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Institutional Repositories

UBC and Europe

Institutional RepositoriesРепозитарій університету: досвід створення і використанняЛеа Стар (Lea Starr), заступник директора, бібліотека Університету Британської Колумбії, член Асоціації університетських бібліотек – Публічний сервіс (University of British Columbia, Associate University Librarian - Public Services, Vancouver, Canada)

ДЕРЖАВНА АКАДЕМІЯ КЕРІВНИХ КАДРІВ КУЛЬТУРИ і МИСТЕЦТВНАЦІОНАЛЬНА ПАРЛАМЕНТСЬКА БІБЛІОТЕКА УКРАЇНИ Шоста міжнародна науково-практична конференція„Документознавство. Бібліотекознавство. Інформаційна діяльність:Проблеми науки, освіти та практики”19-21 травня 2009 р., м. Київ, Україна Науково-практичний семінар"Організація і технологія формування електронної бібліотеки"

Institutional Repositories

State Academy of Culture and the Arts; National Parliamentary Library of the UKRAINE

Sixth International Scientific Conference"Documentation. Library. Information activities: Problems of education, research and practice "May 19-21, 2009, Kyiv, Ukraine

Workshop "Organization and technology of the electronic library"

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Lea StarrUniversity of British Columbia, Associate University Librarian - Public Services, Vancouver, Canada

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Who am I and why IR Associate University Librarian – Public

Services Project sponsor for IR pilot project Interest in preservation of research data Liaison Librarians in my area need to

develop relationship with faculty Need to develop understanding to

advocate with Vice-Provost and Provost

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UBC

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Purpose of Study Leave

Two Projects Collaborative shared print repository Institutional Repositories in Europe

What makes researchers deposit Networks – work and benefits Data Preservation Organizational structure

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IR’s in Canada Currently 48 Research Universities -26, 5 in planning

stages CISTI still planning but currently a reorg;

maybe a site for PubMed Central Canada Oldest University of Toronto

https://tspace.library.utoronto.ca/ 16,700 items

Networking informal unlike EU, UK or Australia

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TSpace

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Canadian Mandates Canadian Institutes of Health Research,

(CIHR) Largest funder of research Mandate for deposit/open access within 6

months but will permit up to 12 month embargo Recommended site is PubMed Central or PubMed

Central Canada Not currently strictly enforcing Interested in deposit of data as well as published

articles

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Mandates Continued Canadian Cancer Society Research Institute

Effective July 2009 6 Months after publication make work publicly available Will provide funding in research grants for publishers

requiring for OA Canadian Breast Cancer Research Alliance

(CBRCA) Provide a copy of final manuscript for posting in CBRCA

Open Access Archive Ontario Institute for Cancer Research (OICR)

6 months after publication make publicly available on author’s website, through OA journal or in OICR

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Mandates Continued Fonds de la recherché en sante Quebec

Authors to make available within 6 months on an OA website

Genome Canada RECOMMENDS Be made freely accessible in central or

institutional repository within 6 months Publish in OA journal or deposit in PubMed Central Data to be shared and released no later than

publication date of main findings

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Mandates Continued National Science and Engineering Research Council

(NSERC) -interested in following lead of CIHR – working on OA policy

to come out in 2009 Social Sciences and Humanities Research Council

(SSHRC) -OA principle 2005 -interested but concerned about effects on small

humanities/social sciences publishers likely to participate if funding can be made available to

assist publishers in developing new business models several projects to model potential Aid to Scholarly Journals Program provides funding for OA

articles in journals, conditions around distribution and publication pattern

SYNERGIES – electronic publication infrastructure for SSH journals

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UBC cIRcle

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University of British Columbia Institutional Repository

cIRcle https://circle.ubc.ca/ Two year pilot project ended April 1 , 2009 Pilot overview

Project charter Project team who oversaw the project work 1 librarian FTE seconded from Arts and

Humanities .25 FTE systems support Volunteers – over 40 from library staff DSpace

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cIRcle Volunteer teams Developed Website Policies Communications and Marketing Met with interested groups external

to library Raised staff awareness Determined record structure and

worked on metadata issues

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cIRcle Pilot Outcomes to Date No mandate at Provost level - but

interest Funding from President’s Office to

support digital libraries work including IR Staffing now 1 librarian, 1 support

staff, .5fte systems DSpace now 1.5 with specific functionally

provided by @mire Preservation backup at separate location

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cIRcle Pilot Outcomes -2 7436 documents Relationship with Office of Research Services

and UBC Press Organized by communities Faculty of Education wants all material included

BUT need to solve some issues RSS feeds to own web pages Bulk uploads User statistics Removal of materials Embargo periods

Development of Policies

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cIRcle Communities

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cIRcle Material Types Research papers (pre- or post-prints, or published

versions) Conference and workshop papers Current theses and dissertations Outstanding student projects; eg Forestry, Community

and Regional Planning, Sociology etc Unpublished reports and working papers Books, chapters and sections Datasets Learning Objects Multimedia and audio-visual materials, including podcasts Software Special materials: University administrative documents

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cIRcle Policies

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cIRcle Specific Projects

Office of Research Services Considering how to capture and store

data results as per funding agency mandates

Considering link to CV database UBC Press

Online supplements to published books Focus on research of Vancouver 2010

Olympics –hiring 1 fte librarian

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Graduate Thesis and Dissertations Community

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cIRcle eThesis Started before cIRcle pilot Requested by Faculty of Graduate Studies After 1 year pilot, submission is voluntary Paper submissions are digitized Currently back digitizing all UBC thesis to start

of University ( at 2005) Copyright issues Benefit to students – work readily accessible,

more likely to cited, book publishing offers Harvested by National Library and Archives

Canada – part of Canadian eThesis collection OAI-PMH compatible

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UBC Other Digital Collections

Content DM Digitized materials – unique or

rare, of interest due to local history, geography, and politics.

Materials digitized as funding made available often through grants

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Digital Collections

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Pilot Success

Interest of Office of Research Services, UBC Press

High rate of voluntary deposit of thesis in electronic format

Increased interest by UBC scholars Significant interest by UBC Library

staff Interest by UBC students

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Pilot Challenges

Not enough staff for systems support

Low deposit rate for published work Lack of services for scholars Lack of collaboration/networks in

Canada Long term management of deposit

licenses

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Study Leave Visits Attended Bielefeld Conference – February

2009 Georg-August Gottingen University Bielefeld University Humboldt University Gent University JISC Conference in Edinburgh and

interviewed 4 people SHERPA – Nottingham SURF and Utrecht University ICM – WARSAW University

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What I learned

Senior government interest if not always funding

EU support of Driver, Europeana Ukrainian legislation Value to eScience

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Networks Collaboration on projects that will benefit everyone –

enhanced deposits Mentoring – Belgium - repository manager group Support for small institutions that can’t yet support

own IR – The DEPOT (UK) Working together on advocacy - SURF creation of

materials for use by institutions Basis for interdisciplinary research Combined database to provide opportunity for

effective text mining for areas of new research – BASE, inTUTE

http://www.intute.ac.uk/irs/ Development of common standards - DINI May be source of funding for start up or projects

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Working with Scholars Advocacy to gain interest is key Repository services desired Need to perceive benefit to self

Increased visibility of research worldwide – citations and viewing

Cream of Science – recognition Download and update own website Save time in research and evaluations assessment processes Part of larger university work tracking research output

Won’t participate if adds to workload; strive for ease of deposit to minimize workload on library

Desire some autonomy Need to be able to have embargoes to comply with

publisher requests

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Working with Scholars 2 Lack knowledge of author rights and opportunities for self or

institutional archiving Don’t know how to work with publishers

ROMEO Don’t know how to create Creative Commons license or use

addendums such as SPARC May lack knowledge of funder mandates

JULIET IR must be perceived to be reliable, trusted

Researchers want their work to be in a repository that has longevity

Other materials in repository must be of quality Mandates important but need to be enforced

Not as useful as gaining interest of researchers Interest of senior university administrators important Increase profile of university Important to celebrate achievements with depositors

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Data Publicly funded so should be freely available Lots of challenges Common format for data not possible but are

there synergies within disciplines Should data repositories be institution specific or

subject focused Can the long term preservation of the data be

ensured Will some data need to be protected due to

privacy of information, eg health data Will data manipulation software programs also

need to be preserved and migrated

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Data 2 How will metadata and keywords be

provided Pilots need to be run Work in collaboration with research

community Data will grow exponentially Data in many formats Need to have persistent identifiers Enhanced documents

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Organization No one model Staffing usually 1- 3 people unless special

funding for projects at network offices. Trying to integrate work into regular work

of library staff, promotion as well as metadata work

Most recognize that not yet at full capacity for ingestion.

Much of the work is still around advocacy

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Other desire for emphasis of published research but most repositories

contain other materials yearly intake rate low – less than 50% most repositories have a higher proportion of metadata only vs

fulltext repositories in Europe have chosen a focus to assist with recruiting

materials, eg Cream of Science, Bibliography of research output aligned with fulltext deposit, changes to copyright law in Germany, architecture engineering project in Ghent.

Need to develop tools of interest to researchers Research assessment process could be driver The broader the knowledge of library staff – the more effective the

advocacy Departmental interest in local repositories can contribute to raising

awareness on campus two streams –

develop tools and infrastructure that will support the vision of eScience Work collaboratively on advocacy and education