Why usWhether you envision reciting your vows in your family church, on a beach or sweeping Lawns at the Hunter Botanical Gardens, our welcoming Reception Venue offers a customisable wedding package for your stunning Reception.

Our Event specialists will work with you to perfect every detail of your wedding from reception menus and décor to rehearsal dinners. Your guest list may be intimate or grand, but either way your wedding day will shine with the distinctive details and personalised services that reflect your unique style.

Choose from cocktail style, buffets or deluxe weddings. The choice is yours and if you have guests with special dietary requirements our Executive Chef is able to arrange special meals just for them.

Discover the possibilities of hosting your wedding at Hexham Events. With a secluded Reception Centre on the Second floor, Hexham Events is an enchanting destination for your wedding.

Phone: 4964 8079 and request to speak to Events or email your enquiry to: events@hexhambc.com.au

Classic Cocktail Package Wedding Reception $5,000

Minimum of 60 Guests – Additional guests $80 per head

Our cocktail package is perfect for those wanting a less formal reception, offering more opportunity for the bridal party to mingle with guests

The Cocktail Package includes the following: ◆ Complimentary room booking for 4 hours ◆ Complimentary sparkling wine w/ strawberries on arrival◆ A selection of cocktail items to be served to your guests over 1½ hour period◆ Coffee & tea station

Four hours Standard Beverage Package: All standard tap beers, bottled red & wine, sparkling wine, soft drinks and juices

Package also includes: ◆ Seating plan w/ stand◆ Round tables w/ seating for 8 or 10◆ Backdrop & skirting for bridal table◆ Tables w/ linen tablecloths & napkins◆ Chair Covers w/ sash ◆ Cake table w/ skirting ◆ Table decorations ◆ Wishing well – white or wooden ◆ Disposable cameras on tables◆ Microphone & lectern◆ Dancefloor ◆ iPad music linked to sound system

Free Bride and Groom Menu Tasting

Classic Cocktail Menu Canapés served over 1½ hours

Canapés choice of 4

Bloody mary oyster shooters

Moroccan chicken skewers w/ lemon & mint yoghurt

Handmade quiches w/ smoked leg ham & cheese

Chinese spoons w/ chicken, coriander, avocado, mint & chilli

Stuffed baby chat potatoes w/ sour cream, crispy bacon & chives

Bruschetta w/ vine ripened tomatoes, crumbled feta, basil, garlic, red onion, parmesan & olive oil

Crunchy prawn twists w/ aioli

Thai beef noodle spoons

Slow roasted beef & rosemary pies

Char grilled chicken satay skewers

Mini cheeseburgers w/ caramelised onion

Dessert

Wedding Cake supplied by Bridal Couple

Your cake can be cut and plated for your guests to enjoy whenever they are ready after the cake cutting

Or speak to our Chef about other options

Classic Buffet Package Wedding Reception $7,000

Minimum of 60 Guests – Additional guests $85 per head

The Classic Buffet Package includes the following: ◆ Complimentary room booking for 4 hours◆ Sparkling wine & strawberries on arrival◆ Classic Roast Buffet: including your choice of Canapés & Buffet◆ Coffee & tea station

Four hours Standard Beverage Package: All standard tap beers, bottled red & wine, sparkling wine, soft drinks and juices

Package also includes: ◆ Seating plan w/ stand◆ Round tables w/ seating for 8 or 10◆ Backdrop and skirting for bridal table◆ Linen tablecloths & napkins◆ Chair covers w/ sash ◆ Cake table w/ skirting ◆ Table decorations ◆ Wishing well – white or wooden ◆ Disposable cameras on tables◆ Stage w/ microphone & lectern◆ iPad music linked to sound system◆ Dancefloor

Free Bride and Groom Menu Tasting

Classic Buffet Menu Canapés served to your guests for 1 hour

prior to your Deluxe Buffet

Canapés choice of 4

Slow cooked beef & rosemary pies

Chargrilled honey soy, lemon chicken skewers

Sundried tomato, spinach, pinenut & fetta quiches

Peking duck pancakes w/ hoi sin sauce

Moroccan style chicken skewers w/ mint yoghurt

Smoked salmon & dill blinis w/ lemon crème fraiche

Teriyaki steak kebabs

Mini spring rolls w/ Vietnamese dipping sauce

Stuffed baby chats w`crispy bacon, sour cream & chives

Crunchy prawn twists w/ aioli

Chinese spoons chicken, coriander, avocado, lemon, mint & chilli

Classic Roast Buffet

Mustard crusted slow roasted side of beef in a red wine gravy

Tender slices of boned and rolled roast pork w/ crackling & granny smith apple sauce

Crunchy baked potatoes w/ sea salt

Maple glazed roasted pumpkin & baked honey carrots

Steamed beans & broccolini

Dinner Rolls & butter

Dessert

Wedding Cake supplied by Bridal Couple

Your cake can be cut and plated for your guests to enjoy whenever they are ready after the cake cutting

Or speak to our Chef about other options

Deluxe Package Wedding Reception $9,000

Minimum of 60 Guests – Additional guests $100 per head

The Classic Deluxe Package includes the following: ◆ Complimentary reception room booking for 5 hours ◆ Alternate drop menu ◆ Bubbly & strawberries on arrival◆ Canapés ◆ Entrée ◆ Main course◆ Coffee & tea station Five hours Premium Beverage Package:Tap beers, craft beers, bottled red & white wine, sparkling wine, soft drinks & juices

Package also includes: ◆ Seating plan w/ stand◆ Round tables w/ seating for 8 or 10◆ Backdrop and skirting for bridal table◆ Linen tablecloths & napkins◆ Chair covers w/ sash ◆ Cake table w/ skirting ◆ Table decorations ◆ Wishing well – white or wooden ◆ Disposable cameras on tables◆ Stage w/ microphone & lectern◆ iPad music linked to sound system ◆ Dancefloor

Free Bride and Groom Menu Tasting

Deluxe Menu Canapés to be served for 1 hour on your guests’ arrival

followed by seated Entrée & Main

Canapés choice of 4Moroccan chicken skewers w/ lemon & mint yoghurt

Bloody mary oysters shootersCrunchy prawn twists w/ lemon dill aioli

Smokedsalmon & dill tartsTeriyaki steak kebabs

Chinese spoons w/ chicken, avocado, chilli, coriander & lemonBruschetta w/ roasted cherry tomatoes, crumbled feta, basil,

garlic, red onion, parmesan & olive oil

Entrées choice of 2Prosciutto, baby spinach, caramelised walnuts, baby beets

w/ marinated Meredith goat fettaArancini balls w/ roasted pumpkin, basil & mozzarella

Pan fried salmon fillet w/ dill, red onion & avocado on a crunchy garlic doorstop

Crispy Thai beef salad, thinly sliced marinated rump steak, Asian greens & crispy noodles

Mains choice of 2Roasted rack of lamb w/ rosemary & garlic rub on sweet potato mash,

pan fried beans & crispy leekBacon wrapped chicken breast, stuffed w/ sundried tomatoes & fetta,

served w/ seasonal greens, creamy potato stack & butter mushroom sauceSeafood beef medallion chargrilled fillet, grilled prawns, crispy salted

kipfler potatoes, pan fried green beans & a garlic sauceCrispy skin salmon w/ rosemary roasted chat potatoes, steamed broccolini, grilled lemon & a dollop of yoghurt

DessertWedding Cake supplied by Bridal Couple

Your cake can be cut and plated for your guests to enjoy whenever they are ready after the cake cutting

Or speak to our Chef about other options

Additional Information & Options for Packages

Children’s MealsChildren under 12 years of age – $12.00 per person

We Cater for all Dietary Needs: Please advise when finalising Numbers and where these guests will be sittingThere will be no extra charge for this service.

Catering Optional Extras Costing:Fruit Platter serves 15 – $90 per BoardCheese Station – $7 per personAntipasto & Cheese Station – $12 per personCheese Board serves 15 – $100 per BoardSweet Station from $7 per personPlatters of Prawns & Oysters (Seasonal Price)

Bar Options:

Standard PackageBubbly on arrival Morgan Bay WinesHartog’s Plate MoscatoStandard Tap Beers: Tooheys, VB, XXXXSoft Drink, Juice & Water

Premium PackageSparling on arrival: Seppelt Fleur de Lyse Chardonnay / Pinot NoirWhite Wines: 821, South Sauvignon Blanc, Devil’s Lair Chardonnay Red Wines: Devil’s Lair Cabernet/Merlot, Wolf Blas Private Release ShirazRosé: Devil’s Lair RoséStandard Beer varieties plus Craft Beer Soft Drink, Juice & Water

Spirits will be available at an additional cost of $7.50 to the package or Guests can pay for their own Spirit purchases.

Frequently asked Questions Entry Options to the Club:

Yes, we are a Licensed Club and have to adhere to the Law regarding signing in, we have simplified this process by having a sign in register at entry to your Reception.

We also offer the Bridal Party entry via external stairs, and for those unable to climb stairs, lift access is available from inside the Club to the Event Centre.

Room available for Bridal Party prior to being announced to Guests.

Don’t like any of our Decorations?

If you don’t like our table decorations please free to provide your own.

As we don’t charge you for the use of our table decorations there will not be a discount for this option.

Smokers

There is a Smoking Deck adjacent to the Reception room.

No Smoking inside Club at any time.

NO E-cigarettes inside Club.

What you can/can’t bring into the Club

As licensed premises you cannot bring in any form of alcohol .

No food other than your wedding cake.

Assistance dogs are permitted but no pets.

No smoke machines.

No naked flames such as lit candles.

No confetti or rice inside Club.

No helium balloons.

No flat scatters.

Terms and Conditions Deposit & Confirmation:

An enquiry is only considered tentative until we have received a deposit. The deposit to confirm your wedding is $500.00 with the remaining balance and final Numbers due 14 days prior to your wedding date. All prices in this Wedding Package are valid from March 2019 and are inclusive of GST.

Cancellation Policy:

Any request for changes to the event leading to a reduction of the estimated expenditure, change of dates or times, reduction of the duration, quantity and/or quality of the service, or reduction in the number of guests shall be deemed to be a total or partial cancellation. Cancellation fees will apply for all cancellations made within 120 days of your wedding day. This applies to all events held at Hexham Events.

Licensing:

Hexham Events is a fully licensed Club and upholds the principles of the responsible service of alcohol, in accordance with the liquor license applicable to the premises. In line with licensing requirements, our venue closes at 12midnight. The sale and service of alcohol will cease 30-minuntes prior at 11.30pm.

Minimum Numbers:

Please note that Minimum Number of 60 applies for:

Cocktail Menu

Classic Buffet Package

Deluxe Package

Further Information:

For further information regarding holding a wedding at Hexham Events or to receive a tailored wedding proposal, please contact your Hexham Events Sales Executive at events@hexhambc.com.au or by phone on 4964 8079.

Wedding Ceremony If you are looking for a different style of ceremony, we recommend the Hunter Botanic Gardens Heatherbrae for your Ceremony with sweeping Lawns, and background sounds of birds and waterfalls, in their Bush Chapel or one of their other beautiful settings such as the Lilly Pond, the Rotunda, or the Waterfall Garden to name a few.

To Book call 4987 1655 information Brochure included in this Packet.

The Hunter Region Botanic Gardens are 5kms from our reception venue.

The Bush Chapel The Rotunda

The Lilly Pond The Waterfall

Other information:Motels nearby

Sleepy Hill Motor Inn (16 Minutes) 92 Adelaide St, Raymond Terrace NSW 2324

Country Comfort Motto Farm Motel (8 Minutes) 2285 Pacific Hwy, Heatherbrae NSW 2324

Mercure Newcastle Airport (18 Minutes) 2 Williamtown Dr, Williamtown NSW 2318

Photographer

Lint Gannon Photographer 0431 519 887

Florist

Absolutely Beautiful Flowers (Real Florist) 33A William St, Raymond Terrace (02) 4987 7730

Car Hire

Elegant Metal Bridal and Formal Car Hire East Maitland NSW 0404 091 179

Gangsta Wedding Car Hire South Maitland NSW 0498 573 966

Vintage Wedding Car Hire Whitebridge NSW (02) 4920 7826

Newcastle Classic Holden Wedding Cars & Limousine Hire Redhead Newcastle NSW 0435 807 891

Newcastle Chauffeured Limousines Newcastle West NSW 0418 545 331

Newcastle Limousines Macquarie Hills NSW (02) 4956 6447