work session agenda tuesday, june 17, 2014 - 10:00 am i. call … · 2014. 6. 17. · 2014-0494...

Work Session Agenda Tuesday, June 17, 2014 - 10:00 AM

I. Call To Order II. Approval of Agenda III. New Business 1. Commissioners

2014-0489 Approval of appointment to the Development Authority of Gwinnett County. Term Expires June 13, 2018. Incumbent Jeff Mahaffey. Chairman's Appointment

2014-0490 Approval of appointment to the Development Authority of Gwinnett County. Term Expires June 13, 2018. Incumbent L.C. Johnson. District 2/Howard

2014-0491 Approval of appointment to the Development Authority of Gwinnett County. Incumbent Judy Waters. Term Expires June 13, 2018. District 4/Heard

2014-0492 Approval to accept the resignation of Linda Dove from the Human Relations Commission. Term Expires August 31, 2014.

2014-0493 Approval to appoint Dr. Faye Floyd to the Human Relations Commission to fill the unexpired term of James Paul Hartz. Term Expires August 31, 2015.

2014-0494 Approval to appoint Italia Metts to the Human Relations Commission to fill the unexpired term of Marina Peed. Term Expires August 31, 2015.

2014-0495 Approval of appointments to the Upper Ocmulgee River Resource Conservation & Development Council, Inc. Terms Expire June 20, 2014. Incumbents Chuck Graham, Don Gravitt and Terry Trammell.

Work Session Agenda Tuesday, June 17, 2014 - 10:00 AM III. New Business 1. Commissioners

2014-0496 Approval of appointment to View Point Health. Term Expires June 30, 2017. Incumbent Lynette Howard

2014-0504 Approval of appointment to the Housing Authority. Term Expires April 24, 2019. Incumbent L.C. Johnson. District 2/Howard

2. Administrative Office of the Courts/Phillip Boudewyns

2014-0420 Approval/authorization of the Memorandum of Understanding between the Georgia Public Defender Standards Council, the Gwinnett County Board of Commissioners, and the Indigent Defense Governing Committee concerning the provision of indigent defense in the Gwinnett Judicial Circuit.

3. Clerk Of Courts/Richard Alexander

2014-0405 Award BL009-14, provision of digital scanning, archival, and indexing of historical court document printings on a multi-year contract, to the low responsive bidder, Government Records Services, Inc., base bid $300,000.00. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for two additional twelve-month terms, for a total lifetime contract term of three years, total base bid $2,700,000.00, upon the same terms and conditions as provided for in this agreement, unless previously terminated. This contract is funded by the Clerk of Court Authority Imaging Fund. (Staff Recommendation: Award)

4. Community Services/Phil Hoskins

2014-0449 Approval of a revised Gwinnett County Board of Health/Environmental Health Section Fee Schedule. On April 14, 2014, the Gwinnett County Board of Health adopted the revised schedule which adds a partial re-inspection fee that covers a required new service under Georgia’s new Tourist Accommodation Regulations. The effective date of the fee schedule is July 1, 2014. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, June 17, 2014 - 10:00 AM III. New Business 4. Community Services/Phil Hoskins

2014-0424 Approval/authorization for Chairman to sign the Memorandum of Understanding between Ninth District Opportunity, Inc. and the Gwinnett County Board of Commissioners for use of classrooms, playground, office space, and kitchen at the Norcross Human Services Center. Ninth District Opportunity, Inc. operates a Head Start program and provides other preschool services at the Norcross Human Services Center at its own expense. District 2/Howard (Staff Recommendation: Approval)

2014-0425 Approval/authorization for Chairman to sign the Memorandum of Understanding between Gwinnett Board of Health and the Gwinnett County Board of Commissioners for use of offices and complimenting space at the Norcross Human Services Center. Gwinnett Board of Health operates a Health Clinic and provides health services at the Norcross Human Services Center at its own expense. District 2/Howard (Staff Recommendation: Approval)

2014-0426 Approval/authorization for Chairman to sign the Memorandum of Understanding between View Point Health and the Gwinnett County Board of Commissioners for use of offices and complimenting space at the Norcross Human Services Center. View Point Health operates a Mental Health Clinic at the Norcross Human Services Center at its own expense. District 2/Howard (Staff Recommendation: Approval)

2014-0452 Approval/authorization for Chairman to execute a sanitary sewer easement through recreation set aside parcel 5-15-005 from the Gwinnett County Board of Commissioners to Roman Rusev. The easement is for the purpose of a private sanitary sewer line, a distance of 60 LF and 20 LF wide, tying into an existing sewer line for 192 Jousters Lane, Lawrenceville. $398.00 has been paid to Gwinnett County Board of Commissioners for the easement. District 2/Howard (Staff Recommendation: Approval)

Work Session Agenda Tuesday, June 17, 2014 - 10:00 AM III. New Business

5. Financial Services/Maria Woods

2014-0436 Award RP009-14, provide purchasing card services on a multi-year contract, to the highest scoring firm, FIA Card Services, N.A., a Bank of America Company. The initial term of this contract shall be December 01, 2014 through December 31, 2014, estimated revenue $29,541.00. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for five additional twelve-month terms, for a total lifetime contract term of five years and one month, total estimated revenue $1,852,001.00, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for Chairman to execute contract subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

6. Fire Services/Casey Snyder

2014-0438 Award BL026-14, Gwinnett County Fire Training Center-Phase II, to low bidder, Cooper & Co. General Contractors, Inc., amount not to exceed $9,736,000.00. Project meets the standards as specified in the County's Facility Construction Standards. Authorization to deem demolished existing facilities surplus and dispose of per the Purchasing Ordinance. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

2014-0423 Approval to renew RP035-10, purchase of Type 1-Ad, Class 1 Ambulances on an annual contract (June 07, 2014 through June 06, 2015), with Life Line Emergency Vehicles, base amount $1,403,322.00. This contract is funded 57% by the 2009 SPLOST Program and 43% by the 2014 SPLOST Program. (Staff Recommendation: Approval)

2014-0439 Approval/authorization for Gwinnett County Department of Fire and Emergency Services to accept donations totaling $36.00 from Sears Hometown and Outlet Store, in conjunction with National Volunteer Fire Council. These donations will be utilized for recruitment programs. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, June 17, 2014 - 10:00 AM III. New Business 6. Fire Services/Casey Snyder

2014-0448 Approval/authorization for Gwinnett County Department of Fire and Emergency Services to enter into an agreement with EHCA Johns Creek, LLC, d/b/a, Emory Johns Creek Hospital (Contract #201446708) to provide learning experiences for the department Paramedic students. (Staff Recommendation: Approval)

7. Support Services/Angelia Parham

2014-0433 Award OS137, purchase of five (5) prisoner transport buses, to Peach State Freightliner, utilizing a State of Georgia competitively procured agreement, $414,420.00. (Staff Recommendation: Award)

2014-0435 Award OS136, purchase of industrial construction equipment, to Border Equipment, utilizing a State of Georgia competitively procured agreement, $1,502,193.06. (Staff Recommendation: Award)

2014-0458 Approval/authorization for the Chairman to execute a Subordination, Non-disturbance, and Attornment agreement in connection with a change in ownership and financing of a property which is leased by Gwinnett County located at 1645 Pleasant Hill Road, Duluth, GA 30096. Subject to approval by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

8. Transportation/Kim Conroy

2014-0445 Approval to modify the 2005 and 2009 Special Purpose Local Option Sales Tax Programs. These modifications will adjust the 2005 and 2009 SPLOST Program annual project budgets and will allocate savings from prior projects to address current needs. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, June 17, 2014 - 10:00 AM III. New Business 9. Water Resources/Ron Seibenhener

2014-0442 Award BL037-14, Duncan Creek Elementary pump station replacement to low bidder, Allsouth Constructors, Inc., amount not to exceed $103,999.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 3/Hunter (Staff Recommendation: Award)

2014-0447 Approval to renew RP002-13, on call water and wastewater facility equipment repair and maintenance on an annual contract (July 17, 2014 through July 16, 2015), and approval of Change Order No. 1 with Crowder Construction Company, Lanier Contracting Company, Western Summit Constructors, Inc., and WWPS/WPS Joint Venture, base amount $5,000,000.00. (Staff Recommendation: Approval)

IV. Old Business 1. Commissioners

2014-0082 Approval of appointment to the Tree Advisory Committee. Term Expires December 31, 2015. Incumbent Matt Houser. District 2/Howard (Tabled on 05/27/2014)

V. Adjournment

M E M O R A N D U M To: Chairman Charlotte J. Nash

District 1 Commissioner Brooks District 2 Commissioner Howard

District 3 Commissioner Hunter District 4 Commissioner Heard From: Andrew Vickery, Communications Office The following item(s) will be on the agenda for the BOC business session on June 17, 2014, under the item of business announcements as a resolution of recognition, award, etc., as indicated:

1) Award Presentation: National Association of Family and Consumer Sciences Award for

Innovative Communication Methods Requested by: Deputy County Administrator Phil Hoskins Attendee(s): Award winner and Family and Consumer Sciences Agent Ines Beltran and Cooperative Extension Service Division Director Robert Brannen Presented by: Chairman Charlotte Nash

c: Glenn Stephens Rebecca Flickinger

Phil Hoskins Tammy Gibson Joe Sorenson Diane Kemp Heather Sawyer Vicki Harrod Debbie Savage Michelle Patterson Tina King

Attorney's Comments

Gwinnett County Board of Commissioners Agenda Request

Agenda Type Approval

Item of Business:

of appointment to the Development Authority of Gwinnett County. Term Expires June 13, 2018. Incumbent Jeff Mahaffey.Chairman's Appointment

Authorization:

Staff RecommendationDepartment HeadAttorney

Budgeted Fund Name Current Balance Requested Allocation

Financial Services Use Only

GCID #20140489

Submitted By: Diane Kemp

Working Session: 06/17/2014 Business Session: 06/17/2014 Public Hearing:

Contracts Public HearingGrants

As To FormAgenda Purpose Only

FinanceComments

Director's Initials

Department: Commissioners

Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:

Date Submitted: 06/10/2014

Working SessionCounty Clerk Use Only

Motion2nd by

VoteTabled

Rezoning Type

Rezoning

FinancialActionRequested

Attachments None

Action New Item

Hold for Pickup?

PH was Held?

Locked by Purchasing No

Chairman's Signature? No

FinDir's Initials

Attorney's Comments



Item of Business:

of appointment to the Development Authority of Gwinnett County. Term Expires June 13, 2018. Incumbent L.C. Johnson.District 2/Howard

Authorization:




GCID #20140490





FinanceComments

Director's Initials


Multiple Depts?

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Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments None

Action New Item

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PH was Held?



FinDir's Initials

Attorney's Comments



Item of Business:

of appointment to the Development Authority of Gwinnett County. Incumbent Judy Waters. Term Expires June 13, 2018.District 4/Heard

Authorization:




GCID #20140491





FinanceComments

Director's Initials


Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments None

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PH was Held?



FinDir's Initials

Attorney's Comments



Item of Business:

to accept the resignation of Linda Dove from the Human Relations Commission. Term Expires August 31, 2014.

Authorization:




GCID #20140492





FinanceComments

Director's Initials


Multiple Depts?

Budget Type:

Group With GCID #:

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Motion2nd by

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FinDir's Initials

1

Kemp, Diane

To: Sibetta, KaySubject: RE: Resignation From the GHRC

Ms. Dove, Thank you so much for your service with the GHRC. I appreciate the many fine volunteers like you who use their precious time to serve our community and make it a better place. Please let me know if there is ever anything that I can do to help you. Charlotte From: Linda Dove [mailto:[email protected]] Sent: Monday, June 02, 2014 4:01 PM To: Nash, Charlotte; Fuller, Scott; Donald Sequeira Subject: Resignation From the GHRC To: Commissioner Charlotte Nash Mr. Scott Fuller Mr. Donald Sequiera Please accept my resignation from the Gwinnett Human Relations Commission effective immediately. It has been my pleasure to serve Gwinnett County as a member of the HRC and as its Vice Chair. During this time several initiatives were accomplished:

Creating Forums to address concerns about Domestic Minor Sex Trafficking Recruiting from our talented community, individuals found for HRC membership and

for community volunteer positions (future candidates) to assist in HRC efforts Re-focusing on mission by applying development disciplines, assisting with our 2013 strategic

plan and formulating metrics for success

I thank you all for these opportunities and am grateful to have worked with many wonderful and talented people who helped to achieve these goals. You have my every good wish for your success! Best, Linda Linda Dove [email protected] 404 877 8003 -- Linda Dove Vice Chair, GHRC

2

Development Committee Chair 404 877 8003 Gwinnett Human Relations Mission: To encourage, promote and develop fair and equal treatment and opportunity for all persons regardless of race, religion, creed, color, age, ethnicity, national origin, gender, gender identity or disability.

Attorney's Comments



Item of Business:

to appoint Dr. Faye Floyd to the Human Relations Commission to fill the unexpired term of James Paul Hartz. TermExpires August 31, 2015.

Authorization:




GCID #20140493





FinanceComments

Director's Initials


Multiple Depts?

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Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

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FinDir's Initials

1495 Turner’s Ridge Drive Norcross, Georgia 30093

Home Phone: 770-806-8586 Work Phone: 770-488-3828

Veterans Preference: 5 points

Conchita (Faye) Floyd, EdD, MEd EDUCATION:

Argosy University Doctorate of Education (3.6 GPA) Atlanta, Georgia December 2011 Central Michigan University Master of Arts in Adult Education (3.9 GPA) Fayetteville, Georgia June 2003 Community College of the United States Air Force Associate in Applied Science Maxwell Air Force Base, Alabama in Information Management

February 2003 Saint Leo University Bachelor of Arts Degree in Sociology (3.3 GPA) Fort McPherson, Georgia June 2000

Associate Degree in Liberal Arts (3.4 GPA) January 1999

PROFESSIONAL EXPERIENCE: CENTERS FOR DISEASE CONTROL AND PREVENTION (CDC) June 1998 - Present NATIONAL CENTER FOR INJURY PREVENTION AND CONTROL (NCIPC) Division of Violence Prevention Public Health Advisor (GS-0685-13)

Etiology and Surveillance Branch September 2010 – Present Atlanta, Georgia Full time – 40 hours/week

Project Officer/Technical Monitor: National Violent Death Reporting Systems (NVDRS) Provide supervision, guidance, technical assistance, and consultation to six (6) State Health Departments: (Georgia, Maryland, Massachusetts, New Jersey, Virginia and Wisconsin) in the development of a comprehensive surveillance system that includes data from multiple agencies that monitors incidences of specific types of violent deaths (suicide, homicide, undetermined intent, legal intervention, terrorism, firearm and unintentional) in the states. Initiate planning and conducts monthly conference calls, review and evaluate reports with assigned states. Review and negotiate new and continuation applications for cooperative agreements, contracts and grants and actively participate in the objective and technical review process. Conduct annual site visits to ensure compliance with the NVDRS grant. Serve as project officer for the National Intimate Partner and Sexual Violence Surveillance System (NISVSS), which provides reliable, representative, and current data on Intimate Partner Violence (IPV), Sexual Violence (SV) and Stalking. Coordinate three weekly meetings internally and two monthly meetings externally with federal partners in the development of the annual report which will be distributed to the Whitehouse for Vice President Biden. Developed folders on the share drive to ensure all aspects of the project are in one designated area for the team. Conducts research and data analysis on suicide in military service members and youth, random searches in schools and youth violence. Serve on the Self Directed Violence Prevention Workgroup which focuses on Suicide Prevention and Gaps. Developed the Interagency Agreement (IAA) with Department of Education for the Bullying Definition Project and the Contract for the Multidimensional Youth Violence Project and served as project officer. Served as the Chairperson for the National Center for Chronic Disease Prevention and Health Promotion Conference Support Program Cycle A Objective Review Panel. Currently COTR Certified, level II. Supervisor: Dr. Alex Crosby, 770-488-4272 (you may contact)

2 NATIONAL CENTER FOR ENVIRONMENTAL HEALTH (NCEH) Division of Environmental Hazards and Health Effects Public Health Advisor (GS-0685-13)

Environmental Health Tracking Branch (EHTB) January 2007 – September 2010 Atlanta, Georgia Full time – 40 hours/week

Project Officer/Technical Monitor: National Environmental Public Health Tracking Network (EPHT) Provide supervision, guidance, technical assistance, and consultation to five (5) State Health Departments: (New York State, New York City, New Jersey, California and Vermont) and one (1) academic (Tulane University) in building environmental public health capacity, increasing collaboration between environmental and health agencies, identifying and evaluating existing data systems, building partnerships with nongovernmental organizations and communities, developing model systems that link data that can be applied to other states or localities, and investigation of possible links between health effects and the environment in implementing a National Environmental Health Tracking Network. Initiate planning and conducts monthly conference calls, review and evaluate reports with assigned states. Review and negotiate new and continuation applications for cooperative agreements, contracts and grants and actively participate in the objective and technical review process. Participate in weekly Project Officer meetings and monthly Webinars (Training) for funded states. Assist with the development of internal guidelines for cooperative agreements review process of applications. Serves as principal liaison/advisor with the Procurement and Grants Office (PGO), and the Grants Management Branch (GMB) to assure efficiency and effectiveness in completing all requirements, and assuring adherence to all policies and protocols for assigned program announcements, cooperative agreements, suspense’s, and other services relating to the National Environmental Health Tracking Network. Provides Programmatic guidance and technical assistance; updated and maintained the automated data base system Project Profile on a daily basis due to shortage of staff. Developed the FY2008 Forecast Planning Project Report for the Environmental Health Tracking Branch. Manages updates for the EPHT Program Performance Measures automated data base system to track progress of the states. Initiates and accepts added responsibilities for organizing, coordinating and assisting in miscellaneous work projects. Examples include: Served as interviewer for the 2009 PHPS Program Class, interviewed and rated 20 candidates for internships and observed and rated 25 candidates on their group project; Coordinated the first ever Webinar/Conference call with new grantees along with existing grantees to develop a communication dialogue and strategies based on feedback obtained from recommendations; Coordinated a series of workshops for grantees and managed logistics in securing hotel . Uses tact and diplomacy to effectively address complex and controversial matters while maintaining a high level of respect for others, and is an effective team player in resolving conflicts through mutual agreement and compromise; developed templates for the cooperative agreement continuation guidance and technical reviews; and served as a member of the 2009 Novel Influenza A (H1N1) deployment team preparing staff for deployment into the fields to assist the public on a national level; and review of state grant portals for accuracy and functionality. Coordinates NCEH objective review panels – Coordinated the objective review panels for two programs announcements relating to Health Data Partners in Environmental Public Health Tracking. Solicited reviewers and prepared packets and forms and delivered for the review. Ensured all requirements for these panels were met and procedures were followed correctly. Serve on the Portal Design Team to develop the appearance of the first ever National Environmental Health Tracking Network. Coordinates and participates in the EHTB Conferences, Annual Workshops and Air Quality Strategic Planning Committee Workshops. Reviewed and selected contractors and hotel proposals, coordinated weekly meeting, selected workshop items, location and hotel. Developed timelines, invitation letters, registration website and invited speakers. Served as the Chair for the 2009 Tracks Conference. Managed and Coordinated monthly planning committee meetings, weekly meetings with logistical contractors, developed abstract solicitation, reviewed and rated abstracts, developed conference agenda and assigned presentation sessions. Assisted with the development of the Tracking Training Session for the 2009 NEHA Conference. Served as voting panel member for the Colorectal Cancer Program objective reviews. Assist with the revision of the online training course “Tracking 101” and the development of the online tutorial for utilizing the National Environmental Health Tracking Network. Serve as Acting Team Leader for eight employees during the supervisors’ absences.

http://intranet.cdc.gov/nceh-atsdr/dehhe/ehtb.html

3 Supervisor: Peter Edwards, 770-488-3155 (you may contact) NATIONAL CENTER FOR INJURY PREVENTION AND CONTROL (NCIPC) Office of the Director Public Health Advisor (GS-0685-13) Office of the Associate Director for Science September 2003 – January 2007 Atlanta, Georgia Full time – 40 hours/week Technical Monitor: NCIPC Peer Review Process Provided expert guidance, technical assistance and policy direction to various CDC division and program offices, and public and private external organizations (universities, state and local health agencies, non-profit organizations, etc.) in the development and planning of Research and Non-Research grant applications for submission to CDC Program Announcements. Review of all NCIPC programs funded via grants, cooperative agreements and contracts. Provided advice and guidance to the Scientific Review Administrator (SRA), and Grant’s Management Officer in administering the business and policy aspects of grant and cooperative agreement awards. Served as principal liaison/advisor with the Procurement and Grants Office (PGO), Management Analyst and Services Office (MASO) and the Grants Management Branch (GMB) to assure efficiency and effectiveness in completing all requirements, and assuring adherence to all policies and protocols for assigned contracts, programs announcements, grants, cooperative agreements, suspense’s, and other services. Coordinated NCIPC objective review panels that require Scientific External Peer Review and/or Special Emphasis Panels. Assured all requirements for special panels were met and procedures were followed correctly. Updated the Center’s Peer Review Manual for Center guidance. Conducted formal presentations to management regarding compliance with Center priorities and Public Health Services (PHS) policies and regulations. Updated and maintained the NCIPC Extramural (NEXT) automated data base system which monitored and tracked grants and cooperative agreements and initiated responsibilities for organizing, coordinating and assisting in miscellaneous work projects for other divisions and branches within NCIPC. Served as Acting Team Leader for six employees during supervisors’ absences. Supervisor: Dr. Gwendolyn Cattledge, 770-488-4655 (you may contact) NATIONAL CENTER FOR CHRONIC DISEASE PREVENTION AND HEALTH PROMOTION Division of Cancer Prevention and Control Public Health Advisor (GS-685-12) Cancer Surveillance Branch June 2002 – August 2003 Atlanta, Georgia Full time – 40 hours/week Project Officer/Technical Monitor: National Program of Cancer Registries (NPCR) and North American Association of Central Cancer Registries (NAACCR) Provided guidance, technical assistance, and consultation to seven (7) state health departments in the planning, management, execution and evaluation of their activities to implement statewide, population-based cancer registries. Conducted annual site visits to ensure grantees were abiding by the National Program of Cancer Registries (NPCR) Standards and the Public Law 102-515. Prepared site visit reports. Reviewed new and current state Congressional and legislative laws and actions pertaining to public health issues and cancer registries. Reviewed and negotiated new and continuation applications for cooperative agreements and contracts, including participation in the objective and technical review process. Participated in the development of internal guidelines for grant applications. Provided recommendations to state program directors’ and staff on key program and policy issues. Assisted with planning and coordination of the annual NPCR Program Director's Meeting for state and local health departments, external partners and CDC Staff. Oversaw the implementation and coordination of two contracts – auditing of NPCR registries for quality assurance, and education and training services for NPCR registry staff. Prepared technical reports for internal and external groups and for presentation at professional meetings. Supervisor: Jim Enders, 770-488-1254 (you may contact)

4 Division of Cancer Prevention and Control Program Analyst (GS-0343-7/9/11) Office of the Director December 1999 – May 2002 Atlanta, Georgia Full time – 40 hours/week Technical Monitor: DCPC Task Orders/Contracts Coordinated program conference and meetings – Coordinated all administrative functions, met with contractor and consultant, and conducted weekly, bi-weekly and monthly meetings for conference planning committee. Compiled and created participant list and notification of cancer-related organizations and other federal, state, and local agencies about upcoming conference. Negotiated with several vendors costs/distribution of goods and services at conference. Prepared, reviewed and submitted recommendations necessary about Statement of Work regarding contractor responsibilities. Served as the Short Course Coordinator for eight (8) short courses for the conference. Marketed the conference through varies medical websites, magazines, newsletters and email announcements. Served as Program Liaison between the division, consultant and contractors for communications purposes. Compiled biographies, Curriculum Vitae (CV) and completed forms from Planning Committee members and speakers for the conference booklet and for Continuing Education (CEU) credit purposes. Assisted with creating the “Call for Abstracts Booklet.” Assisted the Division Associate Director for Science (ADS) by coordinating the conference abstracts review process. Consolidated and balanced the monthly VISA bill statement. Ensured the original documentation’s were sent to Financial Management Office as required. Served on the DCPC Strategic Planning Committee to address issues and concerns of staff. Interviewed and selected to participate in the CDC/HRMO Administrative Career Advancement Internship including a 120 day temporary detail to the Bioterrorism Preparedness and Response Program (BPRP) with the National Center for Infection Disease (NCID. Duties included: verifying and reviewing state health department’s proposal for funding and assisted project officers with notifying state’s regarding their selection and award letters. Served on the planning committee for the EID Conference and Quarterly Regional Meetings. Participated in the development of a Smallpox Vaccine Training Video and marketing materials. Supervisor: Beth Layson (Retired). Division of Cancer Prevention and Control Administrative Assistant (GS-303-07) Office of the Director September 1999 – November 1999 Atlanta, Georgia Full time – 40 hours/week Performed a full range of clerical and administrative duties for the division. Prepared, processed and assisted supervisors and human resource with position descriptions and vacancy announcements. Maintained and updated the official employee files. Served as the official timekeeper for the division (247 employees). Managed the inventory monitor for all the government property. Provided training and mentor support for the division secretaries and timekeepers on the proper policies and procedures for administrative support staff. Coordinated support services with the administrative staff for services such as space management, property management and personnel security. Managed Division suggestion box and coordinated award program for staff. Coordinated and maintained the performance program (EPMS/PMRS) for employees and Commission Corp Officers for the division. Served as the liaison on all personnel actions. Maintained Full-time Equivalent Reports (FTE), personnel status, vacancy announcement status and inventory. Served as budget assistant during the budget process at end of year. Supervisor: Beth Layson (Retired) Division of Diabetes Translation Secretary (GS-318-06) Program Development Branch June 1998 – September 1999 Atlanta, Georgia Full time – 40 hours/week Coordinated travel for the Health Communication Section (HCS) and Health System Section (HSS) which consist of approximately 17 headquarter and 10 field staff. Utilized the CDC Mainframe computer system

5 to confirm travel and prepared vouchers. Designed a monthly calendar using WordPerfect to maintain Sections weekly and monthly meetings/conferences. Reviewed and revised outgoing correspondences according to the CDC policy and procedure manuals. Sorted state grant proposals for awards annually and assisted project officers with their state programs. Managed telephone calls for visitors and calls for the Program Development Branch (PDB) in a professional and courteous manner. Assisted daily with routing and delivering internal and external mail. Established, set-up and maintain state files for the HCS and HSS Sections. Prepared and entered time and attendance bi-weekly in the CDC TAS Computer System for the HCS Section and provided back up for the PDB Branch and Community Intervention Section (CIS) when needed. Created, compiled and designed a branch manual for new employees using PowerPoint software program. Ordered and maintained supplies for the PDB Branch. Assigned clerical and administrative tasks and scheduled work for completion within established timeframes to the temporary secretary (temp) for 80 days on a daily basis. Assisted with development of graphics for the PDB as requested. Distributed leave and earning statements to employees including field staff bi-weekly. Assisted with monthly and quarterly budget reports for the HCS Section. Registered and confirmed employees for training and conferences as requested. Recorded and prepared minutes for conferences, meetings and distributed as requested. Supervisor: Patricia Mitchell, 770-488-5634, You may contact. ADDITIONAL PROFESSIONAL EXPERIENCE: UNITED STATES AIR FORCE RESERVES Reservist (MSG/E-7) Robins Air Force Base April 1997 – September 2010 Warner Robins, Georgia Monthly Duty/16 hours Primary Air Force Specialty Code (AFSC): 3A071 Knowledge Operations Manager (KOM) Secondary AFSC: 8C000 (Family Support Technician) Assignments: 94CF, 700AS, 908AW, 908 MSS,94AW and HQ AFRC A6 Served in the Air Force Reserve Command (AFRC) Headquarters Command Post assisting with the Haiti Relief Crisis by maintaining logs on updates and coordinating assistance as needed by the United States Air Force. Complete projects assigned and provide administrative support for the Wing and Unit Commander (General), Vice Commander, Executive Officer and the Command Chief. Assist Protocol Officer with the arrival and departure of the President of the United States of America and other Distinguish Visitors during visits to Atlanta. Review and disseminate incoming/outgoing confidential correspondence, evaluations, forms and communications for errors, format, signatures and grammar prior to submitting to the Wing Commander for signature. Serve as the NCOIC of the Orderly Room and Commanders Support Staff; Conducts training to military personnel on a monthly basis on the Knowledge Operations Managers (KOM) career field; Conducts Inspector General Inspections on KOM career field staff on various military installations. This inspection identifies if a military base is knowledgeable and prepared for deployments. Develop and distribute the KOM Quarterly Newsletter to all KOM’s assigned to the Air Force Reserve Command Headquarters:

Served as a Family Support Technician for five units. Conducted unit site visits each UTA and conducted briefings at each unit Commander’s Call and deployment. Coordinated, prepared and assisted soldiers and spouses during deployments. Developed fiscal year budget for Family Support Center. Developed and submitted monthly articles in military newspaper and unit newsletters regarding updates, discounts and specials available to reservist. Consulted with the Wing Commander regarding family support issues and concerns.

Served as Information Manager on the Critical Information Stress Management Team (CISM) for the region and the Crisis Action Team (CAT) for Dobbins AFB. Coordinated and assisted with the development of Newcomers Training Flight program for Maxwell Air Force Base which was the first ever. Coordinated schedules for instructors to include time, date and location on a monthly basis. Implemented policy directives and instructions, provided information management support through manuals and automated technology (computer) to include maintaining, planning and controlling programs, policies, methods and procedures monthly.

6 Provided referral, coordination and office management services concerning publications, forms,

office systems, records, administrative communications and unit mail. Received and maintained suspense’s and redistributed incoming and outgoing correspondence. Established and maintained files using electronic records management systems. Prepared and processed official memorandums, messages, military orders and reports according to the Department of the Air Force and Department of Defense Regulations and Manuals monthly. Managed information throughout the life cycle process.

Served as the Immunization (IM) Records Monitor, maintained and updated the unit’s IM records monthly, using the Defense Emergency Management Systems (DEMS) Computer Program.

Performed Staff Assistant Visits (SAV), audited records and files for proper labeling and filing procedures according to the Air Force and Department of Defense Rules and Regulations. Assisted, organized and prepared squadron social events.

War Deployments: - Operations Shining Hope (1999) - Iraqi and Enduring Freedom and Joint Task Force Horn of Africa (2006) • Provided staff support for “Operation Shining Hope” for 38 days at Sembach Air Base in

Germany. Posted and filed flight schedules, maintained daily log of events. Coordinated phone and written correspondence for staff regarding meals, mail distribution and logistics. Maintained incentive flyers list, provided general information and answered questions.

Maintained rosters on all personnel assigned to Delta II and performed alert calls to pilots and crew chief flying daily. Assisted the military transportation unit with assigning government vehicles daily and maintained sign out book on all Delta II Personnel. Trained new personnel and assisted with weekly picnics. Initiated correspondence, implemented policy directives and instructions, provided information management support through manuals and automated technology (computer) to include maintaining, planning and controlling programs, policies, methods and procedures.

Served as the Non Commission Officer in Charge (NCOIC) of the Expeditionary Mission Support Group during activation for 123 days in Southwest Asia in support of Operation Iraqi Freedom, Operation Enduring Freedom and Combined Joint Task Force-Horn of Africa.

Provided administrative and technical support to over 700 personnel assigned to the wing’s largest group facilitating the launch of more than 1,550 sorties collecting 30,000 intelligence images and offloading over 100 million pounds of fuel to 8,600 receivers. Contributing to the disabling and capture of 1,680 insurgents.

Trained and supervised 6 Client Server Administrators working in 6 subordinate squadrons. Redesigned document tracking database, and authored document templates which ensured accuracy and timeliness for over 120 decorations and more than 320 pieces of executive correspondence.

Published 3 military articles during deployment in the military paper. Maintained Secret Security Clearance and managed classified materials, computer systems,

telephones, safes and buildings. Served as the representative for the following: Antiterrorism (Force Protection), Safety, Supplies, Equipment, Security, Vehicle Control, Resource Advisor and Facilities Manager. Currently serve on the Crisis Action Team (CAT) and the Critical Incident Stress Management Team (CISM) in the event of an emergency or crisis.

Served in the Headquarters Air Force Reserve Command Center on the Crisis Action Team (CAT) during “Operation Unified Response to Haiti Crisis”. Developed daily Situation Reports (SITREPS) from three numbered Air Forces (4AF, 10AF and 22AF) regarding current situation and participation status and needs. Developed, logged, monitored and closed out task reports and ensured the appropriate military unit was notified of the status. Processed classified materials, established DoD Connect Online (DCO) Conference/Video calls for the 3 and 2-star Generals and ensured the SIPER hard drives was setup and shutdown and placed in classified safe daily.

Military Courses: Courses Completed: Senior NCO Academy, AETC Torch Bearer Course for future leaders, NCO

Academy, NCO Prep Course and AFRC NCO Leadership and Development Course.

7

Fulton County School System Substitute Teacher Atlanta, Georgia December 2003 – May 2005 Salary: $87.00 per shift Eight (8) hours bi-weekly) Served as Substitute Teacher for all grade levels and subjects at various County schools. Ensured classroom and assignments were provided and completed. Assisted students with work assignments as needed. Maintain order and respect at all times during class, to ensure opportunity to learn and ask questions. Supervisor – Linda Coffey, 404-763-4583, You may contact. CERTIFICATIONS:

COTR, Level II HHS Small Business

AWARDS & HONORS:

CDC: CDC/NCIPC Honor Awardee for Excellence in Surveillance and Health Monitoring (January 2014) CDC/NCIPC Honor Awardee for Partnership with VA and DOD (January 2013) CDC/ATSDR 60th Honor Award Nominee (August 2012) H1N1 Certificate of Participation (2009) HHS Secretary’s Distinguished Service Award (June 2006) CDC Mentoring Program (Mentor June 2002, Mentee June 2000) Certificate of Accomplishment in Financial Management (December 2001) Outstanding Evaluation Performance Award (1999, 2000, 2004, 2005) Job Well-Done Award (March 1998, November 1997) Administrative Excellence Award (August 1994)

Air Force Reserves: Featured Speaker & Military Representative, Fairburn Memorial Day Celebration (May 2007 and 2008) Air Force Commendation Award/Medal – Iraqi and Enduring Freedom (September 2006) Non-Commissioned Officer (NCO) of the Year Award (2002, 2006) NCO of the Quarter Award (September 2002, December 2006) Air Force NCO Induction Award (March 2002) Air Force Achievement Award/Medal (October 2001)

TRAININGS:

Computer Literacy: Impact II Budget Training, 11/03 Project Management for the Office Professional 5/01 MS Excel 3/00 Advanced PowerPoint 1/99 Access 12/98

Management & Leadership:

Behavioral Interviewing, 4/09 Senior NCO Leadership Course, 4/08 Project Management Training, 12/07 CDC Assistance Management Training, 11/03 Overview of Federal Policy, 8/01 Human Subject Protection, 8/01

Tools of the Trade: A Public Health Practicum, 6/01 Human Resource Mgmt in Public Health, 3/01 Meeting Management, 2/01 Mgmt Analysis Advanced Applications, 8/01 Mgmt Analysis: Data Gathering, 1/01

8 Operations Management, 12/00 Federal Appropriations Law, 11/00 Changing Role of Public Sector in Health, 9/00 Introduction to Public Health Policy, 4/00

Management Analysis: Planning, 7/00 Human Resource Management, 2/00 Leadership and Development, 3/99

What Matters Most, 2/00 Grants, Cooperative Agreements, Contracting & Budgeting:

Contracting Officer Technical Rep, 09/12 HHS Small Business, 10/10 Severability of Contracts, 1/10 Simplified Acquisitions Procedures, 7/01 Budget Analysis Workshop, 6/01 Technical Monitor Training, 5/01 Technical Report Writing, 5/01 Introduction to Federal Budgeting, 10/00

Contracting Basic for Support and Administrative Staff, 10/00 Introduction to Federal Accounting, 9/00 Finance and Mgmt Accounting, 9/00 Introduction to Financial Mgmt, 6/00 Mandatory Grants, 5/00 Basic Project Officer, 5/00 Federal Budget Process, 5/00 Grants Administration, 5/00

Communication: Assertive Communication, 4/00 Creative Problem Solving, 4/00 7 Habits of Highly Effective People, 4/00 Write it Through Critical Thinking, 2/00 Effective, Easy to Read 3/00

Proofreading 3/00 Clear Writing 2/00 Interpersonal Communications 12/99 Speech 5/99

Other:

Public Health Readiness Certificate Program, 3/11 IMPAC Visa Training, 4/01 Intro to Public Health Surveillance, 11/00 Fundamentals of Public Health, 8/00 Theory and Practice, 7/00 Pay Setting at the CDC, 7/00

Introduction to Statistics 6/00 Joint Travel Regulations, 8/98 Timekeeping Rules and Regulations 7/98 Information Management 10/97 Outstanding Assistant 8/96

COMMUNITY/VOLUNTEER ACTIVITIES: Second Vice-President/Program Planning and Development Chair Gwinnett County Alumnae Chapter of Delta Sigma Theta Sorority, Inc. July 2013 – Present We are a strong membership of 260 women in Gwinnett County. As the Second Vice President, I oversee the following 5-point committees: International Awareness, Economic Development, Educational Development, Physical and Mental Health, Political Awareness and Social Action. Through these committees we coordinate service projects and bring awareness to the Gwinnett County residence on International Issues, Healthcare, Education, Political Issues, Domestic Violence, Children and Health Services, Foster Care, Human Trafficking, clothing drives, etc. Provide scholarships to Gwinnett County students and provide lifestyle and career seminars for youth. Conduct roadside clean-ups to assist with keep Gwinnett County clean and beautiful and volunteer where needed. Political Awareness Co-Chair March 2006 – May 2009 Delta Sigma Theta Sorority, Inc Coordinated two Voters Registration Drives throughout Southwest Atlanta and registered over 200 unregistered voters. Coordinated two Town Hall Meetings in Fulton County, GA for their decision to remain unincorporated and in Clayton County for their plan to reduce crime rates. Chairperson for the Delta Days at the Georgia State Capitol to educate Georgians on the issues that impacts Georgia and the politician’s decision regarding Healthcare, Justice System, Economic, International and Education. This event consists of over 500 in attendance throughout this 3-day event. Create weekly announcements

9 regarding updated information on political issues that is emailed to over 600 members. Served on the C3 Committee to assist with the Clayton County Schools not to lose their accreditation. Coordinate military care packages for U.S. Troops and holiday gifts for 11 Adopt-a-Family events and moderated the 2008 Clayton County Candidates Forums for candidates running for the positions: Sheriff, Commissioner Chair, Commissioner, Solicitor General and District Attorney. Lobbied on Capitol Hill with Georgia Senators, Congressman and Representatives regarding issues that impact Georgia Citizens. Top 4 President May 2006 – September 2006 Operations Iraqi and Enduring Freedom and Combined Joint Task Force -Horn of Africa. Accomplished three Bullet Writing courses for day and night shifts; Forums for 1st Sgt, Chief and Prior Enlisted Officers, organized two “Taking Care of the Airmen” Projects for day and night shifts, Organized Socials, Jazz Concerts, and implemented first ever Top 4 Awards Dinner Show. Coordinated donations for Base Honor Guard, and other recipient donations?what was the purpose of the donations (i.e. was it to assist needed families, etc); coordinated fundraiser for Team member’s 4 year old son for rehabilitation due to the loss of his leg; and conducted other fundraisers for good causes, resulting in community contributions and increased morale. Test Examiner June 2004 – December 2005 Georgia National Guard Youth Challenge Academy Atlanta, Georgia Screened and tested applicants of a Federally Funded program, which was established in 1993 to provide Georgia’s “at-risk” youth with Academic and Life Skills Training aimed at improving employment potential and creating productive citizens. All youth with the successful completion of this program receives the following: Academy Diploma, GED Diploma and Adult High School Diploma.

OTHER: Security Clearance: Secret – November 2007 United States Air Force United States Federal Government (CDC) References: Available upon request

Attorney's Comments



Item of Business:

to appoint Italia Metts to the Human Relations Commission to fill the unexpired term of Marina Peed. Term Expires August31, 2015.

Authorization:




GCID #20140494





FinanceComments

Director's Initials


Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Resume

Action New Item

Hold for Pickup?

PH was Held?



FinDir's Initials

Italia M. Metts

Italia has over 20 years of experience in logistics, project management, and international operations -- in several industries including telecommunications, medical practices, substance abuse programs, IT, and Energy. Italia successfully established a high-tech facility for software development in Chile. All told, Italia has led successful projects in nine different Latin American countries, plus additional ones in the US and Europe. She is an expert negotiator, extremely detail-oriented, and very adaptable to foreign cultures. Italia is fluent in English and Spanish. Italia holds a degree in Telecommunications Management and a Project Management certificate from Georgia Tech. Her volunteer efforts have included: Girl Scouting, the Community Consulting Teams of Atlanta, where in 2011 she contributed to the development of a new rhino sanctuary and conservancy in Kenya, and a member of the Partnership Gwinnett Diversity Leadership Planning Group. Italia is a graduate of the 2005 Gwinnett Leadership Institute, a member of the GNLI Advisory Board and a member of the Planning Commission for Peachtree Corners, Ga.

Attorney's Comments



Item of Business:

of appointments to the Upper Ocmulgee River Resource Conservation & Development Council, Inc. Terms Expire June 20,2014. Incumbents Chuck Graham, Don Gravitt and Terry Trammell.

Authorization:




GCID #20140495

Submitted By: dfkemp




FinanceComments

Director's Initials


Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments None

Action New Item

Hold for Pickup?

PH was Held?



FinDir's Initials

Attorney's Comments



Item of Business:

of appointment to View Point Health. Term Expires June 30, 2017. Incumbent Lynette Howard

Authorization:




GCID #20140496





FinanceComments

Director's Initials


Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments None

Action New Item

Hold for Pickup?

PH was Held?



FinDir's Initials

Attorney's Comments



Item of Business:

of appointment to the Housing Authority. Term Expires April 24, 2019. Incumbent L.C. Johnson. District 2/Howard

Authorization:




GCID #20140504





FinanceComments

Director's Initials


Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments None

Action New Item

Hold for Pickup?

PH was Held?



FinDir's Initials

Attorney's Comments


Agenda Type Approval/authorization

Item of Business:

of the Memorandum of Understanding between the Georgia Public Defender Standards Council, the Gwinnett CountyBoard of Commissioners, and the Indigent Defense Governing Committee concerning the provision of indigent defense inthe Gwinnett Judicial Circuit.

Authorization:

Staff RecommendationDepartment Head PMBoudewyns (5/19/2014)Attorney tacox (5/23/2014)

Budgeted Fund Name Current Balance Requested Allocation N/A * N/A


GCID #20140420

Submitted By: kjciccaglione




FinanceComments

* No budget impact.

Director's Initialsmbwoods(5/20/2014)

Department: Administrative Office of the Court

Multiple Depts?

Budget Type: Neither

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Indigent Defense MOU 2014

Action New Item

Hold for Pickup?

PH was Held?


Chairman's Signature? Yes

FinDir's Initialsmbwoods(5/20/2014)

Attorney's Comments


Agenda Type Award

Item of Business:

BL00914, provision of digital scanning, archival, and indexing of historical court document printings on a multiyearcontract, to the low responsive bidder, Government Records Services, Inc., base bid $300,000.00. This contract shallterminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of eachsucceeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis fortwo additional twelvemonth terms, for a total lifetime contract term of three years, total base bid $2,700,000.00, upon thesame terms and conditions as provided for in this agreement, unless previously terminated. This contract is funded by theClerk of Court Authority Imaging Fund.

Authorization:

Staff Recommendation AwardDepartment Head lataylor (5/20/2014)Attorney tacox (5/23/2014)

Budgeted Fund Name Current Balance Requested AllocationYes Authority Imaging * $300,000


GCID #20140405

Submitted By: Purchasing Terri Shirley CD




FinanceComments

* The current balance in Professional Services is checked as services are provided oritems purchased. The requested allocation is an estimate based on the recommendedbase bid.


Department: Clerk Of Court

Multiple Depts? No

Budget Type: Operating

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letter, tabulation

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – BL009-14 Provision of Digital Scanning, Archival, and Indexing of Historical Court Document Printings on a Multi-

Year Contract

PURPOSE: To provide archiving and indexing services for preservation of historical court documents. This will also drastically reduce the storage space requirements needed for documents.

LOCATION: Gwinnett County Justice and Administration Center 75 Langley Drive Lawrenceville GA 30046

AMOUNT TO BE SPENT: $300,000.00 First term $2,700,000.00 Total 3 year base amount

PREVIOUS CONTRACT AWARD AMOUNT: N/A

AMOUNT SPENT PREVIOUS CONTRACT: N/A

INCREASE/DECREASE (CURRENT CONTRACT VS. PREVIOUS CONTRACT):

N/A

NUMBER OF BIDS/PROPOSALS MAILED: 8 199 Website viewings

NUMBER OF RESPONSES: 1 1 Non-Responsive

PRE-BID/PROPOSAL CONFERENCE HELD (YES/NO) IF YES, NUMBER OF FIRMS REPRESENTED:

Yes 3

REASONS FOR LIMITED RESPONSE (IF RELEVANT):

There are a limited number of providers with the ability to meet the required specifications. Also, few providers are certified by the Georgia Superior Court Clerks Cooperative Authority (GSCCCA) or operate a Kodak certified facility as required for this contract.

RENEWAL OPTION NUMBER N/A

MARKET PRICES COMPARISON (FOR RENEWALS): N/A

PROPOSED CONTRACT TERM: First term, upon execution of contract through December 31, 2014

COMMENTS: This is a demand contract, and usage will vary depending on number of documents. One bidder was deemed non-responsive for failure to meet the certification requirements.

11.21.13.annual/renew

MEMORANDUM TO: Chris Duncan, Purchasing Associate II

Purchasing Division, DOFS FROM: Richard Alexander

Clerk of Court

SUBJECT: Recommendation to award BL009-14

Digital Scanning, Archival, and Indexing of Historical Court Document Printings on a Multi-Year Contract

DATE: May 8, 2014 REQUESTED ACTION The Clerk of Court recommends award of the above referenced multi-year contract to the low responsive bidder, Government Records Services, Inc., base amount $300,000.00 for the first term. This agreement may be automatically renewed on an annual basis for two (2) additional 12-month terms, for a total lifetime agreement term of three (3) years for a total base amount of $2,700,000.00, upon the same terms and conditions, unless previously terminated. References checked? FINANCIAL 1. Estimated amount to be spent: $300,000.00 First Term 2. Amount spent previous contract period: N/A 3. Do total obligations agree with “Action Requested”? Yes X No 4. Budgeted: Yes X No 5. Contact name: Richard T. Alexander Jr. Contact phone: 770-822-8170 6. Proposed Funding:

Fiscal Year (FY) Fund Fund

Center Cost Center Commitment Item WBS Element Amount % of Award

Amount 2014 020 280005 GC01/2800005 5040100 $300,000.00 100%

Total $300,000.00 100%

Transfer Required: Yes __ No x

If Yes, transfer from: Fiscal

Year (FY) Fund Fund Center Cost Center Commitment

Item WBS Element Amount

X Yes No

Attorney's Comments



Item of Business:

of a revised Gwinnett County Board of Health/Environmental Health Section Fee Schedule. On April 14, 2014, theGwinnett County Board of Health adopted the revised schedule which adds a partial reinspection fee that covers a requirednew service under Georgias new Tourist Accommodation Regulations. The effective date of the fee schedule is July 1,2014.

Authorization:

Staff Recommendation ApprovalDepartment Head pphoskins (5/28/2014)Attorney fsfields (6/4/2014)



GCID #20140449

Submitted By: rkmorris




FinanceComments

* No budget impact.


Department: Community Services

Multiple Depts?


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Justification Letter; Fee Schedule

Action New Item

Hold for Pickup?

PH was Held?



FinDir's Initialsrsreagan(6/2/2014)

District Administration Office 2570 Riverside Pkwy P.O. Box 897

Lawrenceville, GA 30046-0897 Phone: 770.339.4260

Fax: 770.339.2334 Lloyd M. Hofer, M.D., M.P.H., Director www.gnrhealth.com

Gwinnett County Environmental Health FEE SCHEDULE

LAND USE ACTIVITIES

Plat Review for Subdivision or Exempt Plat $104/lot Site Evaluation, Permit and Initial Inspection – Residential $250 Site Evaluation, Permit and Initial Inspection from Complaint – Residential $375 Site Evaluation, Permit and Initial Inspection – Commercial $550 Site Evaluation for Addition – Category 1 $110 Site Evaluation for Addition – Category 2 $50 Plan Resubmission $100 Visual Inspection $100 Reinspection – Category 1 $150 Reinspection – Category 2 $75 Installation without a permit 2*(Permit fees) Late Payment Penalty 20% of balance due

FOOD SERVICE ACTIVITIES

New / Change of Ownership Plan Review: < 30 Seats $300 New / Change of Ownership Plan Review: >= 30 Seats $500 Annual Fee: Risk Type 1 & < 30 Seats (1 Yearly Inspection) $200 Annual Fee: Risk Type 1 & >= 30 Seats (1 Yearly Inspection) $300 Annual Fee: Risk Type 2 & < 30 Seats (2 Yearly Inspections) $400 Annual Fee: Risk Type 2 & >= 30 Seats (2 Yearly Inspections) $600 Annual Fee: Risk Type 3 & < 30 Seats (3 Yearly Inspections) $600 Annual Fee: Risk Type 3 & >= 30 Seats (3 Yearly Inspections) $900 Required additional Routine Inspection < 30 Seats $200 Required additional Routine Inspection >= 30 Seats $300 Reinspection (Required based on score) $200 Partial Reinspection (based on violations cited) $50 Reinspection (Owner Requested) $300 Change of Facility Name (No Change of Ownership) $100 Plan Resubmission $100 HACCP Plan Review $100

http://www.gnrhealth.com/




Temporary Food Service Permit, 1-4 days $125 Temporary Food Service Permit, 5-14 days $325 Late Payment Penalty 20% of balance due Operating without a permit 2* (Plan Review + Annual)

TOURIST ACCOMMODATION ACTIVITIES

New / Change of Ownership Plan Review 1-20 Rooms $250 New / Change of Ownership Plan Review 21-50 Rooms $350 New / Change of Ownership Plan Review > 50 Rooms $450 Change of Facility Name (No Change of Ownership) $100 Annual Fee: 1-20 Rooms $250 Annual Fee: 21-50 Rooms $350 Annual Fee: > 50 Rooms $650 Reinspection (Required based on score) ½ Annual Fee Reinspection (Owner Requested) ¾ Annual Fee Partial Reinspection (based on violations cited) $100 Plan Resubmission $100 Late Payment Penalty 20% of balance due Operating without a permit 2*(Plan Review + Annual)

SWIMMING POOL ACTIVITIES

Change of Ownership Plan Review $350 New Pool Plan Review < 500 sq ft, w/ features $800 New Pool Plan Review >= 500 sq ft, w/ features $900 New Pool Plan Review < 500 sq ft, w/o features $700 New Pool Plan Review >= 500 sq ft, w/o features $800 Change of Facility Name (No Change of Ownership) $100 Reinspection $100 Plan Resubmission $100 Annual Fee: Seasonal Pool (2 yearly inspections) $200 Annual Fee: Year-round Pool (4 yearly inspections) $400 Late Payment Penalty 20% of balance due Operating without a permit 2*(Plan Review + Annual)

TATTOO / BODY ART ACTICITIES





Plan Review, first parlor $275 Plan Review, second parlor $150 Plan Review, each additional parlor $100 Change of Facility Name (No Change of Ownership) $100 Body Artist Permit $50 Annual fee: first parlor $400 Annual fee: additional parlor $80 Annual fees for permits issued after January 1 ½ Price Reinspection $275 Temporary Permit, 1-4 days $125 Temporary Permit, 5-14 days $375 Late Payment Penalty 20% of balance due Operating without a permit 2*(Plan Review + Annual)

MISCELLANEOUS

Certified Copies $3 Custodian Time $25/hr Copies made by public (in conjunction with custodian time) $0.10 Returned Check Fee $25

TRAINING

Food Service Manager Course $150 Food Service Manager Course – Retesting only $50 On-site Food Service Course (per 3 employees) $125 Septic Contractor Test – Per Module $50 Environmentalist Land Use Training $15 Contractor Land Use Training $25

Facilities that have not submitted fees by due date are subject to immediate suspension of permit(s) and administrative closure of facility.


Attorney's Comments



Item of Business:

for Chairman to sign the Memorandum of Understanding between Ninth District Opportunity, Inc. and the Gwinnett CountyBoard of Commissioners for use of classrooms, playground, office space, and kitchen at the Norcross Human ServicesCenter. Ninth District Opportunity, Inc. operates a Head Start program and provides other preschool services at theNorcross Human Services Center at its own expense. District 2/Howard

Authorization:




GCID #20140424

Submitted By: klward




FinanceComments

* No budget impact.



Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Memo and Memorandum of Understanding

Action New Item

Hold for Pickup?

PH was Held?




Attorney's Comments



Item of Business:

for Chairman to sign the Memorandum of Understanding between Gwinnett Board of Health and the Gwinnett CountyBoard of Commissioners for use of offices and complimenting space at the Norcross Human Services Center. GwinnettBoard of Health operates a Health Clinic and provides health services at the Norcross Human Services Center at its ownexpense. District 2/Howard

Authorization:




GCID #20140425





FinanceComments

* No budget impact.



Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning



Action New Item

Hold for Pickup?

PH was Held?




Attorney's Comments



Item of Business:

for Chairman to sign the Memorandum of Understanding between View Point Health and the Gwinnett County Board ofCommissioners for use of offices and complimenting space at the Norcross Human Services Center. View Point Healthoperates a Mental Health Clinic at the Norcross Human Services Center at its own expense. District 2/Howard

Authorization:




GCID #20140426





FinanceComments

* No budget impact.



Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning



Action New Item

Hold for Pickup?

PH was Held?




Attorney's Comments



Item of Business:

for Chairman to execute a sanitary sewer easement through recreation set aside parcel 515005 from the Gwinnett CountyBoard of Commissioners to Roman Rusev. The easement is for the purpose of a private sanitary sewer line, a distance of60 LF and 20 LF wide, tying into an existing sewer line for 192 Jousters Lane, Lawrenceville. $398.00 has been paid toGwinnett County Board of Commissioners for the easement. District 2/Howard

Authorization:


Budgeted Fund Name Current Balance Requested AllocationNo Comm. Ser. Cap. Proj. * $8,581 $398


GCID #20140452

Submitted By: rkmorris




FinanceComments

* Revenue and appropriation budget will be established within Recreation Set AsideRepairs project upon BOC approval and receipt of payment.



Multiple Depts? No

Budget Type: Capital

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Increase both revenue and appropriations in the Recreation Set Aside Repairs project within CommunityServices Capital Project Fund.

Attachments Justification Memo; Easement; Attachment "A" Plat

Action New Item

Hold for Pickup?

PH was Held?




Attorney's Comments


Agenda Type Award

Item of Business:

RP00914, provide purchasing card services on a multiyear contract, to the highest scoring firm, FIA Card Services, N.A., aBank of America Company. The initial term of this contract shall be December 01, 2014 through December 31, 2014,estimated revenue $29,541.00. This contract shall terminate absolutely and without further obligation on the part of theCounty on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. Thiscontract may be automatically renewed on an annual basis for five additional twelvemonth terms, for a total lifetimecontract term of five years and one month, total estimated revenue $1,852,001.00, upon the same terms and conditions asprovided for in this agreement, unless previously terminated. Authorization for Chairman to execute contract subject toapproval by the Law Department. Contracts to follow award.

Authorization:

Staff Recommendation AwardDepartment Head mbwoods (5/28/2014)Attorney trwilliams (6/5/2014)



GCID #20140436

Submitted By: Purchasing Dana Garland JB




FinanceComments

* No budget impact.


Department: Financial Services

Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments summary sheet, justification letter, tabulations

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – RP009-14 Provide Purchasing Card Services on a Multi-year Contract

PURPOSE:

To obtain a purchasing card provider for the Gwinnett County

Purchasing Card Program. The primary objectives of the program are to

make purchasing and accounting processes more efficient, enhance the

reporting of purchase data, and provide payment to merchants on a

timelier basis. The program will consist of design, implementation,

card provision, billing, training, customer support, and utilization

monitoring and reporting. In addition, Gwinnett County will receive a

bonus of $50,000.00.

LOCATION: Gwinnett County Department of Financial Services

ESTIMATED AMOUNT OF REVENUE: $29,541.00 First term revenue (12/01/14 – 12/31/14)*

$1,852,001.00 Total term revenue*

PREVIOUS CONTRACT AWARD AMOUNT: $628,590.65 (five year revenue)

$200,000.00 (11 month extension)

REVENUE RECEIVED PREVIOUS CONTRACT: $934,971.00.00 (five year revenue)

$324,951.00 (11 month extension)

INCREASE/DECREASE

(CURRENT CONTRACT VS. PREVIOUS

CONTRACT):

Rebate percentage remains the same; however, Gwinnett County will

receive a bonus of $50,000.00 in payments of $10,000.00 annually for

five years.

NUMBER OF BIDS/PROPOSALS MAILED: 15

56 Website viewings

NUMBER OF RESPONSES: 6

PRE-BID/PROPOSAL CONFERENCE HELD

(YES/NO)

IF YES, NUMBER OF FIRMS REPRESENTED:

Yes

9

REASONS FOR LIMITED RESPONSE (IF

RELEVANT): N/A


MARKET PRICES COMPARISON (FOR

RENEWALS): N/A

CONTRACT TERM: Multi-year contract: First term is December 01, 2014 through December

31, 2014

COMMENTS: *Estimated amount of revenue is based on past spend volume and the $50,000.00 bonus.

11.21.13.annual/renew

MEMORANDUM TO: Maria Woods, Director

Department of Financial Services THROUGH: Roslyn Forstot, Purchasing Director

Department of Financial Services FROM: Janice Bradshaw

Department of Financial Services – Purchasing Division SUBJECT: Recommendation to award RP009-14

Provide Purchasing Card Services on a Multi-year Contract DATE: May 20, 2014 REQUESTED ACTION The Department of Financial Services recommends award of the above referenced multi-year contract to the highest scoring firm, FIA Card Services, N.A., a Bank of America Company. The initial term of this contract shall be December 01, 2014 through December 31, 2014, estimated revenue $29,541.00. This contract will terminate immediately and absolutely at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the contract. In addition, the County has the sole right to terminate this contract absolutely and without further obligation on its part at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed. The contract shall automatically renew unless positive action is taken by the County to terminate the contract for a total lifetime Agreement term of five (5) years and one month, total estimated revenue $1,852,001.00, upon the same terms and conditions.

DESCRIPTION This contract will be provided at “no cost” and provides for revenue sharing in the form of a cash rebate of 1.36% returned to the County at the end of each quarter. The County will also receive a bonus of $50,000.00 in payments of $10,000.00 annually for five years. References checked? FINANCIAL 1. Estimated amount to be spent: $0.00 2. Amount spent previous contract period: N/A 3. Do total obligations agree with “Action Requested”? Yes N/A No 4. Budgeted: Yes N/A No 5. Contact name: Janice Bradshaw Contact phone: 770-822-8731 6. Proposed Funding:

Fiscal Year (FY) Fund Fund

Center Cost

Center Commitment

Item WBS Element Amount % of Award Amount

0.00 %

Total $0.00 %

Transfer Required: Yes __ No _X_ If Yes, transfer from: Fiscal Year

(FY) Fund Fund Center

Cost Center

Commitment Item WBS Element Amount

X Yes No

Attorney's Comments


Agenda Type Award

Item of Business:

BL02614, Gwinnett County Fire Training CenterPhase II, to low bidder, Cooper & Co. General Contractors, Inc., amountnot to exceed $9,736,000.00. Project meets the standards as specified in the County's Facility Construction Standards.Authorization to deem demolished existing facilities surplus and dispose of per the Purchasing Ordinance. Authorization forChairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts tofollow award. This project is funded by the 2009 SPLOST Program. District 3/Hunter

Authorization:

Staff Recommendation AwardDepartment Head cgsnyder (6/2/2014)Attorney trwilliams (6/5/2014)

Budgeted Fund Name Current Balance Requested AllocationYes 2009 SPLOST *$10,136,497 $9,736,000


GCID #20140438

Submitted By: Purchasing – Terri Shirley – SEM




FinanceComments

*Amount available in Fire Academy Improvements.


Department: Fire Services

Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letter, justification support, tabulation

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – BL026-14 Gwinnett County Fire Training Center – Phase II

PURPOSE: Replace the current 30 year old training facility with a new facility that

will meet the on-going needs of the Fire Department.

LOCATION:

Gwinnett County Fire Training Center

3608 Braselton Highway

Dacula, GA 30019

AMOUNT TO BE SPENT: $9,736,000.00



INCREASE/DECREASE


CONTRACT):

N/A

NUMBER OF BIDS/PROPOSALS MAILED:

24 Notices

4 Plan holders

395 Website viewings



(YES/NO)


Yes

11


RELEVANT):

Multiple contractors indicated that they would not submit a bid and

commit resources without a pre-qualification process. The minimum

qualification criteria was included in the bid document and submitted

with the bid.



RENEWALS): N/A

PROPOSED CONTRACT TERM: 730 consecutive calendar days

COMMENTS:

Attorney's Comments



Item of Business:

to renew RP03510, purchase of Type 1Ad, Class 1 Ambulances on an annual contract (June 07, 2014 through June 06,2015), with Life Line Emergency Vehicles, base amount $1,403,322.00. This contract is funded 57% by the 2009 SPLOSTProgram and 43% by the 2014 SPLOST Program.

Authorization:

Staff Recommendation ApprovalDepartment Head cgsnyder (6/2/2014)Attorney trwilliams (6/5/2014)

Budgeted Fund Name Current Balance Requested AllocationYesYes

2009 SPLOST2014 SPLOST

* *

$799,894 $603,428


GCID #20140423





FinanceComments

The amount in Ambulance Replacements is checked as items are purchased. Therequested allocation is an estimate based on the recommended base bid. For FY 2015,$1,403,322 is subject to budget approval.



Multiple Depts? No


Group With GCID #:20140263

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letter

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – RP035-10 Purchase of Type 1-Ad, Class 1 Ambulances on an Annual Contract

PURPOSE:

Purchase of new ambulances with the provision of remounting,

refurbishing, and recertification services for existing ambulance units

model year 2008 or newer.

LOCATION: Various locations throughout Gwinnett County


PREVIOUS CONTRACT AWARD AMOUNT: $3,253,271.84

AMOUNT SPENT PREVIOUS CONTRACT: $3,253,271.84

INCREASE/DECREASE


CONTRACT):

.65% Increase*

NUMBER OF BIDS/PROPOSALS MAILED: N/A

NUMBER OF RESPONSES: N/A


(YES/NO)


N/A


RELEVANT): N/A

RENEWAL OPTION NUMBER This is renewal option three (3) of four (4).


RENEWALS):

This proposal was awarded to the highest scoring firm based on the

following criteria: total proposal content, engineering, specification

compliance, remount and refurbish, and price. Therefore, an analysis on

cost alone cannot be obtained.

PROPOSED CONTRACT TERM: June 07, 2014 through June 06, 2015

COMMENTS: *The higher price is due to an increase from Dodge for the 2015 chassis. The price for the ambulance module has been

held firm.

MEMORANDUM

TO: Steve Murray, Purchasing Associate III

Purchasing Division, DOFS THROUGH: Casey Snyder, Fire Chief

Department of Fire & Emergency Services FROM: Dan Hansen, Asst. Chief / Business Services

Department of Fire & Emergency Services SUBJECT: Recommendation to renew RP035-10

Purchase of Type 1-Ad, Class 1 Ambulances on an Annual Contract DATE: May 14, 2014 REQUESTED ACTION The Department of Fire & Emergency Services recommends renewal of the above referenced contract with Life Line Emergency Vehicles in the amount of $1,403,322.00. DESCRIPTION This is the third of four renewal options and is for the purchase of six (6) replacement medic units at the cost of $233,887.00 per unit. FINANCIAL 1. Estimated amount to be spent: $1,403,322.00

2. Amount spent previous contract period: $3,253,271.84

3. Do total obligations agree with “Action Requested”? Yes X No

4. Budgeted: Yes X No

5. Contact name: Dan Hansen Contact phone: 678-518-4803

6. Proposed Funding:

Fiscal Year (FY)

Fund Fund

Center Cost

Center Commitment


% of Award Amount

2015 318 215000 E-0066-11-1-01 $799,893.54 57%

2015 319 215000 E-0066-12-1-01 $603,428.46 43%

Total $1,403,322.00 100%

Transfer Required: Yes __ No _X_

If Yes, transfer from:

Fiscal Year (FY)

Fund Fund

Center Cost

Center Commitment


Attorney's Comments



Item of Business:

for Gwinnett County Department of Fire and Emergency Services to accept donations totaling $36.00 from SearsHometown and Outlet Store, in conjunction with National Volunteer Fire Council. These donations will be utilized forrecruitment programs.

Authorization:


Budgeted Fund Name Current Balance Requested AllocationNo Fire/EMS * $36


GCID #20140439

Submitted By: mrblackstock




FinanceComments

* Upon approval, incorporate revenue and appropriation into FY 2014.



Multiple Depts?

Budget Type: Operating

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Increase revenue and appropriation in Publicity/Public Relations in the Fire/EMS fund.

Attachments Justification memo, Sears Hometown and Outlet Store letter, Check Stub

Action New Item

Hold for Pickup?

PH was Held?




Attorney's Comments



Item of Business:

for Gwinnett County Department of Fire and Emergency Services to enter into an agreement with EHCA Johns Creek, LLC,d/b/a, Emory Johns Creek Hospital (Contract #201446708) to provide learning experiences for the department Paramedicstudents.

Authorization:




GCID #20140448

Submitted By: mrblackstock




FinanceComments

* No budget impact.



Multiple Depts?


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Justification Letter, Affiliation Agreement

Action New Item

Hold for Pickup?

PH was Held?




Attorney's Comments


Agenda Type Award

Item of Business:

OS137, purchase of five (5) prisoner transport buses, to Peach State Freightliner, utilizing a State of Georgia competitivelyprocured agreement, $414,420.00.

Authorization:

Staff Recommendation AwardDepartment Head ahparham (5/30/2014)Attorney fsfields (6/4/2014)

Budgeted Fund Name Current Balance Requested AllocationYes Capital Vehicle Replmt * $414,420.00


GCID #20140433





FinanceComments

* Funds available in the Capital Vehicle Replacement Fund. For FY2014, $82,884 isallocated; and for FY2015, $331,536 is subject to budget approval.


Department: Support Services

Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letter, justification support

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – OS137 Purchase of Prisoner Transport Buses

PURPOSE: Transport inmates to and from work detail and other correctional

facilities.


AMOUNT TO BE SPENT: $414,420.00



INCREASE/DECREASE


CONTRACT):

N/A




(YES/NO)


N/A


RELEVANT): N/A



RENEWALS): N/A

PROPOSED CONTRACT TERM: N/A

COMMENTS:

of 2

MEMORANDUM

THRU: Angelia Parham, Director

Support Services

TO: Steve Murray, Purchasing Associate III

Purchasing

FROM: Michael M. Lindsey, Director

Fleet Management

DATE: April 9, 2014

SUBJECT: Recommendation for OS137; Purchase of Prisoner Transport Buses

The Department of Support Services, Fleet Management Division, recommends award of the above referenced

procurement to Peach State Freightliner in the amount of $414,420.00 using the State of Georgia contract 99999-

SPD-I10132010-001. This contract was the result of a competitive bid process that allows local governments to

take advantage of the buying volume of the State.

Purchase of five Thomas Built Bus Body / Chevrolet Chassis at $82,884.00 per bus for a total of $414,420.00.

1. Total obligations requested: $414,420.00

2. Do total obligations agree with “Action Requested”? Yes ___X___ No _______

3. Budgeted: Yes X No

4. Contact name: Michael M. Lindsey Contact phone: 678-442-3303

javascript:openViewContractSummaryOverlay(34584,'cnol_34584',true);

javascript:openViewContractSummaryOverlay(34584,'cnol_34584',true);

of 2


Fiscal

Year (FY) Fund

Fund

Center

Cost

Center

Commitment


2014 305 E-0142-01-4-04 $82,884.00

2015 305 E-0142-01-4-04 $331,536.00

6. Transfer required:

Yes ____ No __X__ If yes, transfer from:

Fiscal Year

(FY) Fund

Fund

Center

Cost

Center

Commitment


Attorney's Comments


Agenda Type Award

Item of Business:

OS136, purchase of industrial construction equipment, to Border Equipment, utilizing a State of Georgia competitivelyprocured agreement, $1,502,193.06.

Authorization:

Staff Recommendation AwardDepartment Head ahparham (5/30/2014)Attorney fsfields (6/4/2014)


Capital Vehicle Replmt Water Sewer R&E

* *

$929,096.95 $573,096.11


GCID #20140435





FinanceComments

* Funds are available in the Fleet Equipment Transportation project; and the FleetEquipment DWR Water & Sewer project.



Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letter, justification support

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – OS136 Purchase of Industrial Construction Equipment

PURPOSE:

Provide earthmoving equipment for the Department of Transportation

and Department of Water Resources to be used for road maintenance,

sewer, and water main repairs.





INCREASE/DECREASE


CONTRACT):

N/A




(YES/NO)


N/A


RELEVANT): N/A



RENEWALS): N/A

PROPOSED CONTRACT TERM: N/A

COMMENTS:

Attorney's Comments



Item of Business:

for the Chairman to execute a Subordination, Nondisturbance, and Attornment agreement in connection with a change inownership and financing of a property which is leased by Gwinnett County located at 1645 Pleasant Hill Road, Duluth, GA30096. Subject to approval by the Law Department. District 1/Brooks

Authorization:

Staff Recommendation ApprovalDepartment Head ahparham (6/3/2014)Attorney fsfields (6/9/2014)

Budgeted Fund Name Current Balance Requested Allocation N/A * *


GCID #20140458

Submitted By: Angelia Parham




FinanceComments

* No budget impact.



Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Justification Memo, Agreement, GIS Map, Location Map

Action New Item

Hold for Pickup?

PH was Held?




M E M O R A N D U M TO: Gwinnett County Board of Commissioners FROM: Angelia Parham, Director

Department of Support Services SUBJECT: Agenda Item 2014-0458 June 17, 2014 Board of Commissioners Consideration DATE: June 3, 2014 ITEM OF BUSINESS: Approval and Authorization for the Chairman to execute Subordination, Non-disturbance, and Attornment agreement in connection with a change in ownership and financing of a property which is leased by Gwinnett County. Subject to approval by Law Department. District 1/Brooks BACKGROUND AND DISCUSSION: Gwinnett County leases office space at 1645 Pleasant Hill Road in Duluth which is subleased to the Georgia State Patrol. The owner of the building is in the process of selling the property. The new owner requires Gwinnett County, as lessee, to sign a Subordination, Non-disturbance, and Attornment Agreement in order to obtain financing on the property. The agreement does not create any additional obligations or expenses for Gwinnett County. IN SUMMARY AND CONCLUSION: If approved, Gwinnett County’s lease will continue undisturbed under the new landlord at 1645 Pleasant Hill Road in Duluth.

- 1 -

Space above this line for Recorder's Use RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Richard G. Gaalema, Esq. Kitchens Kelley Gaynes, P.C. 5555 Glenridge Connector Glenridge Highlands One – Suite 800 Atlanta, GA 30341 8943.494

SUBORDINATION, NONDISTURBANCE AND ATTORNMENT AGREEMENT

This Subordination, Nondisturbance and Attornment Agreement ("Agreement") is entered into as of May ___, 2014, by Metro City Bank ("Bank"), Marietta Commercial Property, LLC ("Landlord") and Gwinnett County, Georgia ("Tenant").

RECITALS A. RW Management, Ltd. (“Seller”) and Tenant have entered into a lease agreement dated as of May 2, 2013 ("Lease"), covering certain premises being an approximate 2,535 gross leaseable square foot portion of Space B located at 1645 Pleasant Hill Road, Duluth, GA and is more particularly described on Exhibit "A" attached hereto and made a part hereof by reference (“Property”). The Lease has been or will be assigned to Landlord by Seller in connection with the sale of the Property to Landlord. . B. Bank is the grantee under a Deed to Secure Debt (“Deed to Secure Debt”), dated as of May ___, 2014 which Deed to Secure Debt will be recorded concurrently herewith in the Office of the Clerk of Superior Court of Gwinnett County, Georgia, encumbering the Property. The Deed to Secure Debt secures certain obligations to Bank as more particularly described therein.

C. On the terms and conditions in this Agreement, the parties desire to subordinate Tenant's leasehold interest in the Property to the lien of the Deed to Secure Debt and to assure Tenant possession of the Property for the entire term of the Lease, even though Bank may foreclose the lien of the Deed to Secure Debt before expiration of the Lease. Therefore, in consideration of the mutual covenants and agreements contained in this Agreement, the parties agree as follows:

Section 1. Subordination. The Lease, the leasehold estate created thereby, and all rights and privileges of Tenant thereunder shall be subject and subordinate to the lien of the Deed to Secure Debt and to any renewals,

- 2 -

modifications, consolidations, replacements and extensions of the Deed to Secure Debt to the full extent of the obligations now or hereafter secured by the Deed to Secure Debt.

Section 2. Nondisturbance.

So long as Tenant is not in default, beyond any period given to Tenant to cure a default, in the

payment of rent or in the performance of any of the terms, covenants, or conditions of the Lease, Tenant's possession of the Property and Tenant's rights and privileges under the Lease, including any extensions or renewals, shall not be diminished or interfered with by Bank during the term of the Lease or any extensions or renewals. So long as Tenant is not in default, beyond any period given Tenant to cure such default, in the payment of rent or in the performance of any of the terms, covenants, or conditions of the Lease, Bank will not join Tenant as a party for the purpose of terminating or otherwise affecting Tenant's interest under the Lease, in any action of foreclosure or other proceeding brought by Bank to enforce any rights arising because of any default under the Deed to Secure Debt. Bank may, however, join Tenant as a party if joinder is necessary under any statute or law to secure the remedies available to Bank under the Deed to Secure Debt, but joinder shall be for that purpose only and not for the purpose of terminating the Lease or affecting Tenant's right to possession of the Property.

Section 3. Attornment.

If the Landlord's interest is transferred to and owned by Bank or any successor of Bank ("Acquiring Party") because of foreclosure or other proceedings brought by Bank, or by any other manner, and Bank succeeds to Landlord's interest under the Lease, Tenant shall be bound to the Acquiring Party, and Acquiring Party shall be bound to Tenant under all of the terms, covenants and conditions of the Lease for the balance of the remaining term, including any extensions or renewals, with the same effect as if Acquiring Party were Landlord under the Lease. Tenant agrees to attorn to Acquiring Party as the Landlord, with the attornment being effective and self-operable immediately upon Acquiring Party succeeding to the interest of Landlord under the Lease, all without the execution by the parties of any further instruments. However, Tenant shall not be obligated to pay rent to Acquiring Party until Tenant receives written notice from Acquiring Party, together with evidence satisfactory to Tenant, demonstrating that Acquiring Party has succeeded to Landlord's interest under the Lease and directing where rent should be mailed. The respective rights and obligations of Tenant and Acquiring Party upon attornment, to the extent of the then-remaining balance of the term of the Lease, shall be the same as in the Lease, which is incorporated by reference in this Agreement. If Acquiring Party succeeds to Landlord's interest in the Lease, Acquiring Party shall be bound to Tenant under all the terms, covenants and conditions of the Lease, and Tenant shall, after Acquiring Party's succession to Landlord's interest, have the same remedies against Acquiring Party for the breach of any agreement in the Lease that Tenant might have had against Landlord.

Section 4. Tenant Estoppel Certificate.

(a) Tenant has no right or option of any nature whatsoever, whether arising out of the Lease or otherwise, to purchase the Property, or any interest or portion in or of the Property, to expand into other space in the Property or to extend or renew the term of the Lease, except as described in the attached Exhibit B.

(b) Tenant represents and warrants to Bank that Exhibit C accurately identifies all amendments, supplements, side letters and other agreements and memoranda pertaining to the Lease, the leasehold and/or the Property.

(c) As of the date of this Agreement, Tenant represents and warrants that there exist no events of default, or events that with notice or the passage of time or both would be events of default, under the Lease, on the part of Tenant, Seller or Landlord, nor is there any right of offset (including audit or accounting rights which might otherwise give rise to a claim or an offset for rents paid under the Lease) against any of Tenant's obligations under the Lease, except as described in the attached Exhibit D. The Lease is in full force and effect as of the date of this Agreement.

- 3 -

(d) Tenant acknowledges that Bank is relying on the representations, certifications and undertakings made by Tenant in this Agreement in extending credit secured by the Deed to Secure Debt.

(e) Within ten (10) days after Bank's request, Tenant shall deliver to Bank and to any person designated by Bank, estoppel certificates executed by Tenant, certifying (if such is the case) that the Lease is in full force and effect, that there are no defenses or offsets outstanding under the Lease (or stating those claimed by Tenant, as the case may be) and such other information about Tenant or the Lease as Bank may reasonably request.

(f) This Agreement satisfies any condition or requirement in the Lease relating to the granting of a nondisturbance agreement from Bank.

Section 5. Tenant’s Purchase Option. The lien of the Deed to Secure Debt shall unconditionally be and remain at all times a lien on the Property prior and superior to any existing or future option or right of first refusal of Tenant to purchase the Property or any portion thereof. In the event of any transfer of Landlord’s interest in the Property by foreclosure or other action or proceeding for the enforcement of the Deed to Secure Debt or by deed in lieu thereof, Tenant specifically waives any right, whether arising out of the Lease or otherwise, to exercise any purchase option or right of first refusal which remains unexercised at the time of such transfer.

Section 6. No Change in Lease.

Landlord and Tenant agree not to change, alter, amend or otherwise modify the Lease without the prior written consent of Bank. Any change, alteration, amendment, or other modification to the Lease without the prior written consent Bank shall be void as to Bank.

Section 7. Notices.

In this Agreement, wherever it is required or permitted that notice and demand be given by any party to another party, that notice or demand shall be given in writing and forwarded by certified mail, addressed as follows: For Landlord: Marietta Commercial Property, LLC

1645 Pleasant Hill Rd. Duluth, GA 30096

For Tenant: Gwinnett County, Georgia

Department of Support Services Gwinnett County Justice and Administration Center 75 Langley Dr. Lawrenceville, GA 30046 Attn: Property Manager With a copy to: Gwinnett County, Georgia Department of Support Services Gwinnett County Justice and Administration Center 75 Langley Dr. Lawrenceville, GA 30046 Attn: County Administrator

- 4 -

For Bank: Metro City Bank

Attn: SBA Dept. 5441 Buford Highway, Ste. 109 Duluth, GA 30096

Any party may change an address given for notice by giving written notice of that change by

certified mail to all other parties.

Section 8. Authority.

If any party is a corporation, limited liability company, or a partnership, all individuals executing this Agreement on behalf of such corporation, limited liability company, or partnership represent and warrant that they are authorized to execute and deliver this Agreement on behalf of the corporation, limited liability company, or partnership and that this Agreement is binding upon such corporation, limited liability company, or partnership.

Section 9. Miscellaneous.

This Agreement may not be modified other than by an agreement in writing signed by the parties or by their respective successors in interest. If any party commences any action against any other party based on this Agreement, the prevailing party shall be entitled to recover reasonable attorney fees, expenses, and costs of suit. This Agreement shall be binding on and inure to the benefit of the parties and their respective heirs, successors and assigns. The headings of this Agreement are for reference only and shall not limit or define any meaning of this Agreement. This Agreement may be executed in one or more counterparts, each of which is an original, but all of which shall constitute one and the same instrument. This Agreement shall be construed in accordance with and governed by Georgia law. Any reference to the term “lien” or words of similar import shall be deemed also to mean “security title” and “security interest” of the Deed to Secure Debt.

- 5 -

The parties have duly executed this Agreement as of the date first above written.

Signed, sealed and delivered in the presence of: ___________________________________ Witness ___________________________________ Notary Public My Commission Expires: ___________________________________ [NOTARY SEAL]

BANK: METRO CITY BANK By: _____________________________________

Title:: _____________________________________

[Bank Seal]

LANDLORD:

Marietta Commercial Property, LLC Signed, sealed and delivered In the presence of By: ____________________________(Seal) Witness Wen B. Chu, Manager Notary Public My Commission Expires: [NOTARY SEAL]

- 6 -

TENANT:

Gwinnett County, Georgia Signed, sealed and delivered In the presence of By:______________________________ Witness Name:______________________________ Notary Public Title:______________________________ My Commission Expires: [NOTARY SEAL]

- 10 -

EXHIBIT B

(PURCHASE, EXPANSION, FIRST REFUSAL, EXTENSION AND RENEWAL OPTIONS) NONE

- 11 -

EXHIBIT C

(SCHEDULE OF AMENDMENTS, SUPPLEMENTS, SIDE LETTERS AND OTHER AGREEMENTS AND MEMORANDA PERTAINING TO LEASE)

NONE

EXHIBIT D

(EXISTING DEFAULTS OR OFFSETS UNDER LEASE) NONE

Attorney's Comments



Item of Business:

to modify the 2005 and 2009 Special Purpose Local Option Sales Tax Programs. These modifications will adjust the 2005and 2009 SPLOST Program annual project budgets and will allocate savings from prior projects to address current needs.

Authorization:

Staff Recommendation ApprovalDepartment Head mkconroy (6/2/2014)Attorney jbsavage (6/6/2014)


2005 SPLOST 2009 SPLOST

* *

$1,938,848.07** $29,315,790***


GCID #20140445

Submitted By: alreed




FinanceComments

* Funds available in multiple projects per attached justification support.** Reduction of Revenue and appropriations for FY2014*** Reallocating budget from FY2014 to plan years.


Department: Transportation

Multiple Depts?


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


See attached schedule for transfers between various projects.

Attachments Memorandum, Summary Sheets

Action New Item

Hold for Pickup?

PH was Held?




M E M O R A N D U M TO: Board of Commissioners FROM: Martin K. Conroy, P.E., Director Department of Transportation SUBJECT: Modify the 2005 & 2009 SPLOST Programs (317, 318 and 318G) DATE: June 17, 2014 The Department of Transportation requests approval to modify the 2005 and 2009 Special Purpose Local Option Sales Tax (SPLOST) Programs. These modifications will allow for final closeout of the 2005 SPLOST Program, will adjust the 2009 SPLOST Program annual projects budgets and will allocate savings from prior projects to address current needs. This item is funded by the 2005 and 2009 SPLOST Programs and projects lie within all Commission Districts. Thank you for your consideration in this matter. Should you have any questions, please feel free to contact me at 770.822.7417.

Project Cat Project Category WBS FY 2014 FY 2015 TOTAL

Bridge Contingency 004 Bridge O-0105-01-1-02 -$136,883.87 $0.00 -$136,883.87

Intersection Contingency 026 Intersection O-0104-01-1-02 -$141,125.09 $0.00 -$141,125.09

Intersection Contingency* 026 Intersection O-0104-01-1-02 -$33,455.61 $0.00 -$33,455.61

SR 324 (I-85 to SR 20)* 030 Major Road F-0381-01-3-03 -$108,444.11 $0.00 -$108,444.11

Rehab/Identified Revit Areas Contingency 037 Pedestrian Safety F-0588-01-1-02 -$209,399.65 $0.00 -$209,399.65

Sidewalk Contingency 037 Pedestrian Safety O-0109-01-1-02 -$782,994.47 $0.00 -$782,994.47

Program Management Contingency 044 Rd Program Mgmt O-0110-01-1-02 -$439,160.73 $0.00 -$439,160.73

Road Program Contingency 045 Rd Program Misc O-0113-01-1-02 -$74,967.22 $0.00 -$74,967.22

Safety and Alignment Contingency 046 Rd Safety & Align O-0106-01-1-02 -$984,843.31 $0.00 -$984,843.31

School Safety and Queuing Lanes Contingency 047 School Safety F-0614-01-1-02 -$340,000.00 $0.00 -$340,000.00

Transportation Planning Contingency 053 Trans Plan O-0107-01-1-02 -$10,215.25 $0.00 -$10,215.25Major Roads Contingency: 030 Major Roads O-0103-01-1-02 $3,261,489.31 $0.00 $3,261,489.31

SR 20 (Peachtree Industrial Blvd - Burnette) 030 Major Road F-0019-01-5-01 $1,698,000.00 $0.00 $1,698,000.00

Five Forks Trickum Road (Oak Rd - Killian Hill) 030 Major Road F-0549-01-5-01 $350,000.00 $0.00 $350,000.00

Rehabilitation / Resurfacing 043 Resurfacing M-0663-14-3-03 $800,000.00 $0.00 $800,000.00Major Roads Contingency: 030 Major Roads O-0103-01-1-02 -$2,848,000.00 $0.00 -$2,848,000.00

SR 20 (Peachtree Industrial Blvd - Burnette) 030 Major Road F-0019-01-5-01 -$1,698,000.00 $0.00 -$1,698,000.00

SR 324 Widening (I-85 to SR 124) 030 Major Road F-0382-01-3-03 -$240,848.07 $0.00 -$240,848.07Total Appropriation Adjustments: -$1,938,848.07 $0.00 -$1,938,848.07

SR 20 (Peachtree Industrial Blvd - Burnette)** 030 Major Road F-0019-01-5-01 -$1,698,000.00 $0.00 -$1,698,000.00

SR 324 Widening (I-85 to SR 124)** 030 Major Road F-0382 -$240,848.07 $0.00 -$240,848.07Total Revenue Adjustments: -$1,938,848.07 $0.00 -$1,938,848.07

* Increase revenue budget to match collections. Rev source = 40417010

** Reduce revenue budget to match collections. Rev source = 40417010

Summary of DOT Requested Changes - 2005 SPLOST Program (Fund 317) June 17, 2014 BOC Agenda - GCID #20140445

Reallocation into the Major Road Contingency; O-0103:

Reallocation from the Major Road Contingency; O-0103:

Appropriations:

Revenues:

Attorney's Comments


Agenda Type Award

Item of Business:

BL03714, Duncan Creek Elementary pump station replacement to low bidder, Allsouth Constructors, Inc., amount not toexceed $103,999.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proofof authenticity of bonds. Contracts to follow award. District 3/Hunter

Authorization:

Staff Recommendation AwardDepartment Head arseibenhener (5/29/2014)Attorney fsfields (6/4/2014)

Budgeted Fund Name Current Balance Requested AllocationYes Water & Sewer R&E $9,200,102* $103,999


GCID #20140442

Submitted By: Purchasing Dana Garland HC




FinanceComments

* Funds available in the Pump Station Rehab project. The requested allocation is anestimate based on the recommended bid.


Department: Water Resources

Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments summary sheet, justification letter, justification support, tabulation

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – BL037-14 Duncan Creek Elementary Pump Station Pump Replacement

PURPOSE:

Remove and replace the two existing submersible pumps with two new submersible pumps; Terminate new pump power and control cables in the existing control panel; Blast clean and install protective coating on the interior of the wet well; Blast clean and repaint ductile iron discharge piping in the wet well and valve vault.

LOCATION: District 3/Hunter

AMOUNT TO BE SPENT: $103,999.00




N/A

NUMBER OF BIDS/PROPOSALS MAILED: 32



Yes 3

REASONS FOR LIMITED RESPONSE (IF RELEVANT):

There were a limited number of vendors who were interested in completing this small project at this time.


MARKET PRICES COMPARISON (FOR RENEWALS): N/A

CONTRACT TERM: 180 calendar days

COMMENTS:

DATE: May 22, 2014

REQUESTED ACTION The Department of Water Resources (DWR) recommends award of the above referenced procurement to Allsouth Constructors, Inc. in the amount of $103,999.00. DESCRIPTION The Duncan Creek Pump Station is 11 years old and was originally installed with two KSB submersible pumps. Currently one pump is out of service. The cost of repairing the pump was compared to the cost of a new pump and there was very little difference. It was decided that it would be in the county’s best interest to competitively bid and purchase new pumps. The security and condition assessment projects were consulted and items identified as critical are being addressed as part of this project. These items consist of the failure of the coating in the wetwell and discharge piping. Recoating these areas will help to prolong the useful life.

EVALUATION Thirty Two (32) pre-qualified contractors were notified; Two (2) contractors submitted bids. See details in the attached Bid Tab. Bids submitted were as follows:

TO: Holly Cafferata, Purchasing Associate III Purchasing Division THROUGH: Ron Seibenhener, Director, DWR Tyler Richards, Assistant Director, DWR JC Lan, Deputy Director, DWR Donald Joffe, Division Director, Engineering & Construction, DWR FROM: Roxsann Bowles, Project Manager, DWR SUBJECT: Recommendation for BL037-14 Duncan Creek Elementary Pump Station Pump Replacement

DWR Project No. M0745-45 District: 3/Hunter

May 22, 2014 Recommendation for BL037-14 Duncan Creek Elementary Pump Station Pump Replacement Page 2 of 2 Bidder Bid Amount Allsouth Constructors, Inc. $103,999.00 Lanier Contracting Company $128,400.00 FINANCIAL Project M0745-45 is the approved budget line item for the Duncan Creek Elementary Pump Station Pump Replacement and is funded through the M0745-01 Pump Station Rehabilitation Program using fund 504. 1. Estimated Amount to be spent: $103,999.00

2. Do total obligations agree with “Action Requested”? Yes _X No

3. Budgeted: Yes X No __

4. Contact name: Richard Platto (DWR) Contact phone: 678-376-6879


Fiscal Year (FY)

Fund Fund

Center Cost

Center Commitment


Total Award

Amount 2014 504 211000 50807000 M0745-45-3-03 $103,999.00 100%

Transfer Required: Yes No X If Yes, transfer from: Fiscal Year (FY)

Fund Fund Center

Cost Center

Commitment Item

WBS Element Amount

cc: Richard Platto, Financial Manager, DWR Bryant Davis, Purchasing Manager, Purchasing File

#*

I85S

I85N

BRASELTON HIGHWAY

FLOWERY BRANCH ROAD

HOLMAN ROAD

SPOUT SPRINGS ROAD

BILL CHEEK ROAD

HOG M

OUNT

AINRO

AD

MORIA

H TR

ACE

DARTFORD WAY

APPL E G ROVE ROAD

MILLHAV EN DRIVE

Q UAIL

POINT

RUN

CACTUS COVE LANE

MILFOR D PLACE

CATRINA WAY

STONEWA T ER DRIV E

OAKPOINTE COURT

DUNCANS SHORE DRIVE

WATER MILL DRIVE LI L Y STEM TRAILTULIP PETAL ROAD

WATLEY PLACE

KINGS C ROS S WAY

OLD FLOWERY BRANCH ROAD

PILGRIM LANE

SMOKE HILL DRIVE

ABBOT T DR I VE

SK YBROOKE C OURT

GA

BLESTONE DRIVE

DIS COVER Y DR IV E

LILY STE M DRIVE

BOND

STREE

T

MULBERRY RIDGE LANE

SKYB RO O KE L AN E S OU TH

WHEELER CREEK DRIVE

MILLCREST DRIVE

WHEELE

R BEN

D WAY

MILLH

AVEN

CIRCLEHAVEN DRIVE

CEDAR SHOALS DRIVE

HAVEN LANE

EVAN COURT

Gwinnett CountyDepartment Of Water ResourcesAMIS DivisionData Management Section

This map is a graphical representation of data obta ined from aerial photography, recorded deeds, engineering drawings and other public records and data. Gwinnett County does not warrant the accuracy or currency of the data it has provided and does not guarantee the suitability of the data for any purpose, expressed or implied.ALL DATA IS PROVIDED AS IS, WITH ALL FAULTS, WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MECHANTABILITY OF FITNESS FOR A PARTICULAR PURPOSE.This map is the proprietary product of Gwinnett County and in no event will Gwinnett County be liable for damages, including any loss of profits, lost savings, or other incidental or consequential damages aris ing out of the use of or the inability to use this map.

µ

Legend

%2 Raw Water Intake

'Reservoir

!( Tank

#* Pump

")Treatment Facility

Effluent OutfallForce MainReclaimed Pressure MainSewer CollectorSewer Interceptor

! Sewer TunnelWater Gravity MainWater Pressure Main

Project Name: Duncan Creek Elementary Pump Station Pump RepairProject Number: M0745-45

Commission District: 3

^

Attorney's Comments



Item of Business:

to renew RP00213, on call water and wastewater facility equipment repair and maintenance on an annual contract (July17, 2014 through July 16, 2015), and approval of Change Order No. 1 with Crowder Construction Company, LanierContracting Company, Western Summit Constructors, Inc., and WWPS/WPS Joint Venture, base amount $5,000,000.00.

Authorization:

Staff Recommendation ApprovalDepartment Head arseibenhener (5/30/2014)Attorney fsfields (6/4/2014)


Water & Sewer R&E Water & Sewer Optrg

* **

$2,500,000 $2,500,000


GCID #20140447

Submitted By: Purchasing Dana Garland HC




FinanceComments

* Funds available in the various capital projects. ** The current balance in R & M WaterTreatment is checked as services are provided. For FY2014, $2,500,000 is allocated;and for FY15, $2,500,000 is subject to budget approval.


Department: Water Resources

Multiple Depts? No

Budget Type: Both

Group With GCID #:20130541

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments summary sheet, justification letter

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – RP002-13 On Call Water and Wastewater Facility Equipment Repair and Maintenance Annual Contract

PURPOSE:

To provide on call demand service support for DWR for maintenance, repair, rehab and troubleshooting. The on call service providers shall furnish all insurance, transportation, materials, supplies, parts, test equipment, instrumentation, apparatus, services, tools, supervision, labor, engineering, technical knowledge, skills, and all things necessary to facilitate necessary repairs.


AMOUNT TO BE SPENT: $5,000,000.00*

PREVIOUS CONTRACT AWARD AMOUNT: $5,000,000.00**

AMOUNT SPENT PREVIOUS CONTRACT: $1,662,596.08**


0%




N/A

REASONS FOR LIMITED RESPONSE (IF RELEVANT): N/A

RENEWAL OPTION NUMBER This is renewal option one (1) of three (3).

MARKET PRICES COMPARISON (FOR RENEWALS):

This proposal was awarded to the highest scoring firm based on the following criteria: experience of the firm, qualification and experience of personnel, similar projects completed, references and cost. Therefore, an analysis on cost alone cannot be obtained.

PROPOSED CONTRACT TERM: July 17, 2014 through July 16, 2015

COMMENTS: *Through successful negotiations, a cost savings of approximately $125,000.00 was achieved without a reduction in scope. **The contract was originally approved on July 16, 2013 for $2,500,000.00. However, on January 21, 2014 the Board of Commissioners approved a request to increase the base amount to $5,000,000.00. The work completed and expensed to-date is $1,662,596.08 and an additional $2,641,303.65 is obligated work yet to be expensed. The total to-date commitment is $4,303,899.73.

MEMORANDUM

TO: Holly Cafferata, CPPB, Purchasing Associate III, Purchasing Division, DOFS THROUGH: Ron Seibenhener, Director, Department of Water Resources Tyler Richards, Assistant Director, DWR FROM: Richard Schoeck, PE, PMP, Division Director Project Controls, DWR SUBJECT: Recommendation for Renewal of RP002 -13

On-Call Water and Wastewater Facility Equipment Repair and Maintenance Annual Contract and Approval of Change Order #1

DATE: April 21, 2014 REQUESTED ACTION The Department of Water Resources (DWR) recommends renewal of the On-Call Water and Wastewater Facility Equipment Repair and Maintenance Annual contract in the amount of $5,000,000.00. Change Order #1 is also being requested to change the multiplier for Section B, line item #4 to 100% for WWPS/WPS Joint Venture and Western Summit Constructors, Inc. This renewal is also scheduled to be presented at the next Water & Sewerage Authority meeting. DESCRIPTION These Contracts assist DWR through the use of pre-qualified firms to provide on-call demand service support for DWR for maintenance, repair, rehab and troubleshooting at any of the approximately two hundred and twenty raw sewage pump stations, sixteen water booster pump stations and tank sites, twenty two monitoring and pressure stations, three wastewater treatment plants, two raw water booster pump stations and two water treatment plants. Typical repair and maintenance work on facilities can be defined as either:

Emergency work – work needed as soon-as-possible in order to mitigate significant repercussions to Operations or Regulatory requirements.

Urgent work – work that could impact Operations or Regulatory requirements if not able to be implemented within a 4 to 12 month timeframe while going through standard design-bid-build process.

Normal work – work that can effectively be accomplished through a standard design-bid-build process without impact detrimental impact to Operations or Regulatory requirements in place for the facility.

These Contracts are focused on addressing “Urgent” work and “Emergency” work when needed. No minimum or maximum amount of work is guaranteed under this solicitation, and work will be procured on an “as-needed” basis via a Work Authorization approval process using the above referenced criteria. This is the first renewal request for the initial contract which has three (3) renewal options. This contract is for the period of July 17, 2014 through July 16, 2015. NEED/BENEFIT DWR recommends renewal with the following firms that performed satisfactorily and met all requirements set forth in the original bid:

April 21, 2014 Renewal of RP002-13 On Call Water and Wastewater Facility Equipment Repair and Maintenance Annual Contract Page 2

Lanier Contracting Company Western Summit Constructors, Inc. WWPS/WPS Joint Venture Crowder Construction Company

MWH, Constructors Inc. and PC Construction Company were in the original contract but have submitted notices requesting that their Agreements not be renewed. Emergency work assignments are made to facilities to take advantage of familiarity and proximity. Change order #1 is being requested to change the multiplier for Section B, line item #4 to 100% for WWPS/WPS Joint Venture and Western Summit Constructors, Inc. This will more accurately reflect the cost of using company owned equipment. FINANCIAL DWR currently has completed 17 Work Orders and has 21 Work Orders actively underway. The work completed and expensed to-date is $1,662,596.08 and an additional $2,641,303.65 is obligated work yet to be expensed. The total to-date commitment under these 38 projects is $4,303,899.73. Recent assessments completed on our centrifuge dewatering systems at CCWRF and FWH WRC, along with assessments completed on our ozone systems at our Water Production Plants and FWH WRC are the basis behind this renewal request of $5,000,000.00. Future requests are expected to be less. 1. Estimated amount to be spent: $5,000,000.00 cumulative 2. Amount spent previous contract period: $1,662,596.08 (1 Year) 3. Do total obligations agree with “Action Requested”? Yes X No 4. Budgeted: Yes X No 5. Contact name: Richard Platto Contact phone: (678)376-6879 6. Proposed Funding:

Transfer Required: Yes No X__ cc: Richard Platto, Finance Manager, DWR Bryant Davis, Purchasing Manager, Purchasing

Fiscal Year (FY)

Fund Fund Center

Cost Center

Commitment Item WBS Element Amount % of

Award

2014 504 211000 50807000 M0740-07-3-03 $ 625,000.00 12.5

2014 504 211000 50807000 M0745-08-3-03 $ 625,000.00 12.5

2014 504 211000 50807000 M0760-05-3-03 $ 625,000.00 12.5

2014 501 1110004 19040004 19040005 19040006

50404241

$ 208,333.00 $208,333.00 $208,334.00

12.5

2015 504 211000 50807000 M0740-07-3-03 $ 625,000.00 12.5

2015 504 211000 50807000 M0745-08-3-03 $ 625,000.00 12.5

2015 504 211000 50807000 M0760-05-3-03 $ 625,000.00 12.5

2015 501 1110004 19040004 19040005 19040006

50404241

$ 208,333.00 $208,333.00 $208,334.00

12.5

Total $5,000,000.00 100.0

Attorney's Comments



Item of Business:

of appointment to the Tree Advisory Committee. Term Expires December 31, 2015. Incumbent Matt Houser. District2/Howard

Authorization:




GCID #20140082





FinanceComments

Director's Initials


Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:


Working Session DiscussionCounty Clerk Use Only

Motion Howard2nd by Brooks

Vote 50; NashYes; BrooksYes;HowardYes; HunterYes; HeardYesTabled 05/27/2014

Rezoning Type

Rezoning


Attachments None

Action Tabled

Hold for Pickup?

PH was Held?



FinDir's Initials

work session agenda tuesday, june 17, 2014 - 10:00 am i. call … · 2014. 6. 17. · 2014-0494...

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