wi-43 cycle counting - logistics insights corporation, inc....
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WI-43 Oakland Logistics–Charleston SC Version: 1.0 Work Instructions [Cycle Counting Process] Date: July 24, 2008
Page 1 of 6 Printed: 4/3/2009 Printed copies of this document are considered uncontrolled as of the time of printing.
Scope: This work instruction describes the process to be completed for completing inventory cycle counts. 100+% of the parts will be counted in the warehouse per month. Equipment:
• Computer with access to WMS and Linc shared drive • Computer with access to CTT Oracle system • WMS Scanner • Material handling gloves
General Requirements:
• Employee should have basic knowledge of WMS and Oracle application • Employee should have ability drive a forklift, use a part counting scale and count with accuracy Cycle Counting Process 1) Once a month at the beginning of the month, open the cycle count spreadsheet master from
the Linc shared drive. Z:/cycle counts/cycle count. 2) Open the receiving discrepancy report (see WI-23). Copy and paste the part numbers and org
(HD or MR) from the discrepancy report to the Cycle count spreadsheet. The workbook will auto-populate the rest of the tabs. Rename the tabs to relate to the working days of the month. See Figure 1.
Figure 1
2. Copy and paste part number and org.
WI-43 Oakland Logistics–Charleston SC Version: 1.0 Work Instructions [Cycle Counting Process] Date: July 24, 2008
Page 2 of 6 Printed: 4/3/2009 Printed copies of this document are considered uncontrolled as of the time of printing.
Cycle Counting Process 3) Go to today’s date. Print the blank sheet. See Figure 2. Figure 2
4) With the WMS scanner, do a part find for the first part on the list. The scanner will list all
the parts in inventory. Put on you material handling gloves. Go to each box and physically count each part in every box.
3. Select date and print sheet.
WI-43 Oakland Logistics–Charleston SC Version: 1.0 Work Instructions [Cycle Counting Process] Date: July 24, 2008
Page 3 of 6 Printed: 4/3/2009 Printed copies of this document are considered uncontrolled as of the time of printing.
Cycle Counting Process 5) Record your total count under the “LINC” column. Also record the number of Locations that
the part is in under “Locs.” If a container is in a different location than what the scanner indicates, then mark that as 1 “miss” (if 2 then 2 miss, etc.) Repeat with the next part until all parts have been counted for that day. See Figure 3.
Figure 3
6) After all counts have been completed, verify the Oracle Count to the LINC count. If there is a
discrepancy, re-verify the LINC and Oracle system count to confirm that freight has not been shipped out since the count. If it has, adjust the amount as required. Any variance will be automatically calculated. If there is no variance, then the part accuracy is 100%.
7) Highlight any variances in yellow. Open the cycle count folder and open the “ABC LINC” file to determine the parts category. Every part has a tolerated variance assigned to its category. If within that variance, then the part in not counted as a variant part. The category and variance is a follows: A- 1%, B-2%, C-5%.
5. Enter data and highlight discrepancies in yellow.
WI-43 Oakland Logistics–Charleston SC Version: 1.0 Work Instructions [Cycle Counting Process] Date: July 24, 2008
Page 4 of 6 Printed: 4/3/2009 Printed copies of this document are considered uncontrolled as of the time of printing.
Cycle Counting Process 8) At the bottom of the spreadsheet list any variances and reason for adjustment. Fill in the
counted by and audited by. The formula for the Hit or Miss (Cum.) is the total misses (counted to date) divided by the total parts counted to date. The Loc accuracy is the same formula with Loc. Inventory Accuracy is calculated by multiplying Hit or miss % by Loc Accuracy %. Finally, the Completed Inventory is the total part numbers counted divided by the total part numbers (all inventory)See Figure 4.
Figure 4
9) For any part discrepancies that cannot be resolved, an e-mail must be sent to CTT Inventory
Control and copy in the Linc Operations manager.
8. List variances and update all formulas.
WI-43 Oakland Logistics–Charleston SC Version: 1.0 Work Instructions [Cycle Counting Process] Date: July 24, 2008
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Cycle Counting Process 10) Cycle counts may also be requested by CTT. An email will be received at
[email protected] with an Inventory Count form with the CTT count completed. Linc will complete a cycle count and fill out the form and e-mail back to the sender within two hours. See Figure 5.
Figure 5
10. Fill in all information and sent back to requestor.
WI-43 Oakland Logistics–Charleston SC Version: 1.0 Work Instructions [Cycle Counting Process] Date: July 24, 2008
Page 6 of 6 Printed: 4/3/2009 Printed copies of this document are considered uncontrolled as of the time of printing.
I acknowledge that I have read, been trained on, and fully understand the above work instructions and will follow them at all times unless otherwise instructed by my supervisor. _________________________________ Employee Name (Print) _________________________________ ________________ Employee Signature Date _________________________________ ________________ Supervisor Signature Date