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FOR ADVISOR AND TPA USE ONLY. Not For Use With Plan Participants.

Year-End Files and Reporting

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FOR ADVISOR AND TPA USE ONLY. Not For Use With Plan Participants.

Year-End Files and Reporting

3 FOR ADVISOR AND TPA USE ONLY. Not For Use With Plan Participants.

Content

• Overview

• WinZip File

• Annual Plan Summary

• Participant Account Summary (.pas)

• Supporting Files

• Software Packages with Import Interfaces

• FAQs


Overview

• The Annual Report Download is a comprehensive set of reports and data files to complete

annual compliance testing and Form 5500.

• Files are compressed in a single WinZip file.

• The files will begin running in early January.

• The WinZip file will be available via the My Reports section of PartnerLink. (Each user at the

TPA will receive an email and have access to the WinZip file.) Enter into any plan, select the

reports tab and select My Reports. The report will remain for up to 90 days.

• Report name is the plan number.zip (99999901.zip).

• The 2 previous plan year zip files can be ordered on demand from the Participant/Employee

Data section of the Reports Tab. The report name is TPA Annual Compliance Files.


WinZip file


TYPE FILE NAMES DESCRIPTION

Annual Plan Summary plan number.pdf A set of 18 reports

Participant Account Summary

plan number.pas2 Participant level financial detail

plan number._acr.pas2 Participant level financial detail with contributions on an accrual basis

plan number.acr.xlsx Participant level financial detail with contributions on an accrual basis in excel format

plan number.pas Participant level financial detail in pre-2012 file structure

plan number.pas.xls Participant level financial detail in pre-2012 file structure in excel format

File Layout Descriptions plan number.lpa Layout for Participant Account Summary file

plan number.lpd Layout for Participant Account Detail file

plan number.lsd Layout for Schedule D file

plan number.lsu Layout for Plan Distribution file

Activity Specific Data plan number.pad Transaction -level information for each participant by money type

plan number.pf Indicative data for each participant

plan number.pfl Plan year activity for each loan

plan number.pgl Information on each outstanding loan including original loan amount, interest rate, term and maturity date

plan number.psu Distribution information for each participant based on type of distribution

Data for Schedule A, D, C and Assets Held for Investment Purposes

plan number.psa Data for Schedule A

plan number.psd Data for Schedule D

plan number.pc2 Data for Schedule C section 2

plan number.pc3 Data for Schedule C section 3

plan number.ahip Data for the Assets Held for Investment Purposes schedule

WinZip file types

Annual Plan Summary


Annual Plan Summary

• This is a PDF of the Certified Annual Plan Summary provided to the plan sponsor. It provides

plan level and participant level detail.

• Provides information for completing form 5500.

• A comprehensive report that includes:― Summary Reports

― Transaction Reports

― Participant Reports

― Supplemental Reports


Annual Plan Summary – Summary Reports

• Account Summary – A summary of plan transactions and balances.

• Participant Summary by Investment Option – A summary of participant activity reported by fund,

in dollars and units/shares.

• Fair Value Measurements for FASB ASC 820 – A summary of investment-related information to

assist in meeting the FASB ASC 820 reporting requirements (applicable only to large plan Form

5500 filers).

• Participant Summary by Investment Option and Money Source – A summary of participant

activity reported by money source and fund, in dollars and units/shares.

• Forfeiture/Asset Holding Account – Forfeiture and/or asset holding account balances and

activity.


Annual Plan Summary – Transaction Reports

• Contributions – May include payroll deposits and/or loan repayments.

• Additional Deposits – May include provider transfers, rollovers, conversions, forfeiture

reallocation and mergers.

• Additional Activity – May include beginning balance conversions and/or adjustments to earnings,

fees and expenses.

• Withdrawals – Participant distribution activity.

• Fees/Withdrawal Charges – Participant Fee and/or Withdrawal Charge activity.


Annual Plan Summary – Participant Reports

• Loan Summary – Participant loan information, balances and activity.

• Summary by Participant – Participant investment account balances and activity.


Annual Plan Summary – Supplemental Reports

• Realized and Unrealized Gains/(Losses) – A summary of the realized and unrealized gains and/or losses, reported

by fund and based upon the market value at the beginning of the period.

• Assets Acquired and Disposed of in the Plan Year – Reports applicable investment assets that were both acquired

and disposed of within the plan year. Part of the Assets Held reporting requirement for Schedule H, 4i.

• Assets Held for Investment Purposes – Reports investment assets held by the plan on the last day of the plan year.

Required information if Schedule H, 4i has been answered as yes.

• Transactions for Review (5% Reportable) – Reports all transactions to assist in determining reportable transactions.

Note: current 5500 filing instructions do not require this information for certain participant directed transactions.

• Information for Completing Form 5500 Schedule A, C and D – Provides information required to complete the

Schedule A, C and D for the Form 5500.

• Information for Completing Form 8955-SSA – Provides information to complete Form 8955-SSA that is required to

be filed with the IRS.

Participant Account Summary Data Files


Participant Account Summary Data Files

• The Participant Account Summary details the financial activity of all participants for the plan

year.

• File detail is on a participant basis separated by each applicable money type.

• Includes beginning balance, contributions, loan repayments, gains/losses, interest earned, new

loans taken, distributions, forfeitures, fees and ending balance. Also included is comprehensive

loan information by loan by money type.

• Multiple formats are available for import into administration systems.― Excel and CSV (Import File)

― Accrual and cash basis

• The Participant Account Summary File can be ordered on demand in the Participant/Employee

Section of the Reports Tab. The report name is Participant Account Summary (pas2) file.


Administration software packages with interfaces

• Vendors with specific links for the Empower PAS (2) File― ASC

― Datair

― FT William

― Relius

• File used for upload is the .pas2 version

Supporting Files


Supporting files

Activity Specific Data― Participant Account Detail – (plan number.pad)

― Participant Information – (plan number.pf)

― Participant Loan Summary – (plan number.pfl)

― Participant Loan Detail – (plan number.pgl)

― Participant Distribution – (plan number.psu)

File Layout Descriptions― Participant Account Summary – (plan number.lpa)

― Participant Account Detail – (plan number.lpd)

― Schedule A File – (plan number.lsa)

― Schedule D File – (plan number.lsd)

― Participant Distribution File – (plan number.lsu)


Data for schedules

• Data for Schedule A – (plan number.psa)

• Data for Schedule D – (plan number.psd)

• Data for Schedule C section 2 – (plan number.pc2)

• Data for Schedule C section 3 – (plan number.pc3)

• Data for Assets Held for Investment Purposes – (plan number.ahip)

• Data for Form 8955-SSA – (plan number.pssa)


FAQs

Q: What is the difference between the Withdrawal Charge and the Fees Columns in the Withdrawal section of the

Annual Plan Summary?

A: The Withdrawal Charge column will reflect any loan or distribution fees charged by Empower or the TPA that are

automated. The Fees column will reflect any overnight mailing charges applicable to a distribution request.

Q: How is the Plan Expense Account (PEA) Reported on the Annual Plan Summary?

A: Activity for the PEA can be found in the Forfeiture/Asset Holding Account section of the Annual Plan Summary.

Deposits will reflect the amount Empower has contracted with the plan to fund the PEA. Payments reflect the plan’s

election to pay a third party as a qualified plan expense. In addition, PEA payments to third parties will be reflected as

direct compensation on the Schedule C.

Q: Where can I find descriptions of the Money Sources?

A: The full listing of Money Sources can be found under the Plan/Overview/Plan Provisions TAB on PartnerLink. In

addition, a listing of the Money Sources with activity for the reporting period can be found at the bottom of the

Withdrawal section of the Annual Plan Summary.

Q: How do I determine what the total Employer contribution and total Employee contribution totals are for 5500

purposes?

A: Refer to the CONTRIBUTIONS/DEPOSITS section of the Annual Plan Summary. All Money Sources are listed by pay

period and totaled. This will provide you with the total contributions by Money Source.

Relius Administration & the Empower Allocated Link

•December, 2017 – Beth Barber

Overview

•Pre-formatted import of employee transaction data f rom various vendors

•Ability to import transaction data on a source leve l (import into one fund) or maintain fund structure

•Link provides the ability to exclude transaction da ta by transaction type

•Ability to reverse import of data

•Allocated link relationship allows you to provide d aily recordkeeping to your clients

Allocated Link – Basics

•Reserved Names - Trade Agent Name

–Great West FASCore or Great-West

•File Structure/NamingFile Type File Naming

–Great West Fixed record Extension = .PAS (.pas2)

Trade Agent Setup

•Access – Utilities>Trade Agent/Custodian Update

•Creating trade agent allow user to filters plans by vendor

•Specific reserved name must be entered on trade age nt

Investment Setup

• Investment table is global, applies to all plans

•Recommend setting up cash investment if electing to “import into one fund”

• If not importing into one fund, all of the vendors funds must be added to the investment table and plan. Fund id must match the vendors fund id.

Plan Specifications

•Assign vendor trade agent on trade agent tab to fil ter plans in Allocated Link

Plan Specifications>Trade Agent

•Trade agent plan id can be entered directly during the allocated link import. It will be saved in Plan Specs

Plan Specifications>Sources

•Determine the number of sources, restrictions, vest ing schedules

•Vesting schedules need to assigned to employer sour ces

•Add source level entry, allocation and formula as n eeded

Plan Specifications>Sources

•Ability to set up more than one of the same source, e.g.., two employer sources

•Safe Harbor Plan (3% Non-Elective) use Employer sou rce, designate as a ADP Safe Harbor source

Plan Specifications>Investments

•Importing into one fund, designated fund needs to b e listed as cash investment

•Assign Trade Agent (if used) to plan investment

Plan Specifications>Investments

•A loan investment needs to be set up for the loan a ccount(s). This investment can be linked to the Loan source or othe r Relius sources

Plan Specifications – Loan Accounts

• If the Loan source is added to the plan, the alloca ted link will look first for a Loan Account which contains the Loan source and Loa n investment

• If the Loan source is added to plan, the vested bal ance on the loan balance will be zero. Vesting using the loan source is obta ined from the loan module

Financial Institution Interface > Allocated Links

•Select Vendor > Import File > Directory/Import File > Transaction Date/Beginning Balance date > Plan(s) > Vendor Defa ults

Vendor Defaults Setup

•Vendor Defaults are not required, optional

•Vendor Defaults – Allow user to set import defaults for a particular vendor. Importing of beginning balance (if availab le) and excluded transactions.

•Plan settings are saved in database.

Plan Defaults Setup

•Plan defaults are optional, recommended if using S TP to process import

•Ability to designate import of beginning balances, importing into one fund, source mapping and excluded transactions.

•Plan Defaults take precedence over Vendor Defaults

Importing

•Select plan options, Source Mapping, Excluded Trans actions then Continue

•Errors and Warning report generated.

•Prompts appear along the way

Importing

•Always view the Errors and Warning report, notes m issing participants, sources not mapped and funds missing (if not importing in one fund)

Importing

•Ability to Cancel import or Continue import. Seve rity of errors/warnings

•Canceling import allows you to correct errors liste d and re-import

•If no errors/warnings are detected, this step is s kipped by program

•Audit reports – ability to verify results of import to vendor reports. Totals by source, fund and transaction type

Reports

Transaction Entry

•Transaction generated for import

•Ability to reverse Allocated Link transaction to re move imported data

•NOTE: If option was selected to import beginning b alances, reversing the transaction does not reverse the begi nning balance importation. Only transaction data is reversed.

Allocated Link Help

•Quick Start Guide - Help>Contents>Quick Start Guides

•FAQs

•Support

•Help menu


Representatives of Empower Retirement do not offer or provide investment, fiduciary, financial, legal or tax advice or act in a fiduciary capacity for any client unless explicitly

described in writing. Please consult with your investment advisor, attorney and/or tax advisor as needed.

Empower Retirement refers to the products and services offered in the retirement markets by Great-West Life & Annuity Insurance Company, Corporate Headquarters:

Greenwood Village, CO; Great-West Life & Annuity Insurance Company of New York, Home Office: NY, NY, and their subsidiaries and affiliates. The trademarks, logos, service

marks and design elements used are owned by their respective owners and are used by permission. (1216)

[Name of company(s) or individual(s)] is/are not affiliated with GWFS Equities, Inc. or its parent company, Great-West Life & Annuity Insurance Company.

year-end files and reporting - empower retirement...year-end files and reporting. ... plan...

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