www.stat.gov.lt

23 March 2012, Luxembourg

MGSC

STATISTICS LITHUANIA PROCEDURE FOR MONITORING THE IMPLEMENTATION OF THE

PEER REVIEW

Audronė MiškinienėHead of European Integration and International Co-operation division

www.stat.gov.lt

23 March 2012, Luxembourg

MGSC 2

TIMING

2006, December – Preparation for Peer review

2007, April – PR in SL

2007, November – SL certified ISO 9001 standard

2010, October – SL recertified ISO 9001:2008

2007, May & December – participation in PR exercises in Slovenia & Luxembourg

2011 – participation in Global Assessment of the National System of Official Statistics of the Ukraine

2012 – participation in Adapted Global Assessment of the Natioal Statistical System of Moldova

www.stat.gov.lt

PREPARATIONStarted 4 months before: PR contact person nominated & Preparatory team headed by Quality manager & 10 members established

2 months for inventory of SL documents: list of documents as optimal package (selected ~30), prioritize translation (entirely or summary versions)

2 months for user surveys: Questionnaire developed by Eurostat translated & circulated to main user groups. Response rate 62%. Over 70% assessed overall quality as high / very high

4 weeks for final PR programme: agreed with PR team & all stakeholders

23 March 2012, Luxembourg

MGSC 3

www.stat.gov.lt

SL COMPLIANCE BY COP PRINCIPLE, 2007

23 March 2012, Luxembourg

MGSC 4

Source: Aggregated information from Peer review reports on Lithuania and other countries

www.stat.gov.lt

LT IMPLEMENTED & FORESEEN ACTIONS BY COP PRINCIPLE

23 March 2012, Luxembourg

MGSC 5

0

1

2

3

4

5

1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

Implemented actions Foreseen actions

Source: Aggregated information from the LT peer review report and the current situation.

www.stat.gov.lt

23 March 2012, Luxembourg

MGSC 6

Statistics Lithuania

Advisory Commission

Monitoring of implementation of SL annual

plans, measurement of SL quality indicators - quarterly

Monitoring of CoP implementation in other institutions producing

official statistics - annual

Other institutions producing official

statistics

Eurostat, ESGABAssessment of LSS

compliance with CoP - annual

Bureau VeritasAssessment of SL compliance

with ISO standard – every 9 months

Rep

ort

s

Gen

eral

rep

ort

, re

com

men

dat

ion

s,

trai

nin

g

Dec

isio

ns

on

im

pro

vem

ent

Rep

ort

s, m

easu

rem

ent

resu

lts

Participatio

n in th

e

audit

Report, re

marks,

recommendatio

ns

Filled questio

nnaires

Report to th

e Parliament and th

e

Council, recommendatio

ns

MONITORING

www.stat.gov.lt

LESSONS LEARNTDuring Preparatory period:

Start preparation well in advance – preparatory actions tend to take longer than initially expected

Top management support is crucial. Initiatives for implementation of CoP principles moving from the top management down to every single employee – important to explain practical usefulness of the exercise and persuade to get actually involved

Preparatory team should be ready for an intensive work schedule & efficient supporting coordination activities must be available

Top management & Preparatory team should consider sequence of CoP implementation & system of documentation, distribute responsibilities for actual implementation, documentation & monitoring of each principle

Next step – detailed matrix or check-list of Action plan of the state-of-arts: principle, criterion, actions taken, responsible persons, evidence by documents, etc.

Peer review participants should be briefed about the objectives & functions – the key rule of any audit is to answer to the point & in brief, going into details only when requested

Keep close contacts with all stakeholders invited to the meetings (inform them about PR review tasks, remind about the meeting, etc.). If possible, personal contacts should be used to ensure participation in peer review meetings

23 March 2012, Luxembourg

MGSC 7

www.stat.gov.lt

During Peer review:During Introductory meeting main points of compliance with CoP should be briefly

presented

One of the main tasks – ensure that all stakeholders are active & free to express viewpoints & ideas

To appoint good coordinator to quickly orient in situation & make adequate amendments when necessary

General comments: To achieve better objectivity of PR exercise – highly important to have at least some

team members the same during the entire period with the same instructions & training given to all of them

Due to different composition of PR teams & various types of questions each team tends to get into detail, the rating of countries under the review is very sensitive as subjectivity moment always exists (e. g. false impression due to not adequate English communication skills, etc.).

23 March 2012, Luxembourg

MGSC 8

www.stat.gov.lt

Eurostat’s initiative of Sponsorship on Quality in 2009 & its empowerment to revise European Statistics Code of Practice, alongside developing national & European Quality Assurance Framework highly appreciated

The Task Force developed a detailed QAF to identify possible activities, methods & tools to provide evidence for Principles 4 and 7, to 15 of the revised Code.

This will lead to more objective assessment results. On-going activities to extend the QAF to remaining Principles of the Code & to accordingly plan next PR round opens the floor for elimination of many shortcomings. PRs should in future examine all Principles of Code of Practice for a selected number of domains, focusing on activities at an institutional level. Future PRs should also be extended to other statistical authorities where the production of European statistics is significant

The UN National QAF – 43rd session of UN Statistical Commission (website address: http://unstats.un.org/unsd/dnss/QualityNQAF/nqaf.aspx )

23 March 2012, Luxembourg

MGCS 9