text around, you may find that the Mini Toolbar gets in your way.
To prevent the Mini Toolbar from appearing when you select text,
you can turn it off in the Popular section of application Options.
Even with it turned off, it will still show up along with the
contextual menu when you right-click.
Where and
When You
Need It
Preventing the
Mini Toolbar
from Appearing
Automatically
43
Exercise – Use the Mini Toolbar
1. Open the Styles.docx document.
2. In the first paragraph, double-click to select the word quick.
3. Move your pointer up to the Mini Toolbar, and click to apply a text highlight color.
44
Galleries and Live Preview
A standard feature of the new Fluent user interface, galleries
present you with an array of options (called ―thumbnails‖ because
they are small samples) from which to choose. You’ve seen a
gallery before if you’ve ever selected a text highlight color.
With past versions of Office, if you wanted to try on a gallery
option, you had to choose and apply it, and then view your
document. If you weren’t satisfied, you then had to choose the
command again to reopen the gallery and try a different option.
Live Preview is a great new feature that lets you view your
document or selection as you pause your mouse pointer over each
thumbnail in a gallery. This means that you can try on various
gallery options without committing to them.
Commands that include galleries have small down arrows next to
them, but not all commands with down arrows have galleries—
some of them have lists. To find out whether a command includes
a gallery, click its down arrow. Live Preview does not work with
every Mini Toolbar command.
1. Select the portion of the document to be formatted.
2. Click the down arrow next to the command that includes a
gallery.
3. Move the mouse pointer and pause over various thumbnails.
(You may use the arrow keys to move among thumbnails.)
4. As you pause at each thumbnail, the portion of the document
you selected will change to reflect that gallery option.
5. Once you’ve settled on a gallery option, simply click the
thumbnail.
Galleries
Live Preview
Note
Steps to View a
Gallery and Use
Live Preview
Text Highlight Gallery
45
Exercise – Use Live Preview
In this exercise, we’ll use the Text Highlight Color gallery to choose a different color for
the word we highlighted in the preceding exercise.
1. In Styles.docx, select the word quick in the first paragraph (the same word you
highlighted in the previous exercise).
2. On the Home tab of the Ribbon, in the Font group, click the down arrow next to the
Text Highlight Color tool.
3. Use your mouse to hover over each of the color thumbnails in the gallery, noticing
that the highlight of the selected word changes color to match as you pause over each
thumbnail. Also, try using the arrow keys to navigate among the thumbnails.
4. Click the thumbnail of the text highlight color you prefer, based on your live preview
of the gallery.
46
Using Themes to Format a Document
A theme is a combination of theme colors, theme fonts, and theme
effects. A theme may be applied to a file as a single selection from
a gallery. When you apply a theme to a document, spreadsheet, or
presentation; you effectively apply matching color and style
options for all of the text, headings, tables, charts, shapes, and
diagrams at once.
Your organization or department could designate a standard theme
across the board, so all of your documents would have a consistent,
branded look to them.
The best way to understand how themes work is to use Live
Preview to see how several different themes affect the look of one
document.
1. From the Themes group, click the down arrow beneath the
Themes command. (See Note below.)
2. Use your mouse to hover over various theme thumbnails, as
you decide which theme would look best for your document.
3. Once you decide on a theme, click the thumbnail to assign the
theme to your document.
4. You can switch themes by repeating the steps above.
The Themes Group is included in the Page Layout tab in Word and
Excel; in PowerPoint, the Themes Group is included in the Design
tab.
What Is a
Theme?
Steps to Choose a
Theme
Note
Themes Group in
Word and Excel
Themes Group in
PowerPoint
47
Exercise -- Use Themes to Format a Document
4. Open Styles.docx. Use the Zoom tools to reduce the screen magnification so that you
see three pages across and two pages down (like the illustration above).
5. On the Ribbon, click the Page Layout tab.
6. In the Themes group, click the down arrow
beneath the Themes command to open the
Themes gallery.
7. You can scroll up and down, and you can resize the
Themes gallery, using the resize corner.
8. Notice that the theme assigned to the document is Office. The Office theme is the
default built-in theme.
48
Exercise -- Use Themes to Format a Document (continued)
9. Using your mouse, hover over the Apex thumbnail. Notice that some of the colors
change, and some of the page breaks change.
10. Spend just a few seconds hovering over each of the thumbnails, noting the overall
effect on the document.
11. Click on a thumbnail to apply the theme of your choice.
12. Use the Zoom tools to increase the screen magnification, and get a closer look at
some of the details of the theme you chose, such as text and heading fonts and colors;
and the table, chart, and diagram details.
49
Notes
50
Theme Colors, Fonts, and Effects
The Themes Group of the Page Layout tab
includes three additional tools besides
Themes. Each of these additional tools has an
associated gallery that displays the format for
each of the Themes.
Each theme has a group of associated colors, a group of associated
fonts, and a group of associated effects.
When you click the Colors tool in the Themes group, each row
represents the colors associated with a particular Theme. You can
use your mouse to pause over the colors for various themes. If you
choose a group of Colors that
represent a different Theme
than your document, then you
will have modified the theme
for this document.
Your document’s Theme colors
are included at the top of the
gallery when you use the
various tools that show a color
gallery, such as: font color,
shape outline and fill, border
and line color, and fill color
tools.
Themes Group
Colors
51
Theme Colors, Fonts, and Effects (Continued)
When you click the Fonts tool in the Themes group, each gallery
row represents the fonts associated with a particular Theme. You
can browse the gallery and
choose a different Font set
for your document, if you
wish.
Theme fonts are
included in the gallery
when you use the Font
tool (on the Home tab
or the Mini Toolbar).
When you click the Effects
tool in the Themes group,
you see thumbnails of the
Effects associated with
each Theme. If you choose
a different theme’s Effect,
you will modify the look
of graphics throughout
your document.
Fonts
Effects
52
Improved OfficeArt Features
Microsoft has completely overhauled its diagramming features for
Office 2007. Besides providing a number of great new options for
all sorts of different shapes, diagrams, styles, and effects, the
interface is consistent across Word, Excel, and PowerPoint; so you
can work with graphics in any of the three applications and still
feel at home.
When you insert or select a graphic, the contextual Format tab
becomes visible on the Ribbon. The Format tab includes a variety
of tools to customize your graphic. You will have access to
galleries and Live Preview to try various formats before you
commit. Depending upon the type of graphic you’re working with,
the Format tab will be under the contextual Picture Tools or
Drawing Tools.
If the inserted or selected graphic is a picture or clipart, then the
Picture Tools, Format tab is displayed. The Picture Styles group
includes several options to add effects to your picture.
If the inserted or selected graphic is a shape or drawing object,
then the Drawing Tools, Format tab is displayed. The Shape Styles
group includes a gallery of basic shape styles, as well as fill and
outline galleries and the Change Shape gallery.
More Consistent
Across
Applications
Format Tab
Pictures and
Clipart
Shapes and
Drawings
53
Exercise – Use the Picture Tools
In the next three exercises, we’ll work with a document that includes several illustrations.
You’ll sample some of the OfficeArt features that are common to Word, Excel, and
PowerPoint. First, we’ll work with the Picture tools.
1. Open the document, Illustrations.docx, located in the Office 2007 Class folder.
2. Expand the window so it fills the entire computer screen.
3. Double-click the photograph of the trillium flower.
4. Take a look at the Format tab of the Ribbon. Notice the Picture Styles group.
5. At the right edge of the Picture Styles gallery, at the bottom of the scroll bar, click the
More button.
6. Browse the Picture Styles gallery, using Live Preview to see how the photograph
looks with the various styles.
7. Apply your choice of a frame or other style for the photograph.
54
Exercise – Use the Picture Tools (continued)
8. Still in Illustrations.docx, double-click the block-shaped logo to select
it and display the Picture Tools / Format Tab.
9. Click the Picture Shape tool to display the Picture Shape gallery. Since
this gallery does not offer Live Preview, simply click on one of the
Basic shapes to see how it affects the logo.
10. Click the Picture Border tool to display the Picture Border gallery. This gallery does
offer Live Preview, so you can browse it and preview the border color and style to
apply to the logo picture.
11. Apply one or more options from the Picture Border gallery to the block-shaped logo.
12. Now, double-click the horizontal logo to select it and
display the Picture Tools / Format Tab.
13. Click the Picture Effects tool to display the Picture
Effects gallery.
14. Click Preset to open the Preset subgallery.
15. Use Live Preview to view the Preset options.
16. Click on one of the thumbnails to add the preset effect to the
horizontal logo.
55
Exercise – Use the Picture Tools (continued)
17. Double-click the clipart wavy border.
18. Click Picture Effects, then click Reflection
to open the Reflection subgallery.
19. Use Live Preview to browse the Reflection
gallery options.
20. Click to select the Reflection option you
want to apply to the clipart wavy border.
21. With the clipart wavy
border still selected,
click Picture Effects
again, then click Glow
to open the Glow
subgallery.
22. Browse the Glow
options, and then click
to apply your chosen
Glow option to the
clipart wavy border.
23. With the clipart wavy
border still selected,
click Picture Effects
again, then click Soft
Edges to open the Soft
Edges subgallery
24. Use Live Preview to
browse the gallery options.
Start at 1 Point and work your way down the
gallery.
25. What happens to the clipart object when you
reach 10 Point?
26. Click the Picture Effects tool to close the
gallery, without choosing a Soft Edges effect.
56
Exercise – Use the Picture Tools (continued)
Continuing on with the same document,
we’ll sample some of the new Office 2007
Drawing tools.
27. In the document, Illustrations.docx, go to the page
that contains the Smiley Face shape and the gear
diagram. Although it originally was page 2, it may
be on page 3 or 4 now, depending upon the changes
you made in the previous exercise.
28. Expand the window so it fills the entire computer
screen.
29. Double-click the Smiley Face shape.
30. Take a look at the Format tab of the Ribbon. Notice
that it is now under Drawing Tools. Notice, also,
the Shape Styles group.
31. With the Smiley Face selected, click the More arrow on the Shape Styles gallery to
display the entire gallery.
32. Browse the Shape Styles gallery, using Live Preview to observe how each style
affects the Smiley Face shape.
57
Exercise – Use the Drawing Tools (continued)
33. Click to apply one of the Shape Styles in the top row of the gallery.
34. Click on the View tab, and click Two Pages. This step
is necessary to ensure that you will be able to see the
Smiley Face graphic during the next part of the
exercise.
35. Click the Format tab to return to the Drawing Tools/Format tab.
36. With the Smiley Face still selected, click the Shadow Effects tool in
the Shadow Effects group of the Format tab.
58
Exercise – Use the Drawing Tools (continued)
37. Browse the Shadow Effects gallery, using Live Preview, watching how each
thumbnail changes the way the drawing appears.
38. Click one of the thumbnails to apply the Shadow Style to the Smiley Face graphic.
39. Click the Office button, choose Save As, and name the document
Illustration Formats.
59
Notes
60
SmartArt Graphics
Microsoft Office 2007 SmartArt provides a convenient set of
professional-looking, predesigned templates for a number of basic
diagram categories:
List
Process
Cycle
Hierarchy
Relationship
Matrix
Pyramid
Each category includes several specific diagram types. In addition,
you can download additional diagram types from Microsoft Office
online.
Inserting a SmartArt graphic is simple. You browse a gallery of
templates; as you browse and click, a larger picture and description
of each template comes into view to help you make your decision.
Types of
Graphics
Simple to Use
61
SmartArt Graphics (continued)
Once you’ve inserted a SmartArt graphic, you can customize your
diagram, using the SmartArt Tools, which comprises the Design
and Format tabs.
SmartArt diagrams have placeholders for text, so all you really
have to do is choose a template, and then click and type. Many of
the templates include placeholders for pictures, too.
Once you’ve inserted, and even formatted, your SmartArt diagram;
you can change your mind and simply switch to a different
template.
1. Click on the Insert tab.
2. In the Illustrations group, click the SmartArt command.
3. When the Choose a SmartArt Graphic window opens, choose a
graphic category from the left-hand window (or view All
categories in a single list).
4. Browse the thumbnails in the gallery. Click on any of the
thumbnails to view a larger sample and suggestions for its use.
5. Click the OK button.
6. Type text for the diagram into the text pane or directly into the
placeholders.
Steps to Insert a
SmartArt
Graphic
62
Exercise – Insert and Format a SmartArt Graphic
In this exercise, we will create a SmartArt graphic to illustrate the educational process of
life-long learning.
1. Create a new, blank Word
document.
2. On the Home tab, Styles
group, choose Title style.
3. Type Life-Long Learning Beyond High School and press Return.
4. Click on the Insert tab. From the Insert tab, choose SmartArt.
63
Exercise – Insert and Format a SmartArt Graphic (continued)
5. In the left pane of the Choose a SmartArt Graphic window, click Process to view the
graphic templates most likely to communicate the meaning of our process.
6. Click the Continuous Process SmartArt gallery thumbnail to view a larger sample and
suggestions for its use.
64
Exercise – Insert and Format a SmartArt Graphic (continued)
7. Click The Upward Arrow list, and then click .
8. Notice that you see the empty graphic, and you see a text pane to the side of the
graphic. The insertion point will be at the first bullet of the text pane.
9. Type Associate’s Degree
65
Exercise – Insert and Format a SmartArt Graphic (continued)
10. Press the down arrow key on your keyboard to
move to the next bullet in the text pane.
11. Type Bachelor’s Degree, and then press the down
arrow key.
12. Type Master’s Degree. Since the text pane has no
more bullets, press Return.
13. Type Doctorate, then press Return. Notice how the
SmartArt shape is adding placeholders as you add
lines to the text pane.
14. Type Life-Long Learning. Your Click the down arrow between bullets, and type the
remaining degrees, so your list and diagram look like the illustration below:
15. Close the text pane and examine your diagram.
(You can either click the on the text pane, or
use the Ribbon: SmartArt Tools > Design > Text
Pane group > Text Pane button.)
66
Exercise – Insert and Format a SmartArt Graphic (continued)
You realize something’s missing!
You meant to insert Community
Education between Master’s
Degree and Life-Long Learning.
16. In the SmartArt Tools / Design Pane / Create
Graphic group, click the Text Pane command to
show the text pane.
17. Click to place the insertion point at the end of the line that reads Doctorate, and then
press Return to create a new bullet.
18. Type Continuing Education.
19. Notice the red X next to Life-Long Learning and the message at the bottom of the text
pane. You’ll have to either delete a bullet, or choose a different layout to
accommodate all your bullets.
67
Exercise – Insert and Format a SmartArt Graphic (continued)
20. Close the text pane, and select the SmartArt diagram.
21. In the SmartArt Tools, Design Pane, Layouts group, click the More Layouts button.
22. Click the Vertical Equation layout.
68
Exercise – Insert and Format a SmartArt Graphic (continued)
23. Click and drag the bottom center handle of your SmartArt diagram to make the
diagram taller.
24. In the SmartArt Styles group, click the Change Colors button; browse and select a
different color style.
69
Exercise – Insert and Format a SmartArt Graphic (continued)
25. Click the More button to view and browse the entire SmartArt Styles gallery; and
click to choose a SmartArt Style.
26. At the far right of the Design tab, click Reset Graphic to restore the
default design settings to your diagram.
27. Click Undo (on the Quick Access Toolbar) to restore the changes you previously
made to the graphic.
28. On the SmartArt graphic, click the arrow shape between the Master’s Degree and
Life-Long Learning shapes, to select it.
70
Exercise – Insert and Format a SmartArt Graphic (continued)
29. Click the Format tab of the SmartArt Tools. Look at the Shapes
group.
30. In the Shapes group, click Change Shape.
31. In the Equation Shapes section of the Shapes gallery, click the equal sign shape Click
OK.
71
Exercise – Insert and Format a SmartArt Graphic (continued)
32. Click on the Page Layout tab.
33. In the Themes group, use Live Preview to view how your SmartArt graphic might
change if you chose a different theme, color, font, or effect.
34. Save your document as Lifelong Learning Diagram.
72
WordArt Is Changing
The old familiar WordArt gallery still exists in Microsoft Word
2007. However, some of the .interface for modifying WordArt has
changed slightly, although they are in keeping with the overall
OfficeArt interface design.
You will not see the old familiar WordArt gallery in Excel and
PowerPoint. Instead, you’ll have an all-new gallery of WordArt
styles that doesn’t include any shape modifications. It’s found in
the Text group of the Insert Ribbon in both Excel and PowerPoint.
Insert tab, Text tools in Excel 2007 Insert tab, Text tools in PowerPoint 2007
WordArt Gallery in Excel and PowerPoint 2007
WordArt in
Microsoft Word
WordArt in
Excel and
PowerPoint
73
WordArt Is Changing (continued)
In both Excel 2007 and PowerPoint 2007, once you’ve created a
text object and replaced the placeholder text with your own words,
you use the Drawing Tools, Format toolbar to modify the WordArt
to your liking.
Drawing Tools in Excel 2007
Drawing Tools in PowerPoint 2007
Modifying
WordArt in
Excel and
PowerPoint
74
Charting Changes
Formatting charts in all three applications is now quite consistent
and utilizes the Office Art contextual tools and tabs.
One big change in Word and PowerPoint is that now, when you
insert a chart in either application, Office opens an Excel
spreadsheet, complete with sample data that matches the chart style
you selected.
If you need to take a PowerPoint presentation ―on the road,‖ and it
includes charts, make sure you have access to the Excel
application.
On the following pages are the Chart Tools tabs (Design, Layout,
and Format) for Word 2007, Excel 2007, and PowerPoint 2007.
Simpler
Interface
Data Stored in
an Excel
Spreadsheet
Important Note
for PowerPoint
Presentations
75
Charting Changes (continued) C
ha
rt T
ools
/ D
esig
n T
ab
(W
ord
):
Cha
rt T
ools
/ D
esig
n T
ab
(E
xcel
):
Cha
rt T
ools
/ D
esig
n T
ab
(P
ow
erP
oin
t):
76
Charting Changes (continued) C
ha
rt T
ools
/ L
ayo
ut
Ta
b (
Wo
rd):
Cha
rt T
ools
/ L
ayo
ut
Ta
b (
Exc
el):
Cha
rt T
ools
/ L
ayo
ut
Ta
b (
Wo
rd):
77
Charting Changes (continued) C
ha
rt T
ools
/ F
orm
at
Ta
b (
Wo
rd):
Cha
rt T
ools
/ F
orm
at
Ta
b (
Exc
el):
Cha
rt T
ools
/ F
orm
at
Ta
b (
Wo
rd):
78
Cleaning Up Documents for Publishing
Have you ever sent an electronic version of a document off to a
publisher or another organization, only to realize later that it
included a watermark, or comments, or footer information that you
didn’t mean to be seen outside your department?
Even if you went through and tried to find all those little
―personal‖ items you didn’t want to include, you may have
neglected to look for hidden text or properties information.
The Office Button gallery includes a number of subgallery items
under the category, Prepare. These items show information you
might want to view or offer tasks you might want to perform
before you share your document outside your own work group.
Why Clean Up a
Document?
Preparing a
Document for
Distribution
79
Cleaning Up Documents for Publishing (continued)
When you ask Word, Excel, or PowerPoint to inspect the
document, workbook, or presentation, it checks for hidden
information such as comments, hidden text, and properties; and for
the kinds of other features you may want to remove or at least modify before you send your document out into public.
Comments, revisions, versions, and annotations
Document properties and personal information
Custom XML data
Headers, footers, and watermarks
Hidden text
You can whose which of the above items to check, and you can
choose which to remove if the inspection finds any of them.
1. Click the Office Button.
2. In the left pane of the Office Button list, click Prepare.
3. In the right pane, click Inspect Document.
4. If the warning prompts you to save the document, click Save.
5. Click to select the types of features you want to be inspected.
6. Click Inspect.
7. From the Document Inspector results window, click Remove
All for the items you want to remove from the document.
8. Click Close to leave the Inspect Document process.
Inspecting
Documents
Steps to Inspect a
Document
80
Exercise – Remove Personal Information from a Document
1. Open Styles.docx.
2. Click the Office button.
3. In the left pane, click Prepare.
4. In the right pane, click Inspect
Document.
5. If you get a warning that the
―file contains change that have
not been saved…. Do you want
to save the file now?‖ click
Yes.
6. In the Document
Inspector window,
click Inspect.
81
Exercise – Remove Personal Information (continued)
7. Review each the inspection result rows.
8. Click each Remove All button in turn. Notice that the exclamation point changes to a
checkmark after each row is cleaned up.
9. When all of the items have been removed, click Close.
82
Marking a Document as Final
Another useful new feature of Office 2007 is the ability to mark a
document as final. When you choose this command, three changes
are made to the file:
Typing and editing commands are disabled.
Proofing marks are turned off.
The document status is set to Final.
This communicates to anyone with whom you share an electronic
version of the document that this is a completed version. It also
helps you and others from making inadvertent modifications.
A document that has been marked as final displays a Mark as Final
icon in the status bar.
Marking a document as final does not present someone else with
Office 2007 from changing the status and then editing the
document. Also, any document marked as final, if opened in an
earlier version of a Microsoft Office application, will not be read-
only.
To enable editing on a document that has been marked as final,
you simply click Mark as Final again. The command acts as a
toggle.
1. Click the Microsoft Office Button.
2. In the left pane of the Office Button window, click Prepare.
3. In the right pane of the Office Button window, click Mark as
Final.
4. To re-enable editing on a document marked as final, repeat
steps 1–3.
Prevent
Inadvertent
Changes
Enable Editing
Again
Steps to Mark a
Document as
Final
83
Exercise – Mark a Document as Final
1. In Microsoft Word 2007, open Styles.docx.
2. Click the Office button.
3. In the left pane of the Office Button
window, click Prepare.
4. In the right pane of the Office Button
window, click Mark as Final.
5. You will see an alert that gives you the
option to continue or cancel. Click OK.
6. You will see another alert that explains what Mark as Final does. Click OK.
84
Exercise – Mark a Document as Final (continued)
7. Notice the Marked as Final icon in the status bar.
8. Attempt to edit the document.
9. Notice in the status bar the message: ―This modification is not allowed because the
selection is locked.‖
10. Now turn Mark as Final off by repeating steps 1, 2, and 3 from the previous page.
11. Notice that the status bar no longer displays the Marked as Final icon, and that you
can now edit the document again.
85
Notes
86
Saving as a PDF or XPS / Emailing as a PDF or XPS
It is often useful to save a file in a fixed-layout style that is easy to
print by anyone and hard to modify by anyone. With Office 2007
applications, you can save documents as either of two such file
formats:
Portable Document Format (PDF) – Adobe’s fixed-layout
electronic file format that preserves formatting and enables file
sharing and printing.
XML Paper Specification (XPS) – Microsoft’s fixed-layout
electronic file format that preserves formatting and enables file
sharing and printing.
To save or email a file as PDF or XPS, you must have the
Microsoft Office 2007 Save as PDF or XPS add-in installed. If you
don’t know whether you already have the add-in installed, just try
saving a document as PDF or XPS. If it works, you’re all set. If
you don’t have it, there will be a command in the Save As
subgallery to help you find and download the add-in.
This is a one-time, free add-in. See Appendix A for step-by-step
directions to find the add-in and instructions on Microsoft’s
website (or use the command that appears in the subgallery of the
Save As gallery).
1. Click the Office button.
2. In the left pane of the Office Button window, click Save as.
3. In the right pane of the Office Button window, click PDF or
XPS.
4. Click and examine the Options dialog box.
5. Choose options and click , or choose no options and
click .
6. Click .
Save or Email as
or XPS
Microsoft Office
Add-In
Steps to Save a
File as a PDF
87
Exercise – Save a Document as a PDF
1. In Microsoft Word 2007, open
Styles.docx.
2. Click the Office button.
3. In the left pane of the Office Button
window, click Prepare.
4. In the right pane of the Office Button
window, click PDF or XPS.
5. Click the Save as type down arrow to
see that you have the option to save as either PDF or XPS. Choose PDF.
6. Save the PDF document in the Office 2007 Class folder.
7. Click and examine the Options dialog box.
8. Click to close the Options dialog without making any changes.
9. Click .
88
New File Formats in Office 2007
Microsoft Office 2007 has moved to a new file format for Word,
Excel, and PowerPoint. It’s called Open XML. This is important to
you for three reasons:
Open XML has several benefits
Open XML gives rise to several new file name extensions
(beyond the old .doc, .slx, and .ppt).
Compatibility issues exist with older versions of Office.
The benefits of Open XML Formats over the old, binary, file
formats used in previous versions of Word, Excel, and PowerPoint
are as follows:
Compact files. Office 2007 file size can be up to 75% smaller
for the same content.
Improved damaged-file recovery. If a part of your document
becomes damaged or corrupted, the rest of the file will be
unaffected. This means that you’re likely to lose less of your
document than before.
Better privacy and more control over personal information.
Document Inspector cleans up documents and removes hidden
information you don’t want others to see.
Better integration outside the Office Suite. With Open XML,
a user can open an Office 2007 document using Microsoft’s
Word Viewer or another third-party application without having
to have the actual Word, Excel, or PowerPoint application.
Easier detection of documents containing macros. Files that
contain macros use different file extensions than those without
macros. An ―m‖ is the last character in the filename extension
of any document that contains macros.
Open XML
Benefits
89
New File Formats in Office 2007 (continued)
The following table, taken from an Office Help document, lists the
file types and associated new file extensions:
Word
XML file type Extension
Document .docx
Macro-enabled document .docm
Template .dotx
Macro-enabled template .dotm
Excel
XML file type Extension
Workbook .xlsx
Macro-enabled workbook .xlsm
Template .xltx
Macro-enabled template .xltm
Non-XML binary workbook .xlsb
Macro-enabled add-in .xlam
PowerPoint
XML file type Extension
Presentation .pptx
Macro-enabled presentation .pptm
Template .potx
Macro-enabled template .potm
Macro-enabled add-in .ppam
Show .ppsx
Macro-enabled show .ppsm
Slide .sldx
Macro-enabled slide .sldm
Office theme .thmx
New File Name
Extensions
90
New File Formats in Office 2007 (continued)
Since Word, Excel, and PowerPoint have different file formats in
Office 2007 than they did in earlier Office versions, there are a few
compatibility issues. However, these can be overcome fairly easily
with the tools that are available. Compatibility mode will check for
compatibility issues between the current version and the previous
version, depending on the version when you open the document,
and the version as which you save it. You can:
Open a file created in 97-2003, and then save it as 2007.
Open a file created in 97-2003, and then save it as 97-2003.
Create a new file, and then save it as 97-2003.
Open a file created in 2007, and then save it as 97-2003.
Open a 2007 Office file in Word, Excel, or PowerPoint 97-
2003. (This requires that you have installed a necessary file
converter. Contact your Help Desk, or go to the Microsoft
Download Center to get the Microsoft Office Compatibility
Pack for 2007 Office Word, Excel and PowerPoint File
Formats.)
To save a document created or saved in Office 2007 to a version
that is compatible with Office 97-2003, you use the Save As
gallery command, and then choose the desired file format from the
subgallery.
1. Click the Office button.
2. In the left pane of the Office Button window, click Save as.
3. In the right pane of the Office Button window, click the Word
97-2003 Document, Excel 97-2003 Workbook, or PowerPoint
97-2003 Presentation button.
4. Choose the location to save the document, then click
5. Read the issues noted in the Compatibility Checker, then either
click Continue to go ahead and save, or click Cancel to stop the
Save As process and return to where you were in the document.
Compatibility
with Previous
Versions
Save as a
Previous Version
Steps to Save a
2007 Office
Document as an
Earlier Version
91
Exercise – Save a Word 2007 Document in Word 97-2003 Format
1. In Microsoft Word 2007, open Styles.docx.
2. Click the Office button.
3. In the left pane of the Office
Button window, click Save
As.
4. In the right pane of the
Office Button window,
click Word 97-2003
Document.
5. Save the document in the
Office 2007 Class folder.
6. Notice that the file name
will be Styles.doc. Click
.
7. A Compatibility Checker
dialog opens. Read the
messages, and then click
8. Notice that the title bar
indicates the .doc file
extension and reminds you
that it is in compatibility
mode.
9. Close Styles.doc.
92
Getting Help in Office 2007
As you begin to use the 2007 Office applications, you may have
trouble locating some of the commands that you used to be able to
find without even thinking about it.
The support team at Microsoft has created interactive reference
guides for Word and Excel that allow you to point to a command
in the 97-2003 interface, and get feedback on what to do in 2007 to
get the same command or achieve the same task. It will tell you, or
even show you if you wish.
As of June 2008, there is no interactive reference guide for
PowerPoint available. There is a static reference guide available,
which is actually a spreadsheet that helps you find PowerPoint 97-
2003 commands in PowerPoint 2007. See Appendix B for
instructions to access Microsoft’s Reference: Locations of
PowerPoint 2003 Commands in PowerPoint 2007.
In addition, Appendix C of this manual is a 3-page list of Office
2003 commands, and the associated shortcut keys and Office 2007
command locations. It is divided into three pages sections: Word,
Excel, and PowerPoint.
Where Is that
Command?
Interactive
Command
Reference
Guides
Static Reference
Guides
93
Getting Help in Office 2007 (continued)
1. Click the Help button.
2. In the Browse Word Help window, click Getting help.
3. In the Getting Help window, scroll down until you see the
heading for Interactive: Word 2003 to Word 2007 command
reference guide.
4. Click the Start the guide button.
5. Your web browser will open. When the Welcome page
appears, click Start.
1. Locate the Office 2003 menu or toolbar item you want to find
in Office 2007.
2. Point to the item, and read the instructional message.
3. Click on the item. The view will switch to the 2007 Office
interface, and the appropriate tabs and commands will be
highlighted.
4. To return to the 2003 interface view to choose another
command, click anywhere on the screen.
Steps to Open
the Interactive
Command
Reference Guide
Steps to Use the
Interactive
Command
Reference Guide
94
Exercise – Use the Interactive 2003 to 2007 Command Reference
In this final hands-on exercise of the What’s New in Office 2007 class, we’ll access and
use the Interactive Word 2003 to Word 2007 command reference guide. This should
leave you feeling confident that you can begin right away to successfully accomplish
your daily tasks in Office 2007!
1. In Word 2007, click the Help button.
2. In the Browse Word Help window click Getting Help.
3. In the Topics in ―Getting help‖ window, scroll down until you see the heading for
Interactive: Word 2003 to Word 2007 command reference guide.
4. Click the Start the guide button at the bottom of the window.
95
Exercise – Use the Interactive Command Reference (continued)
5. Wait for the browser to open and the Welcome page to appear. Click Start.
6. Look at the browser window. It looks just like a Word 2003 window.
7. Click on the Tools menu, and then move your mouse down and pause your pointer
(without clicking) over Options…
8. Notice the message that appears directly beneath your mouse pointer.
96
Exercise – Use the Interactive Command Reference (continued)
9. Click on the Options… menu item. See how the view switches to Word 2007, and the
Office Button window opens, and the Word Options button is highlighted.
10. Click anywhere in the window to switch back to the Word 2003 view.
11. Click on the Format menu, and then move your mouse down and pause your pointer
(without clicking) over Columns… Notice the instructional message.
12. Now click on the Columns… menu item, and view the Word 2007 visual guide.
97
Exercise – Use the Interactive Command Reference (continued)
13. Click anywhere to switch back to the Word 2003 view.
14. Locate and pause your mouse pointer over the Print command on the Standard
Toolbar in Word 2003; view the instructional message.
15. Now click the Print command and view the Word 2007 visual guide.
16. Click anywhere in the window to switch back to the Word 2003 view.
17. Find two more of your favorite commands, using the interactive guide.
98
Notes
99
Appendix A Locating the Save as PDF or XPS Add-In from Microsoft
Since website addresses have a tendency to change over time, these step-by-step
directions will show you how to use the built-in Microsoft Office Help feature to find the
precise Microsoft Download Center webpage you need.
1. From within Microsoft Word, Excel, or PowerPoint 2007, click the Help button
at the top-right corner of the file window.
2. In the search window at the top of the Office
Help window, type Save as PDF; then click the
Search button.
3. When the Results page appears, look for the topic entitled Enable support for other
file formats, such as PDF and XPS. (As of the time this book was printed, it was
the first row on the Results page.) Click the topic name.
100
Appendix A (continued)
4. In the Help window, scroll down to the section, Install and use the Save as PDF or
XPS add-in from Microsoft.
5. Click the link in the Help window. Your web browser will activate, and the
download page will appear.
6. Follow the instructions on the website.
7. If you are unable to download and/or install the add-in, please contact your Help
Desk.
101
Appendix B Using the PowerPoint Static Reference Guide
PowerPoint Help features a noninteractive, or static, reference guide for finding
PowerPoint 2003 commands in PowerPoint 2007. The following instructions will help
you get started using this guide.
1. In PowerPoint, click the Help button.
2. In the Browse PowerPoint Help window, click Getting help.
3. In the Getting help list, click Reference: Locations of PowerPoint 2003 commands
in PowerPoint 2007.
4. Scroll down almost to the bottom of the Help window to the section called New
locations of familiar commands.
5. Click the Ribbon mapping workbook link.
6. Excel will launch, and you will see a warning message regarding the file that needs to
open. Click Yes.
102
Appendix B (continued)
7. An Excel window will open to Tips for using this workbook.
8. Click one of the sheet tabs to view the page that lists each of the PowerPoint 2003
commands for that subject, and the corresponding PowerPoint 2007 location and
command.
103
Appendix C Static Reference Guide for Word, PowerPoint, and Excel
WORD
Office 2003 Keys Office 2007
Edit / Copy Ctrl C Home tab / Clipboard group / Copy
Edit / Cut Ctrl X Home tab / Clipboard group / Cut
Edit / Find Ctrl F Home tab / Editing group / Find
Edit / Paste Home tab / Clipboard group / Paste
Edit / Redo Ctrl Y Quick Access toolbar / Redo
Edit / Replace Ctrl H Home tab / Editing group / Replace
Edit / Undo Ctrl Z Quick Access toolbar / Undo
File / Close Ctrl W Office button / Close
File / Exit Alt F4 Office button / Exit Word
File / New Ctrl N Office button / New
File / Open Ctrl O Office button / Open
File / Page Setup Page Layout tab / at the bottom right of the
Page Setup, click the Launcher button,
File / Print Ctrl P Office button / Print
File / Print preview Office button / Print / Print preview
File / Save Ctrl S Office button /Save or click the disk on the
Quick Access Toolbar
File / Save as Web page Office button / Save as / Save as Web page
Format / Borders and
Shading
Home tab / Paragraph group / Borders / Borders
and Shading
Format / Bullets and
Numbering
Home tab / Paragraph group
Format / Font Home tab / Font group
Format / Paragraph Home tab / Paragraph group
Format / Tabs Home tab / Paragraph group / click the
Launcher button, / Tabs
Insert / Picture / Clip Art Insert tab / Illustrations group / Clip Art
Insert / Picture / From file Insert tab / Illustrations group / Picture
104
Appendix C (continued)
WORD (continued)
Office 2003 Keys Office 2007
Insert / Symbol Insert tab / Symbols group / Symbol
Insert / Picture / Word Art Insert tab / Text group / WordArt
Insert / Reference /
Footnote
Reference tab / Footnotes group / Insert
Footnote
Table / Delete / rows or
columns
Select table / Layout tab / Delete / Rows or
Columns
Table / Insert / rows or
columns
Select table / Layout tab / Rows & Columns
Table / Insert / Table Insert tab / Table group / Table / Insert Table
Table / Table AutoFormat Select table / Design / Table styles
View / Header and Footer Insert tab / Header & Footer
View / Ruler View tab / Show/Hide group / Ruler
EXCEL
Office 2003 Keys Office 2007
Chart / Chart Options Select chart / Layout tab
Chart / colors Select Chart / Format tab / Shape Styles group /
Shape Fill
Chart / Title Select Chart / Layout tab / Labels group / Chart
Title
Chart / Type Select Chart / Design tab / Type group / Change
Chart Type
Chart Wizard / Create
chart
Insert tab / Charts group
Data / Filter / Advanced
Filter
Data tab / Sort & Filter group / Advanced
Data / List / Create List Ctrl L Insert tab / Table group / Insert Table
Edit / Copy Ctrl C Home tab / Clipboard group / Copy
Edit / Cut Ctrl X Home tab / Clipboard group / Cut
Edit / Find Ctrl F Home tab / Editing group / Find
105
Appendix C (continued)
EXCEL (continued)
Office 2003 Keys Office 2007
Edit / Paste Ctrl V Home tab / Clipboard group / Paste
Edit / Redo Ctrl Y Quick Access toolbar / Redo
Edit / Replace Ctrl H Home tab / Editing group / Replace
Edit / Undo Ctrl Z Quick Access toolbar / Undo
File / Close Ctrl W Office button / Close
File / Exit Alt F4 Office button / Exit Excel
File / New Ctrl N Office button / New
File / Open Ctrl O Office button / Open
File / Page Setup Page Layout tab / at the bottom right of the
Page Setup, click the Launcher button,
File / Print Ctrl P Office button / Print / Print
File / Print preview Office button / Print / Print preview
File / Save Ctrl S Office button /Save or click the disk on the
Quick Access Toolbar
File / Save as Web page Office button / Save as / Save as Web page
Format / Cells Home tab / Cells group / Format / Format Cells
Insert / Chart Insert tab / Chart
Insert / Columns Home tab / Cells group / Insert / Insert Columns
Insert / Function Formulas tab / Function Library group / Insert
Function
Insert / Picture / Clip Art Insert tab / Illustrations group / Clip Art
Insert / Picture / From file Insert tab / Illustrations group / Picture
Insert / Rows Home tab / Cells group / Insert / Insert Rows
List toolbar / Convert to
Range
Design tab / Tools group / Convert to Range
Merge and Center Home tab / Alignment group / Merge and
Center
Tools / Goal Seek Data tab / Data Tools group / What-If Analysis /
Goal Seek
106
Appendix C (continued)
POWERPOINT
Office 2003 Keys Office 2007
View / Header and Footer Insert tab / Text group / Header & Footer
Edit / Copy Ctrl C Home tab / Clipboard group / Copy
Edit / Cut Ctrl X Home tab / Clipboard group / Cut
Edit / Find Ctrl F Home tab / Editing group / Find
Edit / Paste Ctrl V Home tab / Clipboard group / Paste
Edit / Redo Ctrl Y Quick Access toolbar / Redo
Edit / Replace Ctrl H Home tab / Editing group / Replace
Edit / Undo Ctrl Z Quick Access toolbar / Undo
File / Close Ctrl W Office button / Close
File / Exit Alt F4 Office button / Exit PowerPoint
File / New Ctrl N Office button / New
File / Open Ctrl O Office button / Open
File / Page Setup Page Layout tab / at the bottom right of the
Page Setup, click the Launcher button,
File / Print Ctrl P Office button / Print
File / Print preview Office button / Print / Print preview
File / Save Ctrl S Office button /Save or click the disk on the
Quick Access Toolbar
File / Save as Web page Office button / Save as / Save as Web page
Format / Bullets and
Numbering
Home tab / Paragraph group / Bullets
Format / Font Home tab / Font group
Format / Line Spacing Home tab / Paragraph group / Line Spacing
Insert / New Slide Ctrl M Home tab / Insert group / New slide
Insert / Picture / Clip Art Insert tab / Illustrations group / Clip Art
Insert / Picture / From
File
Insert tab / Illustrations group / Picture
107
Appendix C (continued)
POWERPOINT (continued)
Office 2003 Keys Office 2007
Insert / Slides From
Outline
Home tab / Slides group / New Slides / Slides
from Outline
Insert / Symbol Insert tab / Text group / Symbol
Insert / Text Box Insert tab / Text group / Text Box
View / Grids and Guides Home tab / Drawing group / Arrange / Align /
Grid settings
View / Header and Footer Insert tab / Text group / Header & Footer
View / Master / Slide
Master
View tab / Presentations Views / Slide Master
View / Normal View tab / Presentations Views / Normal or
click on the bottom right
View / Slide Show View tab / Presentations Views / Slide Show or
tap F5 or click on the bottom right, or in the
Slide Show tab, look in the Start Slide Show
group
View / Slide sorter View tab / Presentations Views / Slide sorter or
click on the bottom right
108
Index
Add Ribbon Commands to the
Quick Access Toolbar List................................................ 29
Add-In for Save as PDF or XPS ....................................... 98
Application Options .......................................................... 12
Modifying .................................................................. 12
Using to Customize the Quick Access Toolbar ......... 29
Benefits of New File Formats ........................................... 88
Binary File Format ............................................................ 88
Chart Data Stored in an Excel Spreadsheet ...................... 74
Charting Changes .............................................................. 74
Clean Up a Document ....................................................... 78
Cleaning Up Documents for Publishing ........................... 78
Clipart and Pictures ........................................................... 52
Colors ................................................................................ 50
Command Reference Guides, Interactive ......................... 92
Commands Gallery ............................................................ 6
Commands, Finding 2003 Commands in 2007................. 92
Compatibility with Previous Versions .............................. 90
Contextual Tools and Tabs ............................................... 26
Customizable Status Bar ................................................... 39
Customizable, Ever-Present Toolbar ................................ 28
Drawings and Shapes ........................................................ 52
Effects, Theme .................................................................. 51
Enable Editing After Marking a Document as Final ........ 82
Excel Spreadsheet for Word and PowerPoint Chart Data 74
Extensions, File Name ...................................................... 89
109
Index (continued)
File Formats in Office 2007 .............................................. 88
File Name Extensions ....................................................... 89
Final, Mark a Document as ............................................... 82
Finding Commands ........................................................... 92
Fluent User Interface........................................................... 4
Fonts, Theme..................................................................... 51
Format a Document Using Themes .................................. 46
Format Tab ........................................................................ 52
Formats, File ..................................................................... 88
Galleries ............................................................................ 44
Getting Help in Office 2007 ............................................. 92
Graphics, Types of ............................................................ 60
Groups, Tab....................................................................... 14
Help ................................................................................... 92
Command Reference Guides ...................................... 92
Finding 2003 Commands in 2007 ............................... 92
Getting Help in Office 2007 ....................................... 92
Reference Guide, PowerPoint ..................................... 92
Home Tab.......................................................................... 16
Improved OfficeArt Features ............................................ 52
Insert Tab .......................................................................... 16
Inspecting Documents ....................................................... 78
Interactive Command Reference Guides .......................... 92
Interface, Fluent User.......................................................... 4
Live Preview ..................................................................... 44
110
Index (continued)
Locating the Save as PDF or XPS
Add-In from Microsoft ..................................................... 98
Making More Room by Minimizing the Ribbon .............. 36
Marking a Document as Final ........................................... 82
Microsoft Office 2007 Fluent User Interface ...................... 4
Microsoft Office Add-In ................................................... 86
Microsoft Office Button .................................................. 4, 6
Mini Toolbar ..................................................................... 42
Preventing from Appearing Automatically ................. 42
Maximizing the Ribbon .................................................... 36
Minimizing the Ribbon ..................................................... 36
Modifying Application Options ........................................ 12
Modifying Word Art in Excel and PowerPoint ................ 73
Office Art, More Consistent Across Applications ............ 52
Office Button ...................................................................... 6
Office Button: Recent Documents List ............................ 10
OfficeArt Features ............................................................ 52
Open XML ........................................................................ 88
Options, Application, Modifying ...................................... 12
Pictures .............................................................................. 52
Pinning a Document to the Recent Document List ........... 10
PowerPoint Presentations Containing Charts ................... 74
PowerPoint Static Reference Guide ................................ 100
Preparing a Document for Distribution............................. 78
Preventing Inadvertent Changes to Files .......................... 82
Preventing the Mini Toolbar from
Appearing Automatically .................................................. 42
111
Index (continued)
Quick Access Toolbar ................................. 4, 28, 29, 30, 34
Removing Commands ................................................. 30
Repositioning .............................................................. 34
Quick Access Toolbar List................................................ 29
Recent Documents List .................................................... 10
Reference Guides .............................................................. 92
PowerPoint .................................................................. 92
Static ........................................................................... 92
Interactive ................................................................... 92
Word ........................................................................... 92
Excel ........................................................................... 92
Removing Commands from the
Quick Access Toolbar ....................................................... 30
Reposition the Quick Access Toolbar............................... 34
Review Tab ....................................................................... 16
Ribbon ..................................................................... 4, 14, 36
Minimizing and Maximizing ...................................... 36
Purpose of ................................................................... 14
Temporarily Maximize ............................................... 36
Understanding ............................................................. 14
Save as a Previous Version ............................................... 90
Save or Email as PDF or XPS........................................... 86
Saving as a PDF ................................................................ 86
Shapes and Drawings ........................................................ 52
Shortcuts, Viewing ............................................................ 39
SmartArt Graphics ............................................................ 60
112
Index (continued)
Standard Tabs ................................................................... 16
Common to All Applications ..................................... 16
Specialized for an Application .................................... 16
Static Reference Guide ..................................................... 92
Status Bar ...................................................................... 4, 38
New Features ............................................................. 38
Tab Groups.........................................................................14
Tabs ....................................................................... 14, 16, 26
Contextual ................................................................... 26
Standard ...................................................................... 16
Temporarily Maximize the Ribbon ................................... 36
Theme ................................................................... 46, 50, 51
Colors, Fonts, and Effects ..................................... 50, 51
Colors .......................................................................... 50
Effects ......................................................................... 51
Fonts ............................................................................ 51
Using to Format a Document ...................................... 46
What It Is..................................................................... 46
Themes Group ................................................................... 50
Toolbar, Mini .................................................................... 42
Toolbar, Quick Access ................................ 4, 28, 29, 30, 34
Tools that Appear When They’re Needed ........................ 26
Types of Graphics ............................................................. 60
Understanding the Ribbon ................................................ 14
Using Themes to Format a Document .............................. 46
View Shortcuts .................................................................. 39
113
Index (continued)
View Tab ........................................................................... 16
WordArt in Excel and PowerPoint ................................... 72
WordArt in Microsoft Word ............................................. 72
WordArt is Changing ........................................................ 72
XML File Format .............................................................. 88
Zoom Slider ...................................................................... 38