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Page 1: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

1

Accounts Payable

Page 2: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

2

Accounts Payable Change Overview

• Global Change• Page Changes

– Summary Tab

– Related Document Tab

– Invoice Information Tab

– Add a New Value Tab

• Create a PO Voucher from Receiver• Copy Worksheet• Create a Reversal Voucher

Page 3: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Accounts Payable Change OverviewContinued

• Review and Correct Voucher build Errors• Close Voucher• Delete Voucher• Online Budget Exception Inquiry• Payment Inquiry• Voucher Inquiry• Add Update Vender• Review Vendor Balances• Review Accounting Entries

Page 4: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Global Changes to the Accounts Payable Page – Project Costing Fields

Project Costing fields including Project Business Unit, Project, Activity, and Source Type are now Chartfields that are included on all distribution lines for Accounts Payable, General Ledger, etc. In order to enter Project information (where it is required), users will now enter the data on the Distribution line with other Chartfields rather than using a hyperlink.

Page 5: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Page Changes – Re-wording of Navigation/Pages or Adding New Fields

• In some instances, either the navigation or fields on a page have changed from the 8.8 version to 9.0. Please see the screen captures to view these page changes.

• The page changes will affect all UPK Lessons and Topics.

Page 6: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Summary Tab – v8.8Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Summary

UPK Topics Impacted by Change: 2.2.1, 2.3.2, 2.4.2, 2.5.2

The Summary tab has been reorganized in v9.0.

Page 7: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Summary Tab – v8.8Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Summary

Budget Header Status and Non-Prorated Budget Status field names have changed in v9.0.

Page 8: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Summary Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Summary

A View Related dropdown box has been added allowing the user to view pages related to the selected voucher.

Page 9: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Summary Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Summary

Selecting Accounting Entries Inquiry from the dropdown and clicking on the ‘Go’ hyperlink, the user is directed to a new page automatically.

Page 10: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Summary Page – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Summary

Review all accounting entry information on the new page.

Page 11: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry –The Related Documents Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Related Documents

The Related Documents Tab has been added in v9.0, allowing the user to access a wealth of information about the voucher. This is an entirely new page that did not exist in v8.8.

Page 12: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Related Documents Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Related Documents

Version 9.0 Screen Capture of the Related Documents Page displays a voucher copied from a PO receipt. Sections can be expanded to view the PO information and PO Receipt information.

Page 13: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v8.8Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The Invoice Information Tab layout has changed in v9.0.

Page 14: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

14

Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v8.8Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The Copy from Source Document box has been moved from the bottom of the page to the top under the voucher header information in v9.0.

Page 15: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v8.8Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The ‘+’ and ‘-‘ symbols used to add a line or delete a line from the invoice section and/or the distribution section are moved from the far right to the far left in v9.0.

Page 16: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

Moving the Copy from Source Document box provides a more logical flow if copying the information from the PO Receipt, which will automatically fill the required fields below the box.

Page 17: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The payment due information has been reorganized and moved closer to the top of the page. A packing slip field has been added but this field is used for information only.

Applies to all voucher entry types.

Page 18: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The Non-Merchandized Summary and Session Defaults links are new and are not used in State business processes.

Page 19: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

A print invoice button has been added to the window. This button may be implemented later.

Page 20: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

20

Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

A copy down check box has been added in v9.0 to allow the user to easily copy an existing distribution line down to a new one. In addition, the ‘+’ and ‘-‘ symbols used to add a line or delete a line from the invoice section and/or the distribution section are moved to the far left of the line in v9.0, rather than the far right as in v8.0.

Page 21: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The GL Chartfields 2 tab no longer appears in v9.0.

Page 22: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The chartfields in the distribution lines now include the PC Business Unit, Project, Activity, and Source Type. The user no longer has to click on the hyperlink to open a new window to view or enter these fields.

The budget date is now visible on the first tab of the distribution line section at the far right.

Page 23: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

23

Add/Update Regular Voucher Regular Entry – The Invoice Information Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The invoice information has been grouped and summarized at the bottom of the page.

Page 24: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – Add a New Value Tab – v8.8Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Add a New Value

New fields have been added to the Voucher page, Add a New Value tab

UPK Topics Impacted by Change: 2.2.1, 2.3.2, 2.4.2, 2.5.2, 2.9.2

Page 25: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Add/Update Regular Voucher Regular Entry – Add a New Value Tab – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Add a New Value

Two new data fields were added in v9.0—Freight Amount and Misc Charge Amount.

Page 26: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Create a PO Voucher from Receiver

• The page changes for the Invoice Information data entry and creating new vouchers from PO Receipts are the same as discussed earlier with a previously saved voucher. The chartfields in the distribution lines now include the PC Business Unit, Project, Activity, and Source Type. The user no longer has to click on the hyperlink to open a new window to view or enter these fields.

• The ‘+’ and ‘-’ symbols used to add or delete invoice lines and

distribution lines to the voucher have been moved from the far right of the page to the far left of the page in v9.0. A copy down check box has been added to allow the user to copy distribution lines down.

• A packing slip field has been added.

Page 27: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Create a PO Voucher from Receiver (continued)

• A print invoice button has been added to the window so that the user can print the invoice/voucher information. This feature will be implemented at a later date.

• The budget date is now visible on the first tab of the distribution line section—the user no longer has to go to the GL Chartfields 2 tab to view the budget date, just scroll to the far right of the page.

• The Copy from Source Document box has been moved from the bottom of the page to the top under the voucher header information. This provides a more logical flow if copying the information from the PO Receipt, which will automatically fill the required fields below the box.

Page 28: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Create a PO Voucher from Receiver (continued)

• The payment due information has been reorganized and moved closer to the top of the page. The Non-Merchandized Summary and Session Defaults links have been added but are not used in State business practice.

Page 29: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

Screenshot of v8.8 Regular Voucher Invoice Information tab.

UPK Topics Impacted by Change: 2.2.1, 2.3.2, 2.4.2, 2.5.2

Add/Update Regular Voucher – Create Voucher from Receiver – v8.8

Page 30: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information

The ‘+’ and ‘-’ symbols used to add or delete invoice lines and distribution lines to the voucher have been moved from the far right of the page to the far left of the page in v9.0.

Add/Update Regular Voucher – Create Voucher from Receiver – v9.0

Page 31: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Invoice Information TabCopy Worksheet – v8.8Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information>Copy Worksheet

When the user clicks on the Worksheet Copy option on the Invoice Information page, the user is navigated to the Copy Worksheet page.

UPK Topics Impacted by Change: 2.2.1, 2.10.2

Page 32: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Invoice Information TabCopy Worksheet – v9.0Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry>Invoice Information>Copy Worksheet

This page in v9.0 has more field options; Receipt Number From, Receipt Number To, Receiver Line From, and Line.

Page 33: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

33

Create a Reversal Voucher – v8.8

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry(choose Reversal as Voucher type)

The layout has changed between 8.8 and 9.0 but the functionality remains the same.

UPK Topics Impacted by Change: 2.3.3

Page 34: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

34

Create a Reversal Voucher – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry(choose Reversal as Voucher type)

The Copy from a Source Document box has been moved to the top of the page to keep consistent with the other Invoice pages.

Page 35: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Create a Reversal Voucher – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry(choose Reversal as Voucher type)

The Payment information has been reorganized and moved underneath the Copy from box.

Page 36: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

36

Create a Reversal Voucher – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry(choose Reversal as Voucher type)

The Packing Slip field has been added at the bottom of the page in v9.0.

Page 37: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

37

Create a Reversal Voucher – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Regular Entry(choose Reversal as Voucher type)

The Invoicing Summary section at the bottom of the page was added in v9.0.

Page 38: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Review and Correct Voucher Build Errors – v8.8Navigation: Accounts Payable>Vouchers>Maintain>Voucher Build Error Detail

The navigation remains the same in the two versions when reviewing and correcting errors resulting from the Voucher Build Process.

UPK Topics Impacted by Change: N/A—those users whose vouchers areentered offline and uploaded.

Page 39: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Review and Correct Voucher Build Errors – v9.0Navigation: Accounts Payable>Vouchers>Maintain>Voucher Build Error Detail

The User arrives at the Voucher Build Error Detail when clicking on one of the vouchers with an error. When the user clicks on the hyperlink to Correct Errors, the user is taken to the Quick Invoice Page. This page has many additions in v9.0.

Page 40: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

40

Review and Correct Voucher Build Errors – v9.0Navigation: Accounts Payable>Vouchers>Maintain>Voucher Build Error Detail

A packing slip field and a print invoice button have been added to the page.

Page 41: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

41

Review and Correct Voucher Build Errors – v9.0Navigation: Accounts Payable>Vouchers>Maintain>Voucher Build Error Detail

The Review Errors hyperlink exists on both pages though it has moved to the right side of the page. This link is clicked to access the cause of the error. From this window the user clicks on the Override Session Default link that returns the user to the Quick Invoice page in order to correct the error.

Page 42: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Review and Correct Voucher Build Errors – v9.0Navigation: Accounts Payable>Vouchers>Maintain>Voucher Build Error Detail

The Quick Invoice Page has additional fields and has been reorganized to make it more consistent with the other Invoice Page changes previously discussed.

Page 43: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

43

Close Voucher – v8.8

Navigation: Accounts Payable>Vouchers>Maintain>Close Voucher

The navigation to the Close Voucher window has changed between version 8.8 and 9.0.

UPK Topics Impacted by Change: 2.12.1

Page 44: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

44

Close Voucher – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Close Voucher

Only the navigation to the page has changed—the functionality is the same.

Page 45: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

45

Delete Voucher – v8.8

Navigation: Accounts Payable>Vouchers>Maintain>Delete Voucher

Like the navigation to Close a Voucher, the navigation to Delete a Voucher has changed as well.

UPK Topics Impacted by Change: 2.12.2

Page 46: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

46

Delete Voucher – v9.0

Navigation: Accounts Payable>Vouchers>Add/Update>Delete Voucher

Only the navigation to the page has changed—the functionality is the same.

Page 47: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

47

Online Budget Exception Inquiry – v8.8

Navigation: Accounts Payable>Vouchers>Add Update>Regular Entry

There are changes in the navigation to reach the drill-down to the budget errors. The hyper-link is on a different page in 9.0.

UPK Topics Impacted by Change: 2.1.3

Page 48: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

48

Online Budget Exception Inquiry – v8.8Navigation: Accounts Payable>Vouchers>Add Update>Regular Entry

In v8.8, when online budget checking is run and an error results, the user clicks on the Invoice Information page to find the dropdown to Go To. The user selects Budget Exception to navigate to the Budget Exception page to determine why the voucher failed budget check.

Page 49: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Online Budget Exception Inquiry – v9.0Navigation: Accounts Payable>Vouchers>Add Update>Regular Entry>Summary>Exceptions

In v9.0, the user may drill down to online budget exceptions from the Voucher Summary Tab. If the voucher is budget checked and it errors, a hyperlink is available on the Summary Tab.

Page 50: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

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Online Budget Exception Inquiry – v9.0Navigation: Accounts Payable>Vouchers>Add Update>Regular Entry>Summary>Exceptions

When the Exceptions link is clicked, a new window will open to the Commitment Control > Review Budget Check > Accounts Payable > Voucher page automatically so that the user may determine why the voucher failed budget check.

Page 51: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

51

Payment Inquiry – v8.8Navigation: Accounts Payable>Review Accounts Payable Info>Payments>Payment

The layout of the Payment Inquiry page has changed.

UPK Topics Impacted by Change: 2.13.3

Page 52: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

52

Payment Inquiry – v9.0Navigation: Accounts Payable>Review Accounts Payable Info>Payments>Payment

Rather than the columnar layout of v8.8, v9.0 has the fields represented in a vertical format with From and To columns in order that a range of payments may be searched for.

Page 53: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

53

Voucher Inquiry – v8.8Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Voucher

The layout of the Voucher Inquiry page has changed in the same manner as Payment Inquiry

UPK Topics Impacted by Change: 2.13.4

Page 54: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

54

Voucher Inquiry – v9.0Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Voucher

Rather than the columnar layout of v8.8, v9.0 has the fields represented in a vertical format with From and To columns in order that a range of vouchers may be searched for.

Page 55: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

55

Voucher Inquiry – v9.0Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Voucher

Voucher Inquiry page bottom view.

Page 56: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

56

Voucher Inquiry – v9.0Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Voucher

After selecting a voucher for Inquiry, icons are available to drill down to Accounting Entries and Payment Information from the Inquiry Page.

Page 57: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

57

Add Update Vendor – v8.8Navigation: Vendors>Vendor Information>Add/Update>Vendor

A Create Bill to Customer box has been added to v9.0 Update Vendor page.

UPK Lesson Impacted by Change: 12.1

Page 58: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

58

Add Update Vendor – v9.0Navigation: Vendors>Vendor Information>Add/Update>Vendor

This box contains a check box so that a Bill to Customer may be created in the event of an Interunit transaction.This functionality is not used in State business practices.

Page 59: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

59

Review Vendor Current Balances – v8.8Navigation: Accounts Payable>Review Accounts Payable Info>Vendor>Current Balances

The layout of the page for Reviewing Vendor Current Balances has changed.

UPK Topics Impacted by Change: 2.13.3, 2.13.5

Page 60: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

60

Review Vendor Current Balances – v9.0Navigation: Accounts Payable>Review Accounts Payable Info>Vendor>Current Balances

The same fields are present, but a Max Row return field was added to the page in version 9.0.

Page 61: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

61

Review Accounting Entries – v8.8Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Accounting Entries

The Chartfields tab of the Accounting Entries page has changed in v9.0.

Page 62: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

62

Review Accounting Entries – v9.0Navigation: Accounts Payable>Review Accounts Payable Info>Vouchers>Accounting Entries

More fields are visible on the Chartfields tab of the Accounting Entries page. Since PC Business Unit, Project, and Activity are now Chartfields, they are visible on the Chartfields tab of the Voucher Accounting Entries page.

Page 63: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

PeopleSoft Financials v9.0 Upgrade

Page 64: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

64

BankingStreamlined &

Non Streamlined

Page 65: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

65

Bank Administration – v8.8Navigation: Banking > Banks Accounts > External Accounts

There are several field name changes in the External Accounts page. There are a few additional fields added to pages in External Accounts tab.

UPK Topic 18.1.2

Both Streamlined and Non Streamlined Banking

Page 66: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

66

Bank Administration – v9.0Navigation: Banking > Banks Accounts > External Accounts

There are several field name changes in the External Accounts tab. There are a few additional fields added to pages in External Accounts tab.

UPK Topic 18.1.2

Both Streamlined and Non Streamlined Banking

Page 67: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

67

Bank Administration – v8.8Navigation: Banking > Banks Accounts > External Accounts

UPK Topic 18.1.2

New field added – External Bank ID.

Both Streamlined and Non Streamlined Banking

Page 68: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

68

Bank Administration - v9.0Navigation: Banking > Banks Accounts > External Accounts

UPK Topic 18.1.2

External Bank ID field added.

New field added – External Bank ID.

Both Streamlined and Non Streamlined Banking

Page 69: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

69

Bank Administration - v8.8Navigation: Banking > Banks Accounts > External Accounts

Field added in 9.0 Account Reconciliation tab. The External Bank ID field is carried over on all the tabs for External Accounts.

UPK Topic 18.1.2

Both Streamlined and Non Streamlined Banking

Page 70: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

70

Bank Administration - v9.0Navigation: Banking > Banks Accounts > External Accounts

UPK Topic 18.1.2

Field added (External Bank Statement Edits and Enforce UnReconciliation Edits in 9.0 Signatories tab. New field added – External Bank ID.

Both Streamlined and Non Streamlined Banking

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71

Bank Administration - v8.8Navigation: Banking > Bank Accounts > External Accounts

Fields added in 9.0 Collection Methods tab

UPK Topic 18.1.2

Both Streamlined and Non Streamlined Banking

Page 72: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

72

Bank Administration - v9.0Navigation: Banking > Bank Accounts > External Accounts

Fields added in 9.0 Collection Methods tab- Value Date Days, Value Date and Payment Cutoff Times. New field added – External Bank ID.

UPK Topic 18.1.2

Both Streamlined and Non Streamlined Banking

Page 73: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

73

Bank Administration - v8.8Navigation: Banking > Bank Accounts > External Accounts

--Fields moved and added in 9.0 to Payment Methods tab.

UPK Topic 18.1.2

Both Streamlined and Non Streamlined Banking

Page 74: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

74

Bank Administration - v9.0Navigation: Banking > Bank Accounts > External Accounts

Fields moved and added in 9.0 to Payment Method tab. New field added – External Bank ID.

UPK Topic 18.1.2

Both Streamlined and Non Streamlined Banking

Page 75: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

75

Bank Reconciliation - v8.8Navigation: Banking > Reconcile Statements > Reconciliation Manager—Automatic Reconciliation Link

A new field has been added in 9.0 – Date field. Also, some of the fields in the Bank Statement section have been renamed – e.g.. Stmt ID to Statement ID, Load Date and Time to As of Date, etc.

UPK Topic 18.1.3

Both Streamlined and Non Streamlined Banking

Page 76: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

76

Bank Reconciliation - v9.0Navigation: Banking > Reconcile Statements > Reconciliation Manager – Automatic Reconciliation Link

A new field has been added in 9.0 – Date field. Also, some of the fields in the Bank Statement section have been renamed – e.g.. Stmt ID to Statement ID, Load Date and Time to As of Date, etc.

UPK Topic 18.1.3

Both Streamlined and Non Streamlined Banking

Page 77: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

77

Bank Reconciliation - v8.8Navigation: Banking > Reconcile Statements > Reconciliation Manager > Automatic Reconciliation link, Exceptions Link

On the Automatic Reconciliation Exceptions tab, new fields were added and fields have been renamed.

UPK Topic 18.1.3

Both Streamlined and Non Streamlined Banking

Page 78: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

78

Bank Reconciliation - v9.0Navigation: Banking > Reconcile Statements > Reconciliation Manager ---Automatic Reconciliation link, Exceptions Link

On the Automatic Reconciliation Exceptions tab, new fields were added (Currency Code) and fields have been renamed

UPK Topic 18.1.3

Field names have been renamed.

Both Streamlined and Non Streamlined Banking

Page 79: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

79

Review Bank Statement – v8.8Navigation: Banking > Bank Accounts > My Account Groups – View Bank Statement button

UPK Topic 18.1.5a

On the Bank Statement Manager page, the field Recon Status has been changed to Reconciliation Status.

Both Streamlined and Non Streamlined Banking

Page 80: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

80

Review Bank Statement - v9.0

UPK Topic 18.1.5a

On the Bank Statement Manager page, the field Recon Status has been changed to Reconciliation Status.

Navigation: Banking > Bank Accounts > My Account Groups – View Bank Statement buttonBoth Streamlined and Non Streamlined Banking

Page 81: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

81

Review Bank Statement – v8.8Navigation: Banking > Bank Statements > Enter Bank Statements

UPK Topic 18.1.5a

On the Bank Transaction Entry tab, the field Recon Status has been changed to Reconciliation Status.

Both Streamlined and Non Streamlined Banking

Page 82: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

82

Review Bank Statement - v9.0Navigation: Banking > Bank Statements > Enter Bank Statements

UPK Topic 18.1.5a

On the Bank Transaction Entry tab, the field Recon Status has been changed to Reconciliation Status.

Both Streamlined and Non Streamlined Banking

Page 83: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

83

Bank Reconciliation - v8.8Navigation: Banking > Reconcile Statement > Semi- Manual Reconciliation

On the Semi Manual Reconciliation page, new fields were added, fields have been renamed and a few fields have shifted slightly.

UPK Topic 18.1.3

Streamlined Banking Only

Page 84: 1 Accounts Payable. 2 Accounts Payable Change Overview Global Change Page Changes –Summary Tab –Related Document Tab –Invoice Information Tab –Add a New

84

Bank Reconciliation - v9.0Navigation: Banking > Reconcile Statements > Semi-Manual Reconciliation

On the Semi Manual Reconciliation page, new fields were added (Search By, Currency Code and Amount), fields have been renamed and a few fields have shifted slightly (Bank Date and Tran Date.

UPK Topic 18.1.3

Streamlined Banking Only


Accounts Payable Manual - Samco · Accounts Payable Manual ... Understanding Accounts Payable Accounting "Accounting" is the collection, categorization, and presentation of financial

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