1

CSU Fund 0499-What should it look like at 06/30/2007?

2

Agenda

Overview

– What is CSU Fund 499?

– What should be in CSU Fund 499?

– What should it look like at 06/30/2007?

– Yearend Entries needed

3

What is CSU Fund 499?

CSU Fund 499 TF Internal Service Fund

– New CSU Fund in 06/07 Pooled Investment Activity Act as the campus Working Capital Fund May act as Reimbursement Activity Fund

4

What is CSU Fund 499?

Draft Executive Order #1000:

“Internal Service Funds account for the financing of goods or services provided by a designated campus department or unit to other campus departments or units, on a cost-reimbursement basis. Internal Service Funds are established primarily to improve financial management of scarce campus resources. The campus Chief Financial Officer, or designees, may establish Internal Service Funds after documenting the purpose, financial objectives, and scope of operations. Auxiliary Organizations may purchase goods or services from Internal Service Funds in accordance with campus policies…”

5

Pooled Investment Activity

Campus investment earnings (508001) for SCO Fund 0948 to date have been recorded in various CSU Funds

– Need to be corrected by 6-30-2007 Investment Income for 0948 is to be posted to CSU Fund

499 (508001) Investment Income allocation by the campus to various CSU

funds within 0948 is to be recorded using Transfer out (680051) in CSU 499 and Transfer in (506051) in the receiving CSU Fund

Run a query to make sure that all Interest income from External Investments (Object Code 508001) is only posted to this CSU Fund

6

Pooled Investment Activity

Fund Account Ledger Dept Total Amt Period

INV01 508001 ACTUALS 80000 (423,477.92) 8

INV01 508001 ACTUALS 80000 (117,991.56) 9

INV01 508001 ACTUALS 80000 (150,016.44) 10

INV01 Total (691,485.92)

MT034 508001 ACTUALS 80000 (50,650.76) 1

MT034 508001 ACTUALS 80000 (51,215.52) 2

MT034 508001 ACTUALS 80000 (48,503.22) 3

MT034 508001 ACTUALS 80000 (53,581.40) 4

MT034 508001 ACTUALS 80000 (51,018.23) 5

MT034 508001 ACTUALS 80000 (49,435.94) 6

MT034 508001 ACTUALS 80000 (59,129.10) 7

MT034 508001 ACTUALS 80000 363,534.17 8

MT034 Total 0.00

Grand Total (691,485.92)

7

Pooled Investment Activity

Report ID: CSUGL006 Page No. 2Bus. Unit: DHCMP--CSU DOMINGUEZ HILLS Run Date 07/01/2007

Run Time 11:09:35SCO Fund #: 0948 Calif State University Trust FundCSU Fund #: 499 TF Internal Service FundPS Fund #: INV01 INVESTMENT FUND

GLAccount Account Title Debit Credit Net

20900000 Investments-Others108090 INVESTMENTS-OTHERS 915,653.14

---------------- ----------------GL Acct Total 915,653.14 0.00

80500000 Revenue from Use of Property/Money507001 INTEREST FROM STATE SMIF 47,467.98

---------------- ----------------GL Acct Total 0.00 47,467.98

80610000 Interest Revenue508001 INCOME FR EXTERNAL INVESTMENTS 691,485.92

---------------- ----------------GL Acct Total 0.00 691,485.92

80630000 Gain or Loss on Sale of Securities508802 REALIZED GAIN/LOSS ON SECS 134.31508803 UNREALIZED GAIN/LOSS ON SECS 33,918.15

---------------- ----------------GL Acct Total 0.00 34,052.46

98110000 Operating Transfers In506026 TRFRS FR OTHER APPROPS 342,647.03

---------------- ----------------GL Acct Total 0.00 342,647.03

98210000 Operating Transfers Out680051 TRANSFER OUT-INVESTMENT EARNIN 200,000.25

---------------- ----------------GL Acct Total 200,000.25 0.00

---------------- ----------------PS Fund Total INV01 1,115,653.39 1,115,653.39 0.00

Peoplesoft FinancialsTRIAL BALANCES BY SCO/CSU/PS FUND

As of: June 30, 2007

8

Working Capital Fund

What the Working Capital Fund may be used for:

Direct Vendor Pay for claimable funds (CMP) Advances (If not recorded in the actual fund) Reimbursed activities possibly. **

**Wait until final FSAC determination

9

Working Capital Fund

Report ID: CSUGL006 Page No. 2Bus. Unit: DHCMP--CSU DOMINGUEZ HILLS Run Date 07/01/2007

Run Time 11:09:35SCO Fund #: 0948 Calif State University Trust FundCSU Fund #: 499 TF Internal Service FundPS Fund #: DVP01 TF DIRECT VENDOR PAY

GLAccount Account Title Debit Credit Net

13120000 Accounts Receivable-Reimbursements103814 A/R REIMB - CLAIM SCHEDULE 395,305.71

---------------- ----------------GL Acct Total 395,305.71 0.00

17140000 Salary Advances107802 SALARY ADVANCE-BANNER 4,753.80

---------------- ----------------GL Acct Total 4,753.80 0.00

20900000 Investments-Others108090 INVESTMENTS - OTHERS 400,059.51

---------------- ----------------GL Acct Total 0.00 400,059.51

---------------- ----------------PS Fund Total INV01 400,059.51 400,059.51 0.00

Peoplesoft FinancialsTRIAL BALANCES BY SCO/CSU/PS FUND

As of: June 30, 2007

For any unpaid CMP/DVP claims at yearend you willNeed to reclassify for each fund

10

Working Capital Fund

After determining the unpaid balance of $395,305.17 at yearend the campus will need to determine what claims/funds are unpaid

An entry will have to made for each fund at yearend to reclass fund balance clearing

An entry will have to be made to the working capital fund to reclassify the AR

11

Yearend with RMP

To balance SAM99 at yearend need to reclassify Fund balance (305022) to Due to Trust Fund (202025) in the claimable fund and AR (103002) to Due From (1050XX) in CSU Fund 499

R0401 AP Liability-201001

R0401 Investment - 108090

R0401 Due to Trust Fund - 202025

R0401 Fund Bal Clearing - 305022

R0401 Supplies & Services - 660003 1. Enter Voucher

2. Pay Voucher

3. Claim Voucher

4. Yearend entry

<300> (1)

<300> (4)

(3) 300 <300> (3)<300> (2)

(2) 300 (1) 300

(4) 300

DVP01 Claims AR Clearing - 103002 DVP01 Due From 2004 Hi Ed Bond Fund - 105037

(3) 300 (4) 300<300> (4)

12

Working Capital Fund

Report ID: CSUGL006 Page No. 2Bus. Unit: DHCMP--CSU DOMINGUEZ HILLS Run Date 07/01/2007

Run Time 11:09:35SCO Fund #: 0948 Calif State University Trust FundCSU Fund #: 499 TF Internal Service FundPS Fund #: DVP01 TF DIRECT VENDOR PAY

GLAccount Account Title Debit Credit Net

14106041 Due From 2004 HECOBF105037 DUE FRM 2004 HECOBF 395,305.71

---------------- ----------------GL Acct Total 395,305.71 0.00

17140000 Salary Advances107802 SALARY ADVANCE-BANNER 4,753.80

---------------- ----------------GL Acct Total 4,753.80 0.00

20900000 Investments-Others108090 INVESTMENTS - OTHERS 400,059.51

---------------- ----------------GL Acct Total 0.00 400,059.51

---------------- ----------------PS Fund Total INV01 400,059.51 400,059.51 0.00

Peoplesoft FinancialsTRIAL BALANCES BY SCO/CSU/PS FUND

As of: June 30, 2007

13

SPV Processing

REMINDER: For campuses using SPV State Pay Vendor unpaid claims may cause Recon Factors on your SAM99 due to timing differences

– Prepare an entry to reclass at yearend in the fund claimed

Debit Fund Balance Clearing (305022) Credit Claims Filed (201002)

14

Claims Processing Capital Outlay

Thank you and Questions?

Lisa Chavez [lchavez@csudhedu]