 City Council Briefing Meeting September 02, 2015.

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  • The Mission of the Dallas Public Library is to link resources and customers to enhance lives. The Library is committed to inform, entertain, enrich, and to foster the learning process by facilitating access to its collections, services, and facilities to all members of the community. All service efforts will focus on customer expectations and needs.J. Erik Jonsson Central LibraryBookmarks in NorthPark Center27 Branch locations2 BookmobilesVirtual Library www.dallaslibrary.orgDownloadable books, magazines and audiobooksEducational databasesOnline Library card account management

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  • Provide an overview of:Librarys budget history Proposed FY16 budgetLibrary hours

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  • *

    Chart1

    32350019

    28671455

    22201100

    19485438

    18111230

    19786695

    22370198

    26143630

    30532714

    Sheet1

    FiscalMaterialMaterialOver/(Under) BudgetMaterialMaterialPercentage +/- over Previous FY

    YearGeneral FundGeneral FundOther Funds*All Funds

    BudgetedActualActualActual

    FY2001$3,354,113$3,138,191($215,922)$708,079$3,846,270

    FY2002$3,354,113$2,508,709($845,404)$371,381$2,880,090-25.10%-25.12%

    FY2003$3,354,114$2,820,563($533,551)$634,250$3,454,81320.00%19.96%

    FY2004$3,354,113$3,370,577$16,464$703,799$4,074,37617.90%17.93%

    FY2005$3,609,913$3,747,544$137,631$735,608$4,483,15210.00%10.03%

    FY2006$3,674,114$3,954,313$280,199$579,023$4,533,3361.10%1.12%

    FY2007$4,004,114$3,975,323($28,791)$506,559$4,481,882-1.10%-1.14%

    FY2008$4,044,460$3,993,850($50,610)$690,976$4,684,8264.50%4.53%

    FY2009$3,653,793$2,178,774($1,475,019)$447,293$2,626,067-43.90%-43.95%

    FY2010$1,656,810$930,805($726,005)$368,140$1,298,945-50.50%-50.54%

    FY2011$1,660,780$1,856,979$196,199$397,984$2,254,96373.60%73.60%

    FY2012$2,140,000$2,282,284$142,284$324,428$2,606,71215.60%15.60%

    FY2013$3,140,000$3,299,924$159,924$135,036$3,434,96031.77%31.77%

    FY2014 Est.$4,045,000$4,045,000$675,403$4,720,40337.42%37.42%

    FY2015 Proposed$4,200,000$435,403$4,635,403-1.80%-1.80%

    *Other funds include grants, trusts, and gifts/donations

    Sheet2

    Dallas Public Library FY 2014-15 Budget Fact Sheet

    Budget Overview of the Past Seven Years:

    Object CodeFY 07-08ActualFY 08-09ActualFY 09-10ActualFY 10-11ActualFY 11-12ActualFY 12-13ActualFY 13-14ActualFY 14-15EstimateFY 15-16Proposed

    Salaries & Benefits l000s19,029,15718,197,77716,289,39913,145,55011,523,48812,070,26213,257,50216,816,77216,816,772

    Supplies 2000s437,812329,1391,522,2321,646,2701,311,9281,439,3041,396,0751,171,6971,171,697

    Other Services & Charges 3000s8,975,6478,094,0763,573,4033,234,5053,378,9983,678,3484,799,8404,510,1614,510,161

    Capital Outlays4000s3,933,8502,194,869930,8051,549,1131,939,1932,598,7812,916,7813,345,0003,345,000

    Reimbursements5000s(26,447)(144,406)(114,739)(90,000)(42,377)0000

    Total32,350,01928,671,45522,201,10019,485,43818,111,23019,786,69522,370,19826,143,63030,532,714

    Book Materials3,933,8502,178,774930,8051,856,9792,282,2713,299,9244,045,0004,200,0004,200,000

    Per capita:$27.30$26.69$18.92$16.43$15.38$16.87$18.02$21.37$0.00

    TX Code (per capita):$13.00$13.00$13.40$13.40$13.40$13.82$13.82$13.82$13.82

    Position Count FY 2013-14 vs. FY 2014-15

    Fiscal Year:FY 2013-14FY 2014-15Proposed

    Position Count*277373

    * Began FY 2013-14 with 278 positions; combined total of 2 p/t positions into 1 f/t position bringing total to 277

    ACCREDITATION:

    "Local government expenditures shall meet or exceed at least $13.82 per captia in local fiscal year FY 2013-14 and 13.82 for FY 2014-15.

    Per capita expenditures calculations: (Total Budget/Population = Per Capita)

    Fiscal Year:FY 2013-14FY 2014-15Proposed

    Budget$22,370,198$26,143,630

    Population1,241,1621,223,378

    Per Capita$18.02$21.37

    Without accreditation we are no longer eligible for state grants. Additionally, federal funding is disbursed through the State Library which then makes us ineligible for federal grants.

    A public library that has been fully accredited can be placed on probation for three years if the library fails to meet one ormore of the requirements in 1.81 of Texas Library Systems Act and Rules for Administering the Library Systems Act 2007 (relating to Quantitative Standards for Accreditation of Library). At the end of the probationary period, the library must fully meet all the requirements in effect at that time. A library may not be on probation for more than three years in a row, for any reason. Small border libraries have been placed on probation, typically for not having a director with a MLSdegree. Dallas would be the first large library to be placed on probation.

    Sheet2

    Sheet3

  • *

    Chart1

    FY2005 Actual3747544

    FY2006 Actual3954313

    FY2007 Actual3975323

    FY2008 Actual3933850

    FY2009 Actual2178774

    FY2010 Actual930805

    FY2011 Actual1856979

    FY2012 Actual2282284

    FY2013 Actual3394699

    FY2014 Actual4141720

    FY2015 Estimate4200000

    FY2016Proposed4200000

    Material General Fund

    Material General Fund

    Sheet1

    FiscalMaterialMaterialOver/(Under)MaterialMaterialPercentage +/- over Previous FY

    YearGeneral FundGeneral FundBudgetOther Funds*All Funds

    Budgeted

    FY2005 Actual$3,609,913$3,747,544$137,631$735,608$4,483,15210.00%

    FY2006 Actual$3,674,114$3,954,313$280,199$579,023$4,533,3361.10%

    FY2007 Actual$4,004,114$3,975,323($28,791)$506,559$4,481,882-1.10%

    FY2008 Actual$4,044,460$3,933,850($50,610)$690,976$4,684,8264.50%

    FY2009 Actual$3,653,793$2,178,774($1,475,019)$447,293$2,626,067-44.00%

    FY2010 Actual$1,656,810$930,805($726,005)$368,140$1,298,945-50.50%

    FY2011 Actual$1,660,780$1,856,979$196,199$397,984$2,254,96373.60%

    FY2012 Actual$2,140,000$2,282,284$142,284$324,428$2,606,71215.60%

    FY2013 Actual$3,140,000$3,394,699$159,924$135,036$3,434,96031.80%

    FY2014 Actual$4,045,000$4,141,720$435,403$4,480,40330.40%

    FY2015 Estimate$4,200,000$4,200,000$435,403$4,635,4033.50%

    FY2016Proposed$4,200,000

    Sheet1

    Material General Fund

    Material General Fund

    Sheet2

    Sheet3

  • Number of Library locations open per dayTotal hours open per week*Notes:29 sites in FY 2015 include 1 central, 25 branches, 2 DISD co-locations, and 1 NorthPark CenterNew sites (not replacements) opened since 2008 include Prairie Creek and White Rock HillsDuring FY 2015 Fretz Park is closed for renovation until fall of 2015

    Total SitesSUNMONTUEWEDTHUFRISATFY 2008 - Peak2711272627151627FY 201429232829292929FY 2015 - Current2914152829292929

    Chart1

    1333.51333.5

    1112.51112.5

    1152.51152.5

    1192.51192.5

    1192.51192.5

    1192.51192.5

    1412.51412.5

    1510.51510.5

    Total hours per week

    Sheet1

    Branch/UnitFY 2009PeakFY 2010FY 2011FY 2012FY 2013FY 2014FY 2015FY 2016Proposed

    Central6840404040405255

    Bookmarks3040404040404040

    Arcadia Park65.2556.2556.2556.2556.2556.2556.2562.25

    Hampton-Illionis69.2556.2556.2556.2556.2556.2566.2566.25

    Audelia Road4740404040405858

    Bachman Lake5140404040405858

    Dallas West4740404040405858

    Forest Green4740404040404046

    Fretz Park4740404040404046

    Grauwyler Park4740404040404046

    Highland Hills4740404040404046

    Kleberg Rylie5140404040404046

    Lakewood4740404040404046

    Lochwood5140404040404046

    MLK4740404040404046

    Mountain Creek5140404040404046

    North Oak Cliff4740404040405858

    Oak Lawn4740404040405858

    Park Forest4740404040404046

    Paul Laurence Dunbar4740404040405858

    Pleasant Grove4740404040405858

    Polk Wisdom4740404040405858

    Prairie Creek00404040404046

    Preston Royal4740404040405858

    Renner Frankford4740404040405858

    Skillman Southwestern4740404040404046

    Skyline4740404040404046

    Timberglen5140404040404046

    White Rock Hills0004040405858

    Total Hours1,333.501,112.501,152.501,192.501,192.501,192.501,412.501,510.50

    Variance over Peak-16.6%-13.6%-10.6%-10.6%-10.6%5.9%13.3%

    Average per Week49.3941.2041.1641.1241.1241.1248.7152.09

    Branch/UnitFY 2009PeakFY 2010FY 2011FY 2012FY 2013FY 2014FY 2015FY 2016Proposed

    Total hours per week1333.51112.51152.51192.51192.51192.51412.51510.5

    Sheet1

    FY 2009Peak

    FY 2010

    FY 2011

    FY 2012

    FY 2013

    FY 2014

    FY 2015

    Sheet2

    Total hours per week

    Sheet3

  • *

  • Library has three servicesLibrary Materials and Collection Management Library Operations and Public Service Literacy Initiatives, Education & Community Engagement

    *

  • Total number of library materials used annually*

    Chart1

    10106552

    10216829

    9764800

    10332997

    10949401

    LIB

    DeptServiceFY 13-14 Performance MeasureFY 2013-14 BudgetFY 2013-14 Estimate

    LIBCustomers rating overall quality of service as "excellent" or "good" (internal survey)98%98%

    LIBNumber of system-wide visitors3,395,4603,395,460

    LIBNumber of virtual visitors1,840,1281,840,128

    DeptServiceFY 15-17 Performance MeasureFY 2014-15 ProposedType of Measure (Efficiency, Effectiveness, Outcome)

    LIBLibrary Operations & Public ServiceCustomers rating overall quality of service as "excellent" or "good" (internal survey)98%Effectiveness

    LIBLibrary Operations & Public ServiceNumber of in-person visitors3,395,460Output

    LIBLibrary Operations & Public ServiceNumber of virtual visitors1,840,128Output

    LIBLibrary Operations & Public ServiceCost per visit (in-person and virtual)$4.40Efficiency

    LIBLibrary Operations & Public ServiceVisits (in-person and virtual) per capita4.22Efficiency

    LIBLibrary Operations & Public ServiceNumber of visits per 100,000 population273,582.96Efficiency

    DeptServiceFY 13-14 Performance MeasureFY 2013-14 BudgetFY 2013-14 Estimate

    Customers rating overall variety of materials as "excellent" or "good" (internal survey)90%92%

    Materials expenditure per capita3.263.26

    Total number of library materials used annually10,600,00810,600,008

    DeptServiceFY 15-17 Performance MeasureFY 2014-15 ProposedType of Measure (Efficiency, Effectiveness, Outcome)

    LIBLibrary Materials & Collection ManagementCustomers rating overall variety of materials as "excellent" or "good" (internal survey)92%Effectiveness

    LIBLibrary Materials & Collection ManagementMaterials expenditure per capita$3.26Efficiency

    LIBLibrary Materials & Collection ManagementTotal number of library materials used annually10,600,008Output

    LIBLibrary Materials & Collection ManagementValue of materials circulated$108,769,745Efficiency

    DeptServiceFY 13-14 Performance MeasureFY 2013-14 BudgetFY 2013-14 Estimate

    LIBCustomers rating overall quality of programs/events as "excellent" or "good" (internal survey)95%95%

    LIBAnnual number of volunteer hours51,75051,750

    LIBSystem-wide program & event attendance230,916230,916

    DeptServiceFY 15-17 Performance MeasureFY 2014-15 ProposedType of Measure (Efficiency, Effectiveness, Outcome)

    LIBLiteracy Initiatives, Education & Community EngagementCustomers rating overall quality of programs/events as "excellent" or "good" (internal survey)96%Effectiveness

    LIBLiteracy Initiatives, Education & Community EngagementCost savings of volunteer hours$1,022,336Efficiency

    LIBLiteracy Initiatives, Education & Community EngagementNumber of library GED students who successfully pass all four of the official GED subject tests and receive their GED certificate40Output

    LIBLiteracy Initiatives, Education & Community EngagementPercent of library ESL students whose post-test scores indicate improvement in English proficiency or advancement of one or more levels of English proficiency upon completing an ESL class75%Effectiveness

    LIBLIteracy Initiatives, Education & Community EngagementAnnual number of volunteer hours51,750Output

    LIBLiteracy Initiatives, Education & Community EngagementValue of volunteer hours$1,210,950Output

    LIBLiteracy Initiatives, Education & Community EngagementSystem-wide program & event attendance230,916Output

    &C&12Proposed Library Performance Measures&R7/9/2014

    Example

    DeptServiceFY 13-14 Performance MeasuresFY 2013-14 BudgetFY 2013-14 Estimate

    AVI2.17 Dallas Love Field# of enplaned passengers

    AVI2.17 Dallas Love Field# of general aviation based aircraft

    AVI2.17 Dallas Love Field% of waste recycled

    DeptServiceFY 15-17 Performance MeasuresFY 2014-15 Proposed TargetType of Measure (Efficiency, Effectiveness, Outcome)

    AVI2.17 Dallas Love FieldCost per enplaned passenger$106.23Efficiency

    AVI2.17 Dallas Love FieldPercent aircraft at the state of readiness60%Effectiveness

    AVI2.17 Dallas Love Field% of waste recycled26%Effectiveness

    AVI2.17 Dallas Love Field# flights at take off235Outcome

    2. Enter FY 15-17 information:Column A - Department name or abbreviationColumn B - Service number and descriptionColumn C - FY 15-17 measures (Maximum 4)Column D - FY 14-15 proposed targetsColumn E - Type of measure (Efficiency, Effectiveness, Outcome)

    1. Enter FY 2013-14 InformationColumn A - Department name or abbreviationColumn B - Service number and descriptionColumn C - FY 13-14 measures (provided)Column D - FY 13-14 Budget Column E - FY 13-14 Estimate

    Bid Measures

    LIB-001 - Library Operations & Public Service

    DescriptionFY 2013-14 BudgetFY 2013-14 EstimateFY 2014-15 ProposedUnit

    Customers rating overall quality of service as "excellent" or "good" (internal survey)989898%Percent

    Number of in-person visitors339546033954603,395,460Whole Numbers

    Number of virtual visitors184012818401281,840,128Whole Numbers

    Cost per visit (in-person and virtual)00$4.27DollarsFY14 Budget/Total visitors

    LIB-001 with/Additional Hours*Use ECO data on COD

    DescriptionFY 2013-14 BudgetFY 2013-14 EstimateFY 2014-15 ProposedUnit

    Customers rating overall quality of service as "excellent" or "good" (internal survey)98%98%98%Percent

    Number of visitors (in-person and virtual)5,235,5885,639,3146,068,915Whole Numbers10% increase

    Cost per visit (in-person and virtual)N/A$3.97$4.26DollarsFY 2015 Proposed/Total visitors

    Visits per capita (in-person and virtual)N/A4.614.96Whole NumbersFY 2015 Proposed visits/Population*

    LIB-001-B - Strategic Plan

    DescriptionFY 2013-14 BudgetFY 2013-14 EstimateFY 2014-15 ProposedUnit

    Customers rating overall quality of service as "excellent" or "good" (internal survey)0098%Percent

    Number of system-wide visitors003,395,460Whole Numbers

    Number of virtual visitors001,840,128Whole Numbers

    Cost per visit (in-person and virtual)00$4.29DollarsFY 2014 +$100,000/Total Visitors

    DescriptionFY 2013-14 BudgetFY 2013-14 EstimateFY 2014-15 ProposedUnit

    Customers rating overall variety of materials as "excellent" or "good" (internal survey)909289%Percent

    Materials expenditure per capita3.263.26$2.69Dollars$3,335,532/population

    Total number of library materials used annually106000081060000810,388,008Whole Numbers

    Value of materials circulated00$106,580,962DollarsTotal no of materials used at avg retail cost of $10.26 per item

    LIB-002-A - Restore Materials Budget

    DescriptionFY 2013-14 BudgetFY 2013-14 EstimateFY 2014-15 ProposedUnit

    Customers rating overall variety of materials as "excellent" or "good" (internal survey)0092%Percent

    Materials expenditure per capita00$3.26Dollars$4,045,000/population

    Total number of library materials used annually0010,600,008Whole Numbers

    Value of materials circulated00$108,756,082DollarsTotal no of materials used at avg retail cost of $10.26 per item

    LIB-002 with/additional $155,000

    DescriptionFY 2013-14 BudgetFY 2013-14 EstimateFY 2014-15 ProposedUnit

    Customers rating overall variety of materials as "excellent" or "good" (internal survey)90%92%93%Percent

    Materials expenditure per capitaN/A$3.31$3.43Dollars$4,200,000/population*

    Total number of library materials used annually10,600,00810,388,00810,840,...

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