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Legal Deposit of Online Publications

Mireille Laforce

Coordinator, Legal Deposit Department

Acquisitions – Heritage Collection

October 1st, 2004

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1. Legal Deposit

2. Legal Deposit of Online Publications a. Favoured Approachb. Timetablec. Work Organization and Tools

3. Coming Issues

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MAKING AVAILABLE

published heritage

COLLECTING

and

PRESERVING

published heritage

1. Legal Deposit

Bibliothèque nationale’s Mission:

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“ Every

shall deposit with the library,

free of charge,

of every edition of every

document published by the

publisher,

within

of its publication. ” (section

20.1)

publisher

7 days

2 copies

Act respecting the Bibliothèque nationale du Québec

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Onlinepublications

2001

BooksBrochures

Periodicals

Musical scores

1968

Performing artsprograms

2003

1992

PostersPoscardsPrintsArtwork reproductions Sound recordingsMicroform publicationsElectronic documents

Legal Deposit Expansion

Geographical

maps

Plans

1980

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Selective approach:

Publications that can « stand alone », independently of their site of origin

2. Legal Deposit of Online Publicationsa. Favoured approach

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Quebec web

Quebec government’s official sites

ministry web site

Priority to monographs and serial publications

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1996 - Initial thoughts and works

• review of material

• discussions with various participants including the National Library of Canada and Archives nationales du Québec

1998- Implementation• BNQ’s electronic-publication work group

•Adoption of guiding principles and procedural framework

2. Legal Deposit of Online Publicationsb. Timetable

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PHASE I (February-September 2001)

750 titles / 21 ministries and organizations

(Bank of Online Government Publications)

PHASE II (May-December 2002)

1 250 titles / 3 ministries (Culture et Communications, Éducation, Finances)

PHASE IV (2006?- )15 000 titles 1000 para-governmental sector

PHASE VI (2007?- ) 12 000 titles 600 private sector organizations

2. Legal Deposit of Online Publicationsb. Timetable

PHASE III (2003- )25000 titles 125 ministries and organizations

2004 licence agreement with Publications du Québec (official editor)

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2. Legal deposit of Online Publications c. Work Organization and Tools

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Serveur

7. Processing

6. Publication available online through OPAC and eventually Digital library

4. Creation of an entry in the digital library and catalogue, using Metsys

5. Recording of the legal deposit in the legal deposit module

2. Information transferred to the legal-deposit management system

1. The depositor fills out and online legal deposit publication

form

3. Validation and capture of the files

2. Legal Deposit of Online Publicationsc. Work organization and tools

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Governmental web pages

Qualities of administrative texts

Historical and legal needs

3. Legal Deposit Issues Archiving governmental web sites

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Mireille LaforceCoordinator, Legal Deposit Department

Acquisitions – Heritage Collection

Bibliothèque nationale du Québec

2275, rue Holt Montréal (Québec)  H2G 3H1 Phone : (514) 873-1100Toll free : 1 800 363-9028 Fax : (514) 873-4310 email : mireille.laforce@bnquebec.cawww.bnquebec.ca