xerox mfd guide

8/22/2019 Xerox MFD Guide

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HOW TO PRINT, COPY & SCAN IN XEROX CSC Private

Page 1

CONTENTS

CONFIGURE & PRINT 2

HOW TO COPY 6

HOW TO SCAN 8

DOS & DONTS 14


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Page 2

CONFIGURE & PRINT

Configuring Xerox MFD Printer

Step 1

For Windows XP Go to -- Start button -- Printers and Faxes

For Windows 7 Go to -- Start button Devices and Printers

Step 2

From the window, remove not required printers by right click and remove device.

Click on

Start

Select

Devices and

Printers

Right Click on Printer

for deleting

Select

Remove

Device


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Page 3

Step 3

Go to Start click on Run

Type the print server address\\20.201.148.60 OR \\CSCPRTBLR001 and click OK

OR

Click on

Start

Select

Devices and

Printers

Click on

OK

Click on

OK


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Page 4

Step 4

From the window, configure your respective floor printer by right click on printer and connect

On successful configuration below window appears.

Step 5

Follow Step 1 for viewing your configured printer.

From the window select the configured floor printer, right click and Set as Default Printer.

Click on

Connect

Right Click on Printer

for confi urin

Click on Set asdefault printer

Right Click on

Printer for Setting

as default


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Page 5

Printing to Xerox MFD Printer

For taking printouts press Ctrl+P from keyboard or in your application go to File menu click on Print

After clicking Apply & Print button, you have successful printed.

For Secure Print,

choose Secure Print

from drop box and

enter Passcode.


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Page 6

HOW TO COPY

Following steps helps users to Copier from Xerox MFD (Multi Function Device)

I) Normal Copy

II) ID Card Copy

Normal Copy. At the printer panel, on pressing Service Home button below window appears.

ClickonCopy

Choose the type of

Copy you required.

Choose 1->2 Sided for

both side copier in

single sheet.

On ready press

Start button in

the panel.

Place the

required paper

for Copy


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Page 7

ID Card Copy At the printer panel, on pressing Service Home button below window appears.

Clickon ID CardCopy

Required output

can be adjusted

by pressing - / +

buttons

Place your Card

for Copy

On ready press

Start button inthe panel.


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Page 8

HOW TO SCAN

Following steps helps users to scan documents from Xerox MFD (Multi Function Device)

I) Creating scan folder on MFD from users PC\Laptop

II) Scan the documents on MFD

III) Download the scanned documents to local PC\Laptop

Step 1: Creating scan folder on MFD

Open the respective printers URL in Browser. i.e http:\\printer name\scan\index.php

First floor - http:\\BLRPR001\scan\index.php orhttp:\\20.201.148.44\scan\index.php

Second floor - http:\\BLRPR002\scan\index.php orhttp:\\20.201.148.45\scan\index.php

Third floor - http:\\BLRPR002\scan\index.php orhttp:\\20.201.178.217\scan\index.php

1. In the browser select the radio button Mailboxes

2. Click on Create Folder.

3. Provide the Folder Name as ShortId (provide only yourShort ID to avoid name clash)

4. Enter Strong Password & confirm the same.

5. Click on Apply.

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2


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Page 9

Step 2: Scan the documents on MFD

At the printer panel, on pressing Service Home button below window appears.

3

5

ClickonWorkflow

Scanning

Locate and

select on theMapped folder

shortid


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Page 10

* Touch on Yes.* Type your Password,

which you entered in

portal while creating

folder.*Click on OK to

enter your folder.


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Page 11

Choose an

name as

required.

Choose the type of

Scan you required.

Choose 2 Sided for

both side/multiple

pages scanning in file.

Confirm your

login by ensuringyour short ID

displayed here.


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Page 12

Step 3 Download the scanned documents to local PC/Laptop

Access the MFD link via browser in your i.e., http:\\printer name\scan\index.php

1. In the browser select the radio button Mailboxes

2. Choose your folder.

3. Enter the password and click on OK

Place the

required papers

for Scanning.

On ready press

Start button in

the panel.

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Page 13

You will be able to view the recently Scanned Docs in the Folder Contents. If found none Click on Update View button

to refresh the view.

Browse to a Local Folder on your PC and Save.

Select

Download and

click on GO.

Save the file to

your local PC.


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DOS & DONTS

Heres a list of dos and donts to help make effective MFD usage.

DOS

Do avoid taking unwanted print outs.

Do try using e-billing, emails, online forms, etc... wherever required.

Do think before you printing.

Do check for paper size set to A4 (210 x 297 mm)

Do avoid taking bulk printouts seek respective support team for the same.

Do follow procedures on configuring print, scan and copy.

Do create Scan folders only with your Short ID to avoid name clashes.

Do keep strong passwords for Scan folder credentials.

Do try keep deleting the files immediate after the Scanning.

Do ensure no stapled pins or paper pins on papers while Scanning or copying.

Do place Cards only in Glass tray while using ID Card Copy.

Do seek always concern team for any help.

Do use secure print for confidential printouts have strong passcode.

Do collect your Printouts immediate after triggering the print.

DONTS

Do not change any registered printer settings in case they are lost due to accident or malfunction.

Keep away liquids like coffee, water etc food items from printer.

Dont remove power cord from main power switch board or switch off the printer for any reasons

Do not turn off the power while the printer is in operation. See Turning On\Off the Power.

Do not turn the power off while the operation switch indicator is lit or blinking. Doing so may damage the hard

disk.

Do not try to open printer trays or any other internal parts.

Do not open the covers of the printer when it is in operation. If you do, misfeeds might occur. Do not move or tilt the printer when the power is on.

Do not allow small objects such as paper clips to fall into or become stuck inside the printer.

Do not knock the printer while it is operating (for instance, do not use the printer's surfaces to knock stacks of

paper into square).

Do not climb on the printer or place heavy stacks of paper or originals on it.

Do not climb on the printer or place heavy stacks of paper or originals on it.

Do not leave your printout at Printer, remember your data would have confidential information which may get

misused.

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