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Managing a Presentation

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No perfect way

Be true to yourself

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Six Key Steps

Six Steps:-

• Desired Outcome• Preparation• Structure• Delivery• Summary and Close• Follow-up.

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Why are you here?

What’s in it for the audience?

What do you want to achieve?

Tangible “desired outcomes”

Desired Outcome

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Proper PreparationPrevents Poor Performance

Preparation

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PreparationAudience• Who are they?

• What is the occasion?

• What do they need to know?

• What do they want to know?

• How much do they know already?

• How long have they got?

WIIFM

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Preparation

Environmentseating, lighting, noiseaudio-visualsorganise to suit you and the

audience

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rehearse do not read reduce script to notes

Preparation

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Preparation

Rehearsal • To see if it works

• Practice, again and again

• Adjust timing and emphasis

• Reduce nervousness

• Check arrangements and equipment

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Introduction

Introduction

NarrativeNarrative

SummarySummary

Su

mm

ari

se a

nd

Sig

np

ost

Su

mm

aris

e a

nd

Sig

np

ost

Structure

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StructureA good structure is…• Logical sequence

• Links points

• Gives control

• Creates a story

• Facilitates presenter and audience.

A poor structure …• Confuses

• Misleads

• Complicates

• Bores people.

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Val

ue

& In

tere

st

Time

Summarise and Signpost

Summarise and Signpost

Summarise and Signpost

Final Summary

Introduction

Structure

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Create an Opening • Pause and make eye contact• Memorise the opening• Be natural (show your human side)• Get attention, create interest• Establish credibility• Tell ‘em

Delivery

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Content • Facts• Numbers• References• Examples• Quotes

Delivery

270miles

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Interest and Attention • humour• testimonials• stories• Demonstrations• analogies/metaphors• case studies

Delivery

Stories

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Interest and Attention• Involve the audience• Give a task• Ask questions• Ask for feedback• Name people

Delivery

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Delivery

Do not stare at:• floor• ceiling• notes• screen• outer space

Eye Contact

Engage people in th

e audience

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Delivery

Movement •Do not wander about•Feel free to use natural gestures

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Appearance • pleasant facial expression, smile• good posture• professional appearance• avoid distractions of dress and

mannerisms• Think colour?

Delivery

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Clear message

Added Value

Visual AidsDelivery

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Delivery

Some reasons to avoid visual aids:• Take time and thought to design• Can divert your attention away from

what you want to say and on how you want to say it

• Diminish your flexibility during the presentation

• Cost money

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Delivery

Some reasons for using visual aids:• “A picture is worth a

thousand words”• Create memorable images• Can save time• Create interest• Lend variety• Add impact

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Delivery

Modern Technology

• DVD/Video

• Sound

• Internet and Web Sites

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coping with nerves

notes/cue cards

timing

voice

body language

Delivery

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Memorise the close

Summarise

Tell ‘em, again

Ask for …

Summary and Close

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Follow-up

 Answering Questions • Paraphrase• Answer to the whole audience• Expand your answer

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Final Checklist

Interruptions

Staging

Equipment

Appearance

Last-minute checks.

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Six Key Steps

Six Steps:-

• Desired Outcome• Preparation• Structure• Delivery• Summary and Close• Follow-up.

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Presenting As a Team:- Problems

Co-ordination

Control

Variable Quality

Consistency

Maintaining Structure

Appearing as a team

Timescale

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Presenting As a Team:- Benefits

Range of Skills

Strength in Numbers

Depth and Quality

Not reliant on one person

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Good Team Work

Clarify everyone's role

Agree a “party line”

Delegate questions through Chair

Don’t contradict others

Practice as a team

Look like a team.