word 2010 procedures

1

WORD 2010 PROCEDURES

Starting Word

1. Click the Start button .

2. Click All Programs.

3. Click the Microsoft Office folder icon.

4. Click Microsoft Word 2010.

OR

1. Click the Start button .

2. Click Microsoft Word 2010 in the list of recently used programs.

OR

Double-click the Microsoft Word 2010

shortcut icon on the desktop.

OR

Click the Word icon on the Taskbar.

Exiting Word Click the Close button

at the right end of the Word title bar.

OR

1. Click the File tab.

2. Click Exit.

Changing the Word Window

Displaying a ScreenTip:

Rest the mouse pointer on a window element.

Showing or Hiding the Ruler

Click the View Ruler

button above the vertical scroll bar.

OR

1. Click the View tab.

Show Group

2. Click the Ruler check box.

√ A check in the check box indicates the ruler is displayed.

Minimizing/Expanding the Ribbon

To minimize, click the Minimize the Ribbon

button .

OR

Double-click any tab on the Ribbon to minimize it.

To expand, click the Expand the Ribbon

button .

OR

Double-click any tab on the Ribbon to expand it.

Changing the View


Document Views Group

2. Click the desired View button:

Print Layout

Full Screen Reading

Web Layout

Outline

Draft

OR

Click a View icon on the status bar:

Print Layout

Full Screen Reading

Web Layout

Outline

Draft

2

Showing or Hiding Nonprinting Characters 1. Click the Home tab.

Paragraph Group

2. Click the Show/Hide ¶

button .

3. Click the Show/Hide ¶

button again to toggle off.

Typing in a Document Press Enter to start a

new paragraph.

Press Backspace to delete one character to the left of the insertion point.

Press Delete to delete one character to the right of the insertion point.

Press Escape to cancel a command or close a dialog box.

Typing in the Header or Footer 1. Double-click in the header

or footer area to make it active.

2. Type the header or footer information.

3. Double-click in the main document area to make it active.

OR

1. After typing the header or footer information, click the Header & Footer Tools tab.

Close Group

2. Click the Close Header &

Footer button .

Splitting a Word Window 1. Click the View tab.

Window Group

2. Click the Split button .

3. Drag the resize pointer to the location where you want the split to occur and click.

Removing a Split


Window Group

2. Click the Remove Split

button .

Saving a File (Ctrl+S)

Click the Save button on the Quick Access Toolbar.

OR

1. Click the File tab.

2. Click Save.

3. In the File name text box, type the name of the file.

4. Use the Navigation pane to navigate to the location where you want to save the file.

5. Click Save or press Enter.

3

Creating a New, Blank Document (Ctrl + N) 1. Click File.

2. Click New.

3. Click the Blank

Document icon , if necessary.

4. Click the Create button.

Closing a Document Click the Close button

.

OR

1. Click File.

2. Click Close.

Using Click and Type Position the mouse

pointer so it changes to indicate the horizontal alignment of the new text, as follows:

Text will be flush left with the margin.

Text will be centered.

Text will be flush right with the margin.

The first line of text will be indented 0.5”.

Opening a Saved Document (Ctrl + O) 1. Click File.

2. Click Open.

3. Navigate to file’s location.

4. Double-click the file to open it.

OR

4. Click the file.

5. Click Open.

Opening a Recently Used Document 1. Click File.

2. Click Recent.

3. Under Recent Documents, click the file to open.

Saving a Document with a New Name 1. Click File.

2. Click Save As.

3. Type the file name in the File name text box.

4. Navigate to the location where you want to save the file.

5. Click Save.

Applying a Built-In Style 1. Click within the line of

text.

2. Click the Home tab.

Styles Group

3. Click the desired style from the Styles gallery.

Changing the Style Set 1. Click the Home tab.

Styles Group

2. Click the Change Styles button .

3. Click Style Set.

4. Click the desired style set.

Applying a Theme 1. Click the Page Layout

tab.

Themes Group

2. Click the Themes button

.

3. Click the desired theme from the Themes gallery.

4

Inserting Text 1. Click to position the

insertion point where you want to begin typing.

2. Type the text.

Using Overtype Mode 1. Right-click the status bar.

2. Click Overtype on the shortcut menu.

√ A check mark next to the command on the shortcut menu indicates it is selected.

3. Click Insert on the status bar to change to overtype mode.

Setting the Insert Key to Toggle Overtype Mode

1. Click File.

2. Click Options.

3. In the Word Options dialog box, click the Advanced tab.

4. If necessary, click the Use the Insert key to control overtype mode check box.

5. Click the Use overtype mode check box.

6. Click OK.

7. Right-click the status bar.

8. Click to mark Overtype on the shortcut menu.

9. Press the Insert key to toggle overtype mode on and off.

Selecting and Replacing Text 1. Select the text.

2. Type the replacement text.

Canceling a Command Click anywhere outside

selected text to cancel the selection.

Press Escape to cancel a command or close a dialog box.

Click anywhere outside a displayed menu to close it without making a selection.

Using Undo (Ctrl + Z), Redo (Ctrl + Y), and Repeat (Ctrl + Y)

Click the Undo button on the Quick Access Toolbar to reverse a single action or series of actions.

Click the Redo button on the Quick Access Toolbar to reinstate any action that you reversed with Undo.

Click the Repeat button

on the Quick Access Toolbar to repeat the most recent action.

5

Aligning Text Horizontally 1. Click the Home tab.

Paragraph Group

2. Click the desired alignment button:

Align Text Left

Center

Align Text Right

Justify

Aligning a Document Vertically 1. Click the Page Layout

tab.

2. Click the Page Setup group dialog box launcher

.

3. Click the Layout tab.

4. Click the Vertical alignment drop-down arrow.

5. Select the desired alignment from the menu.

6. Click OK.

Setting Line Spacing 1. Click the Home tab.

Paragraph Group

2. Click the Line and Paragraph Spacing

button .

3. Click the desired line spacing option from the menu.

OR


2. Click the Paragraph group dialog box launcher

.

3. Click the Indents and Spacing tab.

4. Click the Line spacing drop-down arrow.

5. Select the desired spacing option from the menu.

6. Click OK.

Setting Paragraph Spacing Click the Page Layout

tab.

Paragraph Group

Use the Spacing Before box increment arrows to set the spacing before the paragraph.

Using the Spacing After box increment arrows to set the spacing after the paragraph.

OR

1. Click the Page Layout tab.


.


4. Under Spacing, enter the desired spacing in the Before and After boxes.

5. Click OK.

OR


2. Click the Line and Paragraph Spacing

button .

3. Click the Remove Space Before Paragraph or Remove Space After Paragraph option from the menu.

6

Setting Indents

Adjusting the Left Indent by 0.5”


Paragraph Group

2. Click the indent option as follows to adjust the indent by 0.5”:

Decrease Indent

button

Increase Indent button

Setting a Left or Right Indent Precisely

Click the Page Layout tab.

Paragraph Group

Use the Indent Left box increment arrows to set the left indent.

Using the Indent Right box increment arrows to set the right indent.

Setting Indents Using the Paragraph Dialog Box



.


4. Under Indentation, use the Left and Right increment arrows to set the left and right margins, respectively.

5. If desired, click the Special drop-down arrow to set the indent on the first line.

6. Click the By increment arrows to adjust the indent on the first line, if desired.

Setting a Hanging Indent Using the Paragraph Dialog Box



.


4. Click the Special drop-down arrow and click Hanging.

5. Click the By increment arrows to adjust the indent on the hanging indent, if desired.

Setting Tabs

Setting Tabs Using the Horizontal Ruler

1. To select a tab type, click the Tab selector box at the left end of the horizontal ruler until the tab you want to use displays, as follows:

Left

Right

Center

Decimal

Bar

2. Click at the position on the horizontal ruler where you want to set the tab.

Setting Tabs in the Tab Dialog Box



.

3. Click the Tabs button.

4. Type the tab stop position in the Tab stop position text box.

5. From the Alignment option, select the desired tab type.

6. Click Set.

7. Click OK.

Using the Horizontal Ruler to Adjust and Clear Tab Stops

Position the insertion point in the line of text for which the tab has been set.

To clear a tab stop, drag the tab stop off the horizontal ruler.

To adjust a tab stop, drag it to the desired position on the horizontal ruler.

Selecting a Tab Leader



.

3. Click the Tabs button.

4. In the Leader section, click the desired leader style.

5. Click OK.

6. In the document, press Tab to advance to the tab stop and insert the selected leader.

7

Inserting the Date and Time 1. Click the Insert tab.

Text Group

2. Click the Date & Time

button .

3. In the list of Available formats, select the desired format.

√ Click the Update automatically check box if you want the date and time to update automatically every time you save or print the document.

4. Click OK.

Creating an Envelope 1. Click the Mailings tab.

Create Group

2. Click the Envelopes

button .

3. In the Delivery address box, type the name and address to which the envelope will be sent.

√ Click the Omit check box if there is a return address printed on your envelopes already, or if you plan to use return

address labels.

4. Click in the Return address box and type the return address.

5. Click Print.

6. Click No to continue without making the return address the default.

8

Changing the Font 1. Click the Home tab.

Font Group

2. Click the Font button drop-down arrow

.

3. Click the desired font.

OR


2. Click the Font group

dialog box launcher .

3. In the Font list, click the desired font.

4. Click OK.

Changing the Font Size 1. Click the Home tab.

Font Group

2. Click the Font Size button

drop-down arrow .

3. Click the desired font size.

OR

Click the Home tab.

Font Group

Click the Grow Font

button to increase the font size.

Click the Shrink Font

button to decrease the font size.

OR




3. In the Size list, click the desired font size.

4. Click OK.

Changing the Font Color 1. Click the Home tab.

Font Group

2. Click the Font Color button drop-down arrow

.

3. Click the desired font color.

OR




3. Click the Font color drop-down arrow.

4. Click the desired font color.

5. Click OK.

Applying Font Styles 1. Click the Home tab.

Font Group

2. Click the desired font style, as follows:

Bold (Ctrl + B)

Italic (Ctrl + I)

OR




3. In the Font style list, click the desired style.

4. Click OK.

Applying Font Effects 1. Click the Home tab.



3. Under Effects, click the desired effect.

4. Click OK.

Applying Underlines 1. Click the Home tab.

Font Group

2. Click the Underline button drop-down arrow

.

3. Click the desired underline style.

OR




3. Click the Underline style drop-down arrow.

4. Click the desired underline style.

5. Click OK.

Clearing Formatting 1. Click the Home tab.

Font Group

2. Click the Clear

Formatting button .

9

Creating a Bulleted List 1. Click the Home tab.

Font Group

2. Click the Bullets button

drop-down arrow .

3. Click the desired bullet style from the Bullet Library.

OR


Font Group

2. Click the Bullets button

drop-down arrow .

3. Click Define New Bullet on the menu.

4. In the Define New Bullet dialog box, click the Symbol button, Picture button, and/or Font button to define a new bullet.

Creating a Numbered List 1. Click the Home tab.

Font Group

2. Click the Numbering button drop-down arrow

.

3. Click the desired numbering style from the Numbering Library.

Changing an Item Level in a Numbered List


Paragraph Group

2. Click the Decrease

Indent button to promote the item one level, or click the Increase Indent button

to demote the item one level.

Changing the Bullet or Number Formatting 1. Right-click the bullet or

number.

2. On the shortcut menu, click Font or Paragraph to open the corresponding dialog box and change formats as desired.

Sorting Paragraphs 1. Click the Home tab.

Paragraph Group

2. Click the Sort button .

3. In the Sort dialog box, click the Ascending button or the Descending button.

4. Click OK.

10

Inserting Pictures

Inserting a Picture File

1. Click the Insert tab.

Illustrations Group

2. Click the Picture button

.

3. In the Insert Picture dialog box, navigate to and select the picture you want to insert.

4. Click Insert.

Inserting Clip Art


Illustrations Group

2. Click the Clip Art button

.

3. In the Clip Art task pane, click in the Search for text box and type the name of the art you want to insert.

4. Click a picture in the task pane to insert it.

Inserting a Screenshot


Illustrations Group

2. Click the Screenshot

button .

3. From the gallery of windows currently open on the desktop, select the window you want to insert.

Inserting a Text Box 1. Click the Insert tab.

Text Group

2. Click the Text Box button

.

3. Click the desired style from the gallery.

OR


Text Group

2. Click the Text Box button

.

3. Click Draw Text Box on the menu.

4. Click and drag to draw the text box as desired.

Inserting Shapes 1. Click the Insert tab.

Illustrations Group

2. Click the Shapes button

.

3. Click the desired shape from the gallery.

4. Click and drag to draw the shape as desired.

Resizing an Object 1. Click the object to select

it.

2. Drag a sizing handle to adjust the size as desired.

OR

1. Click the object to select it.

2. Click the Drawing Tools Format tab.

Size Group

3. Use the Shape Height increment arrows and the

Shape Width increment arrows to adjust the object’s size.

Deleting an Object 1. Click the object to select

it.

2. Press Delete or Backspace.

Scanning Content into Microsoft Clip Organizer

1. Click Start .

2. Point to All Programs.

3. Click Microsoft Office, click Microsoft Office 2010 Tools, and then click Microsoft Clip Organizer.

4. In the Microsoft Clip Organizer, click File.

5. Click Add Clips to Organizer and then click From Scanner or Camera.

√ Follow the prompts for your scanner to select resolution and other options.

6. Click Insert.

Inserting a Picture from the Clip Organizer

1. Click Start .


3. Click Microsoft Office, click Microsoft Office 2010 Tools, and then click Microsoft Clip Organizer.

4. In the Microsoft Clip Organizer, navigate in the Collection List to the picture you want to insert.

5. Click the selected clip’s drop-down arrow and click Copy.

6. Click in the document where you want to insert the selected clip.


Clipboard Group

8. Click the Paste button .

11

Wrapping Text Around an Object 1. Click the object to select

it.

2. Click the Picture Tools Format tab.

Arrange Group

3. Click the Wrap Text

button .

4. Click the desired wrap option from the menu.

Moving and Positioning an Object

Moving an Object

1. Position the mouse pointer over the selected picture until the mouse pointer changes to a four-

headed arrow .

2. When the vertical bar in the move pointer displays in the position where you want to move the object, release the mouse button to move the picture.

Positioning an Object


Arrange Group

2. Click the Position button

.

3. Select the desired position from the gallery.

OR


Arrange Group

2. Click the Align button .

3. Select the desired alignment option from the menu.

OR


2. Press the up, down, left, or right arrow keys to nudge the object in the desired direction.

Rotating an Object


2. Position the mouse pointer over the object’s green rotation handle so it resembles a circular

arrow .

3. Drag to rotate the object as desired.

OR



Arrange Group

3. Click the Rotate button

.

4. Click the desired rotation option from the menu.

Layering and Grouping Objects

Layering Objects

1. Click an object to select it.


Arrange Group

3. Click the Bring Forward

button or the Send

Backward button to layer it with other objects.

Grouping Objects

1. Click an object to select it.

2. Hold down Shift to select other objects to include in the group.


Arrange Group

4. Click the Group button

.

5. Click Group on the menu.

Formatting Objects

Applying a Style to a Shape

1. Click the shape to select it.


Shape Styles Group

3. Click the More button .

4. Click the desired style in the gallery.

12

Applying a Fill, Outline, and Effects to a Shape

1. Click the shape to select it.


Shape Styles Group

3. Click to apply the desired format, as follows:

Shape Fill .

Shape Outline .

Shape Effects .

Applying a Style to a Picture

1. Click the picture to select it.


Picture Styles Group

3. Click the More button .

4. Click the desired style in the gallery.

Applying a Border, Effects, and Layout to a Picture

1. Click the picture to select it.


Picture Styles Group

3. Click to apply the desired format, as follows:

Picture Border .

Picture Effects .

Picture Layout .

Modifying Pictures 1. Click the picture to select

it.


Adjust Group

3. Click an option to make the desired modification, as follows:

Corrections to adjust the contrast and brightness

Color to change the color

Artistic Effects to add special effects

Compress Pictures

to reduce the file size

Change Picture to change to a different picture, preserving the formatting and size of the current picture

Reset Picture to remove all formatting applied to the picture

Modifying a Text Box

Changing the Font

1. Click the text box to select it.


Font Group

3. Click options to apply the desired font formatting.

Changing the Text Direction

1. Click the text box to select it.


Text Group

3. Click the Text Direction

button .

4. Click the desired rotation option.

13

Adding Text to a Shape 1. Right-click the shape.

2. Click Add Text on the shortcut menu.

3. Type the text and apply formats as desired.

Changing a Shape 1. Click the shape to select

it.


Insert Shapes Group

3. Click the Edit Shape

button .

4. Click Change Shape.

5. Click the desired shape in the Shapes gallery.

Working with SmartArt

Inserting a SmartArt Graphic


Illustrations Group

2. Click the SmartArt button

.

3. Click the desired SmartArt from the Choose a SmartArt Graphic dialog box.

4. Click OK.

Entering Text in a SmartArt Graphic

1. Click the SmartArt object to select it.

2. Click the SmartArt Tools Design tab.

Create Graphic Group

3. If necessary, click the Text Pane button to display it.

4. Enter text in the placeholders as desired.

Modifying the Design of a SmartArt Graphic

1. Click the SmartArt object to select it.

2. Click the SmartArt Tools Design tab.

3. Select options on the tab to modify the layout, style, and text levels as desired.

Applying Text Effects 1. Select the text.


Font Group

3. Click the Text Effects

button .

4. Click the desired effect from the gallery.

Applying a Page Border 1. Click the Page Layout

tab.

Page Background Group

2. Click the Page Borders

button .

3. In the Borders and Shading dialog box, click the Page Border tab.

4. Select the Setting, Style, Color, and Width as desired.

5. Click OK.

14

Selecting Spelling and Grammar Options 1. Click File.

2. Click Options.

3. In the Word Options dialog box, click Proofing.

4. Check options as necessary under the When correcting spelling and grammar in Word section.

√ A check in the check box indicates the option is already selected.

Correcting Spelling as You Type 1. Right-click the misspelled

word.

√ A red wavy line under a word indicates a possible spelling error. A blue wavy underline indicates a possible word choice error.

2. Click the desired option on the shortcut menu.

Correcting Grammar as You Type 1. Right-click the misspelled

word.

√ A green wavy line under a word indicates a possible grammatical error.

2. Click the desired option on the shortcut menu.

Checking Spelling and Grammar 1. Click the Review tab.

Proofing Group

2. Click the Spelling &

Grammar button .

3. Click options to correct or ignore errors identified in the Spelling & Grammar dialog box.

Editing the Custom Dictionary 1. Click File.

2. Click Options.


4. Click Custom Dictionaries.

5. In the Custom Dictionaries dialog box, click Edit Word List.

6. Edit words in the custom dictionary as desired.

Using the Thesaurus 1. Select the word you want

to research.

2. Click the Review tab.

Proofing Group

3. Click the Thesaurus

button .

4. In the Research task pane, select the desired synonym or antonym.

Controlling Hyphenation 1. Click the Page Layout

tab.

Page Setup Group

2. Click the Hyphenation

button .

3. On the menu, select from None, Automatic, Manual, or Hyphenation Options.

Inserting a Non-Breaking Space 1. If necessary, delete space

between the words you do not want to break.

2. Press Ctrl + Shift + Space to insert a non-breaking space.

15

Moving Text

Using Keyboard Shortcuts

1. Select the text (including paragraph mark, if necessary) to move.

2. Press F2.

3. Click where you want to move the text.

4. Press Enter.

Using Drag-and-Drop


2. Move the mouse pointer anywhere over the selection.

3. Press and hold the left mouse button.

4. Drag to the desired location and release the mouse button.

Using Cut (Ctrl+X) and Paste (Ctrl+V)



Clipboard Group

3. Click the Cut button .

4. Click where you want to move the text.


Clipboard Group


Using Paste Options 1. Click the Home tab.

Clipboard Group

2. Click the Paste button

drop-down arrow .

3. Click the desired paste option on the menu.

Using Paste Special 1. Click the Home tab.

Clipboard Group

2. Click the Paste button

drop-down arrow .

3. Click Paste Special.

4. In the Paste Special dialog box, click the desired paste option.

Copying Text

Using Copy (Ctrl+C) and Paste (Ctrl+V)

1. Select the text (including paragraph mark, if necessary) to copy.


Clipboard Group

3. Click the Copy button .

4. Click where you want to copy the text.


Clipboard Group


Using Drag-and-Drop Editing to Copy Text

1. Select the text (including paragraph mark, if necessary) to copy.

2. Move the mouse pointer anywhere over the selection.

3. Press and hold Ctrl.

4. Press and hold the left mouse button.

5. Drag to the desired location and release the mouse button.

16

Inserting and Deleting a Table

Inserting a Table


Tables Group

2. Click the Table button .

3. On the menu, highlight the number of rows and columns in the grid.

OR

3. Click Insert Table.

4. In the Insert Table dialog box, set the number of rows and columns and the AutoFit options as desired.

5. Click OK.

Deleting a Table

1. Click in any cell of the table.

2. Click the Table Tools Layout tab.

Rows & Columns Group

3. Click the Delete button

.

4. Click Delete Table on the menu.

Inserting Text in a Table Click in a cell and type the

entry.

OR

Press Tab or an arrow key to move to a cell and type an entry.

Selecting in a Table 1. Click in the table.


Table Group

3. Click the Select button .

4. Click the desired selection on the menu.

Selecting a Table

To select the table, click the Table Selector button

that appears outside the upper left corner of the table.

Selecting a Row

1. To select a row, position the mouse pointer outside the table, to the left of the row.

2. When the mouse pointer

changes to , click to select the row.

Selecting a Column

1. To select a column, position the mouse pointer outside the table, just above the column.

2. When the mouse pointer

changes to , click to select the column.

Selecting a Cell

1. To select a cell, position the mouse pointer outside the cell, at the bottom left corner.

2. When the mouse pointer changes to , click to select the cell.

Selecting Multiple Components in a Table

To select contiguous cells, drag across them.

OR

Select the first cell and press and hold Shift to select additional cells.

To select noncontiguous cells, select the first cell and press and hold Ctrl to select additional cells.

Changing Table Structure

Inserting Rows and Columns

1. Click where desired in the table.



3. Click the options, as follows:

Insert Above

Insert Below

Insert Left

Insert Right

Deleting in a Table

1. Click in the cell, row, or column to be deleted.



3. Click the Delete button

.

4. Click the desired option to delete on the menu.

17

Formatting a Table

Applying a Table Style

1. Click in the table to select it.

2. Click the Table Tools Design tab.

Table Styles Group

3. Click the Table Styles

More button .

4. Click the desired style. Applying Formats to Cell Contents

1. Select the text to be formatted.


3. Apply formats from the Font and Paragraph groups as desired.

Viewing Gridlines 1. Click in the table to select

it.


Table Group

3. Click the View Gridlines button .

Converting Text to a Table 1. Select the text to convert.


Tables Group


3. On the menu, click Convert Text to Table.

4. In the Convert Text to Table dialog box, click OK.

Inserting Existing Text into a Table Cell 1. Click in the cell where you

want to insert the text.


Clipboard Group


Setting Column Width and Row Height 1. Click a cell in the column

or row you want to adjust.


Cell Size Group

3. Click the AutoFit button .

4. Click the desired option from the menu.

OR

1. Rest the pointer on the column divider or row divider.

2. Drag to the desired width or height.

OR

1. Click a cell in the column or row you want to adjust.


Cell Size Group

3. Click the Table Row

Height increment arrows or the Table

Column Width increment arrows to adjust the size as desired.

OR

1. Click the Table Selector

button to select the table.


Cell Size Group

3. Click the Distribute Rows

button to distribute the rows evenly, or the Distribute Columns

button to distribute the columns evenly.

Setting Alignment in a Table Cell 1. Click in the cell(s) in which

you want to set the alignment.


Alignment Group

3. Click from the alignment options, as follows:

Align Top Left

Align Top Center

Align Top Right

Align Center Left

Align Center

Align Center Right

Align Bottom Left

Align Bottom Center

Align Bottom Right

18

Setting Tabs in a Table Cell 1. Click in the cell in which

you want to set the tab.

2. Click the Tab selector box at the left end of the horizontal ruler until the tab you want to use displays, as follows:

Left

Right

Center

Decimal

Bar

3. Click at the position on the horizontal ruler where you want to set the tab.

4. Press Ctrl+Tab to advance to the tab stop.

Setting Cell Margins 1. Click in any cell.


Alignment Group

3. Click the Cell Margins

button .

4. In the Table Options dialog box, use the increment arrows to set the top, bottom, left, and right margins as desired.

5. Click OK.

Aligning a Table Horizontally on the Page 1. Click anywhere in the

table.


Table Group

3. Click the Properties

button .

4. In the Table Properties dialog box, click the Table tab if necessary.

5. Select the desired alignment option.

6. Click OK.

19

Drawing a Table 1. Click the Insert tab.

Tables Group


3. Click Draw Table.

√ The mouse pointer

changes to .

4. Drag to create table cells as desired.

Merging and Splitting Cells

Merging Cells

1. Select the cells to merge.


Merge Group

3. Click the Merge Cells

button .

OR


Draw Borders Group

2. Click the Eraser button

.

√ The mouse pointer

changes to .

3. Click on a cell divider to merge the cells.

Splitting Cells

1. Select the cell to split.


Merge Group

3. Click the Split Cells

button .

4. In the Split Cells dialog box, set the number of columns and rows for the split cell.

5. Click OK.

Changing Text Direction in a Table Cell 1. Click in the cell.


Alignment Group

3. Click the Text Direction button to rotate through the different options.

Moving and Resizing Tables

Moving Tables

1. Click the Table selector

button to select the table.

2. Drag the mouse pointer to the new location and release.

Resizing Tables

1. Rest the mouse pointer over the table so the sizing handle displays in the lower right corner.

2. Click and drag the sizing handle to the desired size.

Setting Text Wrapping Around a Table 1. Click in any cell in the

table.


Table Group

3. Click the Properties

button .

4. In the Table Properties dialog box, click the Table tab if necessary.

5. In the Text wrapping section, select the desired option.

6. Click OK.

20

Performing Addition in a Table 1. Click in the cell that will

contain the formula.


Data Group

3. Click the Formula button

.

4. Verify that the Formula box contains =SUM(ABOVE).

5. Click OK.

Applying a Number Format 1. Click in the cell that

contains, or will contain, the formula.


Data Group

3. Click the Formula button

4. In the Formula dialog box, click the Number format drop-down arrow.

5. Click the desired format.

6. Click OK.

Sorting Rows in a Table 1. Select the column to sort

by.


Data Group

3. Click the Sort button .

4. In the Sort dialog box, verify the column(s) to sort by and the sort order.

Applying Cell Borders and Shading

Applying Cell Borders

1. Select the cell(s).


Draw Borders Group

3. Click the Line Style button .

4. From the Line Style gallery, click the desired line style.

5. Click the Line Weight button .

6. From the Line Weight gallery, click the desired line weight.

7. Click the Pen Color button drop-down arrow

.

8. From the palette, click the desired color.


Table Styles Group

10. Click the Borders button drop-down arrow .

11. From the Borders gallery, click the desired border style.

Applying Cell Shading

1. Select the cell(s).


Table Styles Group

3. Click the Shading button drop-down arrow .

4. From the color palette, click the desired shade.

21

Using Find 1. Click the Home tab.

Editing Group

2. Click the Find button .

3. In the text box at the top of the Navigation pane, enter the text you want to find. Word displays a list of occurrences in the Navigation pane.

Using Advanced Find 1. Click the Home tab.

Editing Group

2. Click the Find button drop-down arrow .

3. Click Advanced Find.

4. In the Find and Replace dialog box, enter the text to find in the Find what text box.

5. Click Find Next. A message box appears when all occurrences have been found.

Using Find and Replace 1. Click the Home tab.

Editing Group

2. Click the Replace button

.

3. In the Find and Replace dialog box, enter the text to find in the Find what text box.

4. Enter the replacement text in the Replace with text box.

5. Click the Replace button to replace each separate occurrence; click Replace All to replace all occurrences.

Using Go To 1. Click the Home tab.

Editing Group

2. Click the Find button drop-down arrow .

3. Click Go To.

4. On the Go To tab of the Find and Replace dialog box, select the desired option from the Go to what list box.

Using the Navigation Pane 1. Click the View tab.

Show Group

2. Click the Navigation Pane check box.

3. Choose to browse the headings in the document, browse the pages, or browse the search results.

Browsing by Object 1. Click the Select Browse

Object button at the bottom of the vertical scroll bar.

2. Select the object you want to browse by from the gallery of browse objects.

Using AutoCorrect

Reversing AutoCorrect Changes

1. Rest the mouse pointer on the blue rectangle that appears below the corrected text.

2. When the AutoCorrect

Options button appears, click it to display the options from which you can choose.

Editing the AutoCorrect List

1. Click File.

2. Click Options.


4. Click AutoCorrect Options to open the AutoCorrect Options dialog box.

5. In the Replace text box, type the text you want replaced.

6. In the With text box, type the AutoCorrect replacement text.

7. Click Add.

8. Click OK.

22

Opening and Saving Compatible File Types

Opening Compatible File Types

1. Click File.

2. Click Open.

3. In the Open dialog box, click the File Type button to display a list of available file types.

√ The text on the File Type

button changes depending on your most recent selection. If you have never changed the file type, it will display All Word Documents.

4. Select the desired file type.

5. Select the file to open.

6. Click Open.

Saving Compatible File Types

1. Click File.

2. Click Save As.

3. In the Save As dialog box, click the Save as type button to display a list of compatible file types.

4. Select the desired file type.

5. Enter the file name and select the location where the file will be saved.

6. Click Save.

7. Click OK in the File Conversion dialog box.

Saving a Word Document as a Web Page 1. Click File.

2. Click Save As.

3. In the Save As dialog box, enter the file name and select the location where the file will be saved.

4. Click the Save as type button.

5. Click Single File Web Page.

6. Click Change Title.

7. In the Page title text box, enter the desired page title and click OK.

8. In the Save As dialog box, click Save.

Using Web Layout View Click the Web Layout

button on the status bar.

Saving a Word Document as a PDF 1. Click File.

2. Click Save As.



5. Click PDF.

6. Click Save.

Creating a Document Based on a Template 1. Click File.

2. Click New.

3. Click Sample templates.

4. Click the desired template.

5. Click the Create button.

Saving a Word Document as a Template

1. Click File.

2. Click Save As.



5. Click Word Template.

6. Click Save.

Exploring Templates on Office.com

1. Click File.

2. Click New.

3. Under Office.com Templates, search for and select the desired template.

Using Content Controls 1. Click a content control to

select it.

2. Type replacement text as desired.

Removing a Content Control

1. Right-click the content control.

2. On the shortcut menu, click Remove Content Control.

23

Using Uppercase Mode 1. Press the Caps Lock key.

2. Type the desired text in all caps.

Showing Caps Lock on the Status Bar

1. Right-click the status bar.

2. On the shortcut menu, click Caps Lock to select it.

√ A check beside a command indicates it is turned on.

3. Press the Caps Lock key to show the Caps Lock indicator on the status bar.

Changing Case 1. Select the text whose

case you want to change.


Font Group

3. Click the Change Case

button .

4. On the menu, click the desired case option.

Managing Document Properties 1. Click File.

2. On the Info tab, in the Preview pane under Properties, review the document’s properties or click available content controls as desired.

3. If desired, click Show All Properties to display all properties.

OR

1. Click File.

2. On the Info tab, in the Preview pane, click Properties.

3. Click Show Document Panel to display the panel below the Ribbon.

4. Add or modify properties as desired.

Viewing a Properties Dialog Box

1. Click File.

2. On the Info tab, in the Preview pane, click Properties.

3. Click Advanced Properties to display the document’s Properties dialog box.

4. Add or modify properties as desired.

5. Click OK to close the dialog box.

Printing Document Properties

1. Click File.

2. Click Print.

3. Under Settings, click the top button.

4. On the menu, click Document Properties.

5. Click the Print button .

24

Selecting a Preset Margin 1. Click the Page Layout

tab.

Page Setup Group

2. Click the Margins button

.

3. On the menu, click the desired margin setting.

Setting Custom Margins 1. Click the Page Layout

tab.

Page Setup Group

2. Click the Margins button

.

3. On the menu, click Custom Margins.

4. In the Page Setup dialog box, under Margins, set the margins as desired.

5. Click OK.

Showing or Hiding Text Boundaries 1. Click File.

2. Click Options.

3. In the Word Options dialog box, click Advanced.

4. Under Show document content, click to select the Show text boundaries check box.

5. Click OK.

Inserting a Section Break 1. Position the insertion

point where you want to insert the break.


Page Setup Group

3. Click the Breaks button

.

4. From the Breaks gallery, click the desired break type.

Setting Page Orientation 1. Click the Page Layout

tab.

Page Setup Group

2. Click the Orientation

button .

3. On the menu, click the desired orientation.

Inserting Page Numbers 1. Click the Insert tab.

Header & Footer Group

2. Click the Page Number

button .

3. On the menu, click the desired location for the page number.

4. On the gallery, click the desired format for the page number.

Changing the Page Number Format

1. Double-click in the header or footer containing the page number.

2. On the Header & Footer Tools Design tab, click the Page Number button

.

3. On the menu, click Format Page Numbers.

4. In the Page Number Format dialog box, set the formatting as desired.

Viewing the Word Count 1. If the word count is not

automatically displayed on the status bar, right-click the status bar.

2. On the shortcut menu, click Word Count to display the number of words in the status bar.

√ Selecting text will display the word count for the selection as well as the entire document.

OR

1. Click the Review tab.

Proofing Group

2. Click the Word Count

button .

3. View information in the Word Count dialog box.

4. Click Close.

25

Inserting a Hard Page Break 1. Position the insertion

point where you want to insert the page break.


Pages Group

3. Click the Page Break button .

OR


Page Setup Group


.

4. From the Breaks gallery, click Page.

Controlling Pagination 1. Click the Page Layout

tab.

2 Click the Paragraph group


3. Click the Line and Page Breaks tab.

4. Click the desired settings.

5. Click OK.

Inserting Footnotes 1. Position the insertion

point where you want to insert the footnote marker.

2. Click the References tab.

Footnotes Group

3. Click the Insert Footnote

button .

4. Type the footnote.

Inserting Endnotes 1. Position the insertion

point where you want to insert the endnote marker.


Footnotes Group

3. Click the Insert Endnote

button .

4. Type the endnote.

Inserting Citations 1. Position the insertion

point where you want to insert the citation.


Citations & Bibliography Group

3. Click the Style button

drop-down arrow .

4. On the menu of available citation styles, click the desired style.

5. Click the Insert Citation

button .

6. From the menu, click Add New Source.

7. In the Create Source dialog box, select the type of source and enter the source information.

8. Click OK.

Creating a Reference Page 1. Position the insertion

point at the end of the document and insert a hard page break.


Citations & Bibliography Group

3. Click the Bibliography

button .

4. From the gallery, click the desired format.

26

Creating Newsletter Columns 1. Select the text or click in

the section of text that you want to format in columns.


Page Setup Group

3. Click the Columns button .

4. From the gallery, select the desired number of columns.

Setting Column Width 1. Click the Page Layout tab.

Page Setup Group

2. Click the Columns button .

3. Click More Columns.

4. In the Columns dialog box, set the column width and spacing as desired.

5. Click OK.

Inserting a Column Break 1. Position the insertion point

where you want to insert the break.


Page Setup Group


.

4. From the Breaks gallery, click Column.

Balancing Columns 1. Position the insertion point

at the end of the text in the last column on the page.


Page Setup Group


.

4. From the Breaks gallery, click Continuous.

27

Inserting Dropped Capitals 1. Click in the paragraph

where you want to insert the dropped capital.


Text Group

3. Click the Drop Cap button

.

4. From the menu, click the desired format.

Customizing a Dropped Capital

1. Click in the paragraph where you want to insert the dropped capital.


Text Group

3. Click the Drop Cap button

.

4. From the menu, click Drop Cap Options.

5. In the Drop Cap dialog box, click the desired position for the drop cap.

6. Under Options, set the desired font, lines to drop, and distance from text.

7. Click OK.

Enhancing a Paragraph with Borders 1. Position the insertion point

in the paragraph to which you want to add a border.



3. Click the Page Borders button .

4. In the Borders and Shading dialog box, click the Page Border tab.

5. In the Style list box, click the desired line style for the border.

6. Click the Color drop-down arrow and click the desired color for the border.

7. Click the Width drop-down arrow and click the desired line width for the border.

8. In the Setting list, click the desired effect for the border.

9. Click OK.

Enhancing a Paragraph with Shading 1. Position the insertion point

in the paragraph to which you want to add shading.



3. Click the Page Borders button .

4. In the Borders and Shading dialog box, click the Shading tab.

5. Click the Fill drop-down arrow and click the desired color for the shading.

6. Under Patterns, click the Style drop-down arrow and click the desired patterns for the shading.

7. Under Patterns, click the Color drop-down arrow and click the desired color for the pattern.

8. Click OK.

28

Using the Format Painter to Copy Formats 1. Select the text whose

format you want to copy.


Clipboard Group

3. Click the Format Painter

button .

4. Select the text to which you want to apply the copied format.

Copying Formatting to Multiple Selections

1. Select the text whose format you want to copy.


Clipboard Group

3. Double-click the Format

Painter button .

4. Select the text to which you want to apply the copied format, and repeat for additional blocks of text.

Highlighting Text 1. Select the text you want

to highlight.


Font Group

3. Click the Text Highlight Color drop-down arrow

.

4. Click the desired highlight color.

OR


Font Group

2. Click the Text Highlight Color drop-down arrow

.

3. Click the desired highlight color.

√ The mouse pointer changes to the Highlight Text pointer

.

4. Drag across the text you want to highlight.

5. Click the Text Highlight

Color button again to turn off the feature.

29

Inserting Symbols 1. Position the insertion

point where you want to insert the symbol.


Symbols Group

3. Click the Symbol button

..

√ If the symbol you want displays in the Symbols gallery, click it to insert it in the document.

4. Click More Symbols.

5. In the Symbol dialog box, select a font if necessary, and then click the desired symbol.

6. Click Insert.

Inserting a Special Character 1. Position the insertion

point where you want to insert the character.


Symbols Group

3. Click the Symbol button

..

4. Click More Symbols.

5. In the Symbol dialog box, click the Special Characters tab.

6. Click the desired character.

7. Click Insert.

30

Using the Mail Merge Wizard

Setting up Labels

1. Click the Mailings tab.

Start Mail Merge Group

2. Click the Start Mail

Merge button .

3. Click Step by Step Mail Merge Wizard.

4. In the Mail Merge task pane, click the Labels button.

5. Click Next: Starting document.

6. Under Change document layout, click Label options.

7. Click the Label vendors drop-down arrow and click the desired label type.

8. In the Product number list, click the desired label size.

9. Click OK.

Creating an Address List and Selecting Recipients

10. In the Mail Merge task pane, click Next: Select recipients.

11. Under Select recipients, click the Type a new list button, and then click

Create. The New Address List dialog box displays.

√ If you have an existing Address List in a compatible format, click the Use an existing list option button, click Browse, and then navigate to and open the file.

12 Type the address of the first recipient.

13. Click New Entry to complete the entry and move to a new row to enter another recipient, if desired.

14. When you have entered all the recipients, click OK.

15. In the Save Address List dialog box, enter a name for the list and select the location where you want to save the file.

16. Click OK.

Arranging the Labels

17. In the Mail Merge task pane, click Next: Arrange your labels.

18. Click Address block. The Insert Address Block dialog box displays.

19. Verify that the Insert recipient’s name is in the

desired format. Verify that the Insert postal address check box is selected and that the Only include the country/region if different than option button is selected. Verify that the Format address according to the destination country/region check box is selected.

20. Click OK.

21. In the Mail Merge task pane, click Update all labels to copy the layout from the first cell to the remaining cells.

Previewing the Labels

22. In the Mail Merge task pane, click Next: Preview your labels.

23. If necessary, click Previous in the Mail Merge task pane to make adjustments to the label arrangement.

Completing the Merge

24. In the Mail Merge task pane, click Next: Complete the merge.

25. Click Print.

26. In the Merge to Printer dialog box, click OK.

31

Performing a Mail Merge with the Mail Merge Wizard 1. Click the Mailings tab.



Merge button .

3. Click Step by Step Mail Merge Wizard.

4. In the Mail Merge task pane, click the Letters button, if necessary.

5. Click Next: Starting document.

6. In the Step 2 of 6 Mail Merge task pane, click Use the current document, if necessary.

7. Click Next: Select recipients.

8. In the Step 3 of 6 Mail Merge task pane, click Browse, and navigate to the location where the recipient list is stored.

9. Select the recipient file and click Open. If the Mail Merge Recipients dialog box opens, click OK.

10. Click Next: Write your letter.

11. In the Step 4 of 6 Mail Merge task pane, add the address block, greeting line, and other recipient information as desired.

12. Click Next: Preview your letters.

13. In the Step 5 of 6 Mail Merge task pane, click the double arrows to preview your letters as desired.

14. Click Next: Complete the merge.

15. In the Step 6 of 6 Mail Merge task pane, click Print.

16. In the Merge to Printer dialog box, click OK.

Performing a Mail Merge Manually 1. Click the Mailings tab.


2. Click the Select Recipients button .

3. On the menu, click the desired type of recipient list.


Write & Insert Fields Group

5. Click the Address Block

button to insert the desired address block.

6. Click Greeting Line

button to insert the desired greeting line.

7. Click the Insert Merge Field drop-down arrow

to insert other fields, as desired.


Preview Results Group

9. Click the Preview

Results button to preview the letters if desired.


Finish Group

11. Click the Finish &

Merge button .

12. On the menu, click Edit Individual Documents.

13. In the Merge to New Document dialog box, click OK.

Creating a New Address List 1. Click the Mailings tab.



3. On the menu, click Type New List.

4. In the New Address List dialog box, enter recipient names and addresses as desired.

5. Click OK.

6. In the Save Address List dialog box, enter the file name for the list and select the location where you want to save it.

7. Click OK.

Removing Extra Space from the Address Block 1. Click in the Address Block

field.


Paragraph Group

3. Adjust spacing as needed by using the Line and Paragraph Spacing options.

32

Starting an Envelope Mail Merge 1. Click the Mailings tab.



Merge button .

3. Click Envelopes.

4. In the Envelope Options dialog box, click OK to accept the default settings.

Starting a Labels Mail Merge 1. Click the Mailings tab.



Merge button .

3. Click Labels.

4. In the Label Options dialog box, click the Label vendors drop-down arrow and click the desired label type.

5. In the Product number list, click the desired label size.

6. Click OK.

Specifying the Data Source 1. Click the Mailings tab.



3. On the menu, click the desired type of data source.

Adding Records to the Data Source



2. Click the Edit Recipient List button .

3. In the Data Source box, click the data source you want to edit.

4. Click Edit.

5. In the Edit Data Source dialog box, click New Entry.

6. Enter new recipients as desired.

Customizing Fields in the Address List 1. Click the Mailings tab.



3. In the Data Source box, click the data source you want to edit.

4. Click Edit.

5. Click Customize Columns. If prompted to save changes, click Yes.

6. In the Customize Address List dialog box, modify fields as desired.

Using an Excel File as a Data Source 1. Click the Mailings tab.



3. On the menu, click Use Existing List.

4. Navigate to and open the desired Excel file.

5. In the Select Table dialog box, click the sheet to be used as the data source.

6. Click OK.

Matching Fields to a Data Source



2. Click the Match Fields

button .

3. In the Match Fields dialog box, match the fields in the data source as desired.

4. Click OK.

Inserting Merge Fields on an Envelope

1. Click in the address placeholder in the center of the envelope.




button .

4. Specify the address elements as desired.

5. Click OK.

6. If desired, click the Preview Results button

to check the labels.

Inserting Merge Fields on a Label

1. The main document for the label merge should be open.




button .

4. Specify the address elements as desired.

5. Click OK.

6. Click the Update Labels

button .

7. If desired, click the Preview Results button

to check the labels.

33

Starting a Directory Merge 1. Click the Mailings tab.



Merge button .

3. Click Labels.




6. On the menu, click the type of recipient list.

Inserting Merge Fields



2. Click the Insert Merge Field drop-down arrow

to insert fields for the directory, as desired.

Previewing and Merging the Directory


Preview Results Group

2. Click the Preview

Results button to check the directory.

Finish Group

3. Click the Finish & Merge

button .

4. On the menu, click Edit Individual Documents.

5. In the Merge to New Document dialog box, click OK.

Adding Numeric Formatting to a Field Code 1. Right-click the desired

field.

2. On the shortcut menu, click Edit Field.

3. In the Field dialog box, click the Field Codes button.

4. In the Field Codes text box, enter the desired formatting code.

5. Click to mark the Preserve formatting during updates check box.

6. Click OK.

Sorting Records in the Data Source 1. Click the Mailings tab.



3. In the Mail Merge Recipients dialog box, click the desired column heading to sort the list by that column.

OR

3. Click the Sort hyperlink below the records in the Mail Merge Recipients dialog box.

4. In the Filter and Sort dialog box, select the field(s) by which to sort and the sort order.

5. Click OK to close the Filter and Sort dialog box.

6. Click OK to close the Mail Merge Recipients dialog box.

Selecting Specific Records 1. Click the Mailings tab.



3. In the Mail Merge Recipients dialog box, click the check box for each record you want included in the merge.


34

Creating an E-mail Merge 1. Click the Mailings tab.



Merge button .

3. Click E-mail Messages.




6. On the menu, click the type of recipient list.

7. Type the e-mail message.


Finish & Merge Group

9. Click the Finish &

Merge button .

10. Click Send E-mail Messages.

11. In the Merge to E-mail dialog box, enter information as desired.

12. Click OK to send the e-mail.

Filtering Recipients 1. Click the Mailings tab.



3. Click the Filter hyperlink below the records in the Mail Merge Recipients dialog box.

4. In the Filter and Sort dialog box, set up the filter as desired.

5. Click OK to close the Filter and Sort dialog box.


Applying Rules to a Merge 1. Click the Mailings tab.


2. Click the Rules button .

3. On the menu, click the desired rule you want to apply.

35

Opening a Web Page in Word 1. Click File.

2. Click Open.

3. Navigate to the Web page file.

4. Double-click the file.

OR

1. Open a Computer window.

2. Navigate to the Web page file.

3. Right-click the file.

4. On the shortcut menu, point to Open With and click Microsoft Word.

Saving a Web Page 1. Click File.

2. Click Save As.

3. Type the file name and select the location where you want to store the file.

4. Click the Save as type drop-down arrow.

5. Click Single File Web Page.

6. Click Save.

Assigning a Title to a Web Page

1. Click File.

2. Click Save As.

3. Click the Change Title button.

4. In the Enter Text dialog box, type the title text.

5. Click OK.

6. Click Save.

Applying a Background 1. Click the Page Layout

tab.


2. Click the Page Color button .

3. Click the desired color from the color palette.

OR

3. Click Fill Effects on the menu.

4. In the Fill Effects dialog box, select the gradient, texture, pattern, and picture formats as desired.

5. Click OK.

Creating a Hyperlink to a Web Site 1. Click the Insert tab.

Links Group

2. Click the Hyperlink button .

3. In the Insert Hyperlink dialog box, type the Web site address in the Address text box.

4. Click OK.

Creating an E-mail Hyperlink 1. Click the Insert tab.

Links Group

2. Click the Hyperlink button .

3. In the Insert Hyperlink dialog box, in the Link to section, click E-mail Address.

4. Enter the e-mail information as necessary.

5. Click OK.

Testing a Hyperlink

Hold down the Ctrl key and click the hyperlink.

Editing a Hyperlink

1. Right-click the hyperlink.

2. On the shortcut menu, click Edit Hyperlink.

3. Edit the link as desired.

4. Click OK.

Removing a Hyperlink

1. Right-click the hyperlink.

2. On the shortcut menu, click Remove Hyperlink.

36

Viewing a Web Page in a Browser

1. Click Start .


3. Click Internet Explorer.

4. Click in the Address bar and enter the desired Web page address.

Using Favorites in Internet Explorer 1. Display the desired Web

page in Internet Explorer.

2. Click the Favorites button.

3. Click Add to Favorites.

4. In the Add a Favorite dialog box, enter a name for the favorite if desired.

5. Click Add.

37

Copying Data from a Web Page to a Word Document

Copying Text

1. Display the Web page in Internet Explorer.

2. Select the text you want to copy.

3. Press Ctrl+C.

4. Click in the Word document where you want to paste the copied text.

5. Press Ctrl+V.

Copying Graphics

1. Display the Web page in Internet Explorer.

2. Right-click the graphic you want to copy.

3. On the shortcut menu, click Copy.

4. Click in the Word document where you want to paste the graphic.

5. Press Ctrl+V.

Printing a Web Page 1. Display the Web page in

Internet Explorer.

2. Press Ctrl+P.

3. In the Print dialog box, click Print. (In some browsers, you might have to click OK.)

OR

1. Click File.

2. Click Print Preview.

3. Click the Print button .

Sending a Word Document as an E-mail Attachment 1. Click File.

2. Click Save & Send.

3. Under Send Using E-mail, click Send as Attachment.

4. Enter the e-mail information as necessary.

5. Click Send.

Saving a Word Document as a PDF File 1. Click File.


3. Under File Types, click Create PDF/XPS Document.

4. Click Create PDF/XPS.

5. In the Publish as PDF or XPS dialog box, enter the file name and select the location where you want to save the file.


7. Click PDF.

8. Click Publish.

Saving a Word Document as an XPS File 1. Click File.


3. Under File Types, click Create PDF/XPS Document.

4. Click Create PDF/XPS.

5. In the Publish as PDF or XPS dialog box, enter the file name and select the location where you want to save the file.


7. Click XPS.

8. Click Publish.

Starting a Blog Post 1. Click File.

2. Click New.

3. Click Blog Post.

4. Click Create.

5. Register your blog service if desired.

6. Type the blog text.

Registering a Blog Server

√ You must have a blog account in order to register a blog server.

1. In your blog file, click the Blog Post tab.

Blog Group

2. Click the Manage Accounts button .

3. In the Blog Accounts dialog box, click New.

4. In the New Blog Account dialog box, click the Blog drop-down arrow and click your provider.

5. Click Next.

6. Enter your user name and password, and click OK.

7. Click Yes to confirm.

8. At the message that the registration was successful, click OK.

9. Click Close.

38

Publishing to Your Blog

√ You must have a blog account in order to register a blog server.

1. In your blog file, click the Blog Post tab.

Blog Group

2. Click the Publish button .

3. If prompted, type your user name and password for your blogging service in the boxes provided.

4. Click OK.

5. If prompted to confirm, click Yes. (You may see this prompt more than once.)

√ When the post is successfully published, a message appears in an information bar at the top of the document in Word.